{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05e8c7", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-08-11T15:40:12+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05e8c7" ], "records": [ { "ocid": "ocds-h6vhtk-05e8c7", "releases": [ { "ocid": "ocds-h6vhtk-05e8c7", "id": "077061-2025", "tag": [ "planning" ], "date": "2025-11-26T08:19:46Z", "initiationType": "tender", "parties": [ { "name": "Yorkshire Purchasing Organisation", "id": "GB-PPON-PMRV-4748-MNJV", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "email": "Chris.Mercer@ypo.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.ypo.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "YPO invites all interested providers to participate in a Request for Information (RFI) as part of our early market engagement. The purpose of this exercise is to test the market and refine YPO's requirements ahead of an upcoming tender process.\nThe scope will cover:\n- Short- and long-term Material Handling Equipment (MHE) hire arrangements\n- Associated servicing and maintenance requirements\nThis contract will be for YPO's internal use only and is intended to meet our operational needs.\nThis RFI forms part of our market research phase and aims to:\n- Gather insights from experienced providers\n- Inform the development of a robust, fit-for-purpose specification\n- Align future procurement with industry best practice and manage expectations\nWe welcome responses from suppliers who can help shape the future of MHE solutions at YPO.\nHow to Participate\nTo obtain the RFI questionnaire, please contact chris.mercer@ypo.co.uk.\nFollowing review of responses, YPO may arrange site visits with selected providers to further explore and validate requirements.\nDeadline for requesting and submitting RFI responses: 13 January 2026.\nYPO reserves the right not to proceed to a tender process. Should YPO decide to move forward, a formal procurement exercise will be conducted in accordance with YPO's Contract Procedure Rules and the Procurement Act 2023, as applicable. Please note that this RFI is issued without prejudice and without commitment.", "dueDate": "2026-01-13T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "077061-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/077061-2025", "datePublished": "2025-11-26T08:19:46Z", "format": "text/html" } ] }, "tender": { "id": "001315", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Material Handling Equipment", "description": "YPO is looking to engage with potential providers to scope internal MHE procurement planned for 2026 Q2. This project aims to re-procure our Material Handling Equipment (MHE) ahead of the expiry of the current contract (September 2026). The equipment is essential for supporting safe, efficient movement and storage of goods within our warehouse and operational environments.\nKey objectives include:\n- Ensuring continuity of service by replacing or renewing equipment before contract expiry.\n- Improving operational efficiency and safety through modern, fit-for-purpose MHE.\n- Achieving best value through a competitive and compliant procurement process.\n- Supporting sustainability goals by exploring energy-efficient and low-emission options.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "42410000", "description": "Lifting and handling equipment" } ], "deliveryAddresses": [ { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 6000000, "amount": 5000000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-09-08T00:00:00+01:00", "endDate": "2031-09-07T23:59:59+01:00", "maxExtentDate": "2036-09-07T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2026-03-24T23:59:59Z" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "042580-2026", "tag": [ "tender" ], "date": "2026-05-08T14:39:26+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05e8c7", "parties": [ { "name": "Yorkshire Purchasing Organisation", "id": "GB-PPON-PMRV-4748-MNJV", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "email": "contracts@ypo.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.ypo.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "tender": { "id": "001315", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Material Handling Equipment (MHE) Hire and Maintenance Services", "description": "YPO is inviting tenders for the provision, long‑term hire, short‑term hire, management, and full service support of a modern Material Handling Equipment (MHE) fleet for its main distribution site and secondary warehouse. The contract will replace the existing fleet with safer, more efficient, and energy‑saving equipment aligned with YPO's sustainability objectives.\nThe Contract will be divided into two Lots, with one Supplier appointed to each. Lot 1 covers the warehouse fleet, comprising 9 Reach Trucks, 3 Counterbalance Trucks, 8 LLOPs, and 12 PPTs. Lot 2 covers vehicle‑mounted delivery equipment, consisting of 4 PPT units. The successful Supplier(s) will be responsible for the supply, hire, and ongoing management of a fully supported MHE fleet.\nThis contract includes the provision of all required equipment, servicing, parts, labour, technical support, compliance certification, and associated systems necessary to ensure the fleet operates safely, efficiently, and with minimal disruption to YPO's operations.\nFor Lot 1, the contract requires a real‑time fleet management system that provides live performance data, event alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must offer full fleet visibility to enable proactive maintenance, minimise downtime, and improve operational efficiency.\nYPO expects the appointed Supplier(s) to deliver:\n• Reduced equipment downtime and optimised maintenance costs\n• Improved safety standards and operational compliance\n• Greater operational resilience, including support for seasonal and peak demand\n• Adoption of modern, energy‑efficient battery and charging technologies\n• Future ready, scalable solutions capable of supporting automation and evolving warehouse technologies\nContract Term:\n• Lot 1: Initial term of 7 years\n• Lot 2: Initial term of 3 years", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ], "deliveryAddresses": [ { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ], "deliveryAddresses": [ { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 7200000, "amount": 6000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "submissionMethodDetails": "http://ypo2.my.site.com/s/Welcome", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-06-15T16:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-29T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-08-07T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Material Handling Equipment Hire and Maintenance Services - Warehouse", "description": "Lot 1 covers the provision of the warehouse MHE fleet, comprising:\n9 Reach Trucks\n3 Counterbalance Trucks\n8 Low‑Level Order Pickers (LLOPs)\n12 Powered Pallet Trucks (PPTs)\nThe supplier will be responsible for providing all required equipment on a long term hire together with full servicing, maintenance, parts, labour, technical support, compliance certification, and associated systems necessary to ensure safe, reliable, and efficient fleet operation.\nA key requirement of Lot 1 is a dedicated MHE fleet management/telematics system capable of delivering live performance data, event and impact alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must provide full fleet visibility, enabling proactive maintenance, minimising downtime, and improving overall operational efficiency.", "status": "active", "value": { "amountGross": 6840000, "amount": 5700000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality / Technical", "description": "The quality award criteria will be assessed against the following sub‑criteria:\n1 - Delivery and Implementation\n2 - Mounting of Peripheral Equipment\n3 - Mandatory Safety Equipment\n4 - Battery Performance\n5 - Servicing and Maintenance\n6 - Fleet Management (Lot 1 only)", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value / Sustainability", "description": "The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria:\n1 - Environmental\n2 - Social Value\n3 - Modern Slavery", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial - Price", "description": "The Price criterion will be evaluated on the total contract cost for the initial fixed period. Pricing submissions will be assessed to determine overall value for money, based on the total cost proposed for delivering the required equipment and services during this period.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-01T00:00:00Z", "endDate": "2034-01-31T23:59:59Z", "maxExtentDate": "2041-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to seven years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives." }, "hasOptions": true, "options": { "description": "The Contract may include optional additional purchases during its term. \nThe Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract.\nAny such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement." } }, { "id": "2", "title": "Material Handling Equipment Hire and Maintenance Services - Transport", "description": "Lot 2 covers the provision of the transport MHE fleet, comprising:\n4 Powered Pallet Trucks (PPTs)\nThis equipment is required for use within delivery vehicles, on tail‑lift platforms, and at customer premises to support safe loading and unloading activities.\nThe Supplier will provide all required equipment on a long term hire basis, and must also support YPO's peak periods through the provision of additional short term hire PPTs. \nThe Supplier will be responsible for full servicing, maintenance, parts, labour, technical support, compliance certification, and any associated systems necessary to ensure safe, reliable, and efficient fleet operation.", "status": "active", "value": { "amountGross": 360000, "amount": 300000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality / Technical", "description": "The quality award criteria will be assessed against the following sub‑criteria:\n1 - Delivery and Implementation\n2 - Mounting of Peripheral Equipment\n3 - Mandatory Safety Equipment\n4 - Battery Performance\n5 - Servicing and Maintenance\n6 - Fleet Management (Lot 1 only)", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value / Sustainability", "description": "The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria:\n1 - Environmental\n2 - Social Value\n3 - Modern Slavery", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial - Price", "description": "The Price criterion will be evaluated on the total contract cost for the initial fixed period. Pricing submissions will be assessed to determine overall value for money, based on the total cost proposed for delivering the required equipment and services during this period.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z", "maxExtentDate": "2034-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to four years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives." }, "hasOptions": true, "options": { "description": "The Contract may include optional additional purchases during its term. \nThe Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract.\nAny such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "url": "http://ypo2.my.site.com/s/Welcome" }, { "id": "L-2", "documentType": "technicalSpecifications", "url": "http://ypo2.my.site.com/s/Welcome" }, { "id": "042580-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042580-2026", "datePublished": "2026-05-08T14:39:26+01:00", "format": "text/html" } ], "riskDetails": "Operational Expansion Risk:\nYPO is actively considering either increasing the size of an existing warehouse facility or acquiring an additional warehouse. Should either option proceed, the operational footprint of YPO's distribution network will expand. This may result in:\n•\tan increase in the total quantity of Materials Handling Equipment (MHE) required;\n•\tthe need for additional associated services, including but not limited to installation, maintenance, repairs, and training;\n•\tchanges to operational hours in order to align the new facility with the current operating pattern of Site 41 (e.g., extended or mirrored operating hours).\nFlexibility and Equipment Variability Risk:\nYPO requires flexibility to procure additional or alternative equipment that falls within the scope of MHE throughout the duration of the Contract, including any new or emerging technologies. This may include variants or accessories required to support safe and efficient warehouse operations.\nScope Adjustment Risk:\nShould the operational environment change (e.g., increased capacity, site expansion, layout changes, or efficiency improvements), the scope of MHE and associated services required under this Contract may need to be adjusted accordingly." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "buyerID": [], "id": "076360-2026", "tag": [ "award", "contract" ], "date": "2026-08-11T15:40:12+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05e8c7", "parties": [ { "name": "Yorkshire Purchasing Organisation", "id": "GB-PPON-PMRV-4748-MNJV", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "name": "Cat Wingrove", "email": "contracts@ypo.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.ypo.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "LINDE MH UK LIMITED", "id": "GB-COH-02791934", "identifier": { "scheme": "GB-COH", "id": "02791934" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PXDV-2472-LNQR" } ], "address": { "streetAddress": "Kingsclere Road", "locality": "Hampshire", "postalCode": "RG21 6XJ", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "roles": [ "tenderer" ], "details": { "url": "http://www.linde-mh.co.uk/", "scale": "large", "vcse": false } }, { "name": "BRIGGS EQUIPMENT UK LIMITED", "id": "GB-COH-05895588", "identifier": { "scheme": "GB-COH", "id": "05895588" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVPT-7284-YLXJ" } ], "address": { "streetAddress": "Orbital 7", "locality": "Cannock", "postalCode": "WS11 8XW", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "roles": [ "tenderer" ], "details": { "url": "https://www.briggsequipment.co.uk/", "scale": "large", "vcse": false } }, { "name": "RUSHLIFT LIMITED", "id": "GB-COH-05493140", "identifier": { "scheme": "GB-COH", "id": "05493140" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNYD-3799-QJXQ" } ], "address": { "streetAddress": "Unit 12 Kilvey Road", "locality": "Northampton", "postalCode": "NN4 7BQ", "country": "GB", "countryName": "United Kingdom", "region": "UKF24" }, "roles": [ "tenderer" ], "details": { "url": "http://www.rushlift.co.uk", "scale": "sme", "vcse": false } }, { "name": "PRISTINE GROUP INC LTD", "id": "GB-COH-SC660890", "identifier": { "scheme": "GB-COH", "id": "SC660890" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PLCP-9368-YVVW" } ], "address": { "streetAddress": "41 Charlotte Square", "locality": "Edinburgh", "postalCode": "EH2 4HQ", "country": "GB", "countryName": "United Kingdom", "region": "UKM75" }, "roles": [ "tenderer" ], "details": { "url": "https://www.pristinetradinggroup.com/", "scale": "sme", "vcse": false } }, { "name": "TOYOTA MATERIAL HANDLING UK LIMITED", "id": "GB-COH-00699993", "identifier": { "scheme": "GB-COH", "id": "00699993" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PWRT-5667-XDNY" } ], "address": { "streetAddress": "234 Bath Road", "locality": "Slough", "postalCode": "SL1 4DX", "country": "GB", "countryName": "United Kingdom", "region": "UKJ11" }, "contactPoint": { "email": "territory.sales.admin@uk.toyota-industries.eu" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.toyota-forklifts.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "tender": { "id": "001315", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Material Handling Equipment (MHE) Hire and Maintenance Services", "description": "YPO is inviting tenders for the provision, long‑term hire, short‑term hire, management, and full service support of a modern Material Handling Equipment (MHE) fleet for its main distribution site and secondary warehouse. The contract will replace the existing fleet with safer, more efficient, and energy‑saving equipment aligned with YPO's sustainability objectives.\nThe Contract will be divided into two Lots, with one Supplier appointed to each. Lot 1 covers the warehouse fleet, comprising 9 Reach Trucks, 3 Counterbalance Trucks, 8 LLOPs, and 12 PPTs. Lot 2 covers vehicle‑mounted delivery equipment, consisting of 4 PPT units. The successful Supplier(s) will be responsible for the supply, hire, and ongoing management of a fully supported MHE fleet.\nThis contract includes the provision of all required equipment, servicing, parts, labour, technical support, compliance certification, and associated systems necessary to ensure the fleet operates safely, efficiently, and with minimal disruption to YPO's operations.\nFor Lot 1, the contract requires a real‑time fleet management system that provides live performance data, event alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must offer full fleet visibility to enable proactive maintenance, minimise downtime, and improve operational efficiency.\nYPO expects the appointed Supplier(s) to deliver:\n• Reduced equipment downtime and optimised maintenance costs\n• Improved safety standards and operational compliance\n• Greater operational resilience, including support for seasonal and peak demand\n• Adoption of modern, energy‑efficient battery and charging technologies\n• Future ready, scalable solutions capable of supporting automation and evolving warehouse technologies\nContract Term:\n• Lot 1: Initial term of 7 years\n• Lot 2: Initial term of 3 years", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "lots": [ { "id": "1", "status": "complete", "description": null }, { "id": "2", "status": "complete", "description": null } ] }, "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-00699993", "name": "TOYOTA MATERIAL HANDLING UK LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-02791934", "name": "LINDE MH UK LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-05895588", "name": "BRIGGS EQUIPMENT UK LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-COH-05493140", "name": "RUSHLIFT LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "5", "status": "valid", "tenderers": [ { "id": "GB-COH-SC660890", "name": "PRISTINE GROUP INC LTD" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "bids", "value": 5, "relatedLot": "2" }, { "id": "3", "measure": "finalStageBids", "value": 5, "relatedLot": "2" }, { "id": "4", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "2" }, { "id": "5", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "6", "measure": "finalStageBids", "value": 5, "relatedLot": "1" }, { "id": "7", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "MHE - Warehouse", "status": "pending", "date": "2026-08-11T00:00:00+01:00", "value": { "amountGross": 6840000, "amount": 5700000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-00699993", "name": "TOYOTA MATERIAL HANDLING UK LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ], "deliveryAddresses": [ { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-08-21T23:59:59+01:00" }, "contractPeriod": { "startDate": "2027-02-01T00:00:00Z", "endDate": "2034-01-31T23:59:59Z", "maxExtentDate": "2041-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Extensions may be applied where continued delivery of the services is required and represents best value for money. \nThe contract allows for extensions of up to seven years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives." }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid.\nThe Contract may include optional additional purchases during its term.\nThe Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract.\nAny such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement." }, "relatedLots": [ "1" ], "documents": [ { "id": "076360-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076360-2026", "datePublished": "2026-08-11T15:40:12+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-08-11T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-09-30T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "MHE - Transport", "status": "pending", "date": "2026-08-11T00:00:00+01:00", "value": { "amountGross": 360000, "amount": 300000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-00699993", "name": "TOYOTA MATERIAL HANDLING UK LIMITED" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ], "deliveryAddresses": [ { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2026-08-21T23:59:59+01:00" }, "contractPeriod": { "startDate": "2027-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z", "maxExtentDate": "2034-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to four years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives." }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid.\nThe Contract may include optional additional purchases during its term.\nThe Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract.\nAny such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement." }, "relatedLots": [ "2" ], "documents": [ { "id": "076360-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076360-2026", "datePublished": "2026-08-11T15:40:12+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-08-11T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-09-30T23:59:59+01:00", "status": "scheduled" } ] } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_performance_failures_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-05e8c7-2026-08-11T15:40:12+01:00", "date": "2026-08-11T15:40:12+01:00", "ocid": "ocds-h6vhtk-05e8c7", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "email": "contracts@ypo.co.uk", "name": "Cat Wingrove" }, "roles": [ "buyer" ], "details": { "url": "https://www.ypo.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-02791934", "name": "LINDE MH UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "02791934" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PXDV-2472-LNQR" } ], "address": { "streetAddress": "Kingsclere Road", "locality": "Hampshire", "postalCode": "RG21 6XJ", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "roles": [ "tenderer" ], "details": { "url": "http://www.linde-mh.co.uk/", "scale": "large", "vcse": false } }, { "id": "GB-COH-05895588", "name": "BRIGGS EQUIPMENT UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "05895588" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVPT-7284-YLXJ" } ], "address": { "streetAddress": "Orbital 7", "locality": "Cannock", "postalCode": "WS11 8XW", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "roles": [ "tenderer" ], "details": { "url": "https://www.briggsequipment.co.uk/", "scale": "large", "vcse": false } }, { "id": "GB-COH-05493140", "name": "RUSHLIFT LIMITED", "identifier": { "scheme": "GB-COH", "id": "05493140" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNYD-3799-QJXQ" } ], "address": { "streetAddress": "Unit 12 Kilvey Road", "locality": "Northampton", "postalCode": "NN4 7BQ", "country": "GB", "countryName": "United Kingdom", "region": "UKF24" }, "roles": [ "tenderer" ], "details": { "url": "http://www.rushlift.co.uk", "scale": "sme", "vcse": false } }, { "id": "GB-COH-SC660890", "name": "PRISTINE GROUP INC LTD", "identifier": { "scheme": "GB-COH", "id": "SC660890" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PLCP-9368-YVVW" } ], "address": { "streetAddress": "41 Charlotte Square", "locality": "Edinburgh", "postalCode": "EH2 4HQ", "country": "GB", "countryName": "United Kingdom", "region": "UKM75" }, "roles": [ "tenderer" ], "details": { "url": "https://www.pristinetradinggroup.com/", "scale": "sme", "vcse": false } }, { "id": "GB-COH-00699993", "name": "TOYOTA MATERIAL HANDLING UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "00699993" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PWRT-5667-XDNY" } ], "address": { "streetAddress": "234 Bath Road", "locality": "Slough", "postalCode": "SL1 4DX", "country": "GB", "countryName": "United Kingdom", "region": "UKJ11" }, "contactPoint": { "email": "territory.sales.admin@uk.toyota-industries.eu" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.toyota-forklifts.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "YPO invites all interested providers to participate in a Request for Information (RFI) as part of our early market engagement. The purpose of this exercise is to test the market and refine YPO's requirements ahead of an upcoming tender process.\nThe scope will cover:\n- Short- and long-term Material Handling Equipment (MHE) hire arrangements\n- Associated servicing and maintenance requirements\nThis contract will be for YPO's internal use only and is intended to meet our operational needs.\nThis RFI forms part of our market research phase and aims to:\n- Gather insights from experienced providers\n- Inform the development of a robust, fit-for-purpose specification\n- Align future procurement with industry best practice and manage expectations\nWe welcome responses from suppliers who can help shape the future of MHE solutions at YPO.\nHow to Participate\nTo obtain the RFI questionnaire, please contact chris.mercer@ypo.co.uk.\nFollowing review of responses, YPO may arrange site visits with selected providers to further explore and validate requirements.\nDeadline for requesting and submitting RFI responses: 13 January 2026.\nYPO reserves the right not to proceed to a tender process. Should YPO decide to move forward, a formal procurement exercise will be conducted in accordance with YPO's Contract Procedure Rules and the Procurement Act 2023, as applicable. Please note that this RFI is issued without prejudice and without commitment.", "dueDate": "2026-01-13T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "077061-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/077061-2025", "datePublished": "2025-11-26T08:19:46Z", "format": "text/html" } ] }, "tender": { "id": "001315", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Material Handling Equipment (MHE) Hire and Maintenance Services", "description": "YPO is inviting tenders for the provision, long‑term hire, short‑term hire, management, and full service support of a modern Material Handling Equipment (MHE) fleet for its main distribution site and secondary warehouse. The contract will replace the existing fleet with safer, more efficient, and energy‑saving equipment aligned with YPO's sustainability objectives.\nThe Contract will be divided into two Lots, with one Supplier appointed to each. Lot 1 covers the warehouse fleet, comprising 9 Reach Trucks, 3 Counterbalance Trucks, 8 LLOPs, and 12 PPTs. Lot 2 covers vehicle‑mounted delivery equipment, consisting of 4 PPT units. The successful Supplier(s) will be responsible for the supply, hire, and ongoing management of a fully supported MHE fleet.\nThis contract includes the provision of all required equipment, servicing, parts, labour, technical support, compliance certification, and associated systems necessary to ensure the fleet operates safely, efficiently, and with minimal disruption to YPO's operations.\nFor Lot 1, the contract requires a real‑time fleet management system that provides live performance data, event alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must offer full fleet visibility to enable proactive maintenance, minimise downtime, and improve operational efficiency.\nYPO expects the appointed Supplier(s) to deliver:\n• Reduced equipment downtime and optimised maintenance costs\n• Improved safety standards and operational compliance\n• Greater operational resilience, including support for seasonal and peak demand\n• Adoption of modern, energy‑efficient battery and charging technologies\n• Future ready, scalable solutions capable of supporting automation and evolving warehouse technologies\nContract Term:\n• Lot 1: Initial term of 7 years\n• Lot 2: Initial term of 3 years", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ], "deliveryAddresses": [ { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ], "deliveryAddresses": [ { "region": "UKE45", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 7200000, "amount": 6000000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2027-02-01T00:00:00Z", "endDate": "2034-01-31T23:59:59Z", "maxExtentDate": "2041-01-31T23:59:59Z" }, "hasRenewal": true, "status": "complete", "title": "Material Handling Equipment Hire and Maintenance Services - Warehouse", "value": { "amountGross": 6840000, "amount": 5700000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality / Technical", "description": "The quality award criteria will be assessed against the following sub‑criteria:\n1 - Delivery and Implementation\n2 - Mounting of Peripheral Equipment\n3 - Mandatory Safety Equipment\n4 - Battery Performance\n5 - Servicing and Maintenance\n6 - Fleet Management (Lot 1 only)", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value / Sustainability", "description": "The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria:\n1 - Environmental\n2 - Social Value\n3 - Modern Slavery", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial - Price", "description": "The Price criterion will be evaluated on the total contract cost for the initial fixed period. Pricing submissions will be assessed to determine overall value for money, based on the total cost proposed for delivering the required equipment and services during this period.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "renewal": { "description": "Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to seven years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives." }, "hasOptions": true, "options": { "description": "The Contract may include optional additional purchases during its term. \nThe Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract.\nAny such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement." } }, { "id": "2", "title": "Material Handling Equipment Hire and Maintenance Services - Transport", "status": "complete", "value": { "amountGross": 360000, "amount": 300000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality / Technical", "description": "The quality award criteria will be assessed against the following sub‑criteria:\n1 - Delivery and Implementation\n2 - Mounting of Peripheral Equipment\n3 - Mandatory Safety Equipment\n4 - Battery Performance\n5 - Servicing and Maintenance\n6 - Fleet Management (Lot 1 only)", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value / Sustainability", "description": "The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria:\n1 - Environmental\n2 - Social Value\n3 - Modern Slavery", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial - Price", "description": "The Price criterion will be evaluated on the total contract cost for the initial fixed period. Pricing submissions will be assessed to determine overall value for money, based on the total cost proposed for delivering the required equipment and services during this period.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z", "maxExtentDate": "2034-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to four years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives." }, "hasOptions": true, "options": { "description": "The Contract may include optional additional purchases during its term. \nThe Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract.\nAny such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement." } } ], "communication": { "futureNoticeDate": "2026-03-24T23:59:59Z" }, "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "http://ypo2.my.site.com/s/Welcome", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-06-15T16:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-29T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-08-07T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "url": "http://ypo2.my.site.com/s/Welcome" }, { "id": "L-2", "documentType": "technicalSpecifications", "url": "http://ypo2.my.site.com/s/Welcome" }, { "id": "042580-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042580-2026", "datePublished": "2026-05-08T14:39:26+01:00", "format": "text/html" } ], "riskDetails": "Operational Expansion Risk:\nYPO is actively considering either increasing the size of an existing warehouse facility or acquiring an additional warehouse. Should either option proceed, the operational footprint of YPO's distribution network will expand. This may result in:\n•\tan increase in the total quantity of Materials Handling Equipment (MHE) required;\n•\tthe need for additional associated services, including but not limited to installation, maintenance, repairs, and training;\n•\tchanges to operational hours in order to align the new facility with the current operating pattern of Site 41 (e.g., extended or mirrored operating hours).\nFlexibility and Equipment Variability Risk:\nYPO requires flexibility to procure additional or alternative equipment that falls within the scope of MHE throughout the duration of the Contract, including any new or emerging technologies. 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"076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "00699993" } ] }, "additionalIdentifiers": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": [ { "scheme": "GB-PPON", "id": "PWRT-5667-XDNY" } ] } ], "address": { "streetAddress": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "234 Bath Road" } ], "locality": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "Slough" } ], "postalCode": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "SL1 4DX" } ], "country": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "GB" } ], "countryName": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "UKJ11" } ] }, "contactPoint": { "email": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "territory.sales.admin@uk.toyota-industries.eu" } ] }, "roles": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": [ "supplier", "tenderer" ] } ], "details": { "url": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "http://www.toyota-forklifts.co.uk" } ], "scale": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "large" } ], "vcse": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": false } ], "publicServiceMissionOrganization": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": false } ], "shelteredWorkshop": [ { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": false } ] } } ], "buyer": { "id": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "GB-PPON-PMRV-4748-MNJV" } ], "name": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "Yorkshire Purchasing Organisation" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "YPO invites all interested providers to participate in a Request for Information (RFI) as part of our early market engagement. The purpose of this exercise is to test the market and refine YPO's requirements ahead of an upcoming tender process.\nThe scope will cover:\n- Short- and long-term Material Handling Equipment (MHE) hire arrangements\n- Associated servicing and maintenance requirements\nThis contract will be for YPO's internal use only and is intended to meet our operational needs.\nThis RFI forms part of our market research phase and aims to:\n- Gather insights from experienced providers\n- Inform the development of a robust, fit-for-purpose specification\n- Align future procurement with industry best practice and manage expectations\nWe welcome responses from suppliers who can help shape the future of MHE solutions at YPO.\nHow to Participate\nTo obtain the RFI questionnaire, please contact chris.mercer@ypo.co.uk.\nFollowing review of responses, YPO may arrange site visits with selected providers to further explore and validate requirements.\nDeadline for requesting and submitting RFI responses: 13 January 2026.\nYPO reserves the right not to proceed to a tender process. Should YPO decide to move forward, a formal procurement exercise will be conducted in accordance with YPO's Contract Procedure Rules and the Procurement Act 2023, as applicable. Please note that this RFI is issued without prejudice and without commitment." } ], "dueDate": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "2026-01-13T23:59:59Z" } ], "status": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "077061-2025", "documentType": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/077061-2025" } ], "datePublished": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "2025-11-26T08:19:46Z" } ], "format": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "001315" } ], "legalBasis": { "id": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "Material Handling Equipment" }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "Material Handling Equipment (MHE) Hire and Maintenance Services" } ], "description": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "YPO is looking to engage with potential providers to scope internal MHE procurement planned for 2026 Q2. This project aims to re-procure our Material Handling Equipment (MHE) ahead of the expiry of the current contract (September 2026). The equipment is essential for supporting safe, efficient movement and storage of goods within our warehouse and operational environments.\nKey objectives include:\n- Ensuring continuity of service by replacing or renewing equipment before contract expiry.\n- Improving operational efficiency and safety through modern, fit-for-purpose MHE.\n- Achieving best value through a competitive and compliant procurement process.\n- Supporting sustainability goals by exploring energy-efficient and low-emission options." }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "YPO is inviting tenders for the provision, long‑term hire, short‑term hire, management, and full service support of a modern Material Handling Equipment (MHE) fleet for its main distribution site and secondary warehouse. The contract will replace the existing fleet with safer, more efficient, and energy‑saving equipment aligned with YPO's sustainability objectives.\nThe Contract will be divided into two Lots, with one Supplier appointed to each. Lot 1 covers the warehouse fleet, comprising 9 Reach Trucks, 3 Counterbalance Trucks, 8 LLOPs, and 12 PPTs. Lot 2 covers vehicle‑mounted delivery equipment, consisting of 4 PPT units. The successful Supplier(s) will be responsible for the supply, hire, and ongoing management of a fully supported MHE fleet.\nThis contract includes the provision of all required equipment, servicing, parts, labour, technical support, compliance certification, and associated systems necessary to ensure the fleet operates safely, efficiently, and with minimal disruption to YPO's operations.\nFor Lot 1, the contract requires a real‑time fleet management system that provides live performance data, event alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must offer full fleet visibility to enable proactive maintenance, minimise downtime, and improve operational efficiency.\nYPO expects the appointed Supplier(s) to deliver:\n• Reduced equipment downtime and optimised maintenance costs\n• Improved safety standards and operational compliance\n• Greater operational resilience, including support for seasonal and peak demand\n• Adoption of modern, energy‑efficient battery and charging technologies\n• Future ready, scalable solutions capable of supporting automation and evolving warehouse technologies\nContract Term:\n• Lot 1: Initial term of 7 years\n• Lot 2: Initial term of 3 years" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "42410000", "description": "Lifting and handling equipment" } ] }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "UKE45" } ], "country": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "1" } ] }, { "id": "2", "additionalClassifications": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "42415000", "description": "Forklift trucks, works trucks, railway-station platforms tractors" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "2" } ] } ], "value": { "amountGross": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": 6000000 }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": 7200000 } ], "amount": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": 5000000 }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": 6000000 } ], "currency": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "mainProcurementCategory": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "goods" } ], "aboveThreshold": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "contractPeriod": { "startDate": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "2026-09-08T00:00:00+01:00" }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "2027-02-01T00:00:00Z" } ], "endDate": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "2031-09-07T23:59:59+01:00" }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "2034-01-31T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "2036-09-07T23:59:59+01:00" }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "2041-01-31T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "077061-2025", "releaseDate": "2025-11-26T08:19:46Z", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "title": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "Material Handling Equipment Hire and Maintenance Services - Warehouse" } ], "description": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "Lot 1 covers the provision of the warehouse MHE fleet, comprising:\n9 Reach Trucks\n3 Counterbalance Trucks\n8 Low‑Level Order Pickers (LLOPs)\n12 Powered Pallet Trucks (PPTs)\nThe supplier will be responsible for providing all required equipment on a long term hire together with full servicing, maintenance, parts, labour, technical support, compliance certification, and associated systems necessary to ensure safe, reliable, and efficient fleet operation.\nA key requirement of Lot 1 is a dedicated MHE fleet management/telematics system capable of delivering live performance data, event and impact alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must provide full fleet visibility, enabling proactive maintenance, minimising downtime, and improving overall operational efficiency." }, { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": null } ], "value": { "amountGross": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": 6840000 } ], "amount": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": 5700000 } ], "currency": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Quality / Technical", "description": "The quality award criteria will be assessed against the following sub‑criteria:\n1 - Delivery and Implementation\n2 - Mounting of Peripheral Equipment\n3 - Mandatory Safety Equipment\n4 - Battery Performance\n5 - Servicing and Maintenance\n6 - Fleet Management (Lot 1 only)", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value / Sustainability", "description": "The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria:\n1 - Environmental\n2 - Social Value\n3 - Modern Slavery", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial - Price", "description": "The Price criterion will be evaluated on the total contract cost for the initial fixed period. Pricing submissions will be assessed to determine overall value for money, based on the total cost proposed for delivering the required equipment and services during this period.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] } ] }, "suitability": { "sme": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": true } ] }, "renewal": { "description": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to seven years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives." } ] }, "hasOptions": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "The Contract may include optional additional purchases during its term. \nThe Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract.\nAny such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement." } ] } }, { "id": "2", "title": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "Material Handling Equipment Hire and Maintenance Services - Transport" } ], "description": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "Lot 2 covers the provision of the transport MHE fleet, comprising:\n4 Powered Pallet Trucks (PPTs)\nThis equipment is required for use within delivery vehicles, on tail‑lift platforms, and at customer premises to support safe loading and unloading activities.\nThe Supplier will provide all required equipment on a long term hire basis, and must also support YPO's peak periods through the provision of additional short term hire PPTs. \nThe Supplier will be responsible for full servicing, maintenance, parts, labour, technical support, compliance certification, and any associated systems necessary to ensure safe, reliable, and efficient fleet operation." }, { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": null } ], "status": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "076360-2026", "releaseDate": "2026-08-11T15:40:12+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": 360000 } ], "amount": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": 300000 } ], "currency": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "042580-2026", "releaseDate": "2026-05-08T14:39:26+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Quality / Technical", "description": "The quality award criteria will be assessed against the following sub‑criteria:\n1 - Delivery and Implementation\n2 - Mounting of Peripheral Equipment\n3 - Mandatory Safety Equipment\n4 - Battery Performance\n5 - Servicing and Maintenance\n6 - Fleet Management (Lot 1 only)", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value / Sustainability", "description": "The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria:\n1 - Environmental\n2 - Social Value\n3 - Modern Slavery", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial - Price", "description": "The Price criterion will be evaluated on the total contract cost for the initial fixed period. 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