{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-055b69", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2025-07-08T16:19:09+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-055b69" ], "records": [ { "ocid": "ocds-h6vhtk-055b69", "releases": [ { "ocid": "ocds-h6vhtk-055b69", "id": "038352-2025", "tag": [ "planning" ], "date": "2025-07-08T16:19:09+01:00", "initiationType": "tender", "parties": [ { "name": "XC TRAINS LIMITED", "id": "GB-COH-04402048", "identifier": { "scheme": "GB-COH", "id": "04402048" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMZG-5533-GPWG" } ], "address": { "streetAddress": "C/O Arriva Plc 1 Admiral Way", "locality": "Business Park", "postalCode": "SR3 3XP", "country": "GB", "countryName": "United Kingdom", "region": "UKC23" }, "contactPoint": { "name": "Hardeep Virdi", "email": "Hardeep.Virdi@crosscountrytrains.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.crosscountrytrains.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "privateUtility", "description": "Private utility" } ] } } ], "buyer": { "id": "GB-COH-04402048", "name": "XC TRAINS LIMITED" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "General Information:\nIt is mandatory for any interested suppliers to register on the new Central Digital Platform which is part of the enhanced Find a Tender Service. This procurement will be progressed using the Competitive Flexible procedure utilizing Procurement Act 2023. The procurement will be based on streamlined delivery of the services to our onboard customers, and management of the contract. XC welcomes interest from suitable suppliers, including SMEs. XC requires a new agreement for the outsourced catering services onboard our Turbostar trains. The supplier must be based at Birmingham New Street Station to align with strategic route coverage across XC's inter-regional journeys (between Cardiff and Nottingham via Birmingham, and between Birmingham and Stansted Airport via Leicester).\nStages - Market Engagement: \n1)\tInterested suppliers must be registered on Central Digital Platform\n2)\tNon-Disclosure Agreement/Mutual Confidentiality may apply\n3)\tOne to One supplier event via Teams.\nThis preliminary market engagement notice will expire on 22.07.2025 at 17:00. We will engage in one to one teams meetings with interested organizations for the purpose of market engagement following this date.", "dueDate": "2025-07-22T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "038352-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/038352-2025", "datePublished": "2025-07-08T16:19:09+01:00", "format": "text/html" } ] }, "tender": { "id": "PA23 TCT", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Turbostars Catering Services for CrossCountry Trains", "description": "The provision of Turbostar Catering is an outsourced service which focuses on the end-to-end management (including staffing and logistical arrangements) to provide on-board catering (Retail for Standard Class only) for CrossCountry Trains Turbostar 170 fleet. Turbostar trains are the train type you will often find on regional journeys along the CrossCountry network, with two or three coaches per train. Journeys on CrossCountry's inter-regional routes: between Cardiff and Nottingham via Birmingham, and between Birmingham and Stansted Airport via Leicester.\nThe service will include strategic routes of coverage (current route details below). Based out of XC Birmingham Service Centre (Birmingham New Street Station, Birmingham, United Kingdom) the supplier shall manage circa 41 colleagues to deliver the service on board.\nThe supplier will be responsible for managing the following equipment and organizational requirements:\n•\tS-Lite Pump Pot Trolleys (repairs to be actioned by XC's supply chain, recharged to supplier). Quantity circa. 18 trolleys.\n•\tStaff to onboard and alight the trolley upon shift commencement and completion.\n•\tSupplier to maintain further equipment including Elia BFL Pump Pots (supplier shall maintain and replace accordingly).\n•\tSupplier shall retail XC's catering retail menu products.\n•\tStaff must wear XC branded uniform whilst providing services onboard (purchased through XC supply chain at cost).\nThe supplier will be responsible for contract overheads, these may be as follows (this is not an exhaustive list):\nContract Overheads:\nContract Management and Administration\nContract Administration NI\nContract Management Expenses\nComputing\nMobile/Broadband\nOffice Stationery / Postage\nOther Overheads:\nProfessional fees\nEPOS Costs\nEPOS Device Repair/Replacement Costs\nOffice Travel fees\nInsurances\nBank Charges\nCoverage routes by departure times, below is an overview of our current timetable:\nRoute 1\nMonday - Friday\nNottingham - Cardiff \n08:30, 09:30 (starts at Birmingham New Street)\n09:07, 10:06, 11:07, 12:07, 12:07, 13:07, 14:07 (starts at Nottingham)\nCardiff - Nottingham\n07:08, 08:08, 09:09, 10:09, 11:09, 12:09 (starts at Birmingham New Street)\n10:45, 11:45, 14:45 (Cardiff - Nottingham)\n12:45, 13:45, 15:45, 16:45, 17:45 (Cardiff - Birmingham New Street only) \nSaturday \nNottingham - Cardiff\n07:30, 08:30, 09:30 (starts at Birmingham New Street)\n09:06, 10:07, 11:07, 12:07, 13:07 (Nottingham - Cardiff)\n13:41, 14:41, 15:41 (Nottingham to Birmingham New Street only)\nCardiff - Nottingham\n09:45, 10:45, 11:45\n07:09, 08:09, 09:09, 10:09, 11:09 (starts at Birmingham New Street)\nSunday\nNottingham - Cardiff\n10:12, 11:12, 12:30, 13:30 (starts at Birmingham New Street)\n13:16, 14:16, 15:12 (Nottingham - Cardiff)\n16:16, 17:16, 18:16 (Nottingham to Birmingham only)\nCardiff - Nottingham\n11:49, 12:49, 13:49 (Birmingham - Nottingham only)\n12:45, 13:45, 14:45, (Cardiff - Nottingham)\n15:45, 16:45, 17:45, 18:45 (Cardiff - Birmingham New Street only). \nRoute 2\nMonday - Friday\nBirmingham - Stansted Airport\n06:22, 07:22, 07:52, 09:22, 10:22, 11:22\nStansted Airport - Birmingham New Street\n10:27, 11:27, 12:27, 13:27, 14:27, 15:22\nSaturday\nBirmingham - Stansted Airport\n06:22, 07:22, 08:22, 09:22, 10:21, 11:22, 12:21\nStansted Airport - Birmingham New Street\n10:27, 11:27, 12:27, 13:27, 14:27, 15:27, 16:27\nSunday\nBirmingham New Street - Stansted Airport\n11:22, 12:22, 13:22\nStansted Airport - Birmingham New Street\n15:27, 16:27, 17:27\nCoverage is reviewed twice annually due to train timetable changes which take place in May and December each year.\nBusiness Requirements (high level for Preliminary Market Engagement Notice only):\nAlong with the initial description, XC trains has a requirement for interested organizations to comply with the following\n•\tThe supplier must provide services all-year round based on our timetable requirements (including UK Bank Holidays).\n•\tThe supplier must have in place mechanisms for fraud detection, prevention and reporting \n•\tThe supplier must provide weekly sales order reporting to the XC trains\n•\tThe supplier must provide regular detailed management information to XC Trains on a weekly basis; this must include invoicing details.\n•\tThe supplier must adhere to all applicable UK laws and regulation. For example, but not limited to, FCA, Security and GDPR. \nFood Safety:\nThe Supplier must\n•\tEnsure the food stored, handled and sold from CrossCountry premises complies with The United Kingdom's Food Laws and the associated assimilated European Regulations\n•\tHave a documented Food Safety Management System based on the principles of Hazard Analysis and Critical Control Point (HACCP) in place, which is being implemented and maintained.\n•\tEnsure food handlers are supervised and instructed and/or trained in food hygiene matters commensurate with their work activity.\n•\tEnsure the premises used to store, handle and sell food is kept clean and maintained in good repair and condition.\n•\tEnsure all articles, fittings and equipment with which food comes into contact are effectively cleaned and, where necessary, disinfected to avoid any risk of contamination.\n•\tEnsure food waste, non-edible by-products and other refuse are removed from rooms where food is present as quickly as possible, so as to avoid their accumulation.\nHealth and Safety:\nThe Supplier must\n•\tComply with The United Kingdom's Health and Safety legislation.\n•\tHave a documented Health and Safety Policy.\n•\tHave a documented Health and Safety Management System in place, which is being implemented and maintained.\n•\tEnsure their employees have received suitable and sufficient training commensurate with their work activity.\n•\tHave suitable and sufficient risk assessments and associated safe methods of work in place, which are being implemented and being maintained.\n•\tCo-operate with CrossCountry so far as is necessary to enable all legal duties or requirements to be performed or complied with.\nStages - Tender:\nThis tender will take place under a Competitive Flexible Procedure. Further detail of the approach will be made available in the Tender Notice.\n•\tXC reserves the right to add or remove stages throughout the procurement process.\n•\tXC reserves the right to cancel this procurement in its entirety at any time without any liability.\nXC will require termination for convenience rights due to end of Franchise in October 2027.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "55522000", "description": "Catering services for transport enterprises" } ], "deliveryAddresses": [ { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "utilities" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-055b69-2025-07-08T16:19:09+01:00", "date": "2025-07-08T16:19:09+01:00", "ocid": "ocds-h6vhtk-055b69", "initiationType": "tender", "parties": [ { "id": "GB-COH-04402048", "name": "XC TRAINS LIMITED", "identifier": { "scheme": "GB-COH", "id": "04402048" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMZG-5533-GPWG" } ], "address": { "streetAddress": "C/O Arriva Plc 1 Admiral Way", "locality": "Business Park", "postalCode": "SR3 3XP", "country": "GB", "countryName": "United Kingdom", "region": "UKC23" }, "contactPoint": { "name": "Hardeep Virdi", "email": "Hardeep.Virdi@crosscountrytrains.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.crosscountrytrains.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "privateUtility", "description": "Private utility" } ] } } ], "buyer": { "id": "GB-COH-04402048", "name": "XC TRAINS LIMITED" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "General Information:\nIt is mandatory for any interested suppliers to register on the new Central Digital Platform which is part of the enhanced Find a Tender Service. This procurement will be progressed using the Competitive Flexible procedure utilizing Procurement Act 2023. The procurement will be based on streamlined delivery of the services to our onboard customers, and management of the contract. XC welcomes interest from suitable suppliers, including SMEs. XC requires a new agreement for the outsourced catering services onboard our Turbostar trains. The supplier must be based at Birmingham New Street Station to align with strategic route coverage across XC's inter-regional journeys (between Cardiff and Nottingham via Birmingham, and between Birmingham and Stansted Airport via Leicester).\nStages - Market Engagement: \n1)\tInterested suppliers must be registered on Central Digital Platform\n2)\tNon-Disclosure Agreement/Mutual Confidentiality may apply\n3)\tOne to One supplier event via Teams.\nThis preliminary market engagement notice will expire on 22.07.2025 at 17:00. We will engage in one to one teams meetings with interested organizations for the purpose of market engagement following this date.", "dueDate": "2025-07-22T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "038352-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/038352-2025", "datePublished": "2025-07-08T16:19:09+01:00", "format": "text/html" } ] }, "tender": { "id": "PA23 TCT", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Turbostars Catering Services for CrossCountry Trains", "description": "The provision of Turbostar Catering is an outsourced service which focuses on the end-to-end management (including staffing and logistical arrangements) to provide on-board catering (Retail for Standard Class only) for CrossCountry Trains Turbostar 170 fleet. Turbostar trains are the train type you will often find on regional journeys along the CrossCountry network, with two or three coaches per train. Journeys on CrossCountry's inter-regional routes: between Cardiff and Nottingham via Birmingham, and between Birmingham and Stansted Airport via Leicester.\nThe service will include strategic routes of coverage (current route details below). Based out of XC Birmingham Service Centre (Birmingham New Street Station, Birmingham, United Kingdom) the supplier shall manage circa 41 colleagues to deliver the service on board.\nThe supplier will be responsible for managing the following equipment and organizational requirements:\n•\tS-Lite Pump Pot Trolleys (repairs to be actioned by XC's supply chain, recharged to supplier). Quantity circa. 18 trolleys.\n•\tStaff to onboard and alight the trolley upon shift commencement and completion.\n•\tSupplier to maintain further equipment including Elia BFL Pump Pots (supplier shall maintain and replace accordingly).\n•\tSupplier shall retail XC's catering retail menu products.\n•\tStaff must wear XC branded uniform whilst providing services onboard (purchased through XC supply chain at cost).\nThe supplier will be responsible for contract overheads, these may be as follows (this is not an exhaustive list):\nContract Overheads:\nContract Management and Administration\nContract Administration NI\nContract Management Expenses\nComputing\nMobile/Broadband\nOffice Stationery / Postage\nOther Overheads:\nProfessional fees\nEPOS Costs\nEPOS Device Repair/Replacement Costs\nOffice Travel fees\nInsurances\nBank Charges\nCoverage routes by departure times, below is an overview of our current timetable:\nRoute 1\nMonday - Friday\nNottingham - Cardiff \n08:30, 09:30 (starts at Birmingham New Street)\n09:07, 10:06, 11:07, 12:07, 12:07, 13:07, 14:07 (starts at Nottingham)\nCardiff - Nottingham\n07:08, 08:08, 09:09, 10:09, 11:09, 12:09 (starts at Birmingham New Street)\n10:45, 11:45, 14:45 (Cardiff - Nottingham)\n12:45, 13:45, 15:45, 16:45, 17:45 (Cardiff - Birmingham New Street only) \nSaturday \nNottingham - Cardiff\n07:30, 08:30, 09:30 (starts at Birmingham New Street)\n09:06, 10:07, 11:07, 12:07, 13:07 (Nottingham - Cardiff)\n13:41, 14:41, 15:41 (Nottingham to Birmingham New Street only)\nCardiff - Nottingham\n09:45, 10:45, 11:45\n07:09, 08:09, 09:09, 10:09, 11:09 (starts at Birmingham New Street)\nSunday\nNottingham - Cardiff\n10:12, 11:12, 12:30, 13:30 (starts at Birmingham New Street)\n13:16, 14:16, 15:12 (Nottingham - Cardiff)\n16:16, 17:16, 18:16 (Nottingham to Birmingham only)\nCardiff - Nottingham\n11:49, 12:49, 13:49 (Birmingham - Nottingham only)\n12:45, 13:45, 14:45, (Cardiff - Nottingham)\n15:45, 16:45, 17:45, 18:45 (Cardiff - Birmingham New Street only). \nRoute 2\nMonday - Friday\nBirmingham - Stansted Airport\n06:22, 07:22, 07:52, 09:22, 10:22, 11:22\nStansted Airport - Birmingham New Street\n10:27, 11:27, 12:27, 13:27, 14:27, 15:22\nSaturday\nBirmingham - Stansted Airport\n06:22, 07:22, 08:22, 09:22, 10:21, 11:22, 12:21\nStansted Airport - Birmingham New Street\n10:27, 11:27, 12:27, 13:27, 14:27, 15:27, 16:27\nSunday\nBirmingham New Street - Stansted Airport\n11:22, 12:22, 13:22\nStansted Airport - Birmingham New Street\n15:27, 16:27, 17:27\nCoverage is reviewed twice annually due to train timetable changes which take place in May and December each year.\nBusiness Requirements (high level for Preliminary Market Engagement Notice only):\nAlong with the initial description, XC trains has a requirement for interested organizations to comply with the following\n•\tThe supplier must provide services all-year round based on our timetable requirements (including UK Bank Holidays).\n•\tThe supplier must have in place mechanisms for fraud detection, prevention and reporting \n•\tThe supplier must provide weekly sales order reporting to the XC trains\n•\tThe supplier must provide regular detailed management information to XC Trains on a weekly basis; this must include invoicing details.\n•\tThe supplier must adhere to all applicable UK laws and regulation. For example, but not limited to, FCA, Security and GDPR. \nFood Safety:\nThe Supplier must\n•\tEnsure the food stored, handled and sold from CrossCountry premises complies with The United Kingdom's Food Laws and the associated assimilated European Regulations\n•\tHave a documented Food Safety Management System based on the principles of Hazard Analysis and Critical Control Point (HACCP) in place, which is being implemented and maintained.\n•\tEnsure food handlers are supervised and instructed and/or trained in food hygiene matters commensurate with their work activity.\n•\tEnsure the premises used to store, handle and sell food is kept clean and maintained in good repair and condition.\n•\tEnsure all articles, fittings and equipment with which food comes into contact are effectively cleaned and, where necessary, disinfected to avoid any risk of contamination.\n•\tEnsure food waste, non-edible by-products and other refuse are removed from rooms where food is present as quickly as possible, so as to avoid their accumulation.\nHealth and Safety:\nThe Supplier must\n•\tComply with The United Kingdom's Health and Safety legislation.\n•\tHave a documented Health and Safety Policy.\n•\tHave a documented Health and Safety Management System in place, which is being implemented and maintained.\n•\tEnsure their employees have received suitable and sufficient training commensurate with their work activity.\n•\tHave suitable and sufficient risk assessments and associated safe methods of work in place, which are being implemented and being maintained.\n•\tCo-operate with CrossCountry so far as is necessary to enable all legal duties or requirements to be performed or complied with.\nStages - Tender:\nThis tender will take place under a Competitive Flexible Procedure. Further detail of the approach will be made available in the Tender Notice.\n•\tXC reserves the right to add or remove stages throughout the procurement process.\n•\tXC reserves the right to cancel this procurement in its entirety at any time without any liability.\nXC will require termination for convenience rights due to end of Franchise in October 2027.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "55522000", "description": "Catering services for transport enterprises" } ], "deliveryAddresses": [ { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, 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"releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "04402048" } ] }, "additionalIdentifiers": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "GB-PPON", "id": "PMZG-5533-GPWG" } ] } ], "address": { "streetAddress": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "C/O Arriva Plc 1 Admiral Way" } ], "locality": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "Business Park" } ], "postalCode": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "SR3 3XP" } ], "country": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "UKC23" } ] }, "contactPoint": { "name": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "Hardeep Virdi" } ], "email": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "Hardeep.Virdi@crosscountrytrains.co.uk" } ] }, "roles": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "https://www.crosscountrytrains.co.uk/" } ], "classifications": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "privateUtility", "description": "Private utility" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "GB-COH-04402048" } ], "name": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "XC TRAINS LIMITED" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "General Information:\nIt is mandatory for any interested suppliers to register on the new Central Digital Platform which is part of the enhanced Find a Tender Service. This procurement will be progressed using the Competitive Flexible procedure utilizing Procurement Act 2023. The procurement will be based on streamlined delivery of the services to our onboard customers, and management of the contract. XC welcomes interest from suitable suppliers, including SMEs. XC requires a new agreement for the outsourced catering services onboard our Turbostar trains. The supplier must be based at Birmingham New Street Station to align with strategic route coverage across XC's inter-regional journeys (between Cardiff and Nottingham via Birmingham, and between Birmingham and Stansted Airport via Leicester).\nStages - Market Engagement: \n1)\tInterested suppliers must be registered on Central Digital Platform\n2)\tNon-Disclosure Agreement/Mutual Confidentiality may apply\n3)\tOne to One supplier event via Teams.\nThis preliminary market engagement notice will expire on 22.07.2025 at 17:00. We will engage in one to one teams meetings with interested organizations for the purpose of market engagement following this date." } ], "dueDate": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "2025-07-22T23:59:59+01:00" } ], "status": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "038352-2025", "documentType": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/038352-2025" } ], "datePublished": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "2025-07-08T16:19:09+01:00" } ], "format": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "PA23 TCT" } ], "legalBasis": { "id": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "Turbostars Catering Services for CrossCountry Trains" } ], "description": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "The provision of Turbostar Catering is an outsourced service which focuses on the end-to-end management (including staffing and logistical arrangements) to provide on-board catering (Retail for Standard Class only) for CrossCountry Trains Turbostar 170 fleet. Turbostar trains are the train type you will often find on regional journeys along the CrossCountry network, with two or three coaches per train. Journeys on CrossCountry's inter-regional routes: between Cardiff and Nottingham via Birmingham, and between Birmingham and Stansted Airport via Leicester.\nThe service will include strategic routes of coverage (current route details below). Based out of XC Birmingham Service Centre (Birmingham New Street Station, Birmingham, United Kingdom) the supplier shall manage circa 41 colleagues to deliver the service on board.\nThe supplier will be responsible for managing the following equipment and organizational requirements:\n•\tS-Lite Pump Pot Trolleys (repairs to be actioned by XC's supply chain, recharged to supplier). Quantity circa. 18 trolleys.\n•\tStaff to onboard and alight the trolley upon shift commencement and completion.\n•\tSupplier to maintain further equipment including Elia BFL Pump Pots (supplier shall maintain and replace accordingly).\n•\tSupplier shall retail XC's catering retail menu products.\n•\tStaff must wear XC branded uniform whilst providing services onboard (purchased through XC supply chain at cost).\nThe supplier will be responsible for contract overheads, these may be as follows (this is not an exhaustive list):\nContract Overheads:\nContract Management and Administration\nContract Administration NI\nContract Management Expenses\nComputing\nMobile/Broadband\nOffice Stationery / Postage\nOther Overheads:\nProfessional fees\nEPOS Costs\nEPOS Device Repair/Replacement Costs\nOffice Travel fees\nInsurances\nBank Charges\nCoverage routes by departure times, below is an overview of our current timetable:\nRoute 1\nMonday - Friday\nNottingham - Cardiff \n08:30, 09:30 (starts at Birmingham New Street)\n09:07, 10:06, 11:07, 12:07, 12:07, 13:07, 14:07 (starts at Nottingham)\nCardiff - Nottingham\n07:08, 08:08, 09:09, 10:09, 11:09, 12:09 (starts at Birmingham New Street)\n10:45, 11:45, 14:45 (Cardiff - Nottingham)\n12:45, 13:45, 15:45, 16:45, 17:45 (Cardiff - Birmingham New Street only) \nSaturday \nNottingham - Cardiff\n07:30, 08:30, 09:30 (starts at Birmingham New Street)\n09:06, 10:07, 11:07, 12:07, 13:07 (Nottingham - Cardiff)\n13:41, 14:41, 15:41 (Nottingham to Birmingham New Street only)\nCardiff - Nottingham\n09:45, 10:45, 11:45\n07:09, 08:09, 09:09, 10:09, 11:09 (starts at Birmingham New Street)\nSunday\nNottingham - Cardiff\n10:12, 11:12, 12:30, 13:30 (starts at Birmingham New Street)\n13:16, 14:16, 15:12 (Nottingham - Cardiff)\n16:16, 17:16, 18:16 (Nottingham to Birmingham only)\nCardiff - Nottingham\n11:49, 12:49, 13:49 (Birmingham - Nottingham only)\n12:45, 13:45, 14:45, (Cardiff - Nottingham)\n15:45, 16:45, 17:45, 18:45 (Cardiff - Birmingham New Street only). \nRoute 2\nMonday - Friday\nBirmingham - Stansted Airport\n06:22, 07:22, 07:52, 09:22, 10:22, 11:22\nStansted Airport - Birmingham New Street\n10:27, 11:27, 12:27, 13:27, 14:27, 15:22\nSaturday\nBirmingham - Stansted Airport\n06:22, 07:22, 08:22, 09:22, 10:21, 11:22, 12:21\nStansted Airport - Birmingham New Street\n10:27, 11:27, 12:27, 13:27, 14:27, 15:27, 16:27\nSunday\nBirmingham New Street - Stansted Airport\n11:22, 12:22, 13:22\nStansted Airport - Birmingham New Street\n15:27, 16:27, 17:27\nCoverage is reviewed twice annually due to train timetable changes which take place in May and December each year.\nBusiness Requirements (high level for Preliminary Market Engagement Notice only):\nAlong with the initial description, XC trains has a requirement for interested organizations to comply with the following\n•\tThe supplier must provide services all-year round based on our timetable requirements (including UK Bank Holidays).\n•\tThe supplier must have in place mechanisms for fraud detection, prevention and reporting \n•\tThe supplier must provide weekly sales order reporting to the XC trains\n•\tThe supplier must provide regular detailed management information to XC Trains on a weekly basis; this must include invoicing details.\n•\tThe supplier must adhere to all applicable UK laws and regulation. For example, but not limited to, FCA, Security and GDPR. \nFood Safety:\nThe Supplier must\n•\tEnsure the food stored, handled and sold from CrossCountry premises complies with The United Kingdom's Food Laws and the associated assimilated European Regulations\n•\tHave a documented Food Safety Management System based on the principles of Hazard Analysis and Critical Control Point (HACCP) in place, which is being implemented and maintained.\n•\tEnsure food handlers are supervised and instructed and/or trained in food hygiene matters commensurate with their work activity.\n•\tEnsure the premises used to store, handle and sell food is kept clean and maintained in good repair and condition.\n•\tEnsure all articles, fittings and equipment with which food comes into contact are effectively cleaned and, where necessary, disinfected to avoid any risk of contamination.\n•\tEnsure food waste, non-edible by-products and other refuse are removed from rooms where food is present as quickly as possible, so as to avoid their accumulation.\nHealth and Safety:\nThe Supplier must\n•\tComply with The United Kingdom's Health and Safety legislation.\n•\tHave a documented Health and Safety Policy.\n•\tHave a documented Health and Safety Management System in place, which is being implemented and maintained.\n•\tEnsure their employees have received suitable and sufficient training commensurate with their work activity.\n•\tHave suitable and sufficient risk assessments and associated safe methods of work in place, which are being implemented and being maintained.\n•\tCo-operate with CrossCountry so far as is necessary to enable all legal duties or requirements to be performed or complied with.\nStages - Tender:\nThis tender will take place under a Competitive Flexible Procedure. Further detail of the approach will be made available in the Tender Notice.\n•\tXC reserves the right to add or remove stages throughout the procurement process.\n•\tXC reserves the right to cancel this procurement in its entirety at any time without any liability.\nXC will require termination for convenience rights due to end of Franchise in October 2027." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "55522000", "description": "Catering services for transport enterprises" } ] } ], "deliveryAddresses": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": [ { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": 1200000 } ], "amount": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": 1000000 } ], "currency": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "mainProcurementCategory": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "specialRegime": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": [ "utilities" ] } ], "aboveThreshold": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "2026-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "2029-03-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "2031-03-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "planning" } ] } ], "status": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "planning" } ] }, "language": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "038352-2025", "releaseDate": "2025-07-08T16:19:09+01:00", "releaseTag": [ "planning" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ] } } ] }