{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0583dd", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-06-19T08:19:02+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0583dd" ], "records": [ { "ocid": "ocds-h6vhtk-0583dd", "releases": [ { "ocid": "ocds-h6vhtk-0583dd", "id": "047123-2025", "tag": [ "planning" ], "date": "2025-08-08T09:09:27+01:00", "initiationType": "tender", "parties": [ { "name": "Durham County Council", "id": "GB-PPON-PMPB-8772-VYWM", "identifier": { "scheme": "GB-PPON", "id": "PMPB-8772-VYWM" }, "address": { "streetAddress": "Corten House, Dunholme Close", "locality": "Durham", "postalCode": "DH1 5WB", "country": "GB", "countryName": "United Kingdom", "region": "UKC14" }, "contactPoint": { "email": "zoe.embleton@durham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.durham.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMPB-8772-VYWM", "name": "Durham County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Written questionnaire available to access free of charge at open-uk.org \nDeadline for completed written responses is 12 noon on Friday 29th August 2025. \nProviders who complete a written response questionnaire, and provide satisfactory responses, will be invited to demonstrate their system via Microsoft Teams, based on the scenarios and questions outlined in section 5 of the PME questionnaire. We anticipate system demonstrations to take place in September 2025 and will last 2 hours per provider.", "dueDate": "2025-08-29T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "047123-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047123-2025", "datePublished": "2025-08-08T09:09:27+01:00", "format": "text/html" } ] }, "tender": { "id": "OPEN20251424", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "002562 - Preliminary Market Engagement (PME) for an Electoral Management System (EMS)", "description": "The Electoral Services team are currently using an on-premises system that has been in place for fourteen years. The system has been used to maintain electoral registration and election management for six parliamentary constituencies with a total electorate of 396,000.\nElectoral Services is looking for a system that will allow them to effectively manage all aspects of electoral administration to ensure that the integrity of the process is always met and deliver an efficient year-round service to electors, with functionality to easily communicate with them. In addition to meeting the requirements of running elections, it should enable effective recruitment of election staff as well as providing them with a self-service portal. Our Customer Services team also provide support to the Electoral Services team, so the ability for them to view areas of the system, with limited access to create/edit elector details. This should be intuitive and easy to use.\nThe ideal system will meet current and new changes to legislation, enable the team in successfully and resourcefully managing elections and registration, support canvassing processes.\nThe Council is moving away from on-prem solutions and will be gradually reducing its on-prem server provision. This contract will need to be delivered via the cloud that reduces the security risks of an on-premises system.\nScope\nThe Council requires a fully compliant Electoral Management System (EMS) that meets current legislative requirements and will quickly and easily meet any legislative changes as they occur in the future. The software needs to be able to fully support:\n• the management of the elections process and electoral registration\n• canvassing processes and mobile working for canvassers\n• management of elections staffing with a portal to enable self-service and the ability to effectively manage payments and recruitment.\n• management of election accounts with efficient transaction processes, for the recording of payments for goods and services.\n• appropriate administrative control to enable the team to manage staffing changes including passwords.\n• Customer Services to have a view of the EMS to enable them to support general enquires - the viewable information controlled by Electoral Services\n• any Council IT security requirements\n• compliance with General Data Protection Regulation (GDPR)\n• reporting, immediate and scheduled - can include built-in templates but should provide the option to change or configure customisable reports and allow simple outputting of screens to Word/Excel\n• accessibility - access must be secure, meet best practice guidelines and facilitate agile working practices.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" } ], "deliveryAddresses": [ { "region": "UKC14", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 360000, "amount": 300000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "047867-2025", "tag": [ "planningUpdate" ], "date": "2025-08-12T09:58:24+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-0583dd", "parties": [ { "name": "Durham County Council", "id": "GB-PPON-PMPB-8772-VYWM", "identifier": { "scheme": "GB-PPON", "id": "PMPB-8772-VYWM" }, "address": { "streetAddress": "Corten House, Dunholme Close", "locality": "Durham", "postalCode": "DH1 5WB", "country": "GB", "countryName": "United Kingdom", "region": "UKC14" }, "contactPoint": { "email": "zoe.embleton@durham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.durham.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMPB-8772-VYWM", "name": "Durham County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Written questionnaire available to access free of charge at open-uk.org\nDeadline for completed written responses is 12 noon on Friday 5th September 2025.\nProviders who complete a written response questionnaire, and provide satisfactory responses, will be invited to demonstrate their system via Microsoft Teams, based on the scenarios and questions outlined in section 5 of the PME questionnaire. 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The system has been used to maintain electoral registration and election management for six parliamentary constituencies with a total electorate of 396,000.\nThis project will deliver a modern, scalable EMS that enhances operational efficiency, improves user experience, supports digital transformation goals and complies with current compliance standards.\nFull requirements are outlined in the tender documents which can be access free of charge by registering on the Open Portal at www.open-uk.org", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" } ], "deliveryAddresses": [ { "region": "UKC14", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 720000, "amount": 600000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "submissionMethodDetails": "Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org and must be submitted via the Open Portal by the deadline stated. 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The system has been used to maintain electoral registration and election management for six parliamentary constituencies with a total electorate of 396,000.\nElectoral Services is looking for a system that will allow them to effectively manage all aspects of electoral administration to ensure that the integrity of the process is always met and deliver an efficient year-round service to electors, with functionality to easily communicate with them. In addition to meeting the requirements of running elections, it should enable effective recruitment of election staff as well as providing them with a self-service portal. Our Customer Services team also provide support to the Electoral Services team, so the ability for them to view areas of the system, with limited access to create/edit elector details. This should be intuitive and easy to use.\nThe ideal system will meet current and new changes to legislation, enable the team in successfully and resourcefully managing elections and registration, support canvassing processes.\nThe Council is moving away from on-prem solutions and will be gradually reducing its on-prem server provision. This contract will need to be delivered via the cloud that reduces the security risks of an on-premises system.\nScope\nThe Council requires a fully compliant Electoral Management System (EMS) that meets current legislative requirements and will quickly and easily meet any legislative changes as they occur in the future. The software needs to be able to fully support:\n• the management of the elections process and electoral registration\n• canvassing processes and mobile working for canvassers\n• management of elections staffing with a portal to enable self-service and the ability to effectively manage payments and recruitment.\n• management of election accounts with efficient transaction processes, for the recording of payments for goods and services.\n• appropriate administrative control to enable the team to manage staffing changes including passwords.\n• Customer Services to have a view of the EMS to enable them to support general enquires - the viewable information controlled by Electoral Services\n• any Council IT security requirements\n• compliance with General Data Protection Regulation (GDPR)\n• reporting, immediate and scheduled - can include built-in templates but should provide the option to change or configure customisable reports and allow simple outputting of screens to Word/Excel\n• accessibility - access must be secure, meet best practice guidelines and facilitate agile working practices." }, { "releaseID": "020012-2026", "releaseDate": "2026-03-05T15:10:20Z", "releaseTag": [ "tender" ], "value": "Electoral Registration and Elections Management are statutory functions the Council must provide for. The purpose of this Procurement is to replace the existing Electoral Management System, following contract expiry in March 2027, which has been used by the Council since 2011. The current system is hosted on premise and does not align with the Council strategy of 'cloud first.' The system has been used to maintain electoral registration and election management for six parliamentary constituencies with a total electorate of 396,000.\nThis project will deliver a modern, scalable EMS that enhances operational efficiency, improves user experience, supports digital transformation goals and complies with current compliance standards.\nFull requirements are outlined in the tender documents which can be access free of charge by registering on the Open Portal at www.open-uk.org" }, { "releaseID": "049955-2026", "releaseDate": "2026-05-27T17:12:08+01:00", "releaseTag": [ "award", "contract" ], "value": "Electoral Registration & Elections Management are statutory functions the council must provide for. Both functions are managed in accordance with Government legislation/regulations. An electronic management system is absolutely key to delivering the service, particularly the elections aspect, in the statutory timescales that apply. The current software system is hosted on premise. The council's digital services team are keen for the EMS to move onto a cloud platform to become more cost effective, which we would like to explore as part of the market engagement." }, { "releaseID": "057815-2026", "releaseDate": "2026-06-19T08:19:02+01:00", "releaseTag": [ "award", "contract" ], "value": "Electoral Registration & Elections Management are statutory functions the Council must provide for. Both functions are managed in accordance with Government legislation/regulations. An electronic management system is absolutely key to delivering the service, particularly the elections aspect, in the statutory timescales that apply. \nThe current software system is hosted on premise. 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