{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05899e", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-01-05T10:44:22Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05899e" ], "records": [ { "ocid": "ocds-h6vhtk-05899e", "releases": [ { "ocid": "ocds-h6vhtk-05899e", "id": "049437-2025", "tag": [ "planning" ], "date": "2025-08-18T12:00:26+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "049437-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/049437-2025", "datePublished": "2025-08-18T12:00:26+01:00", "format": "text/html" } ] }, "parties": [ { "name": "PHP Law LLP", "id": "GB-PPON-PPRM-9434-VNYQ", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Josie Medforth", "email": "josie.medforth@phplaw.co.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultant" }, { "name": "Plymouth CAST Multi Academy Trust", "id": "GB-PPON-PVXX-8686-MMHT", "identifier": { "scheme": "GB-PPON", "id": "PVXX-8686-MMHT" }, "address": { "streetAddress": "The Edmund Rice Building, St Boniface College, 21 Boniface Lane, Manadon Park", "locality": "Plymouth", "postalCode": "PL53AG", "country": "GB", "countryName": "United Kingdom", "region": "UKK41" }, "contactPoint": { "name": "Tina Parkes", "email": "tparkes@plymouthcast.org.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.plymouthcast.org.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PVXX-8686-MMHT", "name": "Plymouth CAST Multi Academy Trust" }, "tender": { "id": "001", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Statutory Testing, Servicing and Reactive Repair Services", "description": "The Client is seeking to appoint a single Principal Contractor to deliver the full scope of services: 1) Statutory compliance maintenance and PPM across in-scope mechanical, electrical and specialist systems and services 2)Reactive maintenance in line with the response model in Response Times. 3)Technical support and management of specialist subcontractors engaged under this Contract. 4) 24/7 operations support for emergencies. 5) professional services as required to support the Client’s compliance and project delivery, including but not limited to: Statutory inspection reports, testing certificates and compliance advice. Technical support in scoping and specifying remedial works. Design and commissioning input for plant/equipment replacement. CDM 2015 Principal Contractor role where applicable; and Attendance at project meetings, site inspections, and stakeholder briefings. 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The contracts must be within the education sector and similar complexity and working on more than one site within the contract." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00Z", "endDate": "2031-03-31T23:59:59Z", "maxExtentDate": "2033-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Two further 12 month extensions (5+1+1)" }, "hasOptions": true, "options": { "description": "The following are additional services in addition to the statutory testing and servicing. The £16.5m contract value includes the potential for this additional spend over the full term of the contract Remedial Works - £6m Professional Services outside of scope - £3.5m" } } ], "communication": { "futureNoticeDate": "2025-09-08T23:59:59Z" }, "contractTerms": { "financialTerms": "The Estimated Contract Value is broken down into the 3 key service areas: 1) Statutory testing and servicing - £6m 2) Remedial works - £7m 3) Professional Services outside of scope The Trust are looking for a fixed price service for the core term of the contract, subject to an annual review which will be conducted within an agreed framework which will be laid out in the tender specification. The contract terms and pricing will roll into the extension periods unless any amendments to clauses or pricing is requested and negotiated. Variations will not take effect until they have been mutually agreed by both parties in accordance with the change control procedure of the contract" }, "riskDetails": "Operational Risks • Service delivery failures: Missed or delayed statutory inspections (e.g., fire safety, gas, electrical) can lead to non-compliance and safety hazards • Reactive repairs delays: Slow response times to urgent repairs may disrupt school operations and pose health and safety risks • Poor contractor performance: Inadequate workmanship or lack of qualified personnel can compromise service quality and trust reputation Financial Risks • Budget overruns: Unexpected costs from reactive repairs or inflationary pressures can exceed allocated budgets • Insufficient reserves: Many trusts are operating with minimal financial buffers, increasing vulnerability to emergency costs • Contractor insolvency: Financial instability of suppliers may lead to service disruption or contract termination. Strategic Risks • Staffing pressures: High turnover or lack of skilled staff within the trust or contractor can affect oversight and delivery • Estate condition: Poor baseline condition of buildings may lead to higher-than-expected servicing and repair needs • Growth constraints: Limited capacity to expand or adapt services due to financial or resource limitations Compliance & Governance Risks • Regulatory breaches: Failure to meet statutory obligations (e.g., under the Health and Safety at Work Act 1974) can result in legal action or funding consequences • Data protection: Contractors handling sensitive information (e.g., site access logs) must comply with GDPR • Risk register gaps: Inadequate identification or monitoring of risks at board or local level can lead to oversight failures External Risks • Extreme weather: Flooding, storms, or heatwaves can damage infrastructure and increase reactive repair needs • Supply chain disruptions: Material shortages or transport issues can delay servicing and repairs • Policy changes: Shifts in government funding or procurement rules may affect contract scope or viability" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "061103-2025", "tag": [ "tender" ], "date": "2025-09-30T23:05:30+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05899e", "parties": [ { "name": "PHP Law LLP", "id": "GB-PPON-PPRM-9434-VNYQ", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "James Medforth", "email": "james.medforth@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultant" }, { "name": "Plymouth CAST", "id": "GB-PPON-PVXX-8686-MMHT", "identifier": { "scheme": "GB-PPON", "id": "PVXX-8686-MMHT" }, "address": { "streetAddress": "Boniface Lane", "locality": "Plymouth", "postalCode": "PL5 3AG", "country": "GB", "countryName": "United Kingdom", "region": "UKK41" }, "contactPoint": { "name": "Tina Parkes", "email": "tparkes@plymouthcast.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PVXX-8686-MMHT", "name": "Plymouth CAST" }, "planning": { "noEngagementNoticeRationale": "A planned procurement notice was published. The justification is that the requirements are not complex, or niche, the Trust already understands what they want the service to deliver, and the market is known." }, "tender": { "id": "PCAS01.08", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Plymouth CAST Provision of Statutory Testing, Servicing and Reactive Repair Services", "description": "The Client is seeking to appoint a single Principal Contractor to deliver the full scope of Service Level Agreements (SLAs) outlined in the specification, which includes: a. Statutory compliance maintenance and Planned Preventative Maintenance (PPM) across in-scope mechanical, electrical and specialist systems (see Detailed Technical Specification for SLA Provision and other appendices). b. Reactive maintenance in line with the response model in Response Times. c. Technical support and management of specialist subcontractors engaged under this Contract. d. 24/7 operations support for emergencies. e. While elements of the service may be subcontracted, the Contractor will remain the sole point of contact for the Client and will retain full responsibility for the coordination, management, and successful delivery of all aspects of the contract. The Contractor must: a. Ensure and provide proofs that all employees and subcontractors meet and maintain the required standards of competence, compliance, and performance. b. Maintain clear and consistent communication with the Client, regardless of subcontractor involvement. c. Be accountable for all service outcomes, including timeliness, quality, and statutory compliance. d. Provide a unified reporting structure and escalation process for all services delivered under the contract. e. 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The quantities requiring servicing and maintenance may be amended during the course of the contract, either additions or subtractions. Additional activities to existing items may be required" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "061103-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/061103-2025", "datePublished": "2025-09-30T23:05:30+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "The Contractor shall submit monthly invoices electronically Invoices shall be submitted monthly in arrears in a single consolidated statement covering all sites. Each invoice must include: Contract reference and purchase order number. Site name, UPRN (if provided), and work order reference. Itemised breakdown of services delivered. Signed service sheets and/or certificates; and Open-book cost summary for all quoted works." }, "riskDetails": "Compliance and Legal Risks Failure to meet statutory obligations (e.g. fire safety, gas safety, electrical testing) can lead to legal penalties, closure of facilities, or even criminal liability for trustees or officers. Contractor Performance Risks Poor service delivery (e.g. missed inspections, substandard repairs) can lead to unsafe environments and reputational damage. Lack of contractor oversight or weak KPIs can result in unnoticed underperformance. Contractor insolvency or withdrawal can disrupt essential services and require emergency procurement. Financial Risks Cost overruns due to poor scoping, inflation, or unexpected repairs. Lack of value for money if the contract is not benchmarked or competitively tendered. Budget misalignment if servicing costs exceed allocated funds, impacting other areas of the trust’s operations. Governance and Oversight Risks Weak internal controls or lack of internal scrutiny (as required by the Academy Trust Handbook) can allow issues to go undetected. Operational and Educational Impact Disruption to teaching and learning if facilities are not maintained to a safe and functional standard. Health and safety incidents due to neglected statutory checks (e.g. legionella, asbestos). 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compliance maintenance and PPM across in-scope mechanical, electrical and specialist systems and services 2)Reactive maintenance in line with the response model in Response Times. 3)Technical support and management of specialist subcontractors engaged under this Contract. 4) 24/7 operations support for emergencies. 5) professional services as required to support the Client’s compliance and project delivery, including but not limited to: Statutory inspection reports, testing certificates and compliance advice. Technical support in scoping and specifying remedial works. Design and commissioning input for plant/equipment replacement. CDM 2015 Principal Contractor role where applicable; and Attendance at project meetings, site inspections, and stakeholder briefings. While elements of the service may be subcontracted, the Successful Bidder will remain the sole point of contact for the Client and will retain full responsibility for the coordination, management, and successful delivery of all aspects of the contract." }, { "releaseID": "061103-2025", "releaseDate": "2025-09-30T23:05:30+01:00", "releaseTag": [ "tender" ], "value": "The Client is seeking to appoint a single Principal Contractor to deliver the full scope of Service Level Agreements (SLAs) outlined in the specification, which includes: a. Statutory compliance maintenance and Planned Preventative Maintenance (PPM) across in-scope mechanical, electrical and specialist systems (see Detailed Technical Specification for SLA Provision and other appendices). b. Reactive maintenance in line with the response model in Response Times. c. Technical support and management of specialist subcontractors engaged under this Contract. d. 24/7 operations support for emergencies. e. While elements of the service may be subcontracted, the Contractor will remain the sole point of contact for the Client and will retain full responsibility for the coordination, management, and successful delivery of all aspects of the contract. The Contractor must: a. Ensure and provide proofs that all employees and subcontractors meet and maintain the required standards of competence, compliance, and performance. b. Maintain clear and consistent communication with the Client, regardless of subcontractor involvement. c. Be accountable for all service outcomes, including timeliness, quality, and statutory compliance. d. Provide a unified reporting structure and escalation process for all services delivered under the contract. e. This approach is intended to ensure streamlined communication, efficient contract management, and clear accountability throughout the duration of the agreement." }, { "releaseID": "000191-2026", "releaseDate": "2026-01-05T10:44:22Z", "releaseTag": [ "award", "contract" ], "value": "The Client was seeking to appoint a single Principal Contractor to deliver the full scope of Service Level Agreements (SLAs) outlined in the specification, which includes: \na. Statutory compliance maintenance and Planned Preventative Maintenance (PPM) across in-scope mechanical, electrical and specialist systems (see Detailed Technical Specification for SLA Provision and other appendices). \nb. Reactive maintenance in line with the response model in Response Times. \nc. Technical support and management of specialist subcontractors engaged under this Contract. \nd. 24/7 operations support for emergencies.\ne. While elements of the service may be subcontracted, the Contractor will remain the sole point of contact for the Client and will retain full responsibility for the coordination, management, and successful delivery of all aspects of the contract. \nThe Contractor must: \na. Ensure and provide proofs that all employees and subcontractors meet and maintain the required standards of competence, compliance, and performance.\nb. Maintain clear and consistent communication with the Client, regardless of subcontractor involvement. \nc. Be accountable for all service outcomes, including timeliness, quality, and statutory compliance. \nd. Provide a unified reporting structure and escalation process for all services delivered under the contract. \ne. 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The contract terms and pricing will roll into the extension periods unless any amendments to clauses or pricing is requested and negotiated. Variations will not take effect until they have been mutually agreed by both parties in accordance with the change control procedure of the contract" }, { "releaseID": "061103-2025", "releaseDate": "2025-09-30T23:05:30+01:00", "releaseTag": [ "tender" ], "value": "The Contractor shall submit monthly invoices electronically Invoices shall be submitted monthly in arrears in a single consolidated statement covering all sites. Each invoice must include: Contract reference and purchase order number. Site name, UPRN (if provided), and work order reference. Itemised breakdown of services delivered. Signed service sheets and/or certificates; and Open-book cost summary for all quoted works." } ] }, "riskDetails": [ { "releaseID": "049437-2025", "releaseDate": "2025-08-18T12:00:26+01:00", "releaseTag": [ "planning" ], "value": "Operational Risks • Service delivery failures: Missed or delayed statutory inspections (e.g., fire safety, gas, electrical) can lead to non-compliance and safety hazards • Reactive repairs delays: Slow response times to urgent repairs may disrupt school operations and pose health and safety risks • Poor contractor performance: Inadequate workmanship or lack of qualified personnel can compromise service quality and trust reputation Financial Risks • Budget overruns: Unexpected costs from reactive repairs or inflationary pressures can exceed allocated budgets • Insufficient reserves: Many trusts are operating with minimal financial buffers, increasing vulnerability to emergency costs • Contractor insolvency: Financial instability of suppliers may lead to service disruption or contract termination. Strategic Risks • Staffing pressures: High turnover or lack of skilled staff within the trust or contractor can affect oversight and delivery • Estate condition: Poor baseline condition of buildings may lead to higher-than-expected servicing and repair needs • Growth constraints: Limited capacity to expand or adapt services due to financial or resource limitations Compliance & Governance Risks • Regulatory breaches: Failure to meet statutory obligations (e.g., under the Health and Safety at Work Act 1974) can result in legal action or funding consequences • Data protection: Contractors handling sensitive information (e.g., site access logs) must comply with GDPR • Risk register gaps: Inadequate identification or monitoring of risks at board or local level can lead to oversight failures External Risks • Extreme weather: Flooding, storms, or heatwaves can damage infrastructure and increase reactive repair needs • Supply chain disruptions: Material shortages or transport issues can delay servicing and repairs • Policy changes: Shifts in government funding or procurement rules may affect contract scope or viability" }, { "releaseID": "061103-2025", "releaseDate": "2025-09-30T23:05:30+01:00", "releaseTag": [ "tender" ], "value": "Compliance and Legal Risks Failure to meet statutory obligations (e.g. fire safety, gas safety, electrical testing) can lead to legal penalties, closure of facilities, or even criminal liability for trustees or officers. Contractor Performance Risks Poor service delivery (e.g. missed inspections, substandard repairs) can lead to unsafe environments and reputational damage. Lack of contractor oversight or weak KPIs can result in unnoticed underperformance. Contractor insolvency or withdrawal can disrupt essential services and require emergency procurement. Financial Risks Cost overruns due to poor scoping, inflation, or unexpected repairs. Lack of value for money if the contract is not benchmarked or competitively tendered. Budget misalignment if servicing costs exceed allocated funds, impacting other areas of the trust’s operations. Governance and Oversight Risks Weak internal controls or lack of internal scrutiny (as required by the Academy Trust Handbook) can allow issues to go undetected. Operational and Educational Impact Disruption to teaching and learning if facilities are not maintained to a safe and functional standard. Health and safety incidents due to neglected statutory checks (e.g. legionella, asbestos). Loss of stakeholder trust (parents, staff, Ofsted) if the school environment is compromised." }, { "releaseID": "061565-2025", "releaseDate": "2025-10-02T10:11:13+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Compliance and Legal Risks Failure to meet statutory obligations (e.g. fire safety, gas safety, electrical testing) can lead to legal penalties, closure of facilities, or even criminal liability for trustees or officers. Contractor Performance Risks Poor service delivery (e.g. missed inspections, substandard repairs) can lead to unsafe environments and reputational damage. Lack of contractor oversight or weak KPIs can result in unnoticed underperformance. Contractor insolvency or withdrawal can disrupt essential services and require emergency procurement. Financial Risks Cost overruns due to poor scoping, inflation, or unexpected repairs. Lack of value for money if the contract is not benchmarked or competitively tendered. Budget misalignment if servicing costs exceed allocated funds, impacting other areas of the trust's operations. Governance and Oversight Risks Weak internal controls or lack of internal scrutiny (as required by the Academy Trust Handbook) can allow issues to go undetected. Operational and Educational Impact Disruption to teaching and learning if facilities are not maintained to a safe and functional standard. Health and safety incidents due to neglected statutory checks (e.g. legionella, asbestos). 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