{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05583c", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2025-11-20T19:35:51Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05583c" ], "records": [ { "ocid": "ocds-h6vhtk-05583c", "releases": [ { "ocid": "ocds-h6vhtk-05583c", "id": "037080-2025", "tag": [ "planning" ], "date": "2025-07-03T12:40:40+01:00", "initiationType": "tender", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "The PME briefing document issued on the Council's e-sourcing system In-tend outlines the current contract scope, envisaged contracting strategy, and future key delivery considerations. \nThe Port has prepared a preliminary market engagement questionnaire for completion which will be used to understand:\n•\tMarket interest\n•\tBudget\n•\tTechnical requirements & options\n•\tCommercial considerations & pricing options\n•\tProgramme & lead times\nThe submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. There will be no further opportunity to input into the points above ahead of the procurement process will be provided. \nThe Port are requesting the questionnaire, and the Conflicts of Interest Declaration is completed and returned by Friday 18th July 2025 by 17:00. These documents are to be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.", "dueDate": "2025-07-18T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "037080-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/037080-2025", "datePublished": "2025-07-03T12:40:40+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-05583c", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth International Port - Gantry Digital Screens and Large Media Screen", "description": "Portsmouth International Port (the 'Port'), who is a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) ahead of a formal procurement process scheduled to commence in August 2025 concerning the supply, installation, commissioning, maintenance and support of digital screens for the incoming vehicle gantries and a large external media screen within the vehicle waiting area, this includes associated software. \nThe Port's is estimated to be budget £150,000 - £200,000 exc. VAT for the supply, installation and commissioning of the required screens and software, and £10,000 - £20,000 per annum for the screens maintenance and servicing, and software support and helpdesk. \nOnce the contract is awarded, the installation of the new screens must be completed as soon as possible and no later than early 2026. The contract will be for a 5-year base term to cover the screens maintenance and servicing, software support and helpdesk, and any further required installations. The term may be extendable by a further 5 years in increments to be agreed between the parties. \nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for November 2025 to allow for mobilisation sooner after award in November 2025.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "32320000", "description": "Television and audio-visual equipment" }, { "scheme": "CPV", "id": "48500000", "description": "Communication and multimedia software package" }, { "scheme": "CPV", "id": "50340000", "description": "Repair and maintenance services of audio-visual and optical equipment" }, { "scheme": "CPV", "id": "51310000", "description": "Installation services of radio, television, sound and video equipment" }, { "scheme": "CPV", "id": "72253000", "description": "Helpdesk and support services" }, { "scheme": "CPV", "id": "80533000", "description": "Computer-user familiarisation and training services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 480000, "amount": 400000, "currency": "GBP" }, "mainProcurementCategory": "goods", "additionalProcurementCategories": [ "services" ], "aboveThreshold": false, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-11-24T00:00:00Z", "endDate": "2030-11-23T23:59:59Z", "maxExtentDate": "2035-11-23T23:59:59Z" }, "hasRenewal": true, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "055604-2025", "tag": [ "tender" ], "date": "2025-09-10T17:32:25+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05583c", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "ocds-h6vhtk-05583c", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth International Port - Gantry Digital Screens and Large Media Screen", "description": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port.\nThe Port is seeking a supplier who can meet the requirements set out the Scope of Requirements to:\n\tProvide and install the screens and software. \n\tRemove and dispose of the current screens and associated cabling and containment.\n\tDeliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply.\n\tDeliver ongoing support for the software, which includes a helpdesk.\n\tProvide appropriate training sessionsfor the software users. \nThe installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. The supplier will need to work dynamically to install the screens, as the Port is operational between the hours 05:30 and 00:00. \nA one-off contract value of a maximum of £200,000 is available for the supply, installation and commissioning of the solution. \nThe software and hardware support and maintenance contract has a maximum value of up to £200,000 over the life of the contract.\nSuppliers may submit a maximum of three bids in order to present different options in respect of technical solutions, support, programme, price points etc. \nSuppliers who choose to submit multiple options must submit one fully complete base tender, which should be clearly identified, and this can be cross referenced for any additional options put forward in order to streamline bid preparation and evaluation activities. \nSuppliers must ensure that the base tender response and any subsequent options are clearly identified in both the Quality question responses and the Pricing Assessments.\nThe base tender and additional options will be evaluated on a standalone basis with each option assessed against the evaluation methodology and scoring criteria stated within the ITT.\nThe procurement timetable for this project is set out below, while the council does not intend to depart from it, it reserves the right to do so at any time:\nProcurement documents issued 10th September 2025\nDeadline for clarification 1st October 2025 @12:00\nTender return deadline 10th October 2025 @12:00\nEvaluation of tenders completed\t24th October 2025\nDemonstrations\t3rd - 5th November 2025\nEvaluation of tenders completed\t6th November 2025\nContract Award Notice & Assessment Summaries published\t14th November 2025\nStandstill period \t14th - 26th November 2025\nContract award\t27th November 2025\nMobilisation\t01st December 2025 - 9th March 2026\nFull details can be found in the tender documents that are all uploaded and available on our In-tend system. https://in-tendhost.co.uk/portsmouthcc/aspx/home", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "32320000", "description": "Television and audio-visual equipment" }, { "scheme": "CPV", "id": "48500000", "description": "Communication and multimedia software package" }, { "scheme": "CPV", "id": "50340000", "description": "Repair and maintenance services of audio-visual and optical equipment" }, { "scheme": "CPV", "id": "51310000", "description": "Installation services of radio, television, sound and video equipment" }, { "scheme": "CPV", "id": "72253000", "description": "Helpdesk and support services" }, { "scheme": "CPV", "id": "80533000", "description": "Computer-user familiarisation and training services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 800000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The council is using the Competitive Flexible Procedure for the procurement of this contract. \nThe procedure will include for a demonstration stage as described in the procurement documentation.\nThe procedure may include for a preferred supplier stage for the purposes of negotiating contractual terms if the need arises. This will not be used to change the outcome of the procurement process or to distort competition. \nThis Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contract." }, "mainProcurementCategory": "goods", "aboveThreshold": true, "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-10-10T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-10-01T12:00:00+01:00" }, "awardPeriod": { "endDate": "2025-11-14T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 800000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Overall solution", "numbers": [ { "number": 37, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Implementation and Ongoing Support", "numbers": [ { "number": 23, "weight": "percentageExact" } ] }, { "type": "price", "name": "Supply & Installation", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "price", "name": "Support & Maintenance", "numbers": [ { "number": 15, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2025-12-01T00:00:00Z", "endDate": "2031-03-08T23:59:59Z", "maxExtentDate": "2036-03-08T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. 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VAT for the supply, installation and commissioning of the required screens and software, and £10,000 - £20,000 per annum for the screens maintenance and servicing, and software support and helpdesk. \nOnce the contract is awarded, the installation of the new screens must be completed as soon as possible and no later than early 2026. The contract will be for a 5-year base term to cover the screens maintenance and servicing, software support and helpdesk, and any further required installations. The term may be extendable by a further 5 years in increments to be agreed between the parties. \nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for November 2025 to allow for mobilisation sooner after award in November 2025." }, { "releaseID": "055604-2025", "releaseDate": "2025-09-10T17:32:25+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port.\nThe Port is seeking a supplier who can meet the requirements set out the Scope of Requirements to:\n\tProvide and install the screens and software. \n\tRemove and dispose of the current screens and associated cabling and containment.\n\tDeliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply.\n\tDeliver ongoing support for the software, which includes a helpdesk.\n\tProvide appropriate training sessionsfor the software users. \nThe installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. The supplier will need to work dynamically to install the screens, as the Port is operational between the hours 05:30 and 00:00. \nA one-off contract value of a maximum of £200,000 is available for the supply, installation and commissioning of the solution. \nThe software and hardware support and maintenance contract has a maximum value of up to £200,000 over the life of the contract.\nSuppliers may submit a maximum of three bids in order to present different options in respect of technical solutions, support, programme, price points etc. \nSuppliers who choose to submit multiple options must submit one fully complete base tender, which should be clearly identified, and this can be cross referenced for any additional options put forward in order to streamline bid preparation and evaluation activities. \nSuppliers must ensure that the base tender response and any subsequent options are clearly identified in both the Quality question responses and the Pricing Assessments.\nThe base tender and additional options will be evaluated on a standalone basis with each option assessed against the evaluation methodology and scoring criteria stated within the ITT.\nThe procurement timetable for this project is set out below, while the council does not intend to depart from it, it reserves the right to do so at any time:\nProcurement documents issued 10th September 2025\nDeadline for clarification 1st October 2025 @12:00\nTender return deadline 10th October 2025 @12:00\nEvaluation of tenders completed\t24th October 2025\nDemonstrations\t3rd - 5th November 2025\nEvaluation of tenders completed\t6th November 2025\nContract Award Notice & Assessment Summaries published\t14th November 2025\nStandstill period \t14th - 26th November 2025\nContract award\t27th November 2025\nMobilisation\t01st December 2025 - 9th March 2026\nFull details can be found in the tender documents that are all uploaded and available on our In-tend system. https://in-tendhost.co.uk/portsmouthcc/aspx/home" }, { "releaseID": "075859-2025", "releaseDate": "2025-11-20T19:35:51Z", "releaseTag": [ "award", "contract" ], "value": "Portsmouth City Council ('the council') has awarded a contract to a suitably qualified supplier to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port.\nThe Port sought a supplier who could meet the requirements set out the Scope of Requirements to:\n Provide and install the screens and software.\n Remove and dispose of the current screens and associated cabling and containment.\n Deliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply.\n Deliver ongoing support for the software, which includes a helpdesk.\n Provide appropriate training sessionsfor the software users.\nThe installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. 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