{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-055d20", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-03-19T10:26:51Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-055d20" ], "records": [ { "ocid": "ocds-h6vhtk-055d20", "releases": [ { "ocid": "ocds-h6vhtk-055d20", "id": "039042-2025", "tag": [ "planning" ], "date": "2025-07-10T15:45:03+01:00", "initiationType": "tender", "parties": [ { "name": "Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2 NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "ict.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "Education Authority" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Questionnaire submission followed by Supplier Engagement days via MS Teams.", "dueDate": "2025-08-31T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "039042-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039042-2025", "datePublished": "2025-07-10T15:45:03+01:00", "format": "text/html" } ] }, "tender": { "id": "ICT-25-012", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Framework Agreement for the Supply, Delivery and Maintenance of Multi-Function Devices and Photocopiers to Schools in Northern Ireland.", "description": "The primary purpose of this preliminary market engagement exercise (“Exercise”) is for the Education Authority (EA) to explain, and seek supplier views and feedback on, potential approaches for a Framework Agreement to be established for the Supply, Delivery and Maintenance of Multi-Function Devices and Photocopiers to Schools in Northern Ireland.\n Any information gathered through this market consultation exercise will inform internal business planning and any possible subsequent procurement process and will NOT be appraised in any future tender evaluation exercise. 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This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" }, { "scheme": "CPV", "id": "79810000", "description": "Printing services" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "relatedLot": "1" } ], "value": { "amountGross": 19500000, "amount": 19500000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "participationFees": [ { "type": [ "win" ], "relativeValue": { "proportion": 0.0025000000000000001, "monetaryValue": "award" }, "description": "As per tender documents", "id": "ocds-h6vhtk-055d20" } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 5, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Clients may either conduct mini competition or utilise direct award as per tender documents" } }, "submissionMethodDetails": "https://etendersni.gov.uk/", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-07T15:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-01-02T15:00:00+00:00" }, "awardPeriod": { "endDate": "2026-01-21T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 19500000, "amount": 19500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "AC1 - Contract Management & Reporting", "description": "Tenderers must include comprehensive details of the methodology and escalation procedures that will be employed to deal with any poor performance matters that may occur during the contract duration. \nTenderers are asked to consider the scale, scope and complexity of the requirements in their response.\nTenderers response should include:\n•\tAny quality control systems and checks that will be in place to ensure that the services are delivered in line with the requirements of the specification\n•\tHow the SLA and KPIs can be met throughout the Framework period, and the period associated with any Call-Offs\n•\tDetails of the initial and ongoing training proposed for your internal staff and for the EA client\n•\tThe process for the reporting, management and resolution of calls for service or support.\n•\tDetail of how you will ensure continuous improvement throughout the contract term for all clients\n•\tThe contingency arrangements for support and maintenance \n•\tThe quality and sourcing of parts which will be provided", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "AC2 - Sustainability", "description": "With reference to the information provided in the Specification document , tenderers are required to detail how their proposed solution will support the EA’s drive to deliver a sustainable print/photocopy service across the schools estate. 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This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" }, { "scheme": "CPV", "id": "79810000", "description": "Printing services" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "relatedLot": "1" } ], "value": { "amountGross": 19500000, "amount": 19500000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "participationFees": [ { "type": [ "win" ], "relativeValue": { "proportion": 0.0025000000000000001, "monetaryValue": "award" }, "description": "As per tender documents", "id": "ocds-h6vhtk-055d20" } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 5, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Clients may either conduct mini competition or utilise direct award as per tender documents" } }, "submissionMethodDetails": "https://etendersni.gov.uk/", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-14T15:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-01-07T15:00:00+00:00" }, "awardPeriod": { "endDate": "2026-01-21T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 19500000, "amount": 19500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "AC1 - Contract Management & Reporting", "description": "Tenderers must include comprehensive details of the methodology and escalation procedures that will be employed to deal with any poor performance matters that may occur during the contract duration. \nTenderers are asked to consider the scale, scope and complexity of the requirements in their response.\nTenderers response should include:\n•\tAny quality control systems and checks that will be in place to ensure that the services are delivered in line with the requirements of the specification\n•\tHow the SLA and KPIs can be met throughout the Framework period, and the period associated with any Call-Offs\n•\tDetails of the initial and ongoing training proposed for your internal staff and for the EA client\n•\tThe process for the reporting, management and resolution of calls for service or support.\n•\tDetail of how you will ensure continuous improvement throughout the contract term for all clients\n•\tThe contingency arrangements for support and maintenance \n•\tThe quality and sourcing of parts which will be provided", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "AC2 - Sustainability", "description": "With reference to the information provided in the Specification document , tenderers are required to detail how their proposed solution will support the EA’s drive to deliver a sustainable print/photocopy service across the schools estate. 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The Buyer therefore considers that a future modification of the Framework may be required should this risk materialise during the term of the Framework.", "amendments": [ { "description": "Enquiry deadline amended to 3pm 7th January 2026\nTender submission deadline amended to 3pm 14th January 2026", "id": "082752-2025" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "002143-2026", "tag": [ "tenderUpdate" ], "date": "2026-01-12T10:19:59Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-055d20", "parties": [ { "name": "Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "ict.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.eani.org.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "Education Authority" }, "tender": { "id": "ICT-25-012", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools", "description": "The Education Authority (EA) invites tenders for the provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" }, { "scheme": "CPV", "id": "79810000", "description": "Printing services" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "relatedLot": "1" } ], "value": { "amountGross": 19500000, "amount": 19500000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "participationFees": [ { "type": [ "win" ], "relativeValue": { "proportion": 0.0025000000000000001, "monetaryValue": "award" }, "description": "As per tender documents", "id": "ocds-h6vhtk-055d20" } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 5, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Clients may either conduct mini competition or utilise direct award as per tender documents" } }, "submissionMethodDetails": "https://etendersni.gov.uk/", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-19T15:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-01-07T15:00:00+00:00" }, "awardPeriod": { "endDate": "2026-01-26T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 19500000, "amount": 19500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "AC1 - Contract Management & Reporting", "description": "Tenderers must include comprehensive details of the methodology and escalation procedures that will be employed to deal with any poor performance matters that may occur during the contract duration. \nTenderers are asked to consider the scale, scope and complexity of the requirements in their response.\nTenderers response should include:\n•\tAny quality control systems and checks that will be in place to ensure that the services are delivered in line with the requirements of the specification\n•\tHow the SLA and KPIs can be met throughout the Framework period, and the period associated with any Call-Offs\n•\tDetails of the initial and ongoing training proposed for your internal staff and for the EA client\n•\tThe process for the reporting, management and resolution of calls for service or support.\n•\tDetail of how you will ensure continuous improvement throughout the contract term for all clients\n•\tThe contingency arrangements for support and maintenance \n•\tThe quality and sourcing of parts which will be provided", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "AC2 - Sustainability", "description": "With reference to the information provided in the Specification document , tenderers are required to detail how their proposed solution will support the EA’s drive to deliver a sustainable print/photocopy service across the schools estate. Suppliers should propose how they aim to meet sustainability requirements. Your response should consider the following sustainability elements:\nEnvironmental\nSocial\nEconomic\t", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "AC3 - Social value", "description": "Tenderers are required to complete and submit with their tender response a Social Value Delivery plan identifying and demonstrating how their proposals will deliver against the Social Value requirements as detailed in PPN 01 21 - Social Value in Procurement Word master.pdf\nThese include but are not limited to:\na.\tCreating training schemes that address skills gaps within the workplace that result in recognised qualifications.\nb.\tPromotion of awareness of careers and recruitment opportunities relating to known skills shortages or in high growth sectors relating to the subject matter of the contract.\nc.\tIdentification of opportunities to grow supplier diversity in the con- tract supply chain or in the location/community where the contract is performed, including SME and VCSE participation and new business creation.\nd.\tBuilding innovative and/or disruptive technologies into network solutions that increase efficiency, quality, whilst reducing the over- all cost baseline.\nThe proposals contained within your Social Value Delivery Plan should also include where relevant and possible:\no\tThe activities you will undertake and the timescales for delivery of the social value requirements;\no\tQuantifiable metrics for each activity\no\tFor example, this may include: number of hours of support or training; a bespoke policy or strategy related to the contract; number of hours/weeks offered to promote awareness of careers and recruitment opportunities;\no\tThe resources, both internal and external, you will use to plan and deliver the social value requirements (this should include details of suppliers in your supply chain);\no\tHow you will engage if necessary with key stakeholders;\no\tConfirmation that the planned activities are additional to activities your organisation already undertakes; (All activities included in your\no\tresponse should be forward looking, additional activities that are directly related to this contract) and,\no\tHow you will monitor and report on the delivery of the social value requirements and address any performance issues.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "AC4 - Cost", "description": "Suppliers must download and complete the document “Financial Response” The document must then be uploaded into the financial envelope on eTendersNI.", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As per tender documents" }, { "type": "technical", "description": "As per tender documents" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-02-01T00:00:00+00:00", "endDate": "2030-01-31T23:59:59+00:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "002143-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/002143-2026", "datePublished": "2026-01-12T10:19:59Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-11-01T23:59:59+00:00" } ] }, "riskDetails": "The Buyer considers the risk of an epidemic/pandemic situation to be a risk which could jeopardise performance of this Framework but due to the nature of this risk, cannot be fully addressed at this point. 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central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "name": "QLC SOLUTIONS LIMITED", "id": "GB-COH-NI608607", "identifier": { "scheme": "GB-COH", "id": "NI608607" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PZYC-4198-DQLX" } ], "address": { "streetAddress": "192 - 202 Obins Street", "locality": "Craigavon", "postalCode": "BT62 1BU", "country": "GB", "countryName": "United Kingdom", "region": "UKN07" }, "contactPoint": { "email": "sales@qlcsolutions.com" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.qlcsolutions.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "Konica Minolta Business Solutions (UK) Limited", "id": "GB-COH-01132885", "identifier": { "scheme": "GB-COH", "id": "01132885" }, "address": { "streetAddress": "Konica House", "locality": "Basildon", "postalCode": "SS14 3AR", "country": "GB", "countryName": "United Kingdom", "region": "UKH37" }, "contactPoint": { "email": "bidsandtenders@konicaminolta.co.uk", "telephone": "01268 534444" }, "roles": [ "supplier", "tenderer" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "RICOH UK LIMITED", "id": "GB-COH-01271033", "identifier": { "scheme": "GB-COH", "id": "01271033" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMHC-4165-CBLG" } ], "address": { "streetAddress": "900 Pavilion Drive", "locality": "Northampton", "postalCode": "NN4 7RG", "country": "GB", "countryName": "United Kingdom", "region": "UKF24" }, "contactPoint": { "email": "bid.team@ricoh.co.uk" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.ricoh.co.uk", "scale": "large", "vcse": true, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "BURKE SYSTEMS & SOLUTIONS LIMITED", "id": "GB-COH-NI620043", "identifier": { "scheme": "GB-COH", "id": "NI620043" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPCR-9875-YTRD" } ], "address": { "streetAddress": "Unit 28 Ormeau Business Park", "locality": "Belfast", "postalCode": "BT7 2JA", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "service@burkesystems.co.uk" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.burkesystems.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "CALVERT OFFICE EQUIPMENT LIMITED", "id": "GB-COH-NI006103", "identifier": { "scheme": "GB-COH", "id": "NI006103" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PLBV-2644-CBWR" } ], "address": { "streetAddress": "20 Orby Link", "locality": "Belfast", "postalCode": "BT5 5HU", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "kevin@calvert.co.uk" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.calvert.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "tender": { "id": "ICT-25-012", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools", "description": "Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. A framework agreement let by the Northern Ireland Education Authority (\"EA\") that is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education- ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "status": "complete" } ] }, "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-NI608607", "name": "QLC SOLUTIONS LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-01132885", "name": "Konica Minolta Business Solutions (UK) Limited" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-01271033", "name": "RICOH UK LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-COH-NI620043", "name": "BURKE SYSTEMS & SOLUTIONS LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "5", "status": "valid", "tenderers": [ { "id": "GB-COH-NI006103", "name": "CALVERT OFFICE EQUIPMENT LIMITED" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 5, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 1, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools", "status": "pending", "date": "2026-02-03T00:00:00Z", "value": { "amountGross": 23400000, "amount": 19500000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-NI608607", "name": "QLC SOLUTIONS LIMITED" }, { "id": "GB-COH-01132885", "name": "Konica Minolta Business Solutions (UK) Limited" }, { "id": "GB-COH-01271033", "name": "RICOH UK LIMITED" }, { "id": "GB-COH-NI620043", "name": "BURKE SYSTEMS & SOLUTIONS LIMITED" }, { "id": "GB-COH-NI006103", "name": "CALVERT OFFICE EQUIPMENT LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" } ], "deliveryAddresses": [ { "region": "UKN", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-02-16T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-02-17T00:00:00Z", "endDate": "2030-02-16T23:59:59Z" }, "relatedLots": [ "1" ], "documents": [ { "id": "010619-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010619-2026", "datePublished": "2026-02-05T15:54:08Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-02-05T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-02-17T23:59:59Z", "status": "scheduled" } ] } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "025003-2026", "tag": [ "award", "contract" ], "date": "2026-03-19T10:26:51Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-055d20", "parties": [ { "name": "the Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "procurementcompliance@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "name": "QLC SOLUTIONS LIMITED", "id": "GB-COH-NI608607", "identifier": { "scheme": "GB-COH", "id": "NI608607" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PZYC-4198-DQLX" } ], "address": { "streetAddress": "192 - 202 Obins Street", "locality": "Craigavon", "postalCode": "BT62 1BU", "country": "GB", "countryName": "United Kingdom", "region": "UKN07" }, "contactPoint": { "email": "sales@qlcsolutions.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.qlcsolutions.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "RICOH UK LIMITED", "id": "GB-COH-01271033", "identifier": { "scheme": "GB-COH", "id": "01271033" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMHC-4165-CBLG" } ], "address": { "streetAddress": "900 Pavilion Drive", "locality": "Northampton", "postalCode": "NN4 7RG", "country": "GB", "countryName": "United Kingdom", "region": "UKF24" }, "contactPoint": { "email": "bid.team@ricoh.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.ricoh.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "Konica Minolta Business Solutions (UK) Limited", "id": "GB-COH-01132885", "identifier": { "scheme": "GB-COH", "id": "01132885" }, "address": { "streetAddress": "Konica House Miles Gray Road", "locality": "Basildon", "postalCode": "SS14 3AR", "country": "GB", "countryName": "United Kingdom", "region": "UKH37" }, "contactPoint": { "email": "bidsandtenders@konicaminolta.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "BURKE SYSTEMS & SOLUTIONS LIMITED", "id": "GB-COH-NI620043", "identifier": { "scheme": "GB-COH", "id": "NI620043" }, "address": { "streetAddress": "Unit 28 Ormeau Business Park", "locality": "Belfast", "postalCode": "BT7 2JA", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "service@burkesystems.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.burkesystems.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "CALVERT OFFICE EQUIPMENT LIMITED", "id": "GB-COH-NI006103", "identifier": { "scheme": "GB-COH", "id": "NI006103" }, "address": { "streetAddress": "20 Orby Link", "locality": "Belfast", "postalCode": "BT5 5HU", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "kevin@calvert.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.calvert.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "tender": { "id": "ICT-25-012", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools", "description": "The provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. 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"2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "Framework Agreement for the Supply, Delivery and Maintenance of Multi-Function Devices and Photocopiers to Schools in Northern Ireland." }, { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools" } ], "description": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "The primary purpose of this preliminary market engagement exercise (“Exercise”) is for the Education Authority (EA) to explain, and seek supplier views and feedback on, potential approaches for a Framework Agreement to be established for the Supply, Delivery and Maintenance of Multi-Function Devices and Photocopiers to Schools in Northern Ireland.\n Any information gathered through this market consultation exercise will inform internal business planning and any possible subsequent procurement process and will NOT be appraised in any future tender evaluation exercise. Please note that participation or nonparticipation in this preliminary market consultation exercise shall not prevent any supplier from participating in any potential procurement process, nor is it intended that any information supplied shall place any supplier at an advantage or disadvantage in any forthcoming procurement process. For the avoidance of doubt, this is the scoping phase of the project and is not part of a formal procurement process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT Documents of CfT 6034936.\nAny information gathered will NOT be considered in any future\ntender evaluation exercise. Participation or non-participation in this pre-procurement market\nengagement shall not prevent any supplier/provider from participating in a potential\nprocurement process nor is it intended that any information supplied shall place any\nsupplier/ provider at an advantage in any forthcoming procurement process. For the\navoidance of doubt, this stage of the project is not part of a formal procurement process and\nthere is no commitment, at this stage to carrying out such a process." }, { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": "The Education Authority (EA) invites tenders for the provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP)." }, { "releaseID": "010619-2026", "releaseDate": "2026-02-05T15:54:08Z", "releaseTag": [ "award", "contract" ], "value": "Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. A framework agreement let by the Northern Ireland Education Authority (\"EA\") that is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education- ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP)." }, { "releaseID": "025003-2026", "releaseDate": "2026-03-19T10:26:51Z", "releaseTag": [ "award", "contract" ], "value": "The provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (\"EA\") and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP)." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "30000000", "description": "Office and computing machinery, equipment and supplies except furniture and software packages" } ] }, { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" }, { "scheme": "CPV", "id": "79810000", "description": "Printing services" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "UKN" } ], "country": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "mainProcurementCategory": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": "goods" }, { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": false }, { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": true } ], "techniques": { "hasFrameworkAgreement": [ { "releaseID": "039042-2025", "releaseDate": "2025-07-10T15:45:03+01:00", "releaseTag": [ "planning" ], "value": true } ], "frameworkAgreement": { "maximumParticipants": [ { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": 5 } ], "method": [ { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": "withAndWithoutReopeningCompetition" } ], "type": [ { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": "closed" } ], "description": [ { "releaseID": "080715-2025", "releaseDate": "2025-12-08T15:30:08Z", "releaseTag": [ "tender" ], "value": "Clients may either conduct mini competition or utilise direct award as per tender documents" }, { "releaseID": "025003-2026", "releaseDate": "2026-03-19T10:26:51Z", "releaseTag": [ "award", "contract" ], "value": "The customer may utilise the framework through use of the call off route or via mini competition. 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