{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05575a", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-03-16T08:45:50Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05575a" ], "records": [ { "ocid": "ocds-h6vhtk-05575a", "releases": [ { "ocid": "ocds-h6vhtk-05575a", "id": "036690-2025", "tag": [ "planning" ], "date": "2025-07-02T11:00:06+01:00", "initiationType": "tender", "parties": [ { "name": "Department of Finance", "id": "GB-PPON-PVTL-7513-YWVJ", "identifier": { "scheme": "GB-PPON", "id": "PVTL-7513-YWVJ" }, "address": { "streetAddress": "Clare House, 303 Airport Road West", "locality": "Belfast", "postalCode": "BT3 9ED", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "SSDAdmin.CPD@finance-ni.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.finance-ni.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "name": "CPD - Supplies & Services Division", "id": "GB-PPON-PVWG-8426-YWXV", "identifier": { "scheme": "GB-PPON", "id": "PVWG-8426-YWXV" }, "address": { "streetAddress": "Clare House, 303 Airport Road West", "locality": "Belfast", "postalCode": "BT3 9ED", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "SSDAdmin.CPD@finance-ni.gov.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.", "details": { "url": "https://www.finance-ni.gov.uk/" } } ], "buyer": { "id": "GB-PPON-PVTL-7513-YWVJ", "name": "Department of Finance" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5984727.\nThe questionnaire must be completed and submitted via eTendersNI using the messaging function by the engagement deadline date and time detailed above", "dueDate": "2025-08-18T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "036690-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/036690-2025", "datePublished": "2025-07-02T11:00:06+01:00", "format": "text/html" } ] }, "tender": { "id": "ID 5984727", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Travel Management Services Framework for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies - Preliminary Market Engagement", "description": "***PRELIMINARY MARKET ENGAGEMENT EXERCISE*** The Northern Ireland Civil Service (NICS) Departments, Agencies, Non Departmental Public Bodies and other Participating Bodies, plan to establish a Framework for the Provision of Travel Management Services. Prior to initiating the procurement, the Department of Finance's Construction and Procurement Delivery (CPD), wishes to establish the level of market interest in participating in the procurement process to help assess the reaction of the market; to help define the requirements for such a project; to provide a better understanding of the project feasibility and preferred approach; to provide a better understanding of the capacity for the market to deliver; to help identify the risks involved; to help minimise the procurement timescales; to prevent unachievable projects from reaching the tender stage; to gain insight to the market possibilities and potential innovative solutions available at this time; and to inform the Procurement Strategy. Suitably qualified and experienced suppliers who may have an interest in this project are invited to complete the questionnaire that is available to registered suppliers via the documents areas of the CfT on eTendersNI for this Preliminary Market Engagement. In responding, you should understand that detailed and lengthy submissions are not necessary at this stage. However we would welcome any pertinent information on your company’s capability and views on an approach to the provision of the required services. Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and DoF. Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. DoF shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred), regardless of the outcome of the Market Engagement. The next stage in the process will be considered once this exercise has been completed. **PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE MESSAGING FUNCTION on eTendersNI, BEFORE 15:00 on the date specified below under 'Time-limit for receipt of tenders or requests to participate'.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "63516000", "description": "Travel management services" }, { "scheme": "CPV", "id": "63515000", "description": "Travel services" }, { "scheme": "CPV", "id": "79997000", "description": "Business travel services" }, { "scheme": "CPV", "id": "63510000", "description": "Travel agency and similar services" } ], "deliveryAddresses": [ { "region": "UKN", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "aboveThreshold": false, "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2030-04-30T23:59:59+01:00" }, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-11-17T23:59:59+00:00" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "081237-2025", "tag": [ "tender" ], "date": "2025-12-09T17:21:07Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-05575a", "parties": [ { "name": "Department of Finance", "id": "GB-PPON-PVTL-7513-YWVJ", "identifier": { "scheme": "GB-PPON", "id": "PVTL-7513-YWVJ" }, "address": { "streetAddress": "Clare House 303 Airport Road West", "locality": "Belfast", "postalCode": "BT3 9ED", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "strategicdelivery.cpd@finance-ni.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.finance-ni.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "name": "CPD - Supplies & Services Division", "id": "GB-PPON-PVWG-8426-YWXV", "identifier": { "scheme": "GB-PPON", "id": "PVWG-8426-YWXV" }, "address": { "streetAddress": "Clare House 303 Airport Road West", "locality": "Belfast", "postalCode": "BT3 9ED", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "strategicdelivery.cpd@finance-ni.gov.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland", "details": { "url": "https://www.finance-ni.gov.uk/topics/procurement" } } ], "buyer": { "id": "GB-PPON-PVTL-7513-YWVJ", "name": "Department of Finance" }, "tender": { "id": "ID 6213221", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies", "description": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies. Please refer to the tender documentation for the full list of participating bodies. The Contract Term shall commence upon contract award (expected to be March 2026) with the Service Commencement Date being 1 May 2026 for an initial period of 5 years. There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years. The potential contract end date is 30 April 2036.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "63516000", "description": "Travel management services" }, { "scheme": "CPV", "id": "63515000", "description": "Travel services" }, { "scheme": "CPV", "id": "79997000", "description": "Business travel services" }, { "scheme": "CPV", "id": "63000000", "description": "Supporting and auxiliary transport services; travel agencies services" }, { "scheme": "CPV", "id": "63510000", "description": "Travel agency and similar services" } ], "relatedLot": "1" } ], "value": { "amountGross": 180000000, "amount": 150000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT)\nopportunity on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the\nContracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of\ncharge, at: URL https://etendersni.gov.uk/epps", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-26T15:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-01-14T15:00:00+00:00" }, "awardPeriod": { "endDate": "2026-03-09T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 180000000, "amount": 150000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "50 percent quality and 50 percent cost", "criteria": [ { "type": "quality", "name": "AC1 Key Personnel", "description": "Key Personnel 4 percent" }, { "type": "quality", "name": "AC2 General and Core Service requirements", "description": "General and Core Service requirements 7 percent" }, { "type": "quality", "name": "AC3 Booking Systems (to include online self booking tool and offline booking processes)", "description": "Booking Systems (to include online self booking tool and offline booking processes) 7 percent" }, { "type": "quality", "name": "AC4 Social Value 1 - delivering climate action", "description": "Social Value 1 - delivering climate action 5 percent" }, { "type": "quality", "name": "AC5 Social Value 2 - increasing secure employment and skill", "description": "Social Value 2 - increasing secure employment and skill 5 percent" }, { "type": "quality", "name": "AC6 Buyer Specific travel service requirements", "description": "Buyer Specific travel service requirements 6 percent" }, { "type": "quality", "name": "AC7 Servicing the Contract", "description": "Servicing the Contract 6.5 percent" }, { "type": "quality", "name": "AC8 Payment & Invoicing", "description": "Payment & Invoicing 6 percent" }, { "type": "quality", "name": "AC9 Transition and Implementation", "description": "Transition and Implementation 3.5 percent" }, { "type": "cost", "name": "AC10 Total cost", "description": "Total cost 50 percent" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Condition of Participation - Financial Capacity \nFC1 - General Assessment of Financial Standing" }, { "type": "technical", "description": "Condition of Participation - Technical Ability Criteria\nTA1 - Company Experience\nTA2 - Data Protection\nTA3 - Quality Standards\nTA4 - Professional Travel License\nTA5 - Cyber Essentials Plus\nTA6 - Financial Conduct Authority\nTA7 - Human Rights\nTA8 - Tackling Modern Slavery" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2031-04-30T23:59:59+01:00", "maxExtentDate": "2036-04-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "081237-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/081237-2025", "datePublished": "2025-12-09T17:21:07Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2035-12-10T23:59:59+00:00" } ] }, "contractTerms": { "financialTerms": "For details on invoicing procedures please see: https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to\naccept the lowest or any tender. Suppliers remain responsible for all costs and expenses\nincurred by them or by any third party acting under instructions from the Supplier in\nconnection with taking part in this procurement process regardless of whether such costs\narise as a consequence, directly or indirectly of any amendments made to the\nprocurement documents by the Contracting Authority at any time. No legally binding\ncontract shall arise (and a Supplier shall have no legitimate expectation that a contract will\nbe entered into) until such time as entry into the Contract has been confirmed by the\nContracting Authority." }, "riskDetails": "A full list of participating bodies can be found in Schedule 17 (Service Recipients). \nExclusions\nIf at any time during the procurement, or post award, it comes to the attention of the\nContracting Authority (CA) or CPD, by whatever means, that a Supplier has become\n'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its\nobligations under the PA 23, reserves the right to exclude said Supplier from the\nprocurement procedure or terminate any contract they have been awarded." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "019061-2026", "tag": [ "award", "contract" ], "date": "2026-03-03T15:08:04Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-05575a", "parties": [ { "name": "Department of Finance", "id": "GB-PPON-PVTL-7513-YWVJ", "identifier": { "scheme": "GB-PPON", "id": "PVTL-7513-YWVJ" }, "address": { "streetAddress": "Clare House 303 Airport Road West", "locality": "Belfast", "postalCode": "BT3 9ED", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "strategicdelivery.cpd@finance-ni.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.finance-ni.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "name": "CPD - Supplies & Services Division", "id": "GB-PPON-PVWG-8426-YWXV", "identifier": { "scheme": "GB-PPON", "id": "PVWG-8426-YWXV" }, "address": { "streetAddress": "Clare House 303 Airport Road West", "locality": "Belfast", "postalCode": "BT3 9ED", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "strategicdelivery.cpd@finance-ni.gov.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland", "details": { "url": "https://www.finance-ni.gov.uk/topics/procurement" } }, { "name": "World Travel Centre Ltd", "id": "GB-PPON-PPCD-6267-MYGR", "identifier": { "scheme": "GB-PPON", "id": "PPCD-6267-MYGR" }, "address": { "streetAddress": "6th Floor, 14-18 Great Victoria Street", "locality": "Belfast", "postalCode": "BT2 7BA", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "tenders@selective-travel.co.uk" }, "roles": [ "supplier", "tenderer" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PVTL-7513-YWVJ", "name": "Department of Finance" }, "tender": { "id": "ID 6213221", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies", "description": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies. 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Where this isn’t practicable (e.g. if third-party suppliers need to be contacted), quotations should be completed and returned within 3 to 4 hours.\nEmail quotations shall also be completed and returned within 3 to 4 hours but excludes group air, rail and accommodation quotations, which may require longer due to complexity.\n100% of online quotations to be completed and confirmed instantly, except where live availability/inventory is not present.\n95% of offline phone/email quotations completed within 3–4 hours (6 hours for long-haul/multi-sector)", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "2", "title": "KPI3 - Guaranteed lowest rate at time of booking", "description": "Rate verification. 100% of bookings to be guaranteed lowest rate at time of booking", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "3", "title": "KPI4 - Price Match", "description": "All price match requests must be dealt with as per the specification. 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"value": "If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5984727.\nThe questionnaire must be completed and submitted via eTendersNI using the messaging function by the engagement deadline date and time detailed above" } ], "dueDate": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "2025-08-18T23:59:59+01:00" } ], "status": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "036690-2025", "documentType": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/036690-2025" } ], "datePublished": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "2025-07-02T11:00:06+01:00" } ], "format": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "ID 5984727" }, { "releaseID": "081237-2025", "releaseDate": "2025-12-09T17:21:07Z", "releaseTag": [ "tender" ], "value": "ID 6213221" } ], "legalBasis": { "id": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "Travel Management Services Framework for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies - Preliminary Market Engagement" }, { "releaseID": "081237-2025", "releaseDate": "2025-12-09T17:21:07Z", "releaseTag": [ "tender" ], "value": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies" } ], "description": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": "***PRELIMINARY MARKET ENGAGEMENT EXERCISE*** The Northern Ireland Civil Service (NICS) Departments, Agencies, Non Departmental Public Bodies and other Participating Bodies, plan to establish a Framework for the Provision of Travel Management Services. Prior to initiating the procurement, the Department of Finance's Construction and Procurement Delivery (CPD), wishes to establish the level of market interest in participating in the procurement process to help assess the reaction of the market; to help define the requirements for such a project; to provide a better understanding of the project feasibility and preferred approach; to provide a better understanding of the capacity for the market to deliver; to help identify the risks involved; to help minimise the procurement timescales; to prevent unachievable projects from reaching the tender stage; to gain insight to the market possibilities and potential innovative solutions available at this time; and to inform the Procurement Strategy. Suitably qualified and experienced suppliers who may have an interest in this project are invited to complete the questionnaire that is available to registered suppliers via the documents areas of the CfT on eTendersNI for this Preliminary Market Engagement. In responding, you should understand that detailed and lengthy submissions are not necessary at this stage. However we would welcome any pertinent information on your company’s capability and views on an approach to the provision of the required services. Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and DoF. Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. DoF shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred), regardless of the outcome of the Market Engagement. The next stage in the process will be considered once this exercise has been completed. **PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE MESSAGING FUNCTION on eTendersNI, BEFORE 15:00 on the date specified below under 'Time-limit for receipt of tenders or requests to participate'." }, { "releaseID": "081237-2025", "releaseDate": "2025-12-09T17:21:07Z", "releaseTag": [ "tender" ], "value": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies. Please refer to the tender documentation for the full list of participating bodies. The Contract Term shall commence upon contract award (expected to be March 2026) with the Service Commencement Date being 1 May 2026 for an initial period of 5 years. There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years. The potential contract end date is 30 April 2036." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "63516000", "description": "Travel management services" }, { "scheme": "CPV", "id": "63515000", "description": "Travel services" }, { "scheme": "CPV", "id": "79997000", "description": "Business travel services" }, { "scheme": "CPV", "id": "63510000", "description": "Travel agency and similar services" } ] }, { "releaseID": "081237-2025", "releaseDate": "2025-12-09T17:21:07Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "63516000", "description": "Travel management services" }, { "scheme": "CPV", "id": "63515000", "description": "Travel services" }, { "scheme": "CPV", "id": "79997000", "description": "Business travel services" }, { "scheme": "CPV", "id": "63000000", "description": "Supporting and auxiliary transport 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This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to\naccept the lowest or any tender. Suppliers remain responsible for all costs and expenses\nincurred by them or by any third party acting under instructions from the Supplier in\nconnection with taking part in this procurement process regardless of whether such costs\narise as a consequence, directly or indirectly of any amendments made to the\nprocurement documents by the Contracting Authority at any time. No legally binding\ncontract shall arise (and a Supplier shall have no legitimate expectation that a contract will\nbe entered into) until such time as entry into the Contract has been confirmed by the\nContracting Authority." } ] }, "riskDetails": [ { "releaseID": "081237-2025", "releaseDate": "2025-12-09T17:21:07Z", "releaseTag": [ "tender" ], "value": "A full list of participating bodies can be found in Schedule 17 (Service Recipients). \nExclusions\nIf at any time during the procurement, or post award, it comes to the attention of the\nContracting Authority (CA) or CPD, by whatever means, that a Supplier has become\n'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its\nobligations under the PA 23, reserves the right to exclude said Supplier from the\nprocurement procedure or terminate any contract they have been awarded." } ] }, "language": [ { "releaseID": "036690-2025", "releaseDate": "2025-07-02T11:00:06+01:00", "releaseTag": [ "planning" ], 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Where this isn’t practicable (e.g. if third-party suppliers need to be contacted), quotations should be completed and returned within 3 to 4 hours.\nEmail quotations shall also be completed and returned within 3 to 4 hours but excludes group air, rail and accommodation quotations, which may require longer due to complexity.\n100% of online quotations to be completed and confirmed instantly, except where live availability/inventory is not present.\n95% of offline phone/email quotations completed within 3–4 hours (6 hours for long-haul/multi-sector)" } ], "observations": [ { "id": "frequency", "period": { "durationInMonths": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": 12 } ] } } ] }, { "id": "2", "title": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": "KPI3 - Guaranteed lowest rate at time of booking" } ], "description": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": "Rate verification. 100% of bookings to be guaranteed lowest rate at time of booking" } ], "observations": [ { "id": "frequency", "period": { "durationInMonths": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": 12 } ] } } ] }, { "id": "3", "title": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": "KPI4 - Price Match" } ], "description": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": "All price match requests must be dealt with as per the specification. Supplier must report all successful price match requests. Supplier shall not exceed more than 5 successful price-match requests per Buyer per Month " } ], "observations": [ { "id": "frequency", "period": { "durationInMonths": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": 12 } ] } } ] }, { "id": "4", "title": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": "KPI9 - Social Value" } ], "description": [ { "releaseID": "023273-2026", "releaseDate": "2026-03-16T08:45:50Z", "releaseTag": [ "award", "contract" ], "value": "Supplier must provide a completed Social Value Monitoring Report every month using the Social Value online monitoring system. 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