{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05ea26", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-06-17T08:19:49+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05ea26" ], "records": [ { "ocid": "ocds-h6vhtk-05ea26", "releases": [ { "ocid": "ocds-h6vhtk-05ea26", "id": "077677-2025", "tag": [ "planning" ], "date": "2025-11-27T13:05:10Z", "initiationType": "tender", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Interested suppliers should review and complete section 24. Request for Information withing the Pre-Liminary Market Engagement Request for Information Targeted Short Breaks And Specialist Playscheme Services, available via the Council's E-tendering platform, Intend.\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home\nSuppliers who are not already registered on the In-tend system will need to register their details to access the procurement documentation, raise clarification requests and return the Conflict-of-Interest declaration.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation. \nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system. \nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk. \nSection 24 includes a range of questions for consideration and any responses offered, would be greatly appreciated. Interested parties are advised to submit any questions they may have via the Council's sourcing system - InTend, using its 'Correspondence' function. \nProviders who engage in this exercise will not receive preferential treatment in any subsequent procurement process and all communications before, during and after this pre-procurement engagement will be accurately recorded in writing and made available upon request.\nProviders should note that there is no obligation to take part in this exercise and that if they do not take part, it will not prevent them from participating in any subsequent procurement exercise(s). \nPlease be advised that this is purely a market consultation and therefore any involvement and participation in this, is in no way an indication of the selection of your organisation, or a guarantee of any future work.\nPost-survey submission clarification \nThe Council reserves the right (but is not obliged) to seek clarification of any aspect of a Suppliers SMT survey response, to ensure the Council fully understands the information being submitted to help inform the final options appraisal.\nSuppliers are asked to respond to such requests promptly from receipt of correspondence, which will be issued via In-tend. Whilst the initial request for clarification will be via Intend Clarification, the Council reserve the right to invite representatives from the Supplier to attend a Microsoft Teams meeting with core members of the Councils project team to understand any ambiguities within a Suppliers response. \nAny clarifications received shall then be added to that Suppliers SMT Survey response for the purposes of the assessment.\nWhere the information included within a survey response is incomplete, inaccurate, or clarifications have not been forthcoming, the Council may determine that survey information provided may need to be disregarded from the end report. This would not subsequently stop a Supplier from submitting a formal tender response should the Council decide to outsource the service.\nAward Process\nDependent on feedback and interest for this market engagement exercise, the Council's intention will be to run the procurement process using the Open Procedure under the Procurement Act 2023.\nThe Council will issue a Contract Tender Notice outlining the key details and requirements, including the overview of the procurement process & associated programme, value of the opportunity, scope of the contracts, lotting options & associated contractual terms, minimum levels of technical experience & accreditations and evaluation & award criteria.\nThe notice will provide all necessary information for potential suppliers to assess and apply for the opportunity. \nIn readiness for issue of the tender, any interested suppliers may register on the governments Central Digital Platform, as the Council is required to review information held there for any potential grounds for exclusion and undertake a debarment check. Guidance on accessing the Central Digital Platform can be found here - \nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nProvider's may bid for all lots or certain lots without any limitations. If a provider secures multiple lots as a result of a bid, the Council reserves the right to combine them into a single contract.\nThe Council is seeking to admit a maximum of one supplier per lot, to deliver each provision, though a provider can bid for and deliver more than one lot.\nThe award criteria will be based on the most advantageous tender (MAT) during the procurement exercise, with the weighted criteria being split between quality and cost. This will apply to each lot, and different quality questions and pricing structures may be implemented for each lot and weighted accordingly.\nIf the outcome of this market engagement exercise and/or any subsequent procurement exercise determines that the services are to be divided into lots, the service scope of each may be provided in individual service specifications and contracts.\nIn accordance with the Procurement Act 2023, all individuals involved in a covered procurement must act, and be seen to act, with integrity. A conflict of interest arises where there is a conflict between the personal, financial, or other interests of an individual and the impartial execution of their procurement duties.\nAll staff, suppliers, and stakeholders involved in the procurement process must declare any actual, potential, or perceived conflicts of interest as soon as they are identified. If a supplier thinks they might have a perceived or actual conflict of interest then they should contact the Council via Intend correspondence.", "dueDate": "2025-12-31T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "077677-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/077677-2025", "datePublished": "2025-11-27T13:05:10Z", "format": "text/html" } ] }, "tender": { "id": "P00005161", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "TARGETED SHORT BREAKS AND SPECIALIST PLAYSCHEME SERVICES - PORTSMOUTH CITY COUNCIL 2026", "description": "Portsmouth City Council ('The Council') is seeking to commission a range of services, which will provide Specialist Holiday Playschemes and Targeted Short Breaks services for children and/or young people (CYP) with special educational needs and disabilities (SEND) within the city. The services will provide support for children and young people with complex health needs, as well as their families and/or carers, to ensure that the council meets its statutory duties and functions in this area by aiming to provide enjoyable, safe and inclusive opportunities to children and young people whilst offering families and carers valuable respite.\nTo ensure flexibility and meet the diverse needs of children and young people in the city, the service may be split into three distinct lots, however, this is largely dependent on provider interest, participation and feedback in this early market engagement process. should responses/feedback prove to be limited, and if this market engagement is unsuccessful in identifying a healthy number of providers for this proposed procurement, then a lotting scenario may not apply.\nThe purpose of this market engagement exercise is to identify the level of interest from providers who may consider participating in a future procurement exercise for these proposed services and provide feedback on the current service proposal and the possibility of dividing the services into lots, dependent on preference and feasibility. Any feedback provided will inform the Council of the services that interested providers could/can offer, which aligns with this proposal. Additionally, the Council welcomes any feedback when determining how the services can be strengthened to meet service demands, in alignment with the proposed budget(s).\nFollowing this consultation process, the Council will then consider the most appropriate route for these services and may undertake a procurement exercise, allowing the Council to identify the most appropriate provider(s) who have the capabilities of delivering these services effectively and in keeping with the service requirements.\nService Scope\nThe services will be delivered within the city and for Portsmouth residents only and will therefore only be applicable to post-code boundaries PO1 to PO6.\nThe services are to be provided for children and young people with SEND and complex health needs, who live in the city of Portsmouth and are aged from 5, up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nTargeted Short Breaks will be offered to parents and carers, children and young people living in the city of Portsmouth who meet the eligibility criteria, as set out in the Council's Short Breaks Statement. \nReferrals will be received via the Council's 'Children and Families' directorate, consisting of the children's social care teams, amongst other teams. Any referrals may also be made by other professionals engaged and/or working with the families involved (such as the Council's Early Help and Prevention team). The targeted short breaks provision may offer direct access via the parents.\nProviders should offer opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nLots\nThe value of the contract(s) for the initial 3-year period cannot be confirmed until later into the current financial year, but a baseline figure is predicted to amount to £517,000 collectively per annum for all services involved, which may fluctuate each year, dependent on market inflation and other factors. It should be noted that there may be some flexibility in this budget.\nThe Council proposes that the services are to be split into three distinct lots, to meet the different levels of need of the children, young people and families within the city, and allow for flexibility, specialisation, and increased accessibility and would be divided as follows:\nLot 1\nInclusive community clubs and groups and/or layered activities for families - this might include stay and play sessions for every school holiday period and/or after school sessions, enabling and supporting families to play and interact together with the potential to meet other families. Services would also offer a series of weekly opportunities for young people to meet in age-appropriate groups, which could include playschemes and/or clubs.\n Lot 2\nA befriending service which involves careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities. Where necessary the support may take place in the home as part of a plan to encourage the CYP out of their home. This will not involve intimate care.\nLot 3\nPlayschemes which can provide:\n•\tA specialist service for children requiring a higher level of staff supervision (at least one staff member for every CYP involved).\n•\tAn accessible service where CYP have additional needs but can engage with less adult/staff intervention (e.g. one staff member for every four CYP).\nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nIf all extension opportunities are implemented, collectively the service value, inclusive of all lots, could increase to IRO £2,585,000, with an upper estimation of £2,745.000, taking into consideration funding variables alongside other external factors, such as general UK inflation rates. If the inflation rate alters over the course of the contract then the total spend could exceed the figure listed above. \nFor full details in relation to the service requirements interested suppliers should download the Request for Information - Targeted Short Breaks And Specialist Playscheme Services via the Council's Intend portal and refer to section- \n6. Service Eligibility Criteria and Referrals\n7. Key Outcomes\n8. Principles, Aims and Objectives\n9. Communication and Partnerships\n10. Specialist Holiday Playschemes\n11. Targeted Short Breaks Offer\n12. Child Befriending Offer\n13. Transport\n14. Equipment and Activities\n15. Method of Operation\n16. Location, Premises and Delivery of Services\n17. OFSTED registration requirements\n18. Policy and Safety requirements\n19. Staffing and Training\n20. Safeguarding\n21. Contract Costs and Duration\n22. Service Reviews and Monitoring\nThe procurement timetable below is indicative and shows the anticipated period required to initiate this procurement exercise, which is subject to sufficient market interest and engagement\nMarket consultation (Request for Information) -27th November - 31st December 2025 at 5pm\nTender documents available on Intend - 16th January 2026\nDeadline requests for clarification - 6th February 2026 at 23:59\nTender return deadline - 27th February 2026 at 17:00\nEvaluation of tenders completed - 13th March 2026\nAward decision notified to providers - 27th March 2026\nStandstill Period - 28th March - 10th April 2026\nContract award - 13th April 2026\nMobilisation Period -13th April 2026 - 30th June 2026\nContract Commencement - 1st July 2026", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 3294000, "amount": 2745000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2029-06-30T23:59:59+01:00", "maxExtentDate": "2031-06-30T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2026-01-16T23:59:59Z" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "000188-2026", "tag": [ "planningUpdate" ], "date": "2026-01-05T10:42:12Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-05ea26", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Interested suppliers should review and complete section 24. Request for Information withing the Pre-Liminary Market Engagement Request for Information Targeted Short Breaks And Specialist Playscheme Services, available via the Council's E-tendering platform, Intend.\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home\nSuppliers who are not already registered on the In-tend system will need to register their details to access the procurement documentation, raise clarification requests and return the Conflict-of-Interest declaration.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation.\nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system.\nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk.\nSection 24 includes a range of questions for consideration and any responses offered, would be greatly appreciated. Interested parties are advised to submit any questions they may have via the Council's sourcing system - InTend, using its 'Correspondence' function.\nProviders who engage in this exercise will not receive preferential treatment in any subsequent procurement process and all communications before, during and after this pre-procurement engagement will be accurately recorded in writing and made available upon request.\nProviders should note that there is no obligation to take part in this exercise and that if they do not take part, it will not prevent them from participating in any subsequent procurement exercise(s).\nPlease be advised that this is purely a market consultation and therefore any involvement and participation in this, is in no way an indication of the selection of your organisation, or a guarantee of any future work.\nPost-survey submission clarification\nThe Council reserves the right (but is not obliged) to seek clarification of any aspect of a Suppliers SMT survey response, to ensure the Council fully understands the information being submitted to help inform the final options appraisal.\nSuppliers are asked to respond to such requests promptly from receipt of correspondence, which will be issued via In-tend. Whilst the initial request for clarification will be via Intend Clarification, the Council reserve the right to invite representatives from the Supplier to attend a Microsoft Teams meeting with core members of the Councils project team to understand any ambiguities within a Suppliers response.\nAny clarifications received shall then be added to that Suppliers SMT Survey response for the purposes of the assessment.\nWhere the information included within a survey response is incomplete, inaccurate, or clarifications have not been forthcoming, the Council may determine that survey information provided may need to be disregarded from the end report. This would not subsequently stop a Supplier from submitting a formal tender response should the Council decide to outsource the service.\nAward Process\nDependent on feedback and interest for this market engagement exercise, the Council's intention will be to run the procurement process using the Open Procedure under the Procurement Act 2023.\nThe Council will issue a Contract Tender Notice outlining the key details and requirements, including the overview of the procurement process & associated programme, value of the opportunity, scope of the contracts, lotting options & associated contractual terms, minimum levels of technical experience & accreditations and evaluation & award criteria.\nThe notice will provide all necessary information for potential suppliers to assess and apply for the opportunity.\nIn readiness for issue of the tender, any interested suppliers may register on the governments Central Digital Platform, as the Council is required to review information held there for any potential grounds for exclusion and undertake a debarment check. Guidance on accessing the Central Digital Platform can be found here -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nProvider's may bid for all lots or certain lots without any limitations. If a provider secures multiple lots as a result of a bid, the Council reserves the right to combine them into a single contract.\nThe Council is seeking to admit a maximum of one supplier per lot, to deliver each provision, though a provider can bid for and deliver more than one lot.\nThe award criteria will be based on the most advantageous tender (MAT) during the procurement exercise, with the weighted criteria being split between quality and cost. This will apply to each lot, and different quality questions and pricing structures may be implemented for each lot and weighted accordingly.\nIf the outcome of this market engagement exercise and/or any subsequent procurement exercise determines that the services are to be divided into lots, the service scope of each may be provided in individual service specifications and contracts.\nIn accordance with the Procurement Act 2023, all individuals involved in a covered procurement must act, and be seen to act, with integrity. A conflict of interest arises where there is a conflict between the personal, financial, or other interests of an individual and the impartial execution of their procurement duties.\nAll staff, suppliers, and stakeholders involved in the procurement process must declare any actual, potential, or perceived conflicts of interest as soon as they are identified. If a supplier thinks they might have a perceived or actual conflict of interest then they should contact the Council via Intend correspondence.", "dueDate": "2026-01-12T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "000188-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/000188-2026", "datePublished": "2026-01-05T10:42:12Z", "format": "text/html" } ] }, "tender": { "id": "P00005161", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "TARGETED SHORT BREAKS AND SPECIALIST PLAYSCHEME SERVICES - PORTSMOUTH CITY COUNCIL 2026", "description": "Portsmouth City Council ('The Council') is seeking to commission a range of services, which will provide Specialist Holiday Playschemes and Targeted Short Breaks services for children and/or young people (CYP) with special educational needs and disabilities (SEND) within the city. The services will provide support for children and young people with complex health needs, as well as their families and/or carers, to ensure that the council meets its statutory duties and functions in this area by aiming to provide enjoyable, safe and inclusive opportunities to children and young people whilst offering families and carers valuable respite.\nTo ensure flexibility and meet the diverse needs of children and young people in the city, the service may be split into three distinct lots, however, this is largely dependent on provider interest, participation and feedback in this early market engagement process. should responses/feedback prove to be limited, and if this market engagement is unsuccessful in identifying a healthy number of providers for this proposed procurement, then a lotting scenario may not apply.\nThe purpose of this market engagement exercise is to identify the level of interest from providers who may consider participating in a future procurement exercise for these proposed services and provide feedback on the current service proposal and the possibility of dividing the services into lots, dependent on preference and feasibility. Any feedback provided will inform the Council of the services that interested providers could/can offer, which aligns with this proposal. Additionally, the Council welcomes any feedback when determining how the services can be strengthened to meet service demands, in alignment with the proposed budget(s).\nFollowing this consultation process, the Council will then consider the most appropriate route for these services and may undertake a procurement exercise, allowing the Council to identify the most appropriate provider(s) who have the capabilities of delivering these services effectively and in keeping with the service requirements.\nService Scope\nThe services will be delivered within the city and for Portsmouth residents only and will therefore only be applicable to post-code boundaries PO1 to PO6.\nThe services are to be provided for children and young people with SEND and complex health needs, who live in the city of Portsmouth and are aged from 5, up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nTargeted Short Breaks will be offered to parents and carers, children and young people living in the city of Portsmouth who meet the eligibility criteria, as set out in the Council's Short Breaks Statement.\nReferrals will be received via the Council's 'Children and Families' directorate, consisting of the children's social care teams, amongst other teams. Any referrals may also be made by other professionals engaged and/or working with the families involved (such as the Council's Early Help and Prevention team). The targeted short breaks provision may offer direct access via the parents.\nProviders should offer opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nLots\nThe value of the contract(s) for the initial 3-year period cannot be confirmed until later into the current financial year, but a baseline figure is predicted to amount to £517,000 collectively per annum for all services involved, which may fluctuate each year, dependent on market inflation and other factors. It should be noted that there may be some flexibility in this budget.\nThe Council proposes that the services are to be split into three distinct lots, to meet the different levels of need of the children, young people and families within the city, and allow for flexibility, specialisation, and increased accessibility and would be divided as follows:\nLot 1\nInclusive community clubs and groups and/or layered activities for families - this might include stay and play sessions for every school holiday period and/or after school sessions, enabling and supporting families to play and interact together with the potential to meet other families. Services would also offer a series of weekly opportunities for young people to meet in age-appropriate groups, which could include playschemes and/or clubs.\nLot 2\nA befriending service which involves careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities. Where necessary the support may take place in the home as part of a plan to encourage the CYP out of their home. This will not involve intimate care.\nLot 3\nPlayschemes which can provide:\n•\tA specialist service for children requiring a higher level of staff supervision (at least one staff member for every CYP involved).\n•\tAn accessible service where CYP have additional needs but can engage with less adult/staff intervention (e.g. one staff member for every four CYP).\nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nIf all extension opportunities are implemented, collectively the service value, inclusive of all lots, could increase to IRO £2,585,000, with an upper estimation of £2,745.000, taking into consideration funding variables alongside other external factors, such as general UK inflation rates. If the inflation rate alters over the course of the contract then the total spend could exceed the figure listed above.\nFor full details in relation to the service requirements interested suppliers should download the Request for Information - Targeted Short Breaks And Specialist Playscheme Services via the Council's Intend portal and refer to section-\n6. Service Eligibility Criteria and Referrals\n7. Key Outcomes\n8. Principles, Aims and Objectives\n9. Communication and Partnerships\n10. Specialist Holiday Playschemes\n11. Targeted Short Breaks Offer\n12. Child Befriending Offer\n13. Transport\n14. Equipment and Activities\n15. Method of Operation\n16. Location, Premises and Delivery of Services\n17. OFSTED registration requirements\n18. Policy and Safety requirements\n19. Staffing and Training\n20. Safeguarding\n21. Contract Costs and Duration\n22. Service Reviews and Monitoring\nThe procurement timetable below is indicative and shows the anticipated period required to initiate this procurement exercise, which is subject to sufficient market interest and engagement\nMarket consultation (Request for Information) -27th November - 12th January 2026 at 5pm\nTender documents available on Intend - 16th January 2026\nDeadline requests for clarification - 6th February 2026 at 23:59\nTender return deadline - 27th February 2026 at 17:00\nEvaluation of tenders completed - 13th March 2026\nAward decision notified to providers - 27th March 2026\nStandstill Period - 28th March - 10th April 2026\nContract award - 13th April 2026\nMobilisation Period -13th April 2026 - 30th June 2026\nContract Commencement - 1st July 2026", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 3294000, "amount": 2745000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2029-06-30T23:59:59+01:00", "maxExtentDate": "2031-06-30T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2026-01-16T23:59:59Z" }, "amendments": [ { "description": "The Council have extended the deadline for suppliers to submit PME returns via Intend to Monday 12th January 2026.", "id": "000188-2026" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "029990-2026", "tag": [ "tender" ], "date": "2026-03-31T16:52:13+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05ea26", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005217", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contracts for Targeted Short Breaks and Specialist Playschemes 2026", "description": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified Providers to provide Targeted Short Breaks and Specialist Holiday Playschemes for children and young people with Special Educational Needs and Disabilities (SEND) and additional needs within Portsmouth.\nThe Council is looking to appoint a Provider or Providers via a multiple provider arrangement to deliver these services within the Northern, Southern and Central localities of Portsmouth, at an estimated annual value of approximately £517,000 collectively per annum, which is to be split accordingly between three separate lots and services. Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years.\nThe scope of the services will include statutory duties and functions which meet Local Authority responsibilities in providing accessible Short Breaks provisions, which will support the needs of disabled children and young people, as well as their families, ensuring that the Council can offer a range of services within this field, during the day, inclusive of schools holidays, weekends, and after school, to meet the requirements of the applicable residents within Portsmouth boundaries. This is a re-procurement of an existing service.\nScope and Specifications\nThe services are to be provided for children and young people with SEND, and/or additional or complex health needs (support needs and provisions will differ, dependent on the service), who live within the city of Portsmouth from age 5 and up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nThe targeted short breaks provisions will be offered to parent/careers, children and young people living in the city of Portsmouth, who meet the eligibility criteria, as set out in the Council's Short Breaks Statement. \nFor certain services, providers should offer additional opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nThe Portsmouth Short Breaks offer, falls into three categories, as below:\nLevel 1 - Low Level of Support\nFor children and young people who cannot access universal services alone\nThese services are provided for disabled children and young people who have additional needs that cannot be met by universal services.\nLevel 2 - Higher Level of Support\nFor children and young people who need a higher level of support. Those who meet eligibility criteria have access to short breaks. \nThese services can be accessed by self-referral or via a Lead Professional.\nLevel 3 - Specialist Support\nFor children and young people who require services identified through a social care assessment\nThese services are provided in addition to Levels 1 and 2 services where needs are identified through a social care assessment and meet the threshold for additional support.\nThe commissioned services involved will cover categories 1 and 2 only.\nDependent on the service, children and young people will be able to gain access to provisions via the following methods:\nDirect Parent/Carer Access\nParents/carers will be able to book or register directly with the Contractor and will be able to access activities, either via the Contractors website, email of online booking form, phone or Local Offer directory link. \nProfessional Referral\nProfessionals may signpost or refer the family including: Early Help teams, Schools/SENCO's, Health visitors, Family support workers or Social care (if already involved). \nCouncil route\nThe Council may send referral information for: \n Children known to services who require support \n•\tChildren on targeted short breaks lists \n•\tFamilies who have requested short breaks through the SEND Local Offer \nSpecifications\nThe Specifications have been designed to ensure that all Providers have an effective and equal understanding of the contract's functional and performance requirements.\nFull details of requirements can be found in the Specification Documents. The Council reserves the right to make amendments to the specifications if deemed necessary, during the clarification stage.\nPartnership Working\nIn addition to working in close partnership with the council, the Provider will also demonstrate effective communication and embody a strong partnership approach with other agencies and stakeholders, inclusive of Education, Health and Social Care partners in addition to parent carer forums, such as Portsmouth Parent Voice (PPV)\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and Providers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/\nContract Model\nThe council intends to award a fixed price schedule per contract, which meets the dedicated Council budgets. \nProvider's may bid for all lots or certain lots without any limitations. If a provider secures multiple lots as a result of their bid(s), the Council reserves the right to combine them into a single contract.\nThe Council is seeking to admit a maximum of one Provider per lot, to deliver each provision, though a provider can bid for and deliver more than one lot.\nContract Costs and Duration\nWhen splitting the services into lots, the contract for each lot will possess an initial term of 3 years, with the opportunity and potential to be extended by a further 2 years in increments to be agreed, up to a maximum term of 5 years in total, dependent on Contractor performance and Council funding availability.\nFurthermore, the contract value may increase or decrease subject to any changes to budget allocation changes in legislation, additional funding sources, variation of services, or addition of further associated services in order to meet changes in demand or service delivery, \nThe baseline contract cost figure above is to be split between the lots based on financial stability for each, and therefore, a set amount will be allocated to each provision per annum. If only one provider is to bid for the opportunity or is deemed the winning bidder for all lots, following on from the tender, and secures all the commissioned services, then the total combined figure can be funded under one contract, similarly if two of the three lots are secured by one provider, then the funding for those two lots can be combined into one, with the remainder going to the provider for the remaining lot.\nShould a provider secure more than one lot, then it will be at their discretion as to how the funding is allocated for each provision, provided that the service is consistently delivered effectively and service user needs are being met, and this is discussed with the relevant Council members prior. The Council will be regularly notified by the provider when determining how funds are to be/being allocated.\nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nBudget Cap and Affordability Requirement\nThe Council has defined maximum annual funding allocations for each lot. Tenderers must not exceed the Year 1 base budget allocation for the lot(s) they are bidding for. Any Tenderer whose Year 1 total cost submission exceeds the stated base budget for that lot will be automatically excluded from evaluation for that lot.\nThe Year 1 maximum budget allocations are as follows:\n•\tLot 1: £100,000 (Year 1 cap)\n•\tLot 2: £170,000 (Year 1 cap)\n•\tLot 3: £247,000 (Year 1 cap)\nThese values represent the absolute ceiling for Year 1 pricing. Submissions above these thresholds cannot be considered.\nAccess to Tender Documents and Procurement Programme\nThe Council will administrate the procurement using its e-sourcing system In-Tend, which will be used for:\n•\tAccess to and issue of procurement information and documentation\n•\tPre-tender submission clarification requests and responses\n•\tTender submissions\n•\tTender opening and access to responses\n•\tPost tender submission clarification requests and response\n•\tAward decision notification and feedback\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements.\nThe In-Tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home \nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\nTender documents available on Intend - Tuesday 31st March 2026\nDeadline requests for clarification - Friday 17th April 2026 at 23:59\nTender return deadline - Friday 1st May 2026 at 17:00\nEvaluation of tenders completed - Monday 11th May 2026\nInternal governance & moderation sign-offs - Tuesday 13th May 2026 to Thursday 14th May 2026\nAward decision notified to providers - Friday 15th May 2026\nStandstill Period - Monday 18th May 2026 - Thursday 28th May 2026\nContract award - Friday 29th May 2026\nMobilisation Period - Monday 1st June 2026 - 31st August 2026 \nContract Commencement - Tuesday 1st September 2026", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 3336000, "amount": 2780000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-01T17:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-04-17T23:59:00+01:00" }, "awardPeriod": { "endDate": "2026-05-29T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Inclusive Community Short Breaks: Play and Activity Sessions for Children and Young People with SEND", "description": "Regular structured tailored sessions, including community clubs, groups and family play activities for CYP with mild to moderate SEND, requiring a low level of support. Sessions will be supported by the CYP's parents/guardians and other family members. This will enable and support CYP and families to play and interact together, whilst also offering them the potential to meet with other families, in social and inclusive settings. Sessions will be available during every school holiday period, weekends, and/or during periods after school.\nFor full description, see the main scope within this notice.", "status": "active", "value": { "amountGross": 660000, "amount": 550000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Delivery Model, Accessibility & Exclusivity", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pathways, Access, Booking Processes & Support Planning", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Safeguarding, Risk Management & Compliance", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staffing Model, Workforce Skills & Inclusion Practice", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Assurance, Monitoring, Outcome tracking & Continuous Improvement", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2031-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed." } }, { "id": "2", "title": "Befriending & Mentoring for Children and Young People with SEND", "description": "A befriending and mentoring service which will involve careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities on a regular basis. Where necessary the support may take place in the CYP's home, as part of a structured plan to encourage the CYP out of their home on a regular basis. This service will not involve intimate care.\nFor full description, see the main scope within this notice.", "status": "active", "value": { "amountGross": 1092000, "amount": 910000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Price", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Delivery Model & Approach", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Referral, Triage, Matching & Case Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Safeguarding, Risk Management, Training & Compliance", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staffing Model, Workforce Capability & Supervision", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Assurance, Performance Monitoring & Continuous Improvement", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2031-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed." } }, { "id": "3", "title": "Specialist SEND Playschemes for Children and Young People with Complex Needs", "description": "Specialist SEND Playschemes which can provide:\n•\tA specialist service for children and young people with complex SEND requiring a higher level of support and staff supervision (at least one staff member for every CYP involved).\n•\tA specialist service for children and young people with complex SEND who can engage with less adult/staff intervention and support (e.g. one staff member for every four children or young people).\nFor full description, see the main scope within this notice.", "status": "active", "value": { "amountGross": 1584000, "amount": 1320000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Model & Delivery Approach", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Communication, Maintained Processes & Outcomes", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Safeguarding & Risk Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Personal Support Plans & Outcomes", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Assurance, Monitoring, Outcome Tracking & Continuous Improvement", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Venue & Accessibility Arrangements", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2031-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "029990-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/029990-2026", "datePublished": "2026-03-31T16:52:13+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-03-01T23:59:59Z" } ] }, "riskDetails": "Local Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary, would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change, should additional needs arise from other local authorities, as part of wider structural reforms.\nAny tender opportunities and contracts may be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries, resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. The impacts of Local Government Review cannot be fully understood at this stage.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "buyerID": [], "id": "056864-2026", "tag": [ "award", "contract" ], "date": "2026-06-17T08:19:49+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05ea26", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "SPORT WORKS LIMITED", "id": "GB-COH-06901379", "identifier": { "scheme": "GB-COH", "id": "06901379" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNPV-1569-YDZR" } ], "address": { "streetAddress": "Mill Beck", "locality": "Kendal", "postalCode": "LA8 8LD", "country": "GB", "countryName": "United Kingdom", "region": "UKD12" }, "contactPoint": { "email": "matt.hill@sportworksltd.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.sportworksltd.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "THE ROSE ROAD ASSOCIATION", "id": "GB-COH-01366534", "identifier": { "scheme": "GB-COH", "id": "01366534" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PJHN-2753-BPLL" } ], "address": { "streetAddress": "300 Aldermoor Road", "locality": "Southampton", "postalCode": "SO16 5NA", "country": "GB", "countryName": "United Kingdom", "region": "UKJ32" }, "contactPoint": { "email": "askus@roseroad.org.uk" }, "roles": [ "supplier" ], "details": { "url": "https://www.roseroad.org.uk/", "scale": "large", "vcse": true, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005217", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contracts for Targeted Short Breaks and Specialist Playschemes 2026", "description": "Following receipt of tenders on Friday 1st May 2026 the Council has concluded the assessment process and issued assessment summaries to the successful and unsuccessful suppliers as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the mandatory standstill period which will not be less than eight-working days (the Standstill Period), inline with section 51 of the Act. \nThe Council reserves the right to amend (extend)the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDescription of the Contract\nThe Council is appointing Providers to provide Targeted Short Breaks and Specialist Holiday Playschemes for children and young people with Special Educational Needs and Disabilities (SEND) and additional needs within Portsmouth, at an estimated annual value of approximately £517,000 collectively per annum, which is to be split accordingly between three separate lots and services. \nEach contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed.\n1.3.\tThe scope of the services will include statutory duties and functions which meet Local Authority responsibilities in providing accessible Short Breaks provisions, which will support the needs of disabled children and young people, as well as their families, ensuring that the Council can offer a range of services within this field, during the day, inclusive of schools holidays, weekends, and after school, to meet the requirements of the applicable residents within Portsmouth boundaries. This is a re-procurement of an existing service.\nAs defined in the Portsmouth Local Offer, Short breaks is a term that covers activities and opportunities for children with disabilities. There are a range of reliable local activities commissioned through Portsmouth City Council that enable young people and their families to have access to and enjoy the same opportunities as others in life, whilst also allowing carers a break from their caring responsibilities.\nThese proposed commissioned services will deliver provisions that will support the Council with fulfilling its short break duties. The Short Breaks Regulations have been produced to supplement the methods in which Local Authorities must perform these duties, and the key regulations read as follows:\nLocal Authorities must:\n•\tGive children with special educational needs or disabilities (SEND), the chance to have time away from their families, make new friends and have fun.\n•\tHave regard to the needs of those carers who would be unable to provide care, unless breaks from caring were given to them.\n•\tHave regard to the needs of carers who would be able to provide care for their disabled child more effectively if breaks from caring were given to them, to allow them to:\n•\tUndertake education training or any regular leisure activity.\n•\tRest and unwind.\n•\tSpend time to meet the needs of other children in the family more effectively.\n•\tCarry out day to day tasks which they must perform to run their household effectively.\nThe Children and Families Act 2014 created a requirement for all public services to prepare SEND Children and Young People for Adulthood, in the following areas,\n•\tEmployment\n•\tIndependent Living\n•\tFriends Relationships & Community\n•\tGood Health\nScope and Specifications\nThe services are to be provided for children and young people with SEND, and/or additional or complex health needs (support needs and provisions will differ, dependent on the service), who live within the city of Portsmouth from age 5 and up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nThe targeted short breaks provisions will be offered to parent/careers, children and young people living in the city of Portsmouth, who meet the eligibility criteria, as set out in the Council's Short Breaks Statement. \nFor certain services, providers should offer additional opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nThe Portsmouth Short Breaks offer, falls into three categories, as below:\nLevel 1 - Low Level of Support\nFor children and young people who cannot access universal services alone\nThese services are provided for disabled children and young people who have additional needs that cannot be met by universal services.\nLevel 2 - Higher Level of Support\nFor children and young people who need a higher level of support. Those who meet eligibility criteria have access to short breaks. These services can be accessed by self-referral or via a Lead Professional.\nLevel 3 - Specialist Support\nFor children and young people who require services identified through a social care assessment\nThese services are provided in addition to Levels 1 and 2 services where needs are identified through a social care assessment and meet the threshold for additional support.\nThe commissioned services involved will cover categories 1 and 2 only.\nServices are to be split into three distinct lots, to meet the different levels of need of the children, young people and families involved, and will allow for flexibility, specialisation, and increased accessibility. This will be divided as follows:\nLot 1 - Inclusive Community Short Breaks: Play and Activity Sessions for Children and Young People with SEND\nRegular structured tailored sessions, including community clubs, groups and family play activities for CYP with mild to moderate SEND, requiring a low level of support. Sessions will be supported by the CYP's parents/guardians and other family members. This will enable and support CYP and families to play and interact together, whilst also offering them the potential to meet with other families, in social and inclusive settings. Sessions will be available during every school holiday period, weekends, and/or during periods after school.\nLot 2 - Befriending & Mentoring for Children and Young People with SEND\nA befriending and mentoring service which will involve careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities on a regular basis. Where necessary the support may take place in the CYP's home, as part of a structured plan to encourage the CYP out of their home on a regular basis. This service will not involve intimate care.\nLot 3 - Specialist SEND Playschemes for Children and Young People with Complex Needs\nSpecialist SEND Playschemes which can provide:\n•\tA specialist service for children and young people with complex SEND requiring a higher level of support and staff supervision (at least one staff member for every CYP involved).\n•\tA specialist service for children and young people with complex SEND who can engage with less adult/staff intervention and support (e.g. one staff member for every four children or young people).\nContract Costs and Duration\nWhen splitting the services into lots, the contract for each lot will possess an initial term of 3 years, with the opportunity and potential to be extended by a further 2 years, up to a maximum term of 5 years in total, dependent on Contractor performance and Council funding availability.\nThe value of the contract(s) for the initial 3-year period is predicted to amount to £517,000 collectively per annum for all services involved, which may fluctuate each year, dependent on market inflation and other factors.\nFurthermore, the contract value may increase or decrease subject to any changes to budget allocation changes in legislation, additional funding sources, variation of services, or addition of further associated services in order to meet changes in demand or service delivery, however, it should be strongly acknowledged as per section 6, that many Local Authority's (inclusive of County Council's and district borough Council's), including Portsmouth City Council, will be involved in recent arrangements regarding Local Government Reorganisation, which will reshape how Councils are structured, with the aim of simplifying local government. This eventual reorganisation could considerably impact these services and contracts in future years; therefore, this will be an important consideration.\nThe baseline contract cost figure is to be split between the lots based on financial stability for each, and therefore, a set amount will be allocated to each provision per annum. \nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary, would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change, should additional needs arise from other local authorities, as part of wider structural reforms.\nAny tender opportunities and contracts may be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries, resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. 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The maximum allowable term is 5 years." }, "relatedLots": [ "1" ], "documents": [ { "id": "056864-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/056864-2026", "datePublished": "2026-06-17T08:19:49+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-06-17T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-07-13T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "Befriending &Mentoring for Children andYoung People with SEND", "status": "pending", "date": "2026-06-17T00:00:00+01:00", "value": { "amountGross": 1092000, "amount": 910000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-01366534", "name": "THE ROSE ROAD ASSOCIATION" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2026-06-26T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00", "maxExtentDate": "2031-09-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of three years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of 2 years.\nAny period(s) of extension will be at the council's sole discretion. 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Request for Information withing the Pre-Liminary Market Engagement Request for Information Targeted Short Breaks And Specialist Playscheme Services, available via the Council's E-tendering platform, Intend.\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home\nSuppliers who are not already registered on the In-tend system will need to register their details to access the procurement documentation, raise clarification requests and return the Conflict-of-Interest declaration.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation.\nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system.\nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk.\nSection 24 includes a range of questions for consideration and any responses offered, would be greatly appreciated. Interested parties are advised to submit any questions they may have via the Council's sourcing system - InTend, using its 'Correspondence' function.\nProviders who engage in this exercise will not receive preferential treatment in any subsequent procurement process and all communications before, during and after this pre-procurement engagement will be accurately recorded in writing and made available upon request.\nProviders should note that there is no obligation to take part in this exercise and that if they do not take part, it will not prevent them from participating in any subsequent procurement exercise(s).\nPlease be advised that this is purely a market consultation and therefore any involvement and participation in this, is in no way an indication of the selection of your organisation, or a guarantee of any future work.\nPost-survey submission clarification\nThe Council reserves the right (but is not obliged) to seek clarification of any aspect of a Suppliers SMT survey response, to ensure the Council fully understands the information being submitted to help inform the final options appraisal.\nSuppliers are asked to respond to such requests promptly from receipt of correspondence, which will be issued via In-tend. Whilst the initial request for clarification will be via Intend Clarification, the Council reserve the right to invite representatives from the Supplier to attend a Microsoft Teams meeting with core members of the Councils project team to understand any ambiguities within a Suppliers response.\nAny clarifications received shall then be added to that Suppliers SMT Survey response for the purposes of the assessment.\nWhere the information included within a survey response is incomplete, inaccurate, or clarifications have not been forthcoming, the Council may determine that survey information provided may need to be disregarded from the end report. This would not subsequently stop a Supplier from submitting a formal tender response should the Council decide to outsource the service.\nAward Process\nDependent on feedback and interest for this market engagement exercise, the Council's intention will be to run the procurement process using the Open Procedure under the Procurement Act 2023.\nThe Council will issue a Contract Tender Notice outlining the key details and requirements, including the overview of the procurement process & associated programme, value of the opportunity, scope of the contracts, lotting options & associated contractual terms, minimum levels of technical experience & accreditations and evaluation & award criteria.\nThe notice will provide all necessary information for potential suppliers to assess and apply for the opportunity.\nIn readiness for issue of the tender, any interested suppliers may register on the governments Central Digital Platform, as the Council is required to review information held there for any potential grounds for exclusion and undertake a debarment check. Guidance on accessing the Central Digital Platform can be found here -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nProvider's may bid for all lots or certain lots without any limitations. If a provider secures multiple lots as a result of a bid, the Council reserves the right to combine them into a single contract.\nThe Council is seeking to admit a maximum of one supplier per lot, to deliver each provision, though a provider can bid for and deliver more than one lot.\nThe award criteria will be based on the most advantageous tender (MAT) during the procurement exercise, with the weighted criteria being split between quality and cost. This will apply to each lot, and different quality questions and pricing structures may be implemented for each lot and weighted accordingly.\nIf the outcome of this market engagement exercise and/or any subsequent procurement exercise determines that the services are to be divided into lots, the service scope of each may be provided in individual service specifications and contracts.\nIn accordance with the Procurement Act 2023, all individuals involved in a covered procurement must act, and be seen to act, with integrity. A conflict of interest arises where there is a conflict between the personal, financial, or other interests of an individual and the impartial execution of their procurement duties.\nAll staff, suppliers, and stakeholders involved in the procurement process must declare any actual, potential, or perceived conflicts of interest as soon as they are identified. If a supplier thinks they might have a perceived or actual conflict of interest then they should contact the Council via Intend correspondence.", "dueDate": "2026-01-12T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "077677-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/077677-2025", "datePublished": "2025-11-27T13:05:10Z", "format": "text/html" }, { "id": "000188-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/000188-2026", "datePublished": "2026-01-05T10:42:12Z", "format": "text/html" } ] }, "tender": { "id": "P00005217", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contracts for Targeted Short Breaks and Specialist Playschemes 2026", "description": "Following receipt of tenders on Friday 1st May 2026 the Council has concluded the assessment process and issued assessment summaries to the successful and unsuccessful suppliers as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the mandatory standstill period which will not be less than eight-working days (the Standstill Period), inline with section 51 of the Act. \nThe Council reserves the right to amend (extend)the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDescription of the Contract\nThe Council is appointing Providers to provide Targeted Short Breaks and Specialist Holiday Playschemes for children and young people with Special Educational Needs and Disabilities (SEND) and additional needs within Portsmouth, at an estimated annual value of approximately £517,000 collectively per annum, which is to be split accordingly between three separate lots and services. \nEach contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed.\n1.3.\tThe scope of the services will include statutory duties and functions which meet Local Authority responsibilities in providing accessible Short Breaks provisions, which will support the needs of disabled children and young people, as well as their families, ensuring that the Council can offer a range of services within this field, during the day, inclusive of schools holidays, weekends, and after school, to meet the requirements of the applicable residents within Portsmouth boundaries. This is a re-procurement of an existing service.\nAs defined in the Portsmouth Local Offer, Short breaks is a term that covers activities and opportunities for children with disabilities. There are a range of reliable local activities commissioned through Portsmouth City Council that enable young people and their families to have access to and enjoy the same opportunities as others in life, whilst also allowing carers a break from their caring responsibilities.\nThese proposed commissioned services will deliver provisions that will support the Council with fulfilling its short break duties. The Short Breaks Regulations have been produced to supplement the methods in which Local Authorities must perform these duties, and the key regulations read as follows:\nLocal Authorities must:\n•\tGive children with special educational needs or disabilities (SEND), the chance to have time away from their families, make new friends and have fun.\n•\tHave regard to the needs of those carers who would be unable to provide care, unless breaks from caring were given to them.\n•\tHave regard to the needs of carers who would be able to provide care for their disabled child more effectively if breaks from caring were given to them, to allow them to:\n•\tUndertake education training or any regular leisure activity.\n•\tRest and unwind.\n•\tSpend time to meet the needs of other children in the family more effectively.\n•\tCarry out day to day tasks which they must perform to run their household effectively.\nThe Children and Families Act 2014 created a requirement for all public services to prepare SEND Children and Young People for Adulthood, in the following areas,\n•\tEmployment\n•\tIndependent Living\n•\tFriends Relationships & Community\n•\tGood Health\nScope and Specifications\nThe services are to be provided for children and young people with SEND, and/or additional or complex health needs (support needs and provisions will differ, dependent on the service), who live within the city of Portsmouth from age 5 and up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nThe targeted short breaks provisions will be offered to parent/careers, children and young people living in the city of Portsmouth, who meet the eligibility criteria, as set out in the Council's Short Breaks Statement. \nFor certain services, providers should offer additional opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nThe Portsmouth Short Breaks offer, falls into three categories, as below:\nLevel 1 - Low Level of Support\nFor children and young people who cannot access universal services alone\nThese services are provided for disabled children and young people who have additional needs that cannot be met by universal services.\nLevel 2 - Higher Level of Support\nFor children and young people who need a higher level of support. Those who meet eligibility criteria have access to short breaks. These services can be accessed by self-referral or via a Lead Professional.\nLevel 3 - Specialist Support\nFor children and young people who require services identified through a social care assessment\nThese services are provided in addition to Levels 1 and 2 services where needs are identified through a social care assessment and meet the threshold for additional support.\nThe commissioned services involved will cover categories 1 and 2 only.\nServices are to be split into three distinct lots, to meet the different levels of need of the children, young people and families involved, and will allow for flexibility, specialisation, and increased accessibility. This will be divided as follows:\nLot 1 - Inclusive Community Short Breaks: Play and Activity Sessions for Children and Young People with SEND\nRegular structured tailored sessions, including community clubs, groups and family play activities for CYP with mild to moderate SEND, requiring a low level of support. Sessions will be supported by the CYP's parents/guardians and other family members. This will enable and support CYP and families to play and interact together, whilst also offering them the potential to meet with other families, in social and inclusive settings. Sessions will be available during every school holiday period, weekends, and/or during periods after school.\nLot 2 - Befriending & Mentoring for Children and Young People with SEND\nA befriending and mentoring service which will involve careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities on a regular basis. Where necessary the support may take place in the CYP's home, as part of a structured plan to encourage the CYP out of their home on a regular basis. This service will not involve intimate care.\nLot 3 - Specialist SEND Playschemes for Children and Young People with Complex Needs\nSpecialist SEND Playschemes which can provide:\n•\tA specialist service for children and young people with complex SEND requiring a higher level of support and staff supervision (at least one staff member for every CYP involved).\n•\tA specialist service for children and young people with complex SEND who can engage with less adult/staff intervention and support (e.g. one staff member for every four children or young people).\nContract Costs and Duration\nWhen splitting the services into lots, the contract for each lot will possess an initial term of 3 years, with the opportunity and potential to be extended by a further 2 years, up to a maximum term of 5 years in total, dependent on Contractor performance and Council funding availability.\nThe value of the contract(s) for the initial 3-year period is predicted to amount to £517,000 collectively per annum for all services involved, which may fluctuate each year, dependent on market inflation and other factors.\nFurthermore, the contract value may increase or decrease subject to any changes to budget allocation changes in legislation, additional funding sources, variation of services, or addition of further associated services in order to meet changes in demand or service delivery, however, it should be strongly acknowledged as per section 6, that many Local Authority's (inclusive of County Council's and district borough Council's), including Portsmouth City Council, will be involved in recent arrangements regarding Local Government Reorganisation, which will reshape how Councils are structured, with the aim of simplifying local government. This eventual reorganisation could considerably impact these services and contracts in future years; therefore, this will be an important consideration.\nThe baseline contract cost figure is to be split between the lots based on financial stability for each, and therefore, a set amount will be allocated to each provision per annum. \nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary, would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change, should additional needs arise from other local authorities, as part of wider structural reforms.\nAny tender opportunities and contracts may be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries, resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. The impacts of Local Government Review cannot be fully understood at this stage.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { 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Continuous Improvement", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." } ] }, "renewal": { "description": "Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed." } }, { "id": "2", "title": "Befriending & Mentoring for Children and Young People with SEND", "status": "complete", "value": { "amountGross": 1092000, "amount": 910000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Price", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Delivery Model & Approach", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Referral, Triage, Matching & Case Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Safeguarding, Risk Management, Training & Compliance", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staffing Model, Workforce Capability & Supervision", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Assurance, Performance Monitoring & Continuous Improvement", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2031-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed." } }, { "id": "3", "title": "Specialist SEND Playschemes for Children and Young People with Complex Needs", "status": "complete", "value": { "amountGross": 1584000, "amount": 1320000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Model & Delivery Approach", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Communication, Maintained Processes & Outcomes", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Safeguarding & Risk Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Personal Support Plans & Outcomes", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Assurance, Monitoring, Outcome Tracking & Continuous Improvement", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Venue & Accessibility Arrangements", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": 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platform.\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-01T17:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-04-17T23:59:00+01:00" }, "awardPeriod": { "endDate": "2026-05-29T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "029990-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/029990-2026", "datePublished": "2026-03-31T16:52:13+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-03-01T23:59:59Z" } ] }, "riskDetails": "Local Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore 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While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary, would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change, should additional needs arise from other local authorities, as part of wider structural reforms.\nAny tender opportunities and contracts may be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries, resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. The impacts of Local Government Review cannot be fully understood at this stage.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_performance_failures_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "5", "measure": "bids", "value": 2, "relatedLot": "2" }, { "id": "6", "measure": "finalStageBids", "value": 1, "relatedLot": "2" }, { "id": "7", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "2" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "9", "measure": "bids", "value": 2, "relatedLot": "3" }, { "id": "10", "measure": "finalStageBids", "value": 2, "relatedLot": "3" }, { "id": "11", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "3" }, { "id": "12", "measure": "vcseFinalStageBids", "value": 1, "relatedLot": "3" } ] }, "awards": [ { "id": "1", "title": "Inclusive Community Short Breaks: Play and Activity Sessions for Children and Young People with SEND", "status": "pending", "date": "2026-06-17T00:00:00+01:00", "value": { "amountGross": 660000, "amount": 550000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-06901379", "name": "SPORT WORKS LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-06-26T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00", "maxExtentDate": "2031-09-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of three years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of 2 years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 5 years." }, "relatedLots": [ "1" ], "documents": [ { "id": "056864-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/056864-2026", "datePublished": "2026-06-17T08:19:49+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-06-17T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-07-13T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "Befriending &Mentoring for Children andYoung People with SEND", "status": "pending", "date": "2026-06-17T00:00:00+01:00", "value": { "amountGross": 1092000, "amount": 910000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-01366534", "name": "THE ROSE ROAD ASSOCIATION" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2026-06-26T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00", "maxExtentDate": "2031-09-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of three years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of 2 years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 5 years." }, "relatedLots": [ "2" ], "documents": [ { "id": "056864-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/056864-2026", "datePublished": "2026-06-17T08:19:49+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-06-17T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-07-13T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "3", "title": "Specialist SEND Playschemes for Children and Young People with Complex Needs", "status": "pending", "date": "2026-06-17T00:00:00+01:00", "value": { "amountGross": 1584000, "amount": 1320000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-01366534", "name": "THE ROSE ROAD ASSOCIATION" } ], "items": [ { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "standstillPeriod": { "endDate": "2026-06-26T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00", "maxExtentDate": "2031-09-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of three years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of 2 years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 5 years." }, "relatedLots": [ "3" ], "documents": [ { "id": "056864-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/056864-2026", "datePublished": "2026-06-17T08:19:49+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-06-17T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-07-13T23:59:59+01:00", "status": "scheduled" } ] } ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-05ea26", "initiationType": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ], "identifier": { "scheme": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "PCNL-5714-PRZV" } ] }, "address": { "streetAddress": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "Civic Offices, Guildhall Square" } ], "locality": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "Portsmouth" } ], "postalCode": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "PO1 2AL" } ], "country": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "UKJ31" } ] }, "contactPoint": { "email": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "procurement@portsmouthcc.gov.uk" } ] }, "roles": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "classifications": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } }, { "id": "GB-COH-06901379", "name": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "SPORT WORKS LIMITED" } ], "identifier": { "scheme": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "GB-COH" } ], "id": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "06901379" } ] }, "additionalIdentifiers": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": [ { "scheme": "GB-PPON", "id": "PNPV-1569-YDZR" } ] } ], "address": { "streetAddress": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "Mill Beck" } ], "locality": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "Kendal" } ], "postalCode": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "LA8 8LD" } ], "country": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "GB" } ], "countryName": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "UKD12" } ] }, "contactPoint": { "email": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "matt.hill@sportworksltd.co.uk" } ] }, "roles": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": [ "supplier" ] } ], "details": { "url": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "http://www.sportworksltd.co.uk" } ], "scale": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "sme" } ], "vcse": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": false } ], "publicServiceMissionOrganization": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": false } ], "shelteredWorkshop": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": false } ] } }, { "id": "GB-COH-01366534", "name": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "THE ROSE ROAD ASSOCIATION" } ], "identifier": { "scheme": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "GB-COH" } ], "id": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "01366534" } ] }, "additionalIdentifiers": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": [ { "scheme": "GB-PPON", "id": "PJHN-2753-BPLL" } ] } ], "address": { "streetAddress": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "300 Aldermoor Road" } ], "locality": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "Southampton" } ], "postalCode": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "SO16 5NA" } ], "country": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "GB" } ], "countryName": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "UKJ32" } ] }, "contactPoint": { "email": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "askus@roseroad.org.uk" } ] }, "roles": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": [ "supplier" ] } ], "details": { "url": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "https://www.roseroad.org.uk/" } ], "scale": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "large" } ], "vcse": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": true } ], "publicServiceMissionOrganization": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": false } ], "shelteredWorkshop": [ { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": false } ] } } ], "buyer": { "id": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "GB-PPON-PCNL-5714-PRZV" } ], "name": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "Interested suppliers should review and complete section 24. Request for Information withing the Pre-Liminary Market Engagement Request for Information Targeted Short Breaks And Specialist Playscheme Services, available via the Council's E-tendering platform, Intend.\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home\nSuppliers who are not already registered on the In-tend system will need to register their details to access the procurement documentation, raise clarification requests and return the Conflict-of-Interest declaration.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation. \nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system. \nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk. \nSection 24 includes a range of questions for consideration and any responses offered, would be greatly appreciated. Interested parties are advised to submit any questions they may have via the Council's sourcing system - InTend, using its 'Correspondence' function. \nProviders who engage in this exercise will not receive preferential treatment in any subsequent procurement process and all communications before, during and after this pre-procurement engagement will be accurately recorded in writing and made available upon request.\nProviders should note that there is no obligation to take part in this exercise and that if they do not take part, it will not prevent them from participating in any subsequent procurement exercise(s). \nPlease be advised that this is purely a market consultation and therefore any involvement and participation in this, is in no way an indication of the selection of your organisation, or a guarantee of any future work.\nPost-survey submission clarification \nThe Council reserves the right (but is not obliged) to seek clarification of any aspect of a Suppliers SMT survey response, to ensure the Council fully understands the information being submitted to help inform the final options appraisal.\nSuppliers are asked to respond to such requests promptly from receipt of correspondence, which will be issued via In-tend. Whilst the initial request for clarification will be via Intend Clarification, the Council reserve the right to invite representatives from the Supplier to attend a Microsoft Teams meeting with core members of the Councils project team to understand any ambiguities within a Suppliers response. \nAny clarifications received shall then be added to that Suppliers SMT Survey response for the purposes of the assessment.\nWhere the information included within a survey response is incomplete, inaccurate, or clarifications have not been forthcoming, the Council may determine that survey information provided may need to be disregarded from the end report. This would not subsequently stop a Supplier from submitting a formal tender response should the Council decide to outsource the service.\nAward Process\nDependent on feedback and interest for this market engagement exercise, the Council's intention will be to run the procurement process using the Open Procedure under the Procurement Act 2023.\nThe Council will issue a Contract Tender Notice outlining the key details and requirements, including the overview of the procurement process & associated programme, value of the opportunity, scope of the contracts, lotting options & associated contractual terms, minimum levels of technical experience & accreditations and evaluation & award criteria.\nThe notice will provide all necessary information for potential suppliers to assess and apply for the opportunity. \nIn readiness for issue of the tender, any interested suppliers may register on the governments Central Digital Platform, as the Council is required to review information held there for any potential grounds for exclusion and undertake a debarment check. Guidance on accessing the Central Digital Platform can be found here - \nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nProvider's may bid for all lots or certain lots without any limitations. If a provider secures multiple lots as a result of a bid, the Council reserves the right to combine them into a single contract.\nThe Council is seeking to admit a maximum of one supplier per lot, to deliver each provision, though a provider can bid for and deliver more than one lot.\nThe award criteria will be based on the most advantageous tender (MAT) during the procurement exercise, with the weighted criteria being split between quality and cost. This will apply to each lot, and different quality questions and pricing structures may be implemented for each lot and weighted accordingly.\nIf the outcome of this market engagement exercise and/or any subsequent procurement exercise determines that the services are to be divided into lots, the service scope of each may be provided in individual service specifications and contracts.\nIn accordance with the Procurement Act 2023, all individuals involved in a covered procurement must act, and be seen to act, with integrity. A conflict of interest arises where there is a conflict between the personal, financial, or other interests of an individual and the impartial execution of their procurement duties.\nAll staff, suppliers, and stakeholders involved in the procurement process must declare any actual, potential, or perceived conflicts of interest as soon as they are identified. If a supplier thinks they might have a perceived or actual conflict of interest then they should contact the Council via Intend correspondence." }, { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "Interested suppliers should review and complete section 24. Request for Information withing the Pre-Liminary Market Engagement Request for Information Targeted Short Breaks And Specialist Playscheme Services, available via the Council's E-tendering platform, Intend.\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home\nSuppliers who are not already registered on the In-tend system will need to register their details to access the procurement documentation, raise clarification requests and return the Conflict-of-Interest declaration.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation.\nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system.\nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk.\nSection 24 includes a range of questions for consideration and any responses offered, would be greatly appreciated. Interested parties are advised to submit any questions they may have via the Council's sourcing system - InTend, using its 'Correspondence' function.\nProviders who engage in this exercise will not receive preferential treatment in any subsequent procurement process and all communications before, during and after this pre-procurement engagement will be accurately recorded in writing and made available upon request.\nProviders should note that there is no obligation to take part in this exercise and that if they do not take part, it will not prevent them from participating in any subsequent procurement exercise(s).\nPlease be advised that this is purely a market consultation and therefore any involvement and participation in this, is in no way an indication of the selection of your organisation, or a guarantee of any future work.\nPost-survey submission clarification\nThe Council reserves the right (but is not obliged) to seek clarification of any aspect of a Suppliers SMT survey response, to ensure the Council fully understands the information being submitted to help inform the final options appraisal.\nSuppliers are asked to respond to such requests promptly from receipt of correspondence, which will be issued via In-tend. Whilst the initial request for clarification will be via Intend Clarification, the Council reserve the right to invite representatives from the Supplier to attend a Microsoft Teams meeting with core members of the Councils project team to understand any ambiguities within a Suppliers response.\nAny clarifications received shall then be added to that Suppliers SMT Survey response for the purposes of the assessment.\nWhere the information included within a survey response is incomplete, inaccurate, or clarifications have not been forthcoming, the Council may determine that survey information provided may need to be disregarded from the end report. This would not subsequently stop a Supplier from submitting a formal tender response should the Council decide to outsource the service.\nAward Process\nDependent on feedback and interest for this market engagement exercise, the Council's intention will be to run the procurement process using the Open Procedure under the Procurement Act 2023.\nThe Council will issue a Contract Tender Notice outlining the key details and requirements, including the overview of the procurement process & associated programme, value of the opportunity, scope of the contracts, lotting options & associated contractual terms, minimum levels of technical experience & accreditations and evaluation & award criteria.\nThe notice will provide all necessary information for potential suppliers to assess and apply for the opportunity.\nIn readiness for issue of the tender, any interested suppliers may register on the governments Central Digital Platform, as the Council is required to review information held there for any potential grounds for exclusion and undertake a debarment check. Guidance on accessing the Central Digital Platform can be found here -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nProvider's may bid for all lots or certain lots without any limitations. If a provider secures multiple lots as a result of a bid, the Council reserves the right to combine them into a single contract.\nThe Council is seeking to admit a maximum of one supplier per lot, to deliver each provision, though a provider can bid for and deliver more than one lot.\nThe award criteria will be based on the most advantageous tender (MAT) during the procurement exercise, with the weighted criteria being split between quality and cost. This will apply to each lot, and different quality questions and pricing structures may be implemented for each lot and weighted accordingly.\nIf the outcome of this market engagement exercise and/or any subsequent procurement exercise determines that the services are to be divided into lots, the service scope of each may be provided in individual service specifications and contracts.\nIn accordance with the Procurement Act 2023, all individuals involved in a covered procurement must act, and be seen to act, with integrity. A conflict of interest arises where there is a conflict between the personal, financial, or other interests of an individual and the impartial execution of their procurement duties.\nAll staff, suppliers, and stakeholders involved in the procurement process must declare any actual, potential, or perceived conflicts of interest as soon as they are identified. If a supplier thinks they might have a perceived or actual conflict of interest then they should contact the Council via Intend correspondence." } ], "dueDate": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "2025-12-31T23:59:59Z" }, { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "2026-01-12T23:59:59Z" } ], "status": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "077677-2025", "documentType": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/077677-2025" } ], "datePublished": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "2025-11-27T13:05:10Z" } ], "format": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "000188-2026", "documentType": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/000188-2026" } ], "datePublished": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "2026-01-05T10:42:12Z" } ], "format": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "P00005161" }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "P00005217" } ], "legalBasis": { "id": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "TARGETED SHORT BREAKS AND SPECIALIST PLAYSCHEME SERVICES - PORTSMOUTH CITY COUNCIL 2026" }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth City Council - Term Service Contracts for Targeted Short Breaks and Specialist Playschemes 2026" } ], "description": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "Portsmouth City Council ('The Council') is seeking to commission a range of services, which will provide Specialist Holiday Playschemes and Targeted Short Breaks services for children and/or young people (CYP) with special educational needs and disabilities (SEND) within the city. The services will provide support for children and young people with complex health needs, as well as their families and/or carers, to ensure that the council meets its statutory duties and functions in this area by aiming to provide enjoyable, safe and inclusive opportunities to children and young people whilst offering families and carers valuable respite.\nTo ensure flexibility and meet the diverse needs of children and young people in the city, the service may be split into three distinct lots, however, this is largely dependent on provider interest, participation and feedback in this early market engagement process. should responses/feedback prove to be limited, and if this market engagement is unsuccessful in identifying a healthy number of providers for this proposed procurement, then a lotting scenario may not apply.\nThe purpose of this market engagement exercise is to identify the level of interest from providers who may consider participating in a future procurement exercise for these proposed services and provide feedback on the current service proposal and the possibility of dividing the services into lots, dependent on preference and feasibility. Any feedback provided will inform the Council of the services that interested providers could/can offer, which aligns with this proposal. Additionally, the Council welcomes any feedback when determining how the services can be strengthened to meet service demands, in alignment with the proposed budget(s).\nFollowing this consultation process, the Council will then consider the most appropriate route for these services and may undertake a procurement exercise, allowing the Council to identify the most appropriate provider(s) who have the capabilities of delivering these services effectively and in keeping with the service requirements.\nService Scope\nThe services will be delivered within the city and for Portsmouth residents only and will therefore only be applicable to post-code boundaries PO1 to PO6.\nThe services are to be provided for children and young people with SEND and complex health needs, who live in the city of Portsmouth and are aged from 5, up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nTargeted Short Breaks will be offered to parents and carers, children and young people living in the city of Portsmouth who meet the eligibility criteria, as set out in the Council's Short Breaks Statement. \nReferrals will be received via the Council's 'Children and Families' directorate, consisting of the children's social care teams, amongst other teams. Any referrals may also be made by other professionals engaged and/or working with the families involved (such as the Council's Early Help and Prevention team). The targeted short breaks provision may offer direct access via the parents.\nProviders should offer opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nLots\nThe value of the contract(s) for the initial 3-year period cannot be confirmed until later into the current financial year, but a baseline figure is predicted to amount to £517,000 collectively per annum for all services involved, which may fluctuate each year, dependent on market inflation and other factors. It should be noted that there may be some flexibility in this budget.\nThe Council proposes that the services are to be split into three distinct lots, to meet the different levels of need of the children, young people and families within the city, and allow for flexibility, specialisation, and increased accessibility and would be divided as follows:\nLot 1\nInclusive community clubs and groups and/or layered activities for families - this might include stay and play sessions for every school holiday period and/or after school sessions, enabling and supporting families to play and interact together with the potential to meet other families. Services would also offer a series of weekly opportunities for young people to meet in age-appropriate groups, which could include playschemes and/or clubs.\n Lot 2\nA befriending service which involves careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities. Where necessary the support may take place in the home as part of a plan to encourage the CYP out of their home. This will not involve intimate care.\nLot 3\nPlayschemes which can provide:\n•\tA specialist service for children requiring a higher level of staff supervision (at least one staff member for every CYP involved).\n•\tAn accessible service where CYP have additional needs but can engage with less adult/staff intervention (e.g. one staff member for every four CYP).\nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nIf all extension opportunities are implemented, collectively the service value, inclusive of all lots, could increase to IRO £2,585,000, with an upper estimation of £2,745.000, taking into consideration funding variables alongside other external factors, such as general UK inflation rates. If the inflation rate alters over the course of the contract then the total spend could exceed the figure listed above. \nFor full details in relation to the service requirements interested suppliers should download the Request for Information - Targeted Short Breaks And Specialist Playscheme Services via the Council's Intend portal and refer to section- \n6. Service Eligibility Criteria and Referrals\n7. Key Outcomes\n8. Principles, Aims and Objectives\n9. Communication and Partnerships\n10. Specialist Holiday Playschemes\n11. Targeted Short Breaks Offer\n12. Child Befriending Offer\n13. Transport\n14. Equipment and Activities\n15. Method of Operation\n16. Location, Premises and Delivery of Services\n17. OFSTED registration requirements\n18. Policy and Safety requirements\n19. Staffing and Training\n20. Safeguarding\n21. Contract Costs and Duration\n22. Service Reviews and Monitoring\nThe procurement timetable below is indicative and shows the anticipated period required to initiate this procurement exercise, which is subject to sufficient market interest and engagement\nMarket consultation (Request for Information) -27th November - 31st December 2025 at 5pm\nTender documents available on Intend - 16th January 2026\nDeadline requests for clarification - 6th February 2026 at 23:59\nTender return deadline - 27th February 2026 at 17:00\nEvaluation of tenders completed - 13th March 2026\nAward decision notified to providers - 27th March 2026\nStandstill Period - 28th March - 10th April 2026\nContract award - 13th April 2026\nMobilisation Period -13th April 2026 - 30th June 2026\nContract Commencement - 1st July 2026" }, { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "Portsmouth City Council ('The Council') is seeking to commission a range of services, which will provide Specialist Holiday Playschemes and Targeted Short Breaks services for children and/or young people (CYP) with special educational needs and disabilities (SEND) within the city. The services will provide support for children and young people with complex health needs, as well as their families and/or carers, to ensure that the council meets its statutory duties and functions in this area by aiming to provide enjoyable, safe and inclusive opportunities to children and young people whilst offering families and carers valuable respite.\nTo ensure flexibility and meet the diverse needs of children and young people in the city, the service may be split into three distinct lots, however, this is largely dependent on provider interest, participation and feedback in this early market engagement process. should responses/feedback prove to be limited, and if this market engagement is unsuccessful in identifying a healthy number of providers for this proposed procurement, then a lotting scenario may not apply.\nThe purpose of this market engagement exercise is to identify the level of interest from providers who may consider participating in a future procurement exercise for these proposed services and provide feedback on the current service proposal and the possibility of dividing the services into lots, dependent on preference and feasibility. Any feedback provided will inform the Council of the services that interested providers could/can offer, which aligns with this proposal. Additionally, the Council welcomes any feedback when determining how the services can be strengthened to meet service demands, in alignment with the proposed budget(s).\nFollowing this consultation process, the Council will then consider the most appropriate route for these services and may undertake a procurement exercise, allowing the Council to identify the most appropriate provider(s) who have the capabilities of delivering these services effectively and in keeping with the service requirements.\nService Scope\nThe services will be delivered within the city and for Portsmouth residents only and will therefore only be applicable to post-code boundaries PO1 to PO6.\nThe services are to be provided for children and young people with SEND and complex health needs, who live in the city of Portsmouth and are aged from 5, up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nTargeted Short Breaks will be offered to parents and carers, children and young people living in the city of Portsmouth who meet the eligibility criteria, as set out in the Council's Short Breaks Statement.\nReferrals will be received via the Council's 'Children and Families' directorate, consisting of the children's social care teams, amongst other teams. Any referrals may also be made by other professionals engaged and/or working with the families involved (such as the Council's Early Help and Prevention team). The targeted short breaks provision may offer direct access via the parents.\nProviders should offer opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nLots\nThe value of the contract(s) for the initial 3-year period cannot be confirmed until later into the current financial year, but a baseline figure is predicted to amount to £517,000 collectively per annum for all services involved, which may fluctuate each year, dependent on market inflation and other factors. It should be noted that there may be some flexibility in this budget.\nThe Council proposes that the services are to be split into three distinct lots, to meet the different levels of need of the children, young people and families within the city, and allow for flexibility, specialisation, and increased accessibility and would be divided as follows:\nLot 1\nInclusive community clubs and groups and/or layered activities for families - this might include stay and play sessions for every school holiday period and/or after school sessions, enabling and supporting families to play and interact together with the potential to meet other families. Services would also offer a series of weekly opportunities for young people to meet in age-appropriate groups, which could include playschemes and/or clubs.\nLot 2\nA befriending service which involves careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities. Where necessary the support may take place in the home as part of a plan to encourage the CYP out of their home. This will not involve intimate care.\nLot 3\nPlayschemes which can provide:\n•\tA specialist service for children requiring a higher level of staff supervision (at least one staff member for every CYP involved).\n•\tAn accessible service where CYP have additional needs but can engage with less adult/staff intervention (e.g. one staff member for every four CYP).\nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nIf all extension opportunities are implemented, collectively the service value, inclusive of all lots, could increase to IRO £2,585,000, with an upper estimation of £2,745.000, taking into consideration funding variables alongside other external factors, such as general UK inflation rates. If the inflation rate alters over the course of the contract then the total spend could exceed the figure listed above.\nFor full details in relation to the service requirements interested suppliers should download the Request for Information - Targeted Short Breaks And Specialist Playscheme Services via the Council's Intend portal and refer to section-\n6. Service Eligibility Criteria and Referrals\n7. Key Outcomes\n8. Principles, Aims and Objectives\n9. Communication and Partnerships\n10. Specialist Holiday Playschemes\n11. Targeted Short Breaks Offer\n12. Child Befriending Offer\n13. Transport\n14. Equipment and Activities\n15. Method of Operation\n16. Location, Premises and Delivery of Services\n17. OFSTED registration requirements\n18. Policy and Safety requirements\n19. Staffing and Training\n20. Safeguarding\n21. Contract Costs and Duration\n22. Service Reviews and Monitoring\nThe procurement timetable below is indicative and shows the anticipated period required to initiate this procurement exercise, which is subject to sufficient market interest and engagement\nMarket consultation (Request for Information) -27th November - 12th January 2026 at 5pm\nTender documents available on Intend - 16th January 2026\nDeadline requests for clarification - 6th February 2026 at 23:59\nTender return deadline - 27th February 2026 at 17:00\nEvaluation of tenders completed - 13th March 2026\nAward decision notified to providers - 27th March 2026\nStandstill Period - 28th March - 10th April 2026\nContract award - 13th April 2026\nMobilisation Period -13th April 2026 - 30th June 2026\nContract Commencement - 1st July 2026" }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified Providers to provide Targeted Short Breaks and Specialist Holiday Playschemes for children and young people with Special Educational Needs and Disabilities (SEND) and additional needs within Portsmouth.\nThe Council is looking to appoint a Provider or Providers via a multiple provider arrangement to deliver these services within the Northern, Southern and Central localities of Portsmouth, at an estimated annual value of approximately £517,000 collectively per annum, which is to be split accordingly between three separate lots and services. Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years.\nThe scope of the services will include statutory duties and functions which meet Local Authority responsibilities in providing accessible Short Breaks provisions, which will support the needs of disabled children and young people, as well as their families, ensuring that the Council can offer a range of services within this field, during the day, inclusive of schools holidays, weekends, and after school, to meet the requirements of the applicable residents within Portsmouth boundaries. This is a re-procurement of an existing service.\nScope and Specifications\nThe services are to be provided for children and young people with SEND, and/or additional or complex health needs (support needs and provisions will differ, dependent on the service), who live within the city of Portsmouth from age 5 and up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nThe targeted short breaks provisions will be offered to parent/careers, children and young people living in the city of Portsmouth, who meet the eligibility criteria, as set out in the Council's Short Breaks Statement. \nFor certain services, providers should offer additional opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nThe Portsmouth Short Breaks offer, falls into three categories, as below:\nLevel 1 - Low Level of Support\nFor children and young people who cannot access universal services alone\nThese services are provided for disabled children and young people who have additional needs that cannot be met by universal services.\nLevel 2 - Higher Level of Support\nFor children and young people who need a higher level of support. Those who meet eligibility criteria have access to short breaks. \nThese services can be accessed by self-referral or via a Lead Professional.\nLevel 3 - Specialist Support\nFor children and young people who require services identified through a social care assessment\nThese services are provided in addition to Levels 1 and 2 services where needs are identified through a social care assessment and meet the threshold for additional support.\nThe commissioned services involved will cover categories 1 and 2 only.\nDependent on the service, children and young people will be able to gain access to provisions via the following methods:\nDirect Parent/Carer Access\nParents/carers will be able to book or register directly with the Contractor and will be able to access activities, either via the Contractors website, email of online booking form, phone or Local Offer directory link. \nProfessional Referral\nProfessionals may signpost or refer the family including: Early Help teams, Schools/SENCO's, Health visitors, Family support workers or Social care (if already involved). \nCouncil route\nThe Council may send referral information for: \n Children known to services who require support \n•\tChildren on targeted short breaks lists \n•\tFamilies who have requested short breaks through the SEND Local Offer \nSpecifications\nThe Specifications have been designed to ensure that all Providers have an effective and equal understanding of the contract's functional and performance requirements.\nFull details of requirements can be found in the Specification Documents. The Council reserves the right to make amendments to the specifications if deemed necessary, during the clarification stage.\nPartnership Working\nIn addition to working in close partnership with the council, the Provider will also demonstrate effective communication and embody a strong partnership approach with other agencies and stakeholders, inclusive of Education, Health and Social Care partners in addition to parent carer forums, such as Portsmouth Parent Voice (PPV)\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and Providers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/\nContract Model\nThe council intends to award a fixed price schedule per contract, which meets the dedicated Council budgets. \nProvider's may bid for all lots or certain lots without any limitations. If a provider secures multiple lots as a result of their bid(s), the Council reserves the right to combine them into a single contract.\nThe Council is seeking to admit a maximum of one Provider per lot, to deliver each provision, though a provider can bid for and deliver more than one lot.\nContract Costs and Duration\nWhen splitting the services into lots, the contract for each lot will possess an initial term of 3 years, with the opportunity and potential to be extended by a further 2 years in increments to be agreed, up to a maximum term of 5 years in total, dependent on Contractor performance and Council funding availability.\nFurthermore, the contract value may increase or decrease subject to any changes to budget allocation changes in legislation, additional funding sources, variation of services, or addition of further associated services in order to meet changes in demand or service delivery, \nThe baseline contract cost figure above is to be split between the lots based on financial stability for each, and therefore, a set amount will be allocated to each provision per annum. If only one provider is to bid for the opportunity or is deemed the winning bidder for all lots, following on from the tender, and secures all the commissioned services, then the total combined figure can be funded under one contract, similarly if two of the three lots are secured by one provider, then the funding for those two lots can be combined into one, with the remainder going to the provider for the remaining lot.\nShould a provider secure more than one lot, then it will be at their discretion as to how the funding is allocated for each provision, provided that the service is consistently delivered effectively and service user needs are being met, and this is discussed with the relevant Council members prior. The Council will be regularly notified by the provider when determining how funds are to be/being allocated.\nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nBudget Cap and Affordability Requirement\nThe Council has defined maximum annual funding allocations for each lot. Tenderers must not exceed the Year 1 base budget allocation for the lot(s) they are bidding for. Any Tenderer whose Year 1 total cost submission exceeds the stated base budget for that lot will be automatically excluded from evaluation for that lot.\nThe Year 1 maximum budget allocations are as follows:\n•\tLot 1: £100,000 (Year 1 cap)\n•\tLot 2: £170,000 (Year 1 cap)\n•\tLot 3: £247,000 (Year 1 cap)\nThese values represent the absolute ceiling for Year 1 pricing. Submissions above these thresholds cannot be considered.\nAccess to Tender Documents and Procurement Programme\nThe Council will administrate the procurement using its e-sourcing system In-Tend, which will be used for:\n•\tAccess to and issue of procurement information and documentation\n•\tPre-tender submission clarification requests and responses\n•\tTender submissions\n•\tTender opening and access to responses\n•\tPost tender submission clarification requests and response\n•\tAward decision notification and feedback\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements.\nThe In-Tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home \nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\nTender documents available on Intend - Tuesday 31st March 2026\nDeadline requests for clarification - Friday 17th April 2026 at 23:59\nTender return deadline - Friday 1st May 2026 at 17:00\nEvaluation of tenders completed - Monday 11th May 2026\nInternal governance & moderation sign-offs - Tuesday 13th May 2026 to Thursday 14th May 2026\nAward decision notified to providers - Friday 15th May 2026\nStandstill Period - Monday 18th May 2026 - Thursday 28th May 2026\nContract award - Friday 29th May 2026\nMobilisation Period - Monday 1st June 2026 - 31st August 2026 \nContract Commencement - Tuesday 1st September 2026" }, { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "Following receipt of tenders on Friday 1st May 2026 the Council has concluded the assessment process and issued assessment summaries to the successful and unsuccessful suppliers as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the mandatory standstill period which will not be less than eight-working days (the Standstill Period), inline with section 51 of the Act. \nThe Council reserves the right to amend (extend)the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDescription of the Contract\nThe Council is appointing Providers to provide Targeted Short Breaks and Specialist Holiday Playschemes for children and young people with Special Educational Needs and Disabilities (SEND) and additional needs within Portsmouth, at an estimated annual value of approximately £517,000 collectively per annum, which is to be split accordingly between three separate lots and services. \nEach contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed.\n1.3.\tThe scope of the services will include statutory duties and functions which meet Local Authority responsibilities in providing accessible Short Breaks provisions, which will support the needs of disabled children and young people, as well as their families, ensuring that the Council can offer a range of services within this field, during the day, inclusive of schools holidays, weekends, and after school, to meet the requirements of the applicable residents within Portsmouth boundaries. This is a re-procurement of an existing service.\nAs defined in the Portsmouth Local Offer, Short breaks is a term that covers activities and opportunities for children with disabilities. There are a range of reliable local activities commissioned through Portsmouth City Council that enable young people and their families to have access to and enjoy the same opportunities as others in life, whilst also allowing carers a break from their caring responsibilities.\nThese proposed commissioned services will deliver provisions that will support the Council with fulfilling its short break duties. The Short Breaks Regulations have been produced to supplement the methods in which Local Authorities must perform these duties, and the key regulations read as follows:\nLocal Authorities must:\n•\tGive children with special educational needs or disabilities (SEND), the chance to have time away from their families, make new friends and have fun.\n•\tHave regard to the needs of those carers who would be unable to provide care, unless breaks from caring were given to them.\n•\tHave regard to the needs of carers who would be able to provide care for their disabled child more effectively if breaks from caring were given to them, to allow them to:\n•\tUndertake education training or any regular leisure activity.\n•\tRest and unwind.\n•\tSpend time to meet the needs of other children in the family more effectively.\n•\tCarry out day to day tasks which they must perform to run their household effectively.\nThe Children and Families Act 2014 created a requirement for all public services to prepare SEND Children and Young People for Adulthood, in the following areas,\n•\tEmployment\n•\tIndependent Living\n•\tFriends Relationships & Community\n•\tGood Health\nScope and Specifications\nThe services are to be provided for children and young people with SEND, and/or additional or complex health needs (support needs and provisions will differ, dependent on the service), who live within the city of Portsmouth from age 5 and up to their 18th birthday.\nServices must be delivered in line with the SEND Code of Practice, safeguarding standards, and local priorities.\nThe targeted short breaks provisions will be offered to parent/careers, children and young people living in the city of Portsmouth, who meet the eligibility criteria, as set out in the Council's Short Breaks Statement. \nFor certain services, providers should offer additional opportunities for families who are able to self-fund places for their child/children, as this will prove to be more cost effective.\nThe Portsmouth Short Breaks offer, falls into three categories, as below:\nLevel 1 - Low Level of Support\nFor children and young people who cannot access universal services alone\nThese services are provided for disabled children and young people who have additional needs that cannot be met by universal services.\nLevel 2 - Higher Level of Support\nFor children and young people who need a higher level of support. Those who meet eligibility criteria have access to short breaks. These services can be accessed by self-referral or via a Lead Professional.\nLevel 3 - Specialist Support\nFor children and young people who require services identified through a social care assessment\nThese services are provided in addition to Levels 1 and 2 services where needs are identified through a social care assessment and meet the threshold for additional support.\nThe commissioned services involved will cover categories 1 and 2 only.\nServices are to be split into three distinct lots, to meet the different levels of need of the children, young people and families involved, and will allow for flexibility, specialisation, and increased accessibility. This will be divided as follows:\nLot 1 - Inclusive Community Short Breaks: Play and Activity Sessions for Children and Young People with SEND\nRegular structured tailored sessions, including community clubs, groups and family play activities for CYP with mild to moderate SEND, requiring a low level of support. Sessions will be supported by the CYP's parents/guardians and other family members. This will enable and support CYP and families to play and interact together, whilst also offering them the potential to meet with other families, in social and inclusive settings. Sessions will be available during every school holiday period, weekends, and/or during periods after school.\nLot 2 - Befriending & Mentoring for Children and Young People with SEND\nA befriending and mentoring service which will involve careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities on a regular basis. Where necessary the support may take place in the CYP's home, as part of a structured plan to encourage the CYP out of their home on a regular basis. This service will not involve intimate care.\nLot 3 - Specialist SEND Playschemes for Children and Young People with Complex Needs\nSpecialist SEND Playschemes which can provide:\n•\tA specialist service for children and young people with complex SEND requiring a higher level of support and staff supervision (at least one staff member for every CYP involved).\n•\tA specialist service for children and young people with complex SEND who can engage with less adult/staff intervention and support (e.g. one staff member for every four children or young people).\nContract Costs and Duration\nWhen splitting the services into lots, the contract for each lot will possess an initial term of 3 years, with the opportunity and potential to be extended by a further 2 years, up to a maximum term of 5 years in total, dependent on Contractor performance and Council funding availability.\nThe value of the contract(s) for the initial 3-year period is predicted to amount to £517,000 collectively per annum for all services involved, which may fluctuate each year, dependent on market inflation and other factors.\nFurthermore, the contract value may increase or decrease subject to any changes to budget allocation changes in legislation, additional funding sources, variation of services, or addition of further associated services in order to meet changes in demand or service delivery, however, it should be strongly acknowledged as per section 6, that many Local Authority's (inclusive of County Council's and district borough Council's), including Portsmouth City Council, will be involved in recent arrangements regarding Local Government Reorganisation, which will reshape how Councils are structured, with the aim of simplifying local government. This eventual reorganisation could considerably impact these services and contracts in future years; therefore, this will be an important consideration.\nThe baseline contract cost figure is to be split between the lots based on financial stability for each, and therefore, a set amount will be allocated to each provision per annum. \nFunding allocation for each lot per annum, will be determined as follows, considering a potential 3% annual inflation applied over 5 years:\na)\tLot 1 (£100,000 base)\n•\tYear 1: £100,000.00\n•\tYear 2: £103,000.00\n•\tYear 3: £106,090.00\n•\tYear 4: £109,272.70\n•\tYear 5: £112,550.88\no\tTotal (5 years): £530,913.58\nb)\tLot 2 (£170,000 base)\n•\tYear 1: £170,000.00\n•\tYear 2: £175,100.00\n•\tYear 3: £180,353.00\n•\tYear 4: £185,763.59\n•\tYear 5: £191,336.50\no\tTotal (5 years): £902,553.09\nc)\tLot 3 (£247,000 base)\n•\tYear 1: £247,000.00\n•\tYear 2: £254,410.00\n•\tYear 3: £262,042.30\n•\tYear 4: £269,903.57\n•\tYear 5: £278,000.68\no\tTotal (5 years): £1,311,356.55\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary, would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change, should additional needs arise from other local authorities, as part of wider structural reforms.\nAny tender opportunities and contracts may be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries, resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. The impacts of Local Government Review cannot be fully understood at this stage.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "UKJ31" } ], "country": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "UKJ35" } ], "country": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "UKJ31" } ], "country": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "UKJ35" } ], "country": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "000188-2026", "releaseDate": "2026-01-05T10:42:12Z", "releaseTag": [ "planningUpdate" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "UKJ31" } ], "country": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "UKJ35" } ], "country": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "1" } ] }, { "id": "2", "additionalClassifications": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "UKJ31" } ], "country": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "UKJ35" } ], "country": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "2" } ] }, { "id": "3", "additionalClassifications": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "85310000", "description": "Social work services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "UKJ31" } ], "country": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "UKJ35" } ], "country": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "3" } ] } ], "value": { "amountGross": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": 3294000 }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": 3336000 } ], "amount": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": 2745000 }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": 2780000 } ], "currency": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "mainProcurementCategory": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "services" } ], "specialRegime": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": [ "lightTouch" ] } ], "aboveThreshold": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "2026-07-01T00:00:00+01:00" }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "2026-09-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "2029-06-30T23:59:59+01:00" }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "2029-08-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "2031-06-30T23:59:59+01:00" }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "2031-08-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "077677-2025", "releaseDate": "2025-11-27T13:05:10Z", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "title": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "Inclusive Community Short Breaks: Play and Activity Sessions for Children and Young People with SEND" } ], "description": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "Regular structured tailored sessions, including community clubs, groups and family play activities for CYP with mild to moderate SEND, requiring a low level of support. Sessions will be supported by the CYP's parents/guardians and other family members. This will enable and support CYP and families to play and interact together, whilst also offering them the potential to meet with other families, in social and inclusive settings. Sessions will be available during every school holiday period, weekends, and/or during periods after school.\nFor full description, see the main scope within this notice." }, { "releaseID": "056864-2026", "releaseDate": "2026-06-17T08:19:49+01:00", "releaseTag": [ "award", "contract" ], "value": null } ], "value": { "amountGross": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": 660000 } ], "amount": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": 550000 } ], "currency": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "price", "name": "Price", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Delivery Model, Accessibility & Exclusivity", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pathways, Access, Booking Processes & Support Planning", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Safeguarding, Risk Management & Compliance", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staffing Model, Workforce Skills & Inclusion Practice", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Assurance, Monitoring, Outcome tracking & Continuous Improvement", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." } ] } ] }, "renewal": { "description": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "Each contract will be let for an initial 3-year term, with the option to extend by up to a further 2 years in increments to be agreed." } ] } }, { "id": "2", "title": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "Befriending & Mentoring for Children and Young People with SEND" } ], "description": [ { "releaseID": "029990-2026", "releaseDate": "2026-03-31T16:52:13+01:00", "releaseTag": [ "tender" ], "value": "A befriending and mentoring service which will involve careful matching of a CYP with a suitable and trusted adult, who will support the CYP in accessing social and community activities on a regular basis. Where necessary the support may take place in the CYP's home, as part of a structured plan to encourage the CYP out of their home on a regular basis. 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