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of Ceremonies\n* Evidence of an understanding of the need to work effectively with Wokingham Town Council, the Licensing Authority and other local stakeholders and partners \n* Information on suggested marketing plans and an understanding of interaction with WTC on final marketing plans and event branding \n* Evidence of experience of creating assets including print, web and social media\n*Evidence that consideration has been given to address any needs of PRS, PPL licences", "numbers": [ { "number": 31.25, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Total price for all aspects of the event", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Evidence of experience of delivering this type of event", "description": "The extent to which the tendering organisation has provided: \n* Clear evidence of experience and capability in running an event of this sort (outdoor, free / no restricted entry), including at least two references from previous clients \n* Details of previous events run that are either similar, or can demonstrate the capability to adapt experience to deliver this type of event\n* Any evidence of (relevant) qualifications, awards etc", "numbers": [ { "number": 18.75, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Evidence of understanding of, and provision for, the health and safety aspects of the event", "description": "The extent to which the tendering organisation has provided: \n* Evidence demonstrating an understanding of the need for appropriate management structure, Event Plan and recognition of the required Safety Advisory Group process through Wokingham Borough Council (Licensing Authority) for such public events\n* Information on provision for security needs e.g. crowd safety/marshalling, SIA trained personnel \n* Information on the provision of First Aid facilities for the event\n* Evidence of understanding of the need to assure all aspects of event particularly in relation to managing sub-contractors \n* Evidence of appropriate insurance cover - Public Liability/Employers Liability at a minimum of £10M\n* Evidence of assurance in respect to safety of/insurance of all equipment (Own, Sub-contractors, Suppliers, Food traders, Artists)", "numbers": [ { "number": 18.75, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Alignment with the town council's key principles", "description": "Evidence of consideration of how the event delivers (or could deliver) against the council's four key principles of: \n* Being sustainable\n* Involving Everyone\n* Fostering Town Pride\n* Enriching the Community", "numbers": [ { "number": 6.25, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-11-01T00:00:00Z", "endDate": "2026-06-07T23:59:59+01:00", "maxExtentDate": "2028-06-05T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract length 1 year (2026) with potential to extend a further two years, to organise Party in the Park in 2027 and 2028.\nExtensions at the decision of the contracting organisation as soon as possible post the 2026 event and as per the conditions of extension with the contract. Example contract included in the documentation." } } ], "lotDetails": { "noLotsDivisionRationale": "Wokingham Town Council lacks the resource and expertise required to manage multiple contracts from different suppliers for this event." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-4842", "documentType": "biddingDocuments", "description": "This document provides the outline and requirement for the event.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4842", "format": "application/pdf" }, { "id": "A-4843", "documentType": "biddingDocuments", "description": "Please ensure this document is completed and returned as part of your tender proposal", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4843", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-4844", "documentType": "biddingDocuments", "description": "Explanation on the acceptance of partial proposals or lots for this tender", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4844", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-4846", "documentType": "biddingDocuments", "description": "Please ensure this document is completed and returned as part of your tender proposal", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4846", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-4847", "documentType": "biddingDocuments", "description": "This is provided for information - 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Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc.\nFurther detail on the requirements can be found in the brief and other associated documentation." }, { "releaseID": "068791-2025", "releaseDate": "2025-10-28T09:37:45Z", "releaseTag": [ "award", "contract" ], "value": "Delivery of the town council's summer concert event - see details of contract opportunity for further details.\nWokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event.\nThe event will be on Elms Field in Wokingham on Saturday 6th June 2026.\nProvision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc.\nFurther detail on the requirements can be found in the brief and other associated documentation.\nTotal value (estimated)\n£77,400 excluding VAT\n£92,880 including VAT\nAbove the relevant threshold" }, { "releaseID": "008563-2026", "releaseDate": "2026-01-30T15:19:58Z", "releaseTag": [ "award", "contract" ], "value": "Provision of all aspects of a summer concert" } ], "status": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "068791-2025", "releaseDate": "2025-10-28T09:37:45Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79953000", "description": "Festival organisation services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": 92880 } ], "amount": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": 77400 } ], "currency": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "Open procedure" } ], "mainProcurementCategory": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": true } ], "submissionMethodDetails": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "Tenders to be submitted via email to:\ntenders@wokingham-tc.gov.uk\nDetails of the tender opportunity and documentation can be found at www.wokingham-tc.gov.uk \nPlease clearly mark all tender submissions as relating to Party in the Park" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "2025-10-03T12:00:00+01:00" } ] }, "enquiryPeriod": { "endDate": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "2025-09-26T16:00:00+01:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "2025-10-24T23:59:59+01:00" } ] }, "lots": [ { "id": "1", "status": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "068791-2025", "releaseDate": "2025-10-28T09:37:45Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": 92880 } ], "amount": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": 77400 } ], "currency": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Alignment with the event specification documentation", "description": "The extent to which the proposal meets the specification as detailed in the 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including print, web and social media\n*Evidence that consideration has been given to address any needs of PRS, PPL licences", "numbers": [ { "number": 31.25, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Total price for all aspects of the event", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Evidence of experience of delivering this type of event", "description": "The extent to which the tendering organisation has provided: \n* Clear evidence of experience and capability in running an event of this sort (outdoor, free / no restricted entry), including at least two references from previous clients \n* Details of previous events run that are either similar, or can demonstrate the capability to adapt experience to deliver this type of event\n* Any evidence of (relevant) qualifications, awards etc", "numbers": [ { "number": 18.75, "weight": "percentageExact" } ] }, { "type": "quality", "name": 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"percentageExact" } ] }, { "type": "quality", "name": "Alignment with the town council's key principles", "description": "Evidence of consideration of how the event delivers (or could deliver) against the council's four key principles of: \n* Being sustainable\n* Involving Everyone\n* Fostering Town Pride\n* Enriching the Community", "numbers": [ { "number": 6.25, "weight": "percentageExact" } ] } ] } ] }, "suitability": { "sme": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": true } ], "vcse": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": "2025-11-01T00:00:00Z" } ], "endDate": [ { "releaseID": "054495-2025", "releaseDate": "2025-09-08T09:14:31+01:00", "releaseTag": [ "tender" ], "value": 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