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The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council.\nSwindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of ‘Grade C’ wood waste from the Council’s Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council’s Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. 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This will be approximately 5,600 tonnes per annum but this tonnage is not guaranteed.\nThe contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months.\nThe estimated contract value is indicative only with no guarantee of the amount of Grade C wood to be collected and recycled under this contract. The estimated contract value based upon the approximate tonnage stated is £675,000 across the initial 3-year term and up to £1,125,000 across the full 5-year term.\nFull details relating to the services are provided in the tender documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "90514000", "description": "Refuse recycling services" } ], "relatedLot": "1" } ], "value": { "amountGross": 1350000, "amount": 1125000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. 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The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-03-30T14:00:00Z", "enquiryPeriod": { "endDate": "2026-03-19T15:00:00Z" }, "awardPeriod": { "endDate": "2026-05-12T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 1350000, "amount": 1125000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Planning, Implementation & Resources", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Continuity", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Haulage", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2029-06-30T23:59:59+01:00", "maxExtentDate": "2031-06-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend contract for 1 x 24 months." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest" }, { "id": "017375-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017375-2026", "datePublished": "2026-02-26T14:05:57Z", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "072783-2026", "tag": [ "tenderCancellation" ], "date": "2026-07-31T14:42:40+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05a6ab", "parties": [ { "name": "Swindon Borough Council", "id": "GB-PPON-PNPT-6195-XDWV", "identifier": { "scheme": "GB-PPON", "id": "PNPT-6195-XDWV" }, "address": { "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street", "locality": "Swindon", "postalCode": "SN1 2JH", "country": "GB", "countryName": "United Kingdom", "region": "UKK14" }, "contactPoint": { "name": "Mr Mike Sullivan", "email": "msullivan2@swindon.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.swindon.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - 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Swindon Borough Council will review the specification, pricing schedule and tender documentation before issuing a new Tender Notice for the re-procurement of this service.", "finalStatusDate": "2026-07-31T00:00:00+01:00", "relatedLots": [ "1" ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "cancelled" } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-05a6ab-2026-07-31T14:42:40+01:00", "date": "2026-07-31T14:42:40+01:00", "ocid": "ocds-h6vhtk-05a6ab", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PNPT-6195-XDWV", "name": "Swindon Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PNPT-6195-XDWV" }, "address": { "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street", "locality": "Swindon", "postalCode": "SN1 2JH", "country": "GB", "countryName": "United Kingdom", "region": "UKK14" }, "contactPoint": { "name": "Mr Mike Sullivan", "email": "msullivan2@swindon.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.swindon.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PNPT-6195-XDWV", "name": "Swindon Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the Collection and Recycling ‘Grade C Wood’. The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council.\nSwindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of ‘Grade C’ wood waste from the Council’s Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council’s Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. There will be daily collections, the numbers of which are variable based on the seasons.\nThe proposed initial contract term is 36 months with a proposed contract commencement date of February 2026, with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 60 months.\nEstimated contract spend for the initial 36 months is £675,000 and £1,125,000 across the potential 60-months contract term.\nThe purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -\n\tMarket Interest\n\tContract/Project Length.\n\tRoute to Market\n\tTimescales.\n\tSpecialist knowledge\nTo participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents.\nResponses are required to be submitted no later than 31 October 2025 10:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/", "dueDate": "2025-10-31T23:59:59+00:00", "status": "scheduled" } ], "documents": [ { "id": "061667-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/061667-2025", "datePublished": "2025-10-02T12:27:12+01:00", "format": "text/html" } ] }, "tender": { "id": "DN807984", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Collection and Recycling of Grade C Wood Waste", "description": "Swindon Borough Council (SBC) wishes to submit to tender the requirements for a single supplier for the collection and recycling of Grade C wood waste. This will be approximately 5,600 tonnes per annum but this tonnage is not guaranteed.\nThe contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months.\nThe estimated contract value is indicative only with no guarantee of the amount of Grade C wood to be collected and recycled under this contract. The estimated contract value based upon the approximate tonnage stated is £675,000 across the initial 3-year term and up to £1,125,000 across the full 5-year term.\nFull details relating to the services are provided in the tender documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "90514000", "description": "Refuse recycling services" } ], "deliveryAddresses": [ { "region": "UKK14", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1350000, "amount": 1125000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2029-06-30T23:59:59+01:00", "maxExtentDate": "2031-06-30T23:59:59+01:00" }, "hasRenewal": true, "status": "cancelled", "value": { "amountGross": 1350000, "amount": 1125000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Planning, Implementation & Resources", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Continuity", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Haulage", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "Option to extend contract for 1 x 24 months." } } ], "status": "cancelled", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "submissionMethodDetails": "To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-03-30T14:00:00Z", "enquiryPeriod": { "endDate": "2026-03-19T15:00:00Z" }, "awardPeriod": { "endDate": "2026-05-12T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest" }, { "id": "017375-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017375-2026", "datePublished": "2026-02-26T14:05:57Z", "format": "text/html" }, { "id": "072783-2026", "documentType": "tenderCancellationNotice", "noticeType": "UK12", "description": "Procurement termination notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/072783-2026", "datePublished": "2026-07-31T14:42:40+01:00", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "awards": [ { "id": "1", "status": "cancelled", "statusDetails": "This procurement has been abandoned due to bids being received which exceeded the published estimated contract value within the original Tender Notice. Swindon Borough Council will review the specification, pricing schedule and tender documentation before issuing a new Tender Notice for the re-procurement of this service.", "finalStatusDate": "2026-07-31T00:00:00+01:00", "relatedLots": [ "1" ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "cancelled" } ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-05a6ab", "initiationType": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PNPT-6195-XDWV", "name": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Swindon Borough Council" } ], "identifier": { "scheme": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "PNPT-6195-XDWV" } ] }, "address": { "streetAddress": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Swindon Borough Council, Civic Offices, Euclid Street" } ], "locality": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Swindon" } ], "postalCode": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "SN1 2JH" } ], "country": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "UKK14" } ] }, "contactPoint": { "name": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Mr Mike Sullivan" } ], "email": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "msullivan2@swindon.gov.uk" } ] }, "roles": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "http://www.swindon.gov.uk" } ], "classifications": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PNPT-6195-XDWV" } ], "name": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Swindon Borough Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the Collection and Recycling ‘Grade C Wood’. The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council.\nSwindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of ‘Grade C’ wood waste from the Council’s Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council’s Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. There will be daily collections, the numbers of which are variable based on the seasons.\nThe proposed initial contract term is 36 months with a proposed contract commencement date of February 2026, with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 60 months.\nEstimated contract spend for the initial 36 months is £675,000 and £1,125,000 across the potential 60-months contract term.\nThe purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -\n\tMarket Interest\n\tContract/Project Length.\n\tRoute to Market\n\tTimescales.\n\tSpecialist knowledge\nTo participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents.\nResponses are required to be submitted no later than 31 October 2025 10:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/" } ], "dueDate": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "2025-10-31T23:59:59+00:00" } ], "status": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "061667-2025", "documentType": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/061667-2025" } ], "datePublished": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "2025-10-02T12:27:12+01:00" } ], "format": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "1" }, { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "DN807984" } ], "legalBasis": { "id": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Preliminary Market Engagement for the Collection and Recycling of ‘Grade C Wood’" }, { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "Collection and Recycling of Grade C Wood Waste" } ], "description": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": "Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the Collection and Recycling ‘Grade C Wood’. The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council.\nSwindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of ‘Grade C’ wood waste from the Council’s Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council’s Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. There will be daily collections, the numbers of which are variable based on the seasons.\nThe proposed initial contract term is 36 months with a proposed contract commencement date of February 2026, with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 60 months.\nEstimated contract spend for the initial 36 months is £675,000 and £1,125,000 across the potential 60-months contract term.\nThe purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -\n\tMarket Interest\n\tContract/Project Length.\n\tRoute to Market\n\tTimescales.\n\tSpecialist knowledge\nTo participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents.\nResponses are required to be submitted no later than 31 October 2025 10:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/" }, { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "Swindon Borough Council (SBC) wishes to submit to tender the requirements for a single supplier for the collection and recycling of Grade C wood waste. This will be approximately 5,600 tonnes per annum but this tonnage is not guaranteed.\nThe contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months.\nThe estimated contract value is indicative only with no guarantee of the amount of Grade C wood to be collected and recycled under this contract. The estimated contract value based upon the approximate tonnage stated is £675,000 across the initial 3-year term and up to £1,125,000 across the full 5-year term.\nFull details relating to the services are provided in the tender documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "061667-2025", "releaseDate": "2025-10-02T12:27:12+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" } ] }, { "releaseID": "017375-2026", 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"releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "072783-2026", "releaseDate": "2026-07-31T14:42:40+01:00", "releaseTag": [ "tenderCancellation" ], "value": "cancelled" } ], "procurementMethod": [ { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "Open procedure" } ], "coveredBy": [ { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": [ "GPA" ] } ], "submissionMethodDetails": [ { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984.\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents." } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "017375-2026", "releaseDate": "2026-02-26T14:05:57Z", "releaseTag": [ "tender" ], "value": [ 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Swindon Borough Council will review the specification, pricing schedule and tender documentation before issuing a new Tender Notice for the re-procurement of this service." } ], "finalStatusDate": [ { "releaseID": "072783-2026", "releaseDate": "2026-07-31T14:42:40+01:00", "releaseTag": [ "tenderCancellation" ], "value": "2026-07-31T00:00:00+01:00" } ], "relatedLots": [ { "releaseID": "072783-2026", "releaseDate": "2026-07-31T14:42:40+01:00", "releaseTag": [ "tenderCancellation" ], "value": [ "1" ] } ] } ], "contracts": [ { "id": "1", "awardID": [ { "releaseID": "072783-2026", "releaseDate": "2026-07-31T14:42:40+01:00", "releaseTag": [ "tenderCancellation" ], "value": "1" } ], "status": [ { "releaseID": "072783-2026", "releaseDate": "2026-07-31T14:42:40+01:00", "releaseTag": [ "tenderCancellation" ], "value": "cancelled" } ] } ] } } ] }