{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05a6b1", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-02-04T15:43:01Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05a6b1" ], "records": [ { "ocid": "ocds-h6vhtk-05a6b1", "releases": [ { "ocid": "ocds-h6vhtk-05a6b1", "id": "061674-2025", "tag": [ "planning" ], "date": "2025-10-02T12:37:11+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "061674-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/061674-2025", "datePublished": "2025-10-02T12:37:11+01:00", "format": "text/html" } ] }, "parties": [ { "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)", "id": "GB-PPON-PXWV-6492-CGMN", "identifier": { "scheme": "GB-PPON", "id": "PXWV-6492-CGMN" }, "address": { "streetAddress": "Unit 2 Charnwood Court,", "locality": "Cardiff", "postalCode": "CF15 7QZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Phil Jones", "email": "philip.jones12@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - 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Decommissioning or End-of-Life Services: Where equipment is purchased or retained after lease, the Authority may procure equipment disposal, recycling or decommissioning services from the supplier at end of use.\nAll options are non-guaranteed and will only be exercised subject to available budget, operational requirements and agreement by the Authority." } } ], "communication": { "futureNoticeDate": "2025-12-01T23:59:59+00:00" }, "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-11-01T23:59:59+00:00" } ] }, "riskDetails": "1. Supply Chain Disruption:\nDelays in the availability or delivery of material handling equipment due to global supply chain issues, semiconductor shortages or manufacturer backlogs.\n2. Inflationary and Economic Pressures:\nHigh inflation, energy costs or fluctuations in exchange rates may impact supplier pricing for equipment, servicing or parts.\n3. 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"planning" ], "value": "Cardiff" } ], "postalCode": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "CF15 7QZ" } ], "country": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "UKL15" } ] }, "contactPoint": { "name": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "Phil Jones" } ], "email": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "philip.jones12@wales.nhs.uk" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "Philip.Jones12@wales.nhs.uk" } ] }, "roles": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "classifications": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PXWV-6492-CGMN" } ], "name": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)" } ] }, "tender": { "id": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "SSP-FTS-60006" } ], "legalBasis": { "id": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "SSP-FTS-60006 - Material Handling Equipment Lease, Hire and Maintenance" } ], "description": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "NWSSP - Supply Chain, Logistics and Transport (Velindre NHS Trust) are preparing to go out to tender for the lease, hire and maintenance of Material Handling Equipment (MHE) to support operations at the four regional Supply Chain Warehouses in Denbigh, Bridgend, Picketston and Newport (NDC)." }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "NHS Wales Shared Services Partnership (NWSSP) – Procurement Services, on behalf of NWSSP - Supply Chain, Logistics and Transport (Velindre NHS Trust), are seeking a supplier for the lease, hire and maintenance of Material Handling Equipment (MHE) to support operations at the four regional Supply Chain Warehouses in Denbigh, Bridgend, Picketston and Newport (NDC).\nThe contract will operate on an initial three (3) year term with two (2) optional one (1) year extensions. This model provides commercial flexibility while supporting long-term operational continuity and equipment lifecycle management.\nThe scope includes the provision and servicing of MHE such as forklifts, pallet trucks, lift tables and related equipment. The contract will be awarded to a single supplier, ensuring consistency of service, standardisation across the regional network and robust business continuity for NWSSP." } ], "status": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "active" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "42418900", "description": "Loading or handling machinery" }, { "scheme": "CPV", "id": "42418910", "description": "Loading equipment" }, { "scheme": "CPV", "id": "42418920", "description": "Unloading equipment" }, { "scheme": "CPV", "id": "42418930", "description": "Sideloaders" }, { "scheme": "CPV", "id": "42419900", "description": "Parts of winding gear and other 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Kingdom" } ] }, { "region": [ { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "UKL" } ], "country": [ { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": 1248000 }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": 1248000 } ], "amount": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": 1040000 }, { "releaseID": 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"https://etenderwales.bravosolution.co.uk/" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "https://etenderwales.ukp.app.jaggaer.com/home.html" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "allowed" } ], "languages": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": [ "en", "cy" ] } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2026-01-19T00:00:00+00:00" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "2026-03-05T12:00:00+00:00" } ] }, "enquiryPeriod": { "endDate": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2026-01-12T00:00:00+00:00" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "2026-03-03T12:00:00+00:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2026-03-02T23:59:59+00:00" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "2026-03-13T23:59:59+00:00" } ] }, "lots": [ { "id": "1", "status": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "active" } ], "awardCriteria": { "criteria": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": [ { "type": "cost", "name": "Commercial", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] } ] }, "suitability": { "sme": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": true } ], "vcse": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2026-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2029-03-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2031-03-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": true } ], "renewal": { "description": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "Two (2) Optional One (1) Year Extensions" }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "Two (2) optional one (1) year extensions at the Organisations discretion." } ] }, "hasOptions": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": true } ], "options": { "description": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "1. Capital Purchase of Equipment: Should capital funding become available during the contract period, the Authority may choose to purchase material handling equipment outright from the awarded supplier, rather than continue under a lease or hire model.\n2. Equipment Upgrades or Additions: The Authority may procure additional or upgraded equipment from the awarded supplier to meet operational changes, technological improvements or efficiency needs, provided the equipment falls within the original contract scope.\n3. Training Services: The Authority may request additional training from the chosen supplier for operators, including initial, refresher or bespoke training packages for any equipment supplied.\n4. Maintenance Services for Owned Assets: The Authority may purchase maintenance-only support for material handling equipment already owned by NHS Wales, as part of a consolidated servicing solution.\n5. Decommissioning or End-of-Life Services: Where equipment is purchased or retained after lease, the Authority may procure equipment disposal, recycling or decommissioning services from the supplier at end of use.\nAll options are non-guaranteed and will only be exercised subject to available budget, operational requirements and agreement by the Authority." }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "The Authority reserves the right, at its sole discretion, to purchase optional additional services under the Contract, including but not limited to:\nOperator and refresher training relating to the safe and effective use of Material Handling Equipment (MHE);\nService and maintenance support for Authority-owned MHE; and\nAny associated ancillary services that are consistent with the scope of the Contract.\nAny such optional services will be commissioned only where the Authority considers them to be operationally or commercially advantageous. Inclusion of these options does not commit the Authority to purchase them and no guarantee of volume or spend is given." } ] }, "value": { "amountGross": [ { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": 1248000 } ], "amount": [ { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": 1040000 } ], "currency": [ { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "GBP" } ] } } ], "communication": { "futureNoticeDate": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "2025-12-01T23:59:59+00:00" } ] }, "hasRecurrence": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": true } ], "recurrence": { "dates": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": [ { "startDate": "2030-11-01T23:59:59+00:00" } ] }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": [ { "startDate": "2031-01-01T23:59:59+00:00" } ] } ] }, "riskDetails": [ { "releaseID": "061674-2025", "releaseDate": "2025-10-02T12:37:11+01:00", "releaseTag": [ "planning" ], "value": "1. Supply Chain Disruption:\nDelays in the availability or delivery of material handling equipment due to global supply chain issues, semiconductor shortages or manufacturer backlogs.\n2. Inflationary and Economic Pressures:\nHigh inflation, energy costs or fluctuations in exchange rates may impact supplier pricing for equipment, servicing or parts.\n3. Equipment Failure or Underperformance:\nUnexpected reliability issues or accelerated wear-and-tear on high-use equipment could lead to increased downtime, affecting logistics performance.\n4. Changes in Operational Demand:\nUnforeseen shifts in warehouse usage (e.g. due to pandemic response, supply chain redesign or centralisation of services) may increase or decrease equipment requirements beyond initial forecasts.\n5. Compatibility with Site Infrastructure:\nTransitioning to electric MHE may uncover compatibility issues with site charging capacity, layout or ventilation, particularly in older buildings.\n6. Delays in Mobilisation or Training:\nDelays in delivery, commissioning or training during contract mobilisation could impact the ability to decommission legacy equipment and roll out new units.\n7. Supplier Financial Instability:\nEconomic pressures or overextension may affect supplier solvency or ability to deliver full contract requirements.\n8. Legislative or Policy Changes:\nFuture changes in health and safety legislation, sustainability policy or NHS operational standards may impact contract requirements." }, { "releaseID": "010112-2026", "releaseDate": "2026-02-04T15:43:00Z", "releaseTag": [ "tender" ], "value": "Risks to the satisfactory performance of the Contract may include, but are not limited to: disruption to supply chains affecting the availability, delivery or lead times of Material Handling Equipment; changes in market conditions impacting equipment availability, pricing or manufacturer specifications; shortages of spare parts or components; and the availability or retention of suitably qualified engineers to deliver service and maintenance across multiple sites.\nAdditional risks may arise from changes to operational requirements, demand profiles, site configurations or working practices during the term of the Contract, as well as changes in applicable legislation, regulatory requirements, health and safety standards, or manufacturer guidance affecting the use, maintenance or compliance of equipment.\nThere is also a risk of operational disruption arising from equipment failure, unplanned downtime, or the need to replace or substitute equipment models due to obsolescence or withdrawal by manufacturers.\nThese risks will be managed through the requirements set out in the Specification and Contract, including minimum equipment standards, service response times, continuity arrangements, and contract management processes. Optional services, including training and service and maintenance of Authority-owned equipment, may be commissioned at the Authority’s discretion where required to mitigate identified risks. 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