{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0552df", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-10-29T16:28:42Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0552df" ], "records": [ { "ocid": "ocds-h6vhtk-0552df", "releases": [ { "ocid": "ocds-h6vhtk-0552df", "id": "034850-2025", "tag": [ "planning" ], "date": "2025-06-24T16:53:30+01:00", "initiationType": "tender", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.portsmouth.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Prior to undertaking the formal procurement process, which is currently targeted for commencement in early 2026, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced providers to review in summary:\n•\tDesign standards\n•\tCommercial Arrangement Options and Financing\n•\tWider Partnership Approaches for multiple Extra Care Housing Sites\n•\tProcurement Process and Programme\nThe Council will run an on-line briefing via TEAMS on Thursday 3rd July 2025 between 10:00 and 11:00 where further information will be shared in relation to the existing design and planning approval of the extra care housing setting, opportunity analysis, provider specification, contractual terms, etc. \nFollowing the briefing, the Council will then undertake 1-1 discussions with suitably experienced providers who can evidence current or recent experience acting as a lead organisation in the design, development and management of extra care or similar facilities between 14th July - 23rd July 2025. The Council has 6 slots available in total which will be allocated on a first come first served basis to providers.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Providers are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Providers at least 2 working days before the earliest meeting slot. \nFollowing confirmation by both parties the Council will issue a Teams link to the Provider's attendees / delegates at least 1 hour before the 1-1 meeting. \n•\tMonday 14th July, 9.30pm - 10.45pm\n•\tTuesday 15th July, 14.00pm - 15.15am\n•\tFriday 18th July, 9.30am - 10.15pm\n•\tMonday 21st July, 13.00pm - 14.15pm\n•\tWednesday 23rd July, 13.30pm - 14.45pm \n•\tFriday 25th July, 10.00am - 11.15am\nProviders who are interested in attending a 1-1 meeting must complete and return an Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than Thursday 10th July 2025 17:00 via the Council's In-Tend e-sourcing system. However, as slots will be allocated to suitably experienced providers on a first come first served basis interested providers are encouraged to submit in advance of this deadline. \nProviders will only be invited to attend the 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements. These requirements are detailed in the PME Brief document available via In-tend and includes for experience of:\n•\tResponsibility for or key involvement in pre-construction activities for similar size, scale, extra care or similar residential schemes (e.g. supported living), including for architectural design, surveys, planning, programming, project management, etc. \n•\tResponsibility for or key involvement in facilitating / obtaining significant development funding, which may include on or off-balance sheet funding \n•\tResponsibility for or key involvement in construction of similar size, scale, extra care or similar residential schemes\n•\tResponsibility for or key involvement in FM, servicing and property maintenance of similar size, scale, extra care or similar residential schemes\n•\tResponsibility for or key involvement in housing management for similar size, scale, extra care or similar residential schemes\n•\tPartnership working with care providers and other key operational stakeholders\n•\tPartnership working with public sector body client\nProviders are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Providers will be allocated their preferred slots wherever possible, but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to providers in order of receipt from earliest first. \nWhere Providers have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system In-tend using the correspondence function. \nThe Council is keen to discuss and seek views from operators on a range of topic areas / questions detailed within the PME Brief through the 1-1 meetings. The list of areas / questions is non-exhaustive and will be developed within the 1-1 meetings through open collaborative dialogue. \nProviders are encouraged to put forward their own items for discussion at the meeting, ideally providing this in advance either in their expression of interest form or subsequently via In-tend correspondence. \nProviders have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and providers who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes. \nSimilarly, providers should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging providers will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings. \nThe Council will also compile provider specific summary reports which include detailed information, and which will be kept strictly confidential. This will include all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all providers who take part in this process and share the provider specific detailed reports with the relevant individual providers during August 2025. Providers will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised. \nTo ensure compliance with fair and equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The provider specific detailed reports will not be shared.\nFurther details in respect of the briefing session, detailed agenda, booking instructions, date and time slots, Council team, In-Tend e-sourcing system access & operation, clarification protocols, key 1-1 agenda points / questions, etc. can be found within the PME Brief document available via In-tend. \nThe Council will administrate the preliminary market engagement process using its e-sourcing system In-Tend which will be used for:\n•\tAccess to and issue of information and documentation \n•\tClarification requests and response\n•\tExpression of interest submission \n•\tAllocation of 1-1 meeting slots\n•\tIssue of Preliminary Market Engagement High Level Summary and Operator Specific summaries for review and agreement\nAccordingly, there will be no hard copy documents issued to providers and all communications, outside of the 1-1 meetings, with the Council, must be conducted via In-Tend using the correspondence function which can be accessed for free using the following link: \nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nAny queries or requests for clarification about this Preliminary Market Engagement Process must be submitted via the 'correspondence' function on In-Tend. It is the responsibility of Providers to monitor the system, which will issue automated email notifications to registered emails, for clarification responses, meeting slot allocations, issue of further documents, etc.", "dueDate": "2025-07-24T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "034850-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034850-2025", "datePublished": "2025-06-24T16:53:30+01:00", "format": "text/html" } ] }, "tender": { "id": "P00005114", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Affordable Extra Care Housing Development - Preliminary Market Engagement", "description": "Portsmouth City Council - the 'Council' - is seeking to engage with suitably experienced Providers in respect of a forthcoming contracting opportunity for Affordable Extra Care housing development and management in Portsmouth. It is envisaged this will be offered on a design, build, finance and operate (DBFO) contract, but other models will not be precluded at this stage. \nFollowing completion of the Preliminary Market Engagement process, the Council will seek approval to undertake a formal procurement process to appoint a delivery partner to design, build, finance and operate the affordable extra care housing schemes, starting with the setting known as Edinburgh House. \nThe Extra Care Housing Delivery Programme will consist of several sites, which will initially focus on sites owned by the Council, but the programme will also consider sites that are owned by a third party and the intention is to bring them forward for consideration over the coming years. \nThe programme will commence with the first development at Edinburgh House and will contribute to the Council's Corporate Plan 2024-26 and in particular Priority 3:\n''Make sure that when people need additional help to live their lives, it is there for them by developing extra care and supported living services in the city for our older people and working age adults with care and support needs'.\nIn addition to the personal wellbeing and community benefits of enabling people to live in their own homes for as long as possible, the expansion of affordable extra care settings in Portsmouth will also deliver financial savings for the Council and the broader health and social care system.\nThe new Edinburgh House extra care housing setting is located at Sundridge Close, Cosham, Portsmouth, Hampshire, PO6 3JL, which seeks to provide at least 60 affordable extra care housing units. The appointed provider will be required to design a building to accommodate at least 60 units, secure a planning amendment with consent and required legal agreements, complete the detailed design, secure the necessary funding, including grant funding, if necessary, construct the new setting and then operate via housing management for a period as set out in the future lease.\nThe site is currently owned by the Council and the intention is for the Council to retain the freehold (disposal not precluded at this point) and offer a long lease arrangement, a minimum of 130 years if external public grant is required, which will include 100% nomination rights to the Council and will be 100% affordable.\nRent and service charge will be eligible for housing benefit should residents be eligible. Residents will only be eligible if they are being supported by Adult Social Care.\nIn 2023, the site secured detailed planning approval for 50 extra care housing units and was designated with a C3 planning classification. At that time the Council had intended to construct and operate the site utilising its own available resources and expertise. However, this position has changed, and the decision has been taken to secure the support of the market. \nAlthough planning approval is in place for 50 units, a high-level massing study has been undertaken inhouse and it is believed that the site is suitable for at least 60 affordable units. \nThe appointed partner will be expected to undertake a design review of the existing planning approval and amend accordingly to meet the Council's aspirations of securing at least 60 units. This will likely include a material amendment to the existing planning approval or develop a new application should that be needed.\nAll design details of the existing approved scheme will be shared at the start of the tender process. The design and layout of the existing scheme does not need to be adhered to.\nThe Council is currently seeking pre-application advice based on the revised massing study, which is being undertaken to demonstrate that a scheme with an increased number of units will be acceptable in planning terms. The Pre-Application advise will be shared when available.\nHeads of Terms for Edinburgh House are yet to be fully agreed; however, it is anticipated that they will broadly be set around the following:\n•\tSite Usage. Definition: For the operation of a C3 extra care setting, comprising of self-contained units with communal facilities, associated vehicle/pedestrian access, parking and landscaping.  \n•\tLease Length. Definition: The lease will be for a term of 130 years. \n•\tRent/Premium. To be negotiated.\n•\tVoid Guarantees. To be negotiated.\n•\tParent Company Guarantee. Only when a PC exists.\n•\tAlienation. Only sub-letting to nominated residential tenants.\n•\tRepair Definition: Full repair and maintenance.\n•\tNominations Agreement. To be negotiated.\n•\tPCC financial contribution towards development costs. To be negotiated but not expected\nThe development will be managed via an agreement for lease, which will be conditional on securing planning permission, securing the necessary funding and other agreed conditions. The agreement for lease will be subject to agreed longstop dates\nThe Council will seek to appoint a long-term partner, who will design, build, finance and operate Edinburgh House and potential other sites via the subsequent formal procurement process who shares their vision for the new affordable extra care housing setting.\nThe Council's current envisaged procurement procedure is set out below in high level summary. The Council is keen to engage with providers in order to gain input and insight which will inform the final procurement procedure and programme adopted.\nUnder the new procurement regulations - which came into force when the Procurement Act 23 went live on 24th February 2025 - it is the Council's current view that the contract will be classified as an above threshold works contract. The procurement process undertaken to establish the contract will therefore be classed as a 'covered procurement' and will need to be undertaken in full accordance with the Procurement Act 23. \nThe Procurement Act 23 has introduced the new 'Competitive Flexible Procedure' which will enable contracting authorities to design project specific procurement processes to align with project objectives and market norms. \nIn order to benefit from the flexibilities that are available under the new regulations, the Council will undertake a procurement process using the competitive flexible procedure which it is envisaged will encompass the following activities:\n•\tInitial short-listing,\n•\tPre-submission dialogue, \n•\tInterviews & presentations, \n•\tNegotiations,\n•\t1st stage tender down-selection,\n•\t2nd stage best & final tender submissions,\n•\tPost award pre-contract formalisation final negotiation. \nThe Council's envisaged summary procurement programme is set out below:\nSTAGE 1 - PRELIMINARY MARKET ENGAGEMENT AND BUSINESS CASE\n•\tIssue PME Notice on Find a Tender Service - 24th June 2025\n•\tPublish brief and supporting documents on In-Tend system - 24th June 2025\n•\tOn-line TEAMS briefing - 3rd July 2025 10:00 -11:00\n•\tDeadline for 1-1 meetings expression of interest - 10th July 2025 17:00\n•\t1-1 engagement meetings - 14th - 24th July 2025\n•\tBusiness Case update - September 2025\nSTAGE 2 - FINALISE DELIVERY STRATEGY\n•\tFinalisation and approval of procurement strategy - October 2025 - January 2026\nSTAGE 3 - PROCUREMENT PROCESS\t\n•\tIssue Tender Notice and PSQ - 19th January 2026\n•\tPSQ return deadline - 20th February 2026\n•\tIssue PSQ shortlisting decision - 9th March 2026\n•\t1st stage tender period - 23rd March - 8th May 2026\n•\tNegotiation and dialogue period - 1st - 15th June 2026\n•\t2nd stage best & final tender period - 22nd June - 10th July 2026\nSTAGE 4 - AWARD AND MOBILISATION\t\n•\tEvaluation & approvals - July - August 2026\n•\tIssue assessment & Award Notice to Find a Tender Service - 3rd September 2026\n•\tStandstill period - 15th September 2026 \n•\tMobilisation (inc. finalisation of legal agreements) - October 2026\nThe first stage of the procurement process will invite suppliers to submit applications via submission of a Procurement Specific Questionnaire. Questionnaire responses will be assessed on a pass / fail and scored basis and will cover legal standing, financial standing, insurance, health & safety and scored relevant experience. This process will ensure that only providers with sufficient experience and scale will be taken forward to the next stage. \nIt is envisaged that the highest scoring 3-4 applicants would be shortlisted and invited to submit detailed tender submissions. Tenderers will have the option to participate in pre-submission 1-1 clarification dialogue. \nFollowing evaluation of the 1st stage detailed tenders which will include for interviews & presentations, the Council will have the option to conclude the procurement process at that point and proceed to award. \nHowever, it will be more likely that the Council will engage in negotiations with all compliant or highest scoring down-selected tenderers prior to inviting 2nd stage best & final tender submissions. \nFollowing evaluation of 2nd stage tenders, which may encompass further interviews & presentations, the Council will seek internal approval to commence award proceedings which will encompass the issuing of assessment summaries, contract award notice and observing a standstill period. \nFollowing completion of standstill period the Council will engage in final negotiation of terms with the secured preferred bidder prior to finalising the contract, issuing a contract details notice and issuing a redacted copy of the final contract as required by the Procurement Act 23.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45100000", "description": "Site preparation work" }, { "scheme": "CPV", "id": "45211200", "description": "Sheltered housing construction work" }, { "scheme": "CPV", "id": "45211340", "description": "Multi-dwelling buildings construction work" }, { "scheme": "CPV", "id": "45211341", "description": "Flats construction work" }, { "scheme": "CPV", "id": "45211350", "description": "Multi-functional buildings construction work" }, { "scheme": "CPV", "id": "45215210", "description": "Construction work for subsidised residential accommodation" }, { "scheme": "CPV", "id": "45215212", "description": "Retirement home construction work" }, { "scheme": "CPV", "id": "45215214", "description": "Residential homes construction work" }, { "scheme": "CPV", "id": "45453000", "description": "Overhaul and refurbishment work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50750000", "description": "Lift-maintenance services" }, { "scheme": "CPV", "id": "70111000", "description": "Development of residential real estate" }, { "scheme": "CPV", "id": "70130000", "description": "Letting services of own property" }, { "scheme": "CPV", "id": "70210000", "description": "Residential property renting or leasing services" }, { "scheme": "CPV", "id": "70311000", "description": "Residential building rental or sale services" }, { "scheme": "CPV", "id": "70331000", "description": "Residential property services" }, { "scheme": "CPV", "id": "70333000", "description": "Housing services" }, { "scheme": "CPV", "id": "71200000", "description": "Architectural and related services" }, { "scheme": "CPV", "id": "71400000", "description": "Urban planning and landscape architectural services" }, { "scheme": "CPV", "id": "71510000", "description": "Site-investigation services" }, { "scheme": "CPV", "id": "71540000", "description": "Construction management services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "works", "additionalProcurementCategories": [ "services" ], "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-10-05T00:00:00+01:00", "endDate": "2051-10-04T23:59:59Z" }, "status": "planning" } ], "communication": { "futureNoticeDate": "2026-01-19T23:59:59Z" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "096755-2026", "tag": [ "tender" ], "date": "2026-10-13T21:11:23+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-0552df", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005241", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Extra Care Housing Development - Edinburgh House", "description": "NB: The Councils' high level requirements are summarised below with further important details included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nINTRODUCTION\nPortsmouth City Council - the 'Council' - will require the appointed provider to develop approx. 60 new extra care housing units on a design, build, finance and operate (DBFO) basis at the site of the now demolished Edinburgh House Care Home. \nThe site is located in located within Sundridge Close, Cosham, Portsmouth, Hampshire, PO6 3JL and is wholly owned by the Council. The intention is for the Council to retain the freehold (disposal not precluded at this point) and offer a long lease arrangement, which will include 100% nomination rights to the Council on a 100% affordable rent basis. \nRent and service charge will be eligible for housing benefit should residents be eligible. Residents will only be eligible if they are being supported by the Council. \nKEY OBJECTIVES\nThe aim of the project is to deliver affordable high-quality, sustainable accommodation that meets the needs of older people and vulnerable adults, promoting independence while ensuring access to care and support services as required. \nIn undertaking this project, the Council is targeting achievement of the following key objectives:\n•\tTo provide affordable, purpose-built extra care housing units that enable residents to live independently for as long as possible.\n•\tTo ensure the design and operation of the scheme adhere to best practice, regulatory standards, and local planning requirements.\n•\tTo deliver a financially sustainable model for both the provider and the local authority.\n•\tTo offer a supportive environment with access to care services, communal spaces, and facilities that enhance quality of life.\n•\tTo deliver a development that is as sustainable and efficient for both residents and the environment as possible.\nCONTRACT TERM, KEY DATES & MILESTONES \nThe Council is targeting to have completed the procurement process and secured a preferred provider by the end of May 2027. The Council will enter into a agreement for lease with the secured provider on an initial 12-month term and subject to a 30 month long stop timescale. The provider must have submitted a planning application within 6 months of commencement of the agreement for lease. \nDevelopment must formally commence within 4 months of planning permission being clear of judicial review proceedings and must be completed within 24 months. \nThe Council will enter into a long lease arrangement with the Provider based upon the Heads of Terms set out within the following section. The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options. \nThe associated Nominations agreement will run co-terminus with the length of the lease or, if less than the duration of the lease, the operational life span of the developed affordable Extra Care properties including for major refurbishment / modernisation to extend lifespan. \nCOMMERCIAL ARRANGEMENTS & ESTIMATES\nThe Council is not seeking to make significant rental income from the long lease arrangement which will be offered on a peppercorn basis. The Council will also consider proposals which require a level of underwriting for void properties.\nThe Provider will be responsible for securing all, or at the least, the vast majority of development funding. The Council will consider bids which require a level of capital contribution from the Council if viability is dependent upon this.\nBased upon benchmarked average regional rent & service charge levels (1 bed £226 per week, 2 bed £255 per week), applying an average occupancy level of 90%, multiplying by the 60 no. properties development target and multiplying by 52 weeks the Council estimates that revenue generated through could be approximately £640,000 per year. \nWith inflation applied at 2.5% estimate year on year compound basis, and also accounting for land value plus cost of enabling works already undertaken by the Council (total approx. £1.65M), the Council's business opportunity value estimate for a 40-year minimum lease term arrangement is approx. £45M. \nOver a max lease term of 250 years the business opportunity grows exponentially to £12.2B when compound inflation is applied. Noting that the nominations agreement term will be linked to the operational lifespan of the developed properties, which even with significant modernisation is unlikely to exceed 80 - 100 years, the upper end value of the business opportunity is more likely to fall between £160M - £280M. \nPLANNING & DEVELOPMENT STATUS\nIn 2023, the Edinburgh House site secured detailed planning approval for 50 extra care housing units and was designated with a C3 planning classification. \nAlthough planning approval is in place for 50 units, a high-level massing study has been undertaken inhouse and it is believed that the site has capacity for at least 60 affordable units. The Council will be looking to maximise the efficiency of the site, but at the same time, retain the benefits of a compliant extra care housing setting, which will achieve standards as set out within HAPPI and Housing LIN. In addition, the Council will be looking for adherence to TAPPI standards to enhance the use of technology where possible. \nThe appointed partner will be expected to undertake a design review of the existing planning approval and amend accordingly to meet the Council's aspirations of securing at least 60 units. This will require a new Planning application. \nThe Council has cleared the Edinburgh House site and constructed a new access road with all the appropriate rights required to ensure legal passage. However, it should be noted that the appointed DBFO partner will be required to meet certain obligations in relation to the access road.\nSUMMARY SCOPE\nThe appointed provider will be appointed on a DBFO basis and therefore will be required to design a building to accommodate at least 60 units, secure a new Planning approval consent with the required legal agreements, complete the detailed design, secure all or at least the very significant majority of necessary funding, construct the new setting and then operate landlord & housing management services for a period as set out in the future lease.\nThe DBFO provider will be required to design, construct and provide property management of the extra care housing in accordance with the Council's summary requirements defined within the Specification and associated documentation which will be issued at the next stage of the procurement process to the shortlisted providers. A summary of the providers specific Design, Build, Finance and Operate responsibilities are set out below:\nDESIGN\n•\tDevelop architectural plans for the site, ensuring accessibility, safety, and comfort for residents.\n•\tInclude a mix of unit sizes to accommodate diverse needs and preferences. Expected split of units 95% 1 bed & 5% 2 bed.\n•\tIncorporate communal areas, gardens, and activity spaces.\n•\tSecure detailed Planning permission for the development.\n•\tEnsure compliance with relevant building regulations, including fire safety and accessibility standards.\n•\tEnsure compliance with HAPPI and TAPPI Standards.\n•\tConsideration should be allowed for intergenerational living where possible.\n•\tEnsure that the design complies with a reasonable level of sustainability (BREEAM Excellent/Good) and considers the wider resident efficiencies.\nBUILD\n•\tConstruct the extra care housing scheme to the agreed design, using sustainable materials and building practices.\n•\tDeliver all site infrastructure, landscaping, and ancillary works.\n•\tComplete construction within agreed timescales and budget.\n•\tPlease note the obligations for appointed partner in relation to the highway access to the site, which has been constructed, but has some liabilities for the DBFO partner.\n•\tThe DBFO provider should look to generate local labour policies during construction and consider linking to the social value element of the tender.\nFINANCE\n•\tProvide a robust financial model, including capital investment, operational costs, and rental income projections.\n•\tDemonstrate capacity to secure and manage funding for both construction and ongoing operations.\n•\tEnsure affordability for residents in line with local authority guidelines.\n•\tEnsure sustainable and viable long-term delivery of the development and service.\nOPERATE\n•\tManage the day-to-day running of the scheme, including maintenance, resident services, resident tenancies, and staffing.\n•\tEnsure that residents costs are kept to a minimum and are deemed as affordable, including service charges.\n•\tMonitor and report on service quality, resident wellbeing, and scheme performance.\n•\tSelf report against a set of high level KPI's as set by the Council which reflect those that Registered Providers are required to report to the Regulator of Social Housing (RSH) \nCARE PROVISION\nThe provider will NOT be responsible for the provision of care and support to residents which will be procured separately. The Council's commissioning strategy is for the care & support to be delivered by a different provider to help preserve residents' independence and flexibility. \nThis approach will also enable the Council to make efficient use of existing commissioning models in respect of the provision of care services to vulnerable older persons and to align the care provided to the occupants of the extra care housing with that provided more widely. \nAs such, the successful provider for the development and property management of the extra care housing secured via this procurement process will be barred from bidding for the future associated care and support contract.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45111291", "description": "Site-development work" }, { "scheme": "CPV", "id": "45112700", "description": "Landscaping work" }, { "scheme": "CPV", "id": "45113000", "description": "Siteworks" }, { "scheme": "CPV", "id": "45211200", "description": "Sheltered housing construction work" }, { "scheme": "CPV", "id": "45211340", "description": "Multi-dwelling buildings construction work" }, { "scheme": "CPV", "id": "45231000", "description": "Construction work for pipelines, communication and power lines" }, { "scheme": "CPV", "id": "50230000", "description": "Repair, maintenance and associated services related to roads and other equipment" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "66122000", "description": "Corporate finance and venture capital services" }, { "scheme": "CPV", "id": "66131100", "description": "Pension investment services" }, { "scheme": "CPV", "id": "66190000", "description": "Loan brokerage services" }, { "scheme": "CPV", "id": "70111000", "description": "Development of residential real estate" }, { "scheme": "CPV", "id": "70210000", "description": "Residential property renting or leasing services" }, { "scheme": "CPV", "id": "70311000", "description": "Residential building rental or sale services" }, { "scheme": "CPV", "id": "70331000", "description": "Residential property services" }, { "scheme": "CPV", "id": "70333000", "description": "Housing services" }, { "scheme": "CPV", "id": "71220000", "description": "Architectural design services" }, { "scheme": "CPV", "id": "71240000", "description": "Architectural, engineering and planning services" }, { "scheme": "CPV", "id": "71410000", "description": "Urban planning services" }, { "scheme": "CPV", "id": "71500000", "description": "Construction-related services" }, { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 336000000, "amount": 280000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "In respect of application of PA 2023, the Council's position is that the proposed contractual model falls under the definition of a concession contract as set out within Section 8 of PA 2023 and that therefore only the aspects of PA 2023 and Procurement Regulations 2024 that apply to 'special regime' contracts are of relevance to this procurement process and management of the resultant contractual arrangements.\nIn line with the requirements set out within and flexibilities allowed for under the Procurement Act 23 - which came into force on 24th February 2025 - the process includes for the following requirements / features:\n•\tRequirement for suppliers to register and maintain company information on Central Digital Platform\n•\tExpanded exclusion grounds and introduction of debarment list checks which apply throughout procurement, award and contract delivery\n•\tShortlisting at Stage 1 PSQ to 4 highest scoring Suppliers against published Conditions of Participation (COP)\n•\tAbility to develop bespoke muti-stage Competitive Flexible Procedure procurement process which best meets project objectives and market norms, subject to compliance with relevant PA 23 requirements\n•\tIssue of Contract Award Notice which identified successful and unsuccessful providers and which instigates start of 8 working day standstill period\n•\tRequirement to publish Contract Details Notice within 30 days of contract execution\n•\tRequirement to publish redacted contract within 90 days of execution\n•\tRequirement for identification & publication of known risks\n•\tRequirement to issue Contract Change notices as required\n•\tDevelopment and refinement of award criteria, contractual terms, KPIs, commercial strategy, etc. over the course of the procurement process at each key milestone stage\n•\tSub-contractor vetting against PA23 exclusion grounds and project specific relevant conditions of participation for key packages and / or where the contactor is relying on the sub-contractor to meet COPs / award criteria at all procurement stages, award and contract delivery\nThe Council will run the procurement process to secure the Operator using the Competitive Flexible Procedure as defined within PA 23. The Council has designed a process that includes:\n•\tInitial Conditions of Participation & short-listing stage\n•\tPre-tender submission dialogue\n•\tSite visits\n•\tPost submission interviews, presentations and negotiations\n•\t1st stage tender award or down-selection options\n•\t2nd stage best & final tender submission options\n•\tRefinement of award criteria specification, contractual / lease terms and commercial model / requirements at both 1st and 2nd stage tender\n•\tPost award pre-contract formalisation preferred bidder final negotiation stage\nThis Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contractual arrangements that are being procured.\nThe summary procurement programme is set out below. In the event of any changes to the programme the Council will issue notification via its e-sourcing system In-tend and for more significant changes issue an amendment to the Tender Notice issued on Find a Tender Service (FTS). \nThe procurement programme set out below is indicative and based upon the Council undertaking negotiation with multiple suppliers and undertaking a further round of competitive tendering (stage 3) to invite best & final tenders. \nAs further detailed within the Procurement Documents, the Council also has the option following evaluation of stage 2 tenders to proceed directly to preferred bidder negotiation rather than undertake a further round of competitive best & final tendering. If this option was taken up it would likely bring forward award timescales by 3-5 weeks depending upon the extent of preferred negotiation required. \nAlso, as further detailed within the Procurement Documents, the Council has included an option that if following assessment of stage 1 PSQ evaluation only 1 supplier is able to meet the pass/fail Conditions of Participation, the Council may proceed with the procurement process via single supplier negotiation. In the unlikely event that the Council proceeds on this basis this could bring the award timescales forward significantly by 6-8 weeks. \nFailure to meet the deadlines set out below may result in a Provider's Supplier's submission being disqualified and not considered further.\n•\tTender Notice Issued to Find a Tender Service - 13th October 2026\n•\tCFP Stage 1 PSQ Shortlisting Procurement Documents issued on In-tend - 13th October 2026\n•\tCFP Stage 1 Clarification Deadline\t- 4th November 2026 - 17:00\n•\tCFP Stage 1 Applications Deadline\t- 13th November 2026 - 12:00\n•\tCFP Stage 1 Shortlisting Assessment Results Issued - 26th November 2026\n•\tCFP Stage 2 Invitation to Tender Procurement Documents issued on In-tend - 2nd December 2026\n•\tCFP Stage 2 Bidders Briefing - W/C 14th December 2026\n•\tCFP Stage 2 Edinburgh House Site Visit - W/C 14th December 2026\n•\tCFP Stage 2 Pre-submission 1-1 Dialogue Meetings - W/C 11th January 2027\n•\tCFP Stage 2 Clarification Deadline\t- 22nd January 2027 -17:00\n•\tCFP Stage 2 Tender Submission Deadline\t- 5th February 2027 12:00\n•\tCFP Stage 3 Pre Invitation to Submit Best & Final Tenders 1-1 Negotiation Meetings - W/C 1st March 2027\n•\tCFP Stage 3 Invitation to Submit Best & Final Tenders Procurement Documents issued on In-tend - 22nd March 2027\n•\tCFP Stage 3 Clarification Deadline\t- 5th April 2027 17:00\n•\tCFP Stage 3 Best & Final Tender Submission Deadline - 16th April 2027 12:00\n•\tCFP Stage 3 Post Tender 1-1 Presentation & Interview Meetings\t- W/C 26th April 2027\n•\tCFP Stage 3 Tender Evaluation Results & Assessment Summaries Issued - 17th May 2027\n•\tContract Award Notice Issued to Find a Tender Service - 17th May 2027\n•\t*Statutory 8 Working Day Standstill Period\t - 18th - 27th May 2027\n•\tConfirmation of Contract Award - 28th May 2027\n•\tCFP Stage 4 Preferred Bidder Final Negotiation of Terms\t- From 28th May 2027\n*The Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nFurther detailed information on the design of the Competitive Flexible Procedure is included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, "mainProcurementCategory": "services", "specialRegime": [ "concession" ], "aboveThreshold": true, "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "PROCUREMENT ADMINISTRATION - IN-TEND \nThe Council will administrate this procurement process using it's e-sourcing solution In-tend which is accessible free of charge via: \nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nThe system will be used to administrate the procurement process, including for: \n•\tAccess to and issue of procurement information & documentation\n•\tPre application / tender submission clarification requests and response\n•\tApplication / tender submission\n•\tApplication / tender opening & access to responses\n•\tPost application / tender submission clarification requests and response\n•\tIssue of evaluation, shortlisting and award decision notifications\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements\nSuppliers who are not already registered on the In-tend system will need to register their details in order to access the procurement documentation, raise clarification requests and return tender submissions. \nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation. \nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system. \nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk. \nCENTRAL DIGITAL PLATFORM\nIn advance of submitting applications Suppliers are required to register on the Central Digital Platform, and upload and/or check that their core Supplier information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting their application. Where relevant, Suppliers will also need to provide information concerning Associated Persons and intended Sub-contractors.\nSuppliers who are not currently registered with Central Digital Platform are strongly encouraged to register without delay, well in advance of the application deadline and ideally ahead of the request for clarification deadline as well. \nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Supplier will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Supplier being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found by entering the following into an internet browser - \nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nAccess to the platform is free and it has been designed to: \n•\tFeature a simple registration and identification for both Suppliers and buyers.\n•\tStore Suppliers' core business details that can be used for multiple bids. \n•\tEnable easy management and updating of core information quickly, and shared easily between Suppliers, eSenders and buyers\n•\tMake public procurement opportunities visible making it easier to search at no cost and set up alerts for tenders of interest for Suppliers. \n•\tAllow for procurement noticing throughout the procurement lifecycle. \n•\tCapture procurement data and eventually allow creation of dashboards to analyse that data.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-11-13T12:00:00Z", "enquiryPeriod": { "endDate": "2026-11-04T17:00:00Z" }, "awardPeriod": { "endDate": "2027-05-17T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 336000000, "amount": 280000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Outline Facility Design, Standards & Environmental", "description": "NB: The below statement reflects what is stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home., and relates to all further Award Criteria elements summarised below. \nThe Quality / Technical vs Cost / Commercial ratio and weightings that tenders will be assessed against will be fully defined within the Stage 2 ITT but is anticipated to be on the basis of 40% weighted on Quality / Technical and 60% weighted on Cost / Commercial. \nDue to the complexity of the commercial arrangements evaluation elements which fall within the Cost / Commercial section may be assessed on both a qualitative and quantitative assessment basis as appropriate - e.g. under element 5 'Commercial Model, Business Plan & NPV Assessment' - the NPV value may be assessed on a quantitative calculated basis but the accompanying business plan narrative may be assessed on a scored qualitative basis. \nThe developed Award Criteria will be confirmed within the Stage 2 ITT and as allowed for under Section 24 of PA 23 may be refined and developed as follows:\nAdjustment of overall 40% weighting allocated to Quality / Technical and to Cost / Commercial by increase or decrease to a maximum of 10% - e.g. Quality / Technical could be increased to 50% with Cost / Commercial then reduced to 50% or Cost / Commercial could be increased to 70% with Quality / Technical then reduced to 30%.\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 5% for any element which has a current weighting of 7.5% or more - e.g. Element 2 (Programme, Risk & Project Management) could be adjusted up to a maximum of 15% or down to 5% as minimum with other elements adjusted accordingly to ensure that that the overall weightings sum to 100%\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 2.5% for any element which has a current weighting of 5% - e.g. Element 4 (Social Value) could be adjusted up to a maximum of 7.5% and a minimum of 2.5%\n•\tBreaking down high level thematic elements into sub-criteria - e.g. Element 2 - 'Programme, Risk & Project Management' could be refined into individual sub-criteria for Programme, Risk & Project Management separately with each sub-element being assigned a % weighting which sums to the overall thematic element %\n•\tDevelopment and publication of qualitative and quantitative scoring criteria that will be used to assess submitted tender proposals at sub-criteria level", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Programme, Risk & Project Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery Model, Team & Work Package Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial Model, Business Plan & NPV Assessment", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Voids", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Client Capital Contributions & Client Returns", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Affordable Rent, Service Charge Setting & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "secondStage": { "minimumCandidates": 1, "maximumCandidates": 4 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "type": "technical", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "description": "NB: Summarised below. Full details are included for within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nAt Stage 1 Suppliers are required to register their details with the Central Digital Platform - if they have not already done so - and complete and return the Procurement Specific Questionnaire plus associated documentation.\nSuppliers must meet all pass/fail Conditions of Participation as detailed within the Conditions of Participation & Shortlisting section of this document and the Procurement Specific Questionnaire, and which in summary cover\n•\tMandatory & Discretionary Exclusion grounds - pass/fail\n•\tAssessment of Supplier information (lead bidder / developer), Associated Persons information (other organisations that the Supplier is relying upon to address Conditions of Participation) and identified Intended Sub-contractor information - pass/fail \n•\tPossession of or ability to obtain required insurance policies - Public Liability, Employees Liability, Professional Indemnity - pass/fail\n•\tFinancial Capacity - Business Risk Assessment & Turnover Requirements - pass/fail\n•\tData Protection - GDPR - pass/fail\n•\tSecured Register Provider - RSH Consumer Regulation Grade - pass/fail\n•\tTechnical ability - Relevant case study experience (2-4 contract case studies) from similar schemes to the Council's - pass/fail & scored\n•\tHealth & Safety - Policy, Accreditation, Track Record - pass/fail\n•\tModern Slavery - Business & Supply Chain Risk Mitigation - pass/fail\nSuppliers who meet all pass/fail elements will then have their applications scored in accordance with the criteria set out within the Conditions of Participation & Scored Assessment Criteria included within the Procurement Documents.\nThe scored criteria are applied to the 2-4 experience case studies submitted with a maximum of 24 points that can be achieved split across the following areas:\n•\tFunding - max of 4 points\n•\tScale - max of 4 points\n•\tNominations - max of 4 points\n•\tBREEAM - max of 4 points\n•\tRSH Performance - max of 8 points\nSuppliers will be required to provide client details for each case study and confirm if the client may be approached to provide a reference or propose alternative means of validation. \nThe highest ranking 4 Suppliers will proceed to Stage 2 Invitation to Tender and be invited to participate in dialogue & negotiation and submit bids. \nIn the event that more that Suppliers achieve tied scores with the result that more than 4 suppliers would be shortlisted a tie break assessment will be undertaken in respect of specific case study element scores as detailed within the Procurement Documents.\nIf scores are still tied after applying the tie break assessment, if possible without producing another tie break of more than 4 suppliers, the Council will only shortlist the 3 highest scoring suppliers.\nIn the event that less than 4 Suppliers submit applications, or less than 4 Suppliers that submit applications meet the pass/fail Conditions of Participation, the Council reserves the right to shortlist a lesser number of Suppliers and proceed with the next stage of the procurement process, or may opt to abandon the procurement process.\nIn the event that only 1 Supplier submits an application, or only 1 Supplier who submits an application meets all pass/fail Conditions of Participation, the Council reserves the right to conclude the procurement process via direct negotiation with that Supplier only, or may opt to abandon the procurement process.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2070-05-30T23:59:59Z", "maxExtentDate": "2099-05-30T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options.\nNB: The date of 30th May 2099 has been entered above as this is longest date that can be inputted into the Tender Notice. If the Council entered into a lease that could last for a maximum of 250 years the estimated end date would actually be 2280." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "Any further documentation issued in response to Supplier requests for clarification will be via the Council's e-sourcing solution In-tend which is accessible via the following address:\nhttps://supplier.in-tend.co.uk/portsmouthcc/home" }, { "id": "096755-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/096755-2026", "datePublished": "2026-10-13T21:11:23+01:00", "format": "text/html" } ], "riskDetails": "The Council has identified the following known risks and opportunities that may occur during the duration of the contractual arrangements and may positively or negatively impact financial values, delivery timescales, design development, etc. which will be addressed through variation and change control mechanisms included for within the contractual arrangements:\n•\tImpact of delays to gaining planning approval or discharging planning conditions, including securing Biodiversity Net Gain and environmental mitigation (nutrient neutrality, air quality mitigation and carbon offsetting etc), upon the development programme, construction period and operational commencement.\n•\tA third-party challenge to the planning approval or process.\n•\tChanges to relevant design standards - e.g. HAPPI/TAPPI, BREEAM, etc. \n•\tImpact of inflation on development and operation costs plus associated subsequent impact upon affordable rent levels.\n•\tAbnormal ground conditions such as previously unidentified contamination, archaeological discoveries, UXO risks, invasive species, underground obstructions and groundwater issues.\n•\tLocation of services or utility reinforcement requirements (including constraints from third party utility network providers to secure electricity network reinforcement or to secure suitable waste, surface or water supply / discharge necessary to service the development).\n•\tDelays, approvals, consents, connection programmes, diversion works or other statutory undertaker dependencies.\n•\tAccess road adoption and third party access rights.\n•\tThird party actions relating to title matters or other third party rights or covenants.\n•\tInsolvency, withdrawal or replacement of key members of the development professional team.\n•\tAvailability of Council capital funding.\n•\tBuilding Safety Act or Fire Safety Act compliance - significant changes to regulatory standards or delays in securing relevant approvals from Building Safety Regulator where applicable.\nThe Council has identified following known risks associated with the delivery and operation of the proposed extra care housing scheme, in respect of which the Council reserves the right to modify the contractual arrangements in accordance with Section 74 and Schedule 8 of PA 2023, without initiating a new procurement procedure, should any of these risks materialise during the term of the contractual arrangements:\n•\tChanges in funding markets and interest rates including Government housing related grant funding, such as Homes England funding, and taxation.\n•\tChanges in relevant legislation, standards and best practice relating to extra care housing development, Supported Housing Regulatory Framework, resident support and, facilities management and building maintenance. \n•\tChanges in legislation relating to tenure and property arrangements.\n•\tChanges to Building Regulations, fire safety and accessibility requirements.\n•\tChanges in relevant UK Government strategies and policy.\n•\tChanges in the UK Rent Standards.\n•\tChanges in relevant Council strategies and policy, including for policy on assessment of affordable rent levels.\n•\tChanges in relevant Registered Social Housing regulatory requirements and processes.\n•\tChanges in recognised best practice, care delivery models, operational requirements or regulatory expectations affecting the suitability, design or operation of the Extra Care housing model.\n•\tChanges to UK Government policy and legislation associated with Housing Benefit and Universal Credit plus any successor schemes.\n•\tChanges to National Living Wage, National Insurance and other relevant legislation or policy associated with employment rights & protection.\n•\tChanges to housing allocations policies, nominations arrangements, adult social care responsibilities, care commissioning arrangements, eligibility criteria or assessment processes affecting the demand for, allocation of or operation of the extra care housing scheme.\n•\tChanges in local government structures, devolution arrangements, statutory responsibilities or funding arrangements affecting the provision, commissioning or operation of extra care housing and related care services.\nIn accordance with Schedule 8 of the Procurement Act 23, the Council reserves the right to modify the contract without initiating a new procurement procedure should any of these risks materialise during the delivery of the contract. \nAny changes in relation to materialisation of identified risks will be subject to no particular resultant modification requirement exceeding 50% of the latest value of the contract, issue of a Contract Change Notice and publication of the modified redacted contract within 90 days of the modification. \nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "102848-2026", "tag": [ "tenderUpdate" ], "date": "2026-10-29T16:28:41Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-0552df", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005241", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Extra Care Housing Development - Edinburgh House", "description": "NB: The Councils' high level requirements are summarised below with further important details included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nINTRODUCTION\nPortsmouth City Council - the 'Council' - will require the appointed provider to develop approx. 60 new extra care housing units on a design, build, finance and operate (DBFO) basis at the site of the now demolished Edinburgh House Care Home.\nThe site is located in located within Sundridge Close, Cosham, Portsmouth, Hampshire, PO6 3JL and is wholly owned by the Council. The intention is for the Council to retain the freehold (disposal not precluded at this point) and offer a long lease arrangement, which will include 100% nomination rights to the Council on a 100% affordable rent basis.\nRent and service charge will be eligible for housing benefit should residents be eligible. Residents will only be eligible if they are being supported by the Council.\nKEY OBJECTIVES\nThe aim of the project is to deliver affordable high-quality, sustainable accommodation that meets the needs of older people and vulnerable adults, promoting independence while ensuring access to care and support services as required.\nIn undertaking this project, the Council is targeting achievement of the following key objectives:\n•\tTo provide affordable, purpose-built extra care housing units that enable residents to live independently for as long as possible.\n•\tTo ensure the design and operation of the scheme adhere to best practice, regulatory standards, and local planning requirements.\n•\tTo deliver a financially sustainable model for both the provider and the local authority.\n•\tTo offer a supportive environment with access to care services, communal spaces, and facilities that enhance quality of life.\n•\tTo deliver a development that is as sustainable and efficient for both residents and the environment as possible.\nCONTRACT TERM, KEY DATES & MILESTONES\nThe Council is targeting to have completed the procurement process and secured a preferred provider by the end of May 2027. The Council will enter into a agreement for lease with the secured provider on an initial 12-month term and subject to a 30 month long stop timescale. The provider must have submitted a planning application within 6 months of commencement of the agreement for lease.\nDevelopment must formally commence within 4 months of planning permission being clear of judicial review proceedings and must be completed within 24 months.\nThe Council will enter into a long lease arrangement with the Provider based upon the Heads of Terms set out within the following section. The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options.\nThe associated Nominations agreement will run co-terminus with the length of the lease or, if less than the duration of the lease, the operational life span of the developed affordable Extra Care properties including for major refurbishment / modernisation to extend lifespan.\nCOMMERCIAL ARRANGEMENTS & ESTIMATES\nThe Council is not seeking to make significant rental income from the long lease arrangement which will be offered on a peppercorn basis. The Council will also consider proposals which require a level of underwriting for void properties.\nThe Provider will be responsible for securing all, or at the least, the vast majority of development funding. The Council will consider bids which require a level of capital contribution from the Council if viability is dependent upon this.\nBased upon benchmarked average regional rent & service charge levels (1 bed £226 per week, 2 bed £255 per week), applying an average occupancy level of 90%, multiplying by the 60 no. properties development target and multiplying by 52 weeks the Council estimates that revenue generated through could be approximately £640,000 per year.\nWith inflation applied at 2.5% estimate year on year compound basis, and also accounting for land value plus cost of enabling works already undertaken by the Council (total approx. £1.65M), the Council's business opportunity value estimate for a 40-year minimum lease term arrangement is approx. £45M.\nOver a max lease term of 250 years the business opportunity grows exponentially to £12.2B when compound inflation is applied. Noting that the nominations agreement term will be linked to the operational lifespan of the developed properties, which even with significant modernisation is unlikely to exceed 80 - 100 years, the upper end value of the business opportunity is more likely to fall between £160M - £280M.\nPLANNING & DEVELOPMENT STATUS\nIn 2023, the Edinburgh House site secured detailed planning approval for 50 extra care housing units and was designated with a C3 planning classification.\nAlthough planning approval is in place for 50 units, a high-level massing study has been undertaken inhouse and it is believed that the site has capacity for at least 60 affordable units. The Council will be looking to maximise the efficiency of the site, but at the same time, retain the benefits of a compliant extra care housing setting, which will achieve standards as set out within HAPPI and Housing LIN. In addition, the Council will be looking for adherence to TAPPI standards to enhance the use of technology where possible.\nThe appointed partner will be expected to undertake a design review of the existing planning approval and amend accordingly to meet the Council's aspirations of securing at least 60 units. This will require a new Planning application.\nThe Council has cleared the Edinburgh House site and constructed a new access road with all the appropriate rights required to ensure legal passage. However, it should be noted that the appointed DBFO partner will be required to meet certain obligations in relation to the access road.\nSUMMARY SCOPE\nThe appointed provider will be appointed on a DBFO basis and therefore will be required to design a building to accommodate at least 60 units, secure a new Planning approval consent with the required legal agreements, complete the detailed design, secure all or at least the very significant majority of necessary funding, construct the new setting and then operate landlord & housing management services for a period as set out in the future lease.\nThe DBFO provider will be required to design, construct and provide property management of the extra care housing in accordance with the Council's summary requirements defined within the Specification and associated documentation which will be issued at the next stage of the procurement process to the shortlisted providers. A summary of the providers specific Design, Build, Finance and Operate responsibilities are set out below:\nDESIGN\n•\tDevelop architectural plans for the site, ensuring accessibility, safety, and comfort for residents.\n•\tInclude a mix of unit sizes to accommodate diverse needs and preferences. Expected split of units 95% 1 bed & 5% 2 bed.\n•\tIncorporate communal areas, gardens, and activity spaces.\n•\tSecure detailed Planning permission for the development.\n•\tEnsure compliance with relevant building regulations, including fire safety and accessibility standards.\n•\tEnsure compliance with HAPPI and TAPPI Standards.\n•\tConsideration should be allowed for intergenerational living where possible.\n•\tEnsure that the design complies with a reasonable level of sustainability (BREEAM Excellent/Good) and considers the wider resident efficiencies.\nBUILD\n•\tConstruct the extra care housing scheme to the agreed design, using sustainable materials and building practices.\n•\tDeliver all site infrastructure, landscaping, and ancillary works.\n•\tComplete construction within agreed timescales and budget.\n•\tPlease note the obligations for appointed partner in relation to the highway access to the site, which has been constructed, but has some liabilities for the DBFO partner.\n•\tThe DBFO provider should look to generate local labour policies during construction and consider linking to the social value element of the tender.\nFINANCE\n•\tProvide a robust financial model, including capital investment, operational costs, and rental income projections.\n•\tDemonstrate capacity to secure and manage funding for both construction and ongoing operations.\n•\tEnsure affordability for residents in line with local authority guidelines.\n•\tEnsure sustainable and viable long-term delivery of the development and service.\nOPERATE\n•\tManage the day-to-day running of the scheme, including maintenance, resident services, resident tenancies, and staffing.\n•\tEnsure that residents costs are kept to a minimum and are deemed as affordable, including service charges.\n•\tMonitor and report on service quality, resident wellbeing, and scheme performance.\n•\tSelf report against a set of high level KPI's as set by the Council which reflect those that Registered Providers are required to report to the Regulator of Social Housing (RSH)\nCARE PROVISION\nThe provider will NOT be responsible for the provision of care and support to residents which will be procured separately. The Council's commissioning strategy is for the care & support to be delivered by a different provider to help preserve residents' independence and flexibility.\nThis approach will also enable the Council to make efficient use of existing commissioning models in respect of the provision of care services to vulnerable older persons and to align the care provided to the occupants of the extra care housing with that provided more widely.\nAs such, the successful provider for the development and property management of the extra care housing secured via this procurement process will be barred from bidding for the future associated care and support contract.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45111291", "description": "Site-development work" }, { "scheme": "CPV", "id": "45112700", "description": "Landscaping work" }, { "scheme": "CPV", "id": "45113000", "description": "Siteworks" }, { "scheme": "CPV", "id": "45211200", "description": "Sheltered housing construction work" }, { "scheme": "CPV", "id": "45211340", "description": "Multi-dwelling buildings construction work" }, { "scheme": "CPV", "id": "45231000", "description": "Construction work for pipelines, communication and power lines" }, { "scheme": "CPV", "id": "50230000", "description": "Repair, maintenance and associated services related to roads and other equipment" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "66122000", "description": "Corporate finance and venture capital services" }, { "scheme": "CPV", "id": "66131100", "description": "Pension investment services" }, { "scheme": "CPV", "id": "66190000", "description": "Loan brokerage services" }, { "scheme": "CPV", "id": "70111000", "description": "Development of residential real estate" }, { "scheme": "CPV", "id": "70210000", "description": "Residential property renting or leasing services" }, { "scheme": "CPV", "id": "70311000", "description": "Residential building rental or sale services" }, { "scheme": "CPV", "id": "70331000", "description": "Residential property services" }, { "scheme": "CPV", "id": "70333000", "description": "Housing services" }, { "scheme": "CPV", "id": "71220000", "description": "Architectural design services" }, { "scheme": "CPV", "id": "71240000", "description": "Architectural, engineering and planning services" }, { "scheme": "CPV", "id": "71410000", "description": "Urban planning services" }, { "scheme": "CPV", "id": "71500000", "description": "Construction-related services" }, { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 336000000, "amount": 280000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "In respect of application of PA 2023, the Council's position is that the proposed contractual model falls under the definition of a concession contract as set out within Section 8 of PA 2023 and that therefore only the aspects of PA 2023 and Procurement Regulations 2024 that apply to 'special regime' contracts are of relevance to this procurement process and management of the resultant contractual arrangements.\nIn line with the requirements set out within and flexibilities allowed for under the Procurement Act 23 - which came into force on 24th February 2025 - the process includes for the following requirements / features:\n•\tRequirement for suppliers to register and maintain company information on Central Digital Platform\n•\tExpanded exclusion grounds and introduction of debarment list checks which apply throughout procurement, award and contract delivery\n•\tShortlisting at Stage 1 PSQ to 4 highest scoring Suppliers against published Conditions of Participation (COP)\n•\tAbility to develop bespoke muti-stage Competitive Flexible Procedure procurement process which best meets project objectives and market norms, subject to compliance with relevant PA 23 requirements\n•\tIssue of Contract Award Notice which identified successful and unsuccessful providers and which instigates start of 8 working day standstill period\n•\tRequirement to publish Contract Details Notice within 30 days of contract execution\n•\tRequirement to publish redacted contract within 90 days of execution\n•\tRequirement for identification & publication of known risks\n•\tRequirement to issue Contract Change notices as required\n•\tDevelopment and refinement of award criteria, contractual terms, KPIs, commercial strategy, etc. over the course of the procurement process at each key milestone stage\n•\tSub-contractor vetting against PA23 exclusion grounds and project specific relevant conditions of participation for key packages and / or where the contactor is relying on the sub-contractor to meet COPs / award criteria at all procurement stages, award and contract delivery\nThe Council will run the procurement process to secure the Operator using the Competitive Flexible Procedure as defined within PA 23. The Council has designed a process that includes:\n•\tInitial Conditions of Participation & short-listing stage\n•\tPre-tender submission dialogue\n•\tSite visits\n•\tPost submission interviews, presentations and negotiations\n•\t1st stage tender award or down-selection options\n•\t2nd stage best & final tender submission options\n•\tRefinement of award criteria specification, contractual / lease terms and commercial model / requirements at both 1st and 2nd stage tender\n•\tPost award pre-contract formalisation preferred bidder final negotiation stage\nThis Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contractual arrangements that are being procured.\nThe summary procurement programme is set out below. In the event of any changes to the programme the Council will issue notification via its e-sourcing system In-tend and for more significant changes issue an amendment to the Tender Notice issued on Find a Tender Service (FTS).\nThe procurement programme set out below is indicative and based upon the Council undertaking negotiation with multiple suppliers and undertaking a further round of competitive tendering (stage 3) to invite best & final tenders.\nAs further detailed within the Procurement Documents, the Council also has the option following evaluation of stage 2 tenders to proceed directly to preferred bidder negotiation rather than undertake a further round of competitive best & final tendering. If this option was taken up it would likely bring forward award timescales by 3-5 weeks depending upon the extent of preferred negotiation required.\nAlso, as further detailed within the Procurement Documents, the Council has included an option that if following assessment of stage 1 PSQ evaluation only 1 supplier is able to meet the pass/fail Conditions of Participation, the Council may proceed with the procurement process via single supplier negotiation. In the unlikely event that the Council proceeds on this basis this could bring the award timescales forward significantly by 6-8 weeks.\nFailure to meet the deadlines set out below may result in a Provider's Supplier's submission being disqualified and not considered further.\n•\tTender Notice Issued to Find a Tender Service - 13th October 2026\n•\tCFP Stage 1 PSQ Shortlisting Procurement Documents issued on In-tend - 13th October 2026\n•\tCFP Stage 1 Clarification Deadline\t- 4th November 2026 - 17:00\n•\tCFP Stage 1 Applications Deadline\t- 13th November 2026 - 12:00\n•\tCFP Stage 1 Shortlisting Assessment Results Issued - 26th November 2026\n•\tCFP Stage 2 Invitation to Tender Procurement Documents issued on In-tend - 2nd December 2026\n•\tCFP Stage 2 Bidders Briefing - W/C 14th December 2026\n•\tCFP Stage 2 Edinburgh House Site Visit - W/C 14th December 2026\n•\tCFP Stage 2 Pre-submission 1-1 Dialogue Meetings - W/C 11th January 2027\n•\tCFP Stage 2 Clarification Deadline\t- 22nd January 2027 -17:00\n•\tCFP Stage 2 Tender Submission Deadline\t- 5th February 2027 12:00\n•\tCFP Stage 3 Pre Invitation to Submit Best & Final Tenders 1-1 Negotiation Meetings - W/C 1st March 2027\n•\tCFP Stage 3 Invitation to Submit Best & Final Tenders Procurement Documents issued on In-tend - 22nd March 2027\n•\tCFP Stage 3 Clarification Deadline\t- 5th April 2027 17:00\n•\tCFP Stage 3 Best & Final Tender Submission Deadline - 16th April 2027 12:00\n•\tCFP Stage 3 Post Tender 1-1 Presentation & Interview Meetings\t- W/C 26th April 2027\n•\tCFP Stage 3 Tender Evaluation Results & Assessment Summaries Issued - 17th May 2027\n•\tContract Award Notice Issued to Find a Tender Service - 17th May 2027\n•\t*Statutory 8 Working Day Standstill Period\t - 18th - 27th May 2027\n•\tConfirmation of Contract Award - 28th May 2027\n•\tCFP Stage 4 Preferred Bidder Final Negotiation of Terms\t- From 28th May 2027\n*The Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nFurther detailed information on the design of the Competitive Flexible Procedure is included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, "mainProcurementCategory": "services", "specialRegime": [ "concession" ], "aboveThreshold": true, "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "PROCUREMENT ADMINISTRATION - IN-TEND\nThe Council will administrate this procurement process using it's e-sourcing solution In-tend which is accessible free of charge via:\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nThe system will be used to administrate the procurement process, including for:\n•\tAccess to and issue of procurement information & documentation\n•\tPre application / tender submission clarification requests and response\n•\tApplication / tender submission\n•\tApplication / tender opening & access to responses\n•\tPost application / tender submission clarification requests and response\n•\tIssue of evaluation, shortlisting and award decision notifications\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements\nSuppliers who are not already registered on the In-tend system will need to register their details in order to access the procurement documentation, raise clarification requests and return tender submissions.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation.\nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system.\nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk.\nCENTRAL DIGITAL PLATFORM\nIn advance of submitting applications Suppliers are required to register on the Central Digital Platform, and upload and/or check that their core Supplier information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting their application. Where relevant, Suppliers will also need to provide information concerning Associated Persons and intended Sub-contractors.\nSuppliers who are not currently registered with Central Digital Platform are strongly encouraged to register without delay, well in advance of the application deadline and ideally ahead of the request for clarification deadline as well.\nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Supplier will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Supplier being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found by entering the following into an internet browser -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nAccess to the platform is free and it has been designed to:\n•\tFeature a simple registration and identification for both Suppliers and buyers.\n•\tStore Suppliers' core business details that can be used for multiple bids.\n•\tEnable easy management and updating of core information quickly, and shared easily between Suppliers, eSenders and buyers\n•\tMake public procurement opportunities visible making it easier to search at no cost and set up alerts for tenders of interest for Suppliers.\n•\tAllow for procurement noticing throughout the procurement lifecycle.\n•\tCapture procurement data and eventually allow creation of dashboards to analyse that data.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-11-13T12:00:00Z", "enquiryPeriod": { "endDate": "2026-11-04T17:00:00Z" }, "awardPeriod": { "endDate": "2027-05-17T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 336000000, "amount": 280000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Outline Facility Design, Standards & Environmental", "description": "NB: The below statement reflects what is stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home., and relates to all further Award Criteria elements summarised below.\nThe Quality / Technical vs Cost / Commercial ratio and weightings that tenders will be assessed against will be fully defined within the Stage 2 ITT but is anticipated to be on the basis of 40% weighted on Quality / Technical and 60% weighted on Cost / Commercial.\nDue to the complexity of the commercial arrangements evaluation elements which fall within the Cost / Commercial section may be assessed on both a qualitative and quantitative assessment basis as appropriate - e.g. under element 5 'Commercial Model, Business Plan & NPV Assessment' - the NPV value may be assessed on a quantitative calculated basis but the accompanying business plan narrative may be assessed on a scored qualitative basis.\nThe developed Award Criteria will be confirmed within the Stage 2 ITT and as allowed for under Section 24 of PA 23 may be refined and developed as follows:\nAdjustment of overall 40% weighting allocated to Quality / Technical and to Cost / Commercial by increase or decrease to a maximum of 10% - e.g. Quality / Technical could be increased to 50% with Cost / Commercial then reduced to 50% or Cost / Commercial could be increased to 70% with Quality / Technical then reduced to 30%.\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 5% for any element which has a current weighting of 7.5% or more - e.g. Element 2 (Programme, Risk & Project Management) could be adjusted up to a maximum of 15% or down to 5% as minimum with other elements adjusted accordingly to ensure that that the overall weightings sum to 100%\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 2.5% for any element which has a current weighting of 5% - e.g. Element 4 (Social Value) could be adjusted up to a maximum of 7.5% and a minimum of 2.5%\n•\tBreaking down high level thematic elements into sub-criteria - e.g. Element 2 - 'Programme, Risk & Project Management' could be refined into individual sub-criteria for Programme, Risk & Project Management separately with each sub-element being assigned a % weighting which sums to the overall thematic element %\n•\tDevelopment and publication of qualitative and quantitative scoring criteria that will be used to assess submitted tender proposals at sub-criteria level", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Programme, Risk & Project Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery Model, Team & Work Package Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial Model, Business Plan & NPV Assessment", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Voids", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Client Capital Contributions & Client Returns", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Affordable Rent, Service Charge Setting & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "secondStage": { "minimumCandidates": 1, "maximumCandidates": 4 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "type": "technical", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "description": "NB: Summarised below. Full details are included for within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nAt Stage 1 Suppliers are required to register their details with the Central Digital Platform - if they have not already done so - and complete and return the Procurement Specific Questionnaire plus associated documentation.\nSuppliers must meet all pass/fail Conditions of Participation as detailed within the Conditions of Participation & Shortlisting section of this document and the Procurement Specific Questionnaire, and which in summary cover\n•\tMandatory & Discretionary Exclusion grounds - pass/fail\n•\tAssessment of Supplier information (lead bidder / developer), Associated Persons information (other organisations that the Supplier is relying upon to address Conditions of Participation) and identified Intended Sub-contractor information - pass/fail\n•\tPossession of or ability to obtain required insurance policies - Public Liability, Employees Liability, Professional Indemnity - pass/fail\n•\tFinancial Capacity - Business Risk Assessment & Turnover Requirements - pass/fail\n•\tData Protection - GDPR - pass/fail\n•\t*Secured Register Provider - RSH Consumer Regulation Grade - pass/fail\n•\tTechnical ability - Relevant case study experience (2-4 contract case studies) from similar schemes to the Council's - pass/fail & scored\n•\tHealth & Safety - Policy, Accreditation, Track Record - pass/fail\n•\tModern Slavery - Business & Supply Chain Risk Mitigation - pass/fail\n*Updated on 29.10.26. to expressly allow for participation / inclusion of smaller of Registered Providers who manage less than 1,000 properties and are not graded by RSH but can provide evidence upon request of applying and meeting the standards that would be required to achieve a C1 or C2 Consumer Regulation Grade. \nSuppliers who meet all pass/fail elements will then have their applications scored in accordance with the criteria set out within the Conditions of Participation & Scored Assessment Criteria included within the Procurement Documents.\nThe scored criteria are applied to the 2-4 experience case studies submitted with a maximum of 24 points that can be achieved split across the following areas:\n•\tFunding - max of 4 points\n•\tScale - max of 4 points\n•\tNominations - max of 4 points\n•\tBREEAM - max of 4 points\n•\tRSH Performance - max of 8 points\nSuppliers will be required to provide client details for each case study and confirm if the client may be approached to provide a reference or propose alternative means of validation.\nThe highest ranking 4 Suppliers will proceed to Stage 2 Invitation to Tender and be invited to participate in dialogue & negotiation and submit bids.\nIn the event that more that Suppliers achieve tied scores with the result that more than 4 suppliers would be shortlisted a tie break assessment will be undertaken in respect of specific case study element scores as detailed within the Procurement Documents.\nIf scores are still tied after applying the tie break assessment, if possible without producing another tie break of more than 4 suppliers, the Council will only shortlist the 3 highest scoring suppliers.\nIn the event that less than 4 Suppliers submit applications, or less than 4 Suppliers that submit applications meet the pass/fail Conditions of Participation, the Council reserves the right to shortlist a lesser number of Suppliers and proceed with the next stage of the procurement process, or may opt to abandon the procurement process.\nIn the event that only 1 Supplier submits an application, or only 1 Supplier who submits an application meets all pass/fail Conditions of Participation, the Council reserves the right to conclude the procurement process via direct negotiation with that Supplier only, or may opt to abandon the procurement process.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2070-05-30T23:59:59Z", "maxExtentDate": "2099-05-30T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options.\nNB: The date of 30th May 2099 has been entered above as this is longest date that can be inputted into the Tender Notice. If the Council entered into a lease that could last for a maximum of 250 years the estimated end date would actually be 2280." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "Any further documentation issued in response to Supplier requests for clarification will be via the Council's e-sourcing solution In-tend which is accessible via the following address:\nhttps://supplier.in-tend.co.uk/portsmouthcc/home" }, { "id": "102848-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/102848-2026", "datePublished": "2026-10-29T16:28:41Z", "format": "text/html" } ], "riskDetails": "The Council has identified the following known risks and opportunities that may occur during the duration of the contractual arrangements and may positively or negatively impact financial values, delivery timescales, design development, etc. which will be addressed through variation and change control mechanisms included for within the contractual arrangements:\n•\tImpact of delays to gaining planning approval or discharging planning conditions, including securing Biodiversity Net Gain and environmental mitigation (nutrient neutrality, air quality mitigation and carbon offsetting etc), upon the development programme, construction period and operational commencement.\n•\tA third-party challenge to the planning approval or process.\n•\tChanges to relevant design standards - e.g. HAPPI/TAPPI, BREEAM, etc.\n•\tImpact of inflation on development and operation costs plus associated subsequent impact upon affordable rent levels.\n•\tAbnormal ground conditions such as previously unidentified contamination, archaeological discoveries, UXO risks, invasive species, underground obstructions and groundwater issues.\n•\tLocation of services or utility reinforcement requirements (including constraints from third party utility network providers to secure electricity network reinforcement or to secure suitable waste, surface or water supply / discharge necessary to service the development).\n•\tDelays, approvals, consents, connection programmes, diversion works or other statutory undertaker dependencies.\n•\tAccess road adoption and third party access rights.\n•\tThird party actions relating to title matters or other third party rights or covenants.\n•\tInsolvency, withdrawal or replacement of key members of the development professional team.\n•\tAvailability of Council capital funding.\n•\tBuilding Safety Act or Fire Safety Act compliance - significant changes to regulatory standards or delays in securing relevant approvals from Building Safety Regulator where applicable.\nThe Council has identified following known risks associated with the delivery and operation of the proposed extra care housing scheme, in respect of which the Council reserves the right to modify the contractual arrangements in accordance with Section 74 and Schedule 8 of PA 2023, without initiating a new procurement procedure, should any of these risks materialise during the term of the contractual arrangements:\n•\tChanges in funding markets and interest rates including Government housing related grant funding, such as Homes England funding, and taxation.\n•\tChanges in relevant legislation, standards and best practice relating to extra care housing development, Supported Housing Regulatory Framework, resident support and, facilities management and building maintenance.\n•\tChanges in legislation relating to tenure and property arrangements.\n•\tChanges to Building Regulations, fire safety and accessibility requirements.\n•\tChanges in relevant UK Government strategies and policy.\n•\tChanges in the UK Rent Standards.\n•\tChanges in relevant Council strategies and policy, including for policy on assessment of affordable rent levels.\n•\tChanges in relevant Registered Social Housing regulatory requirements and processes.\n•\tChanges in recognised best practice, care delivery models, operational requirements or regulatory expectations affecting the suitability, design or operation of the Extra Care housing model.\n•\tChanges to UK Government policy and legislation associated with Housing Benefit and Universal Credit plus any successor schemes.\n•\tChanges to National Living Wage, National Insurance and other relevant legislation or policy associated with employment rights & protection.\n•\tChanges to housing allocations policies, nominations arrangements, adult social care responsibilities, care commissioning arrangements, eligibility criteria or assessment processes affecting the demand for, allocation of or operation of the extra care housing scheme.\n•\tChanges in local government structures, devolution arrangements, statutory responsibilities or funding arrangements affecting the provision, commissioning or operation of extra care housing and related care services.\nIn accordance with Schedule 8 of the Procurement Act 23, the Council reserves the right to modify the contract without initiating a new procurement procedure should any of these risks materialise during the delivery of the contract.\nAny changes in relation to materialisation of identified risks will be subject to no particular resultant modification requirement exceeding 50% of the latest value of the contract, issue of a Contract Change Notice and publication of the modified redacted contract within 90 days of the modification.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract.", "amendments": [ { "description": "Criteria used to select suppliers to tender updated on 29.10.26. to expressly allow for participation / inclusion of smaller of Registered Providers who manage less than 1,000 properties and are not graded by RSH but can provide evidence upon request of applying and meeting the standards that would be required to achieve a C1 or C2 Consumer Regulation Grade.\nThe Associated Procurement documents have also been updated accordingly and published via the Council's e-sourcing system In-tend.", "id": "102848-2026" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-0552df-2026-10-29T16:28:41Z", "date": "2026-10-29T16:28:41Z", "ocid": "ocds-h6vhtk-0552df", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.portsmouth.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Prior to undertaking the formal procurement process, which is currently targeted for commencement in early 2026, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced providers to review in summary:\n•\tDesign standards\n•\tCommercial Arrangement Options and Financing\n•\tWider Partnership Approaches for multiple Extra Care Housing Sites\n•\tProcurement Process and Programme\nThe Council will run an on-line briefing via TEAMS on Thursday 3rd July 2025 between 10:00 and 11:00 where further information will be shared in relation to the existing design and planning approval of the extra care housing setting, opportunity analysis, provider specification, contractual terms, etc. \nFollowing the briefing, the Council will then undertake 1-1 discussions with suitably experienced providers who can evidence current or recent experience acting as a lead organisation in the design, development and management of extra care or similar facilities between 14th July - 23rd July 2025. The Council has 6 slots available in total which will be allocated on a first come first served basis to providers.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Providers are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Providers at least 2 working days before the earliest meeting slot. \nFollowing confirmation by both parties the Council will issue a Teams link to the Provider's attendees / delegates at least 1 hour before the 1-1 meeting. \n•\tMonday 14th July, 9.30pm - 10.45pm\n•\tTuesday 15th July, 14.00pm - 15.15am\n•\tFriday 18th July, 9.30am - 10.15pm\n•\tMonday 21st July, 13.00pm - 14.15pm\n•\tWednesday 23rd July, 13.30pm - 14.45pm \n•\tFriday 25th July, 10.00am - 11.15am\nProviders who are interested in attending a 1-1 meeting must complete and return an Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than Thursday 10th July 2025 17:00 via the Council's In-Tend e-sourcing system. However, as slots will be allocated to suitably experienced providers on a first come first served basis interested providers are encouraged to submit in advance of this deadline. \nProviders will only be invited to attend the 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements. These requirements are detailed in the PME Brief document available via In-tend and includes for experience of:\n•\tResponsibility for or key involvement in pre-construction activities for similar size, scale, extra care or similar residential schemes (e.g. supported living), including for architectural design, surveys, planning, programming, project management, etc. \n•\tResponsibility for or key involvement in facilitating / obtaining significant development funding, which may include on or off-balance sheet funding \n•\tResponsibility for or key involvement in construction of similar size, scale, extra care or similar residential schemes\n•\tResponsibility for or key involvement in FM, servicing and property maintenance of similar size, scale, extra care or similar residential schemes\n•\tResponsibility for or key involvement in housing management for similar size, scale, extra care or similar residential schemes\n•\tPartnership working with care providers and other key operational stakeholders\n•\tPartnership working with public sector body client\nProviders are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Providers will be allocated their preferred slots wherever possible, but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to providers in order of receipt from earliest first. \nWhere Providers have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system In-tend using the correspondence function. \nThe Council is keen to discuss and seek views from operators on a range of topic areas / questions detailed within the PME Brief through the 1-1 meetings. The list of areas / questions is non-exhaustive and will be developed within the 1-1 meetings through open collaborative dialogue. \nProviders are encouraged to put forward their own items for discussion at the meeting, ideally providing this in advance either in their expression of interest form or subsequently via In-tend correspondence. \nProviders have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and providers who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes. \nSimilarly, providers should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging providers will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings. \nThe Council will also compile provider specific summary reports which include detailed information, and which will be kept strictly confidential. This will include all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all providers who take part in this process and share the provider specific detailed reports with the relevant individual providers during August 2025. Providers will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised. \nTo ensure compliance with fair and equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The provider specific detailed reports will not be shared.\nFurther details in respect of the briefing session, detailed agenda, booking instructions, date and time slots, Council team, In-Tend e-sourcing system access & operation, clarification protocols, key 1-1 agenda points / questions, etc. can be found within the PME Brief document available via In-tend. \nThe Council will administrate the preliminary market engagement process using its e-sourcing system In-Tend which will be used for:\n•\tAccess to and issue of information and documentation \n•\tClarification requests and response\n•\tExpression of interest submission \n•\tAllocation of 1-1 meeting slots\n•\tIssue of Preliminary Market Engagement High Level Summary and Operator Specific summaries for review and agreement\nAccordingly, there will be no hard copy documents issued to providers and all communications, outside of the 1-1 meetings, with the Council, must be conducted via In-Tend using the correspondence function which can be accessed for free using the following link: \nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nAny queries or requests for clarification about this Preliminary Market Engagement Process must be submitted via the 'correspondence' function on In-Tend. It is the responsibility of Providers to monitor the system, which will issue automated email notifications to registered emails, for clarification responses, meeting slot allocations, issue of further documents, etc.", "dueDate": "2025-07-24T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "034850-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034850-2025", "datePublished": "2025-06-24T16:53:30+01:00", "format": "text/html" } ] }, "tender": { "id": "P00005241", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Extra Care Housing Development - Edinburgh House", "description": "NB: The Councils' high level requirements are summarised below with further important details included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nINTRODUCTION\nPortsmouth City Council - the 'Council' - will require the appointed provider to develop approx. 60 new extra care housing units on a design, build, finance and operate (DBFO) basis at the site of the now demolished Edinburgh House Care Home.\nThe site is located in located within Sundridge Close, Cosham, Portsmouth, Hampshire, PO6 3JL and is wholly owned by the Council. The intention is for the Council to retain the freehold (disposal not precluded at this point) and offer a long lease arrangement, which will include 100% nomination rights to the Council on a 100% affordable rent basis.\nRent and service charge will be eligible for housing benefit should residents be eligible. Residents will only be eligible if they are being supported by the Council.\nKEY OBJECTIVES\nThe aim of the project is to deliver affordable high-quality, sustainable accommodation that meets the needs of older people and vulnerable adults, promoting independence while ensuring access to care and support services as required.\nIn undertaking this project, the Council is targeting achievement of the following key objectives:\n•\tTo provide affordable, purpose-built extra care housing units that enable residents to live independently for as long as possible.\n•\tTo ensure the design and operation of the scheme adhere to best practice, regulatory standards, and local planning requirements.\n•\tTo deliver a financially sustainable model for both the provider and the local authority.\n•\tTo offer a supportive environment with access to care services, communal spaces, and facilities that enhance quality of life.\n•\tTo deliver a development that is as sustainable and efficient for both residents and the environment as possible.\nCONTRACT TERM, KEY DATES & MILESTONES\nThe Council is targeting to have completed the procurement process and secured a preferred provider by the end of May 2027. The Council will enter into a agreement for lease with the secured provider on an initial 12-month term and subject to a 30 month long stop timescale. The provider must have submitted a planning application within 6 months of commencement of the agreement for lease.\nDevelopment must formally commence within 4 months of planning permission being clear of judicial review proceedings and must be completed within 24 months.\nThe Council will enter into a long lease arrangement with the Provider based upon the Heads of Terms set out within the following section. The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options.\nThe associated Nominations agreement will run co-terminus with the length of the lease or, if less than the duration of the lease, the operational life span of the developed affordable Extra Care properties including for major refurbishment / modernisation to extend lifespan.\nCOMMERCIAL ARRANGEMENTS & ESTIMATES\nThe Council is not seeking to make significant rental income from the long lease arrangement which will be offered on a peppercorn basis. The Council will also consider proposals which require a level of underwriting for void properties.\nThe Provider will be responsible for securing all, or at the least, the vast majority of development funding. The Council will consider bids which require a level of capital contribution from the Council if viability is dependent upon this.\nBased upon benchmarked average regional rent & service charge levels (1 bed £226 per week, 2 bed £255 per week), applying an average occupancy level of 90%, multiplying by the 60 no. properties development target and multiplying by 52 weeks the Council estimates that revenue generated through could be approximately £640,000 per year.\nWith inflation applied at 2.5% estimate year on year compound basis, and also accounting for land value plus cost of enabling works already undertaken by the Council (total approx. £1.65M), the Council's business opportunity value estimate for a 40-year minimum lease term arrangement is approx. £45M.\nOver a max lease term of 250 years the business opportunity grows exponentially to £12.2B when compound inflation is applied. Noting that the nominations agreement term will be linked to the operational lifespan of the developed properties, which even with significant modernisation is unlikely to exceed 80 - 100 years, the upper end value of the business opportunity is more likely to fall between £160M - £280M.\nPLANNING & DEVELOPMENT STATUS\nIn 2023, the Edinburgh House site secured detailed planning approval for 50 extra care housing units and was designated with a C3 planning classification.\nAlthough planning approval is in place for 50 units, a high-level massing study has been undertaken inhouse and it is believed that the site has capacity for at least 60 affordable units. The Council will be looking to maximise the efficiency of the site, but at the same time, retain the benefits of a compliant extra care housing setting, which will achieve standards as set out within HAPPI and Housing LIN. In addition, the Council will be looking for adherence to TAPPI standards to enhance the use of technology where possible.\nThe appointed partner will be expected to undertake a design review of the existing planning approval and amend accordingly to meet the Council's aspirations of securing at least 60 units. This will require a new Planning application.\nThe Council has cleared the Edinburgh House site and constructed a new access road with all the appropriate rights required to ensure legal passage. However, it should be noted that the appointed DBFO partner will be required to meet certain obligations in relation to the access road.\nSUMMARY SCOPE\nThe appointed provider will be appointed on a DBFO basis and therefore will be required to design a building to accommodate at least 60 units, secure a new Planning approval consent with the required legal agreements, complete the detailed design, secure all or at least the very significant majority of necessary funding, construct the new setting and then operate landlord & housing management services for a period as set out in the future lease.\nThe DBFO provider will be required to design, construct and provide property management of the extra care housing in accordance with the Council's summary requirements defined within the Specification and associated documentation which will be issued at the next stage of the procurement process to the shortlisted providers. A summary of the providers specific Design, Build, Finance and Operate responsibilities are set out below:\nDESIGN\n•\tDevelop architectural plans for the site, ensuring accessibility, safety, and comfort for residents.\n•\tInclude a mix of unit sizes to accommodate diverse needs and preferences. Expected split of units 95% 1 bed & 5% 2 bed.\n•\tIncorporate communal areas, gardens, and activity spaces.\n•\tSecure detailed Planning permission for the development.\n•\tEnsure compliance with relevant building regulations, including fire safety and accessibility standards.\n•\tEnsure compliance with HAPPI and TAPPI Standards.\n•\tConsideration should be allowed for intergenerational living where possible.\n•\tEnsure that the design complies with a reasonable level of sustainability (BREEAM Excellent/Good) and considers the wider resident efficiencies.\nBUILD\n•\tConstruct the extra care housing scheme to the agreed design, using sustainable materials and building practices.\n•\tDeliver all site infrastructure, landscaping, and ancillary works.\n•\tComplete construction within agreed timescales and budget.\n•\tPlease note the obligations for appointed partner in relation to the highway access to the site, which has been constructed, but has some liabilities for the DBFO partner.\n•\tThe DBFO provider should look to generate local labour policies during construction and consider linking to the social value element of the tender.\nFINANCE\n•\tProvide a robust financial model, including capital investment, operational costs, and rental income projections.\n•\tDemonstrate capacity to secure and manage funding for both construction and ongoing operations.\n•\tEnsure affordability for residents in line with local authority guidelines.\n•\tEnsure sustainable and viable long-term delivery of the development and service.\nOPERATE\n•\tManage the day-to-day running of the scheme, including maintenance, resident services, resident tenancies, and staffing.\n•\tEnsure that residents costs are kept to a minimum and are deemed as affordable, including service charges.\n•\tMonitor and report on service quality, resident wellbeing, and scheme performance.\n•\tSelf report against a set of high level KPI's as set by the Council which reflect those that Registered Providers are required to report to the Regulator of Social Housing (RSH)\nCARE PROVISION\nThe provider will NOT be responsible for the provision of care and support to residents which will be procured separately. The Council's commissioning strategy is for the care & support to be delivered by a different provider to help preserve residents' independence and flexibility.\nThis approach will also enable the Council to make efficient use of existing commissioning models in respect of the provision of care services to vulnerable older persons and to align the care provided to the occupants of the extra care housing with that provided more widely.\nAs such, the successful provider for the development and property management of the extra care housing secured via this procurement process will be barred from bidding for the future associated care and support contract.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45111291", "description": "Site-development work" }, { "scheme": "CPV", "id": "45112700", "description": "Landscaping work" }, { "scheme": "CPV", "id": "45113000", "description": "Siteworks" }, { "scheme": "CPV", "id": "45211200", "description": "Sheltered housing construction work" }, { "scheme": "CPV", "id": "45211340", "description": "Multi-dwelling buildings construction work" }, { "scheme": "CPV", "id": "45231000", "description": "Construction work for pipelines, communication and power lines" }, { "scheme": "CPV", "id": "50230000", "description": "Repair, maintenance and associated services related to roads and other equipment" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "66122000", "description": "Corporate finance and venture capital services" }, { "scheme": "CPV", "id": "66131100", "description": "Pension investment services" }, { "scheme": "CPV", "id": "66190000", "description": "Loan brokerage services" }, { "scheme": "CPV", "id": "70111000", "description": "Development of residential real estate" }, { "scheme": "CPV", "id": "70210000", "description": "Residential property renting or leasing services" }, { "scheme": "CPV", "id": "70311000", "description": "Residential building rental or sale services" }, { "scheme": "CPV", "id": "70331000", "description": "Residential property services" }, { "scheme": "CPV", "id": "70333000", "description": "Housing services" }, { "scheme": "CPV", "id": "71220000", "description": "Architectural design services" }, { "scheme": "CPV", "id": "71240000", "description": "Architectural, engineering and planning services" }, { "scheme": "CPV", "id": "71410000", "description": "Urban planning services" }, { "scheme": "CPV", "id": "71500000", "description": "Construction-related services" }, { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "additionalProcurementCategories": [ "services" ], "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2027-06-01T00:00:00+01:00", "endDate": "2070-05-30T23:59:59Z", "maxExtentDate": "2099-05-30T23:59:59Z" }, "status": "active", "value": { "amountGross": 336000000, "amount": 280000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Outline Facility Design, Standards & Environmental", "description": "NB: The below statement reflects what is stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home., and relates to all further Award Criteria elements summarised below.\nThe Quality / Technical vs Cost / Commercial ratio and weightings that tenders will be assessed against will be fully defined within the Stage 2 ITT but is anticipated to be on the basis of 40% weighted on Quality / Technical and 60% weighted on Cost / Commercial.\nDue to the complexity of the commercial arrangements evaluation elements which fall within the Cost / Commercial section may be assessed on both a qualitative and quantitative assessment basis as appropriate - e.g. under element 5 'Commercial Model, Business Plan & NPV Assessment' - the NPV value may be assessed on a quantitative calculated basis but the accompanying business plan narrative may be assessed on a scored qualitative basis.\nThe developed Award Criteria will be confirmed within the Stage 2 ITT and as allowed for under Section 24 of PA 23 may be refined and developed as follows:\nAdjustment of overall 40% weighting allocated to Quality / Technical and to Cost / Commercial by increase or decrease to a maximum of 10% - e.g. Quality / Technical could be increased to 50% with Cost / Commercial then reduced to 50% or Cost / Commercial could be increased to 70% with Quality / Technical then reduced to 30%.\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 5% for any element which has a current weighting of 7.5% or more - e.g. Element 2 (Programme, Risk & Project Management) could be adjusted up to a maximum of 15% or down to 5% as minimum with other elements adjusted accordingly to ensure that that the overall weightings sum to 100%\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 2.5% for any element which has a current weighting of 5% - e.g. Element 4 (Social Value) could be adjusted up to a maximum of 7.5% and a minimum of 2.5%\n•\tBreaking down high level thematic elements into sub-criteria - e.g. Element 2 - 'Programme, Risk & Project Management' could be refined into individual sub-criteria for Programme, Risk & Project Management separately with each sub-element being assigned a % weighting which sums to the overall thematic element %\n•\tDevelopment and publication of qualitative and quantitative scoring criteria that will be used to assess submitted tender proposals at sub-criteria level", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Programme, Risk & Project Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery Model, Team & Work Package Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial Model, Business Plan & NPV Assessment", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Voids", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Client Capital Contributions & Client Returns", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Affordable Rent, Service Charge Setting & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "secondStage": { "minimumCandidates": 1, "maximumCandidates": 4 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "type": "technical", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "description": "NB: Summarised below. Full details are included for within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nAt Stage 1 Suppliers are required to register their details with the Central Digital Platform - if they have not already done so - and complete and return the Procurement Specific Questionnaire plus associated documentation.\nSuppliers must meet all pass/fail Conditions of Participation as detailed within the Conditions of Participation & Shortlisting section of this document and the Procurement Specific Questionnaire, and which in summary cover\n•\tMandatory & Discretionary Exclusion grounds - pass/fail\n•\tAssessment of Supplier information (lead bidder / developer), Associated Persons information (other organisations that the Supplier is relying upon to address Conditions of Participation) and identified Intended Sub-contractor information - pass/fail\n•\tPossession of or ability to obtain required insurance policies - Public Liability, Employees Liability, Professional Indemnity - pass/fail\n•\tFinancial Capacity - Business Risk Assessment & Turnover Requirements - pass/fail\n•\tData Protection - GDPR - pass/fail\n•\t*Secured Register Provider - RSH Consumer Regulation Grade - pass/fail\n•\tTechnical ability - Relevant case study experience (2-4 contract case studies) from similar schemes to the Council's - pass/fail & scored\n•\tHealth & Safety - Policy, Accreditation, Track Record - pass/fail\n•\tModern Slavery - Business & Supply Chain Risk Mitigation - pass/fail\n*Updated on 29.10.26. to expressly allow for participation / inclusion of smaller of Registered Providers who manage less than 1,000 properties and are not graded by RSH but can provide evidence upon request of applying and meeting the standards that would be required to achieve a C1 or C2 Consumer Regulation Grade. \nSuppliers who meet all pass/fail elements will then have their applications scored in accordance with the criteria set out within the Conditions of Participation & Scored Assessment Criteria included within the Procurement Documents.\nThe scored criteria are applied to the 2-4 experience case studies submitted with a maximum of 24 points that can be achieved split across the following areas:\n•\tFunding - max of 4 points\n•\tScale - max of 4 points\n•\tNominations - max of 4 points\n•\tBREEAM - max of 4 points\n•\tRSH Performance - max of 8 points\nSuppliers will be required to provide client details for each case study and confirm if the client may be approached to provide a reference or propose alternative means of validation.\nThe highest ranking 4 Suppliers will proceed to Stage 2 Invitation to Tender and be invited to participate in dialogue & negotiation and submit bids.\nIn the event that more that Suppliers achieve tied scores with the result that more than 4 suppliers would be shortlisted a tie break assessment will be undertaken in respect of specific case study element scores as detailed within the Procurement Documents.\nIf scores are still tied after applying the tie break assessment, if possible without producing another tie break of more than 4 suppliers, the Council will only shortlist the 3 highest scoring suppliers.\nIn the event that less than 4 Suppliers submit applications, or less than 4 Suppliers that submit applications meet the pass/fail Conditions of Participation, the Council reserves the right to shortlist a lesser number of Suppliers and proceed with the next stage of the procurement process, or may opt to abandon the procurement process.\nIn the event that only 1 Supplier submits an application, or only 1 Supplier who submits an application meets all pass/fail Conditions of Participation, the Council reserves the right to conclude the procurement process via direct negotiation with that Supplier only, or may opt to abandon the procurement process.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "hasRenewal": true, "renewal": { "description": "The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options.\nNB: The date of 30th May 2099 has been entered above as this is longest date that can be inputted into the Tender Notice. If the Council entered into a lease that could last for a maximum of 250 years the estimated end date would actually be 2280." } } ], "communication": { "futureNoticeDate": "2026-01-19T23:59:59Z" }, "status": "active", "value": { "amountGross": 336000000, "amount": 280000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "In respect of application of PA 2023, the Council's position is that the proposed contractual model falls under the definition of a concession contract as set out within Section 8 of PA 2023 and that therefore only the aspects of PA 2023 and Procurement Regulations 2024 that apply to 'special regime' contracts are of relevance to this procurement process and management of the resultant contractual arrangements.\nIn line with the requirements set out within and flexibilities allowed for under the Procurement Act 23 - which came into force on 24th February 2025 - the process includes for the following requirements / features:\n•\tRequirement for suppliers to register and maintain company information on Central Digital Platform\n•\tExpanded exclusion grounds and introduction of debarment list checks which apply throughout procurement, award and contract delivery\n•\tShortlisting at Stage 1 PSQ to 4 highest scoring Suppliers against published Conditions of Participation (COP)\n•\tAbility to develop bespoke muti-stage Competitive Flexible Procedure procurement process which best meets project objectives and market norms, subject to compliance with relevant PA 23 requirements\n•\tIssue of Contract Award Notice which identified successful and unsuccessful providers and which instigates start of 8 working day standstill period\n•\tRequirement to publish Contract Details Notice within 30 days of contract execution\n•\tRequirement to publish redacted contract within 90 days of execution\n•\tRequirement for identification & publication of known risks\n•\tRequirement to issue Contract Change notices as required\n•\tDevelopment and refinement of award criteria, contractual terms, KPIs, commercial strategy, etc. over the course of the procurement process at each key milestone stage\n•\tSub-contractor vetting against PA23 exclusion grounds and project specific relevant conditions of participation for key packages and / or where the contactor is relying on the sub-contractor to meet COPs / award criteria at all procurement stages, award and contract delivery\nThe Council will run the procurement process to secure the Operator using the Competitive Flexible Procedure as defined within PA 23. The Council has designed a process that includes:\n•\tInitial Conditions of Participation & short-listing stage\n•\tPre-tender submission dialogue\n•\tSite visits\n•\tPost submission interviews, presentations and negotiations\n•\t1st stage tender award or down-selection options\n•\t2nd stage best & final tender submission options\n•\tRefinement of award criteria specification, contractual / lease terms and commercial model / requirements at both 1st and 2nd stage tender\n•\tPost award pre-contract formalisation preferred bidder final negotiation stage\nThis Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contractual arrangements that are being procured.\nThe summary procurement programme is set out below. In the event of any changes to the programme the Council will issue notification via its e-sourcing system In-tend and for more significant changes issue an amendment to the Tender Notice issued on Find a Tender Service (FTS).\nThe procurement programme set out below is indicative and based upon the Council undertaking negotiation with multiple suppliers and undertaking a further round of competitive tendering (stage 3) to invite best & final tenders.\nAs further detailed within the Procurement Documents, the Council also has the option following evaluation of stage 2 tenders to proceed directly to preferred bidder negotiation rather than undertake a further round of competitive best & final tendering. If this option was taken up it would likely bring forward award timescales by 3-5 weeks depending upon the extent of preferred negotiation required.\nAlso, as further detailed within the Procurement Documents, the Council has included an option that if following assessment of stage 1 PSQ evaluation only 1 supplier is able to meet the pass/fail Conditions of Participation, the Council may proceed with the procurement process via single supplier negotiation. In the unlikely event that the Council proceeds on this basis this could bring the award timescales forward significantly by 6-8 weeks.\nFailure to meet the deadlines set out below may result in a Provider's Supplier's submission being disqualified and not considered further.\n•\tTender Notice Issued to Find a Tender Service - 13th October 2026\n•\tCFP Stage 1 PSQ Shortlisting Procurement Documents issued on In-tend - 13th October 2026\n•\tCFP Stage 1 Clarification Deadline\t- 4th November 2026 - 17:00\n•\tCFP Stage 1 Applications Deadline\t- 13th November 2026 - 12:00\n•\tCFP Stage 1 Shortlisting Assessment Results Issued - 26th November 2026\n•\tCFP Stage 2 Invitation to Tender Procurement Documents issued on In-tend - 2nd December 2026\n•\tCFP Stage 2 Bidders Briefing - W/C 14th December 2026\n•\tCFP Stage 2 Edinburgh House Site Visit - W/C 14th December 2026\n•\tCFP Stage 2 Pre-submission 1-1 Dialogue Meetings - W/C 11th January 2027\n•\tCFP Stage 2 Clarification Deadline\t- 22nd January 2027 -17:00\n•\tCFP Stage 2 Tender Submission Deadline\t- 5th February 2027 12:00\n•\tCFP Stage 3 Pre Invitation to Submit Best & Final Tenders 1-1 Negotiation Meetings - W/C 1st March 2027\n•\tCFP Stage 3 Invitation to Submit Best & Final Tenders Procurement Documents issued on In-tend - 22nd March 2027\n•\tCFP Stage 3 Clarification Deadline\t- 5th April 2027 17:00\n•\tCFP Stage 3 Best & Final Tender Submission Deadline - 16th April 2027 12:00\n•\tCFP Stage 3 Post Tender 1-1 Presentation & Interview Meetings\t- W/C 26th April 2027\n•\tCFP Stage 3 Tender Evaluation Results & Assessment Summaries Issued - 17th May 2027\n•\tContract Award Notice Issued to Find a Tender Service - 17th May 2027\n•\t*Statutory 8 Working Day Standstill Period\t - 18th - 27th May 2027\n•\tConfirmation of Contract Award - 28th May 2027\n•\tCFP Stage 4 Preferred Bidder Final Negotiation of Terms\t- From 28th May 2027\n*The Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nFurther detailed information on the design of the Competitive Flexible Procedure is included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, "specialRegime": [ "concession" ], "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "PROCUREMENT ADMINISTRATION - IN-TEND\nThe Council will administrate this procurement process using it's e-sourcing solution In-tend which is accessible free of charge via:\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nThe system will be used to administrate the procurement process, including for:\n•\tAccess to and issue of procurement information & documentation\n•\tPre application / tender submission clarification requests and response\n•\tApplication / tender submission\n•\tApplication / tender opening & access to responses\n•\tPost application / tender submission clarification requests and response\n•\tIssue of evaluation, shortlisting and award decision notifications\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements\nSuppliers who are not already registered on the In-tend system will need to register their details in order to access the procurement documentation, raise clarification requests and return tender submissions.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation.\nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system.\nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk.\nCENTRAL DIGITAL PLATFORM\nIn advance of submitting applications Suppliers are required to register on the Central Digital Platform, and upload and/or check that their core Supplier information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting their application. Where relevant, Suppliers will also need to provide information concerning Associated Persons and intended Sub-contractors.\nSuppliers who are not currently registered with Central Digital Platform are strongly encouraged to register without delay, well in advance of the application deadline and ideally ahead of the request for clarification deadline as well.\nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Supplier will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Supplier being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found by entering the following into an internet browser -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nAccess to the platform is free and it has been designed to:\n•\tFeature a simple registration and identification for both Suppliers and buyers.\n•\tStore Suppliers' core business details that can be used for multiple bids.\n•\tEnable easy management and updating of core information quickly, and shared easily between Suppliers, eSenders and buyers\n•\tMake public procurement opportunities visible making it easier to search at no cost and set up alerts for tenders of interest for Suppliers.\n•\tAllow for procurement noticing throughout the procurement lifecycle.\n•\tCapture procurement data and eventually allow creation of dashboards to analyse that data.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-11-13T12:00:00Z", "enquiryPeriod": { "endDate": "2026-11-04T17:00:00Z" }, "awardPeriod": { "endDate": "2027-05-17T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "Any further documentation issued in response to Supplier requests for clarification will be via the Council's e-sourcing solution In-tend which is accessible via the following address:\nhttps://supplier.in-tend.co.uk/portsmouthcc/home" }, { "id": "096755-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/096755-2026", "datePublished": "2026-10-13T21:11:23+01:00", "format": "text/html" }, { "id": "102848-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/102848-2026", "datePublished": "2026-10-29T16:28:41Z", "format": "text/html" } ], "riskDetails": "The Council has identified the following known risks and opportunities that may occur during the duration of the contractual arrangements and may positively or negatively impact financial values, delivery timescales, design development, etc. which will be addressed through variation and change control mechanisms included for within the contractual arrangements:\n•\tImpact of delays to gaining planning approval or discharging planning conditions, including securing Biodiversity Net Gain and environmental mitigation (nutrient neutrality, air quality mitigation and carbon offsetting etc), upon the development programme, construction period and operational commencement.\n•\tA third-party challenge to the planning approval or process.\n•\tChanges to relevant design standards - e.g. HAPPI/TAPPI, BREEAM, etc.\n•\tImpact of inflation on development and operation costs plus associated subsequent impact upon affordable rent levels.\n•\tAbnormal ground conditions such as previously unidentified contamination, archaeological discoveries, UXO risks, invasive species, underground obstructions and groundwater issues.\n•\tLocation of services or utility reinforcement requirements (including constraints from third party utility network providers to secure electricity network reinforcement or to secure suitable waste, surface or water supply / discharge necessary to service the development).\n•\tDelays, approvals, consents, connection programmes, diversion works or other statutory undertaker dependencies.\n•\tAccess road adoption and third party access rights.\n•\tThird party actions relating to title matters or other third party rights or covenants.\n•\tInsolvency, withdrawal or replacement of key members of the development professional team.\n•\tAvailability of Council capital funding.\n•\tBuilding Safety Act or Fire Safety Act compliance - significant changes to regulatory standards or delays in securing relevant approvals from Building Safety Regulator where applicable.\nThe Council has identified following known risks associated with the delivery and operation of the proposed extra care housing scheme, in respect of which the Council reserves the right to modify the contractual arrangements in accordance with Section 74 and Schedule 8 of PA 2023, without initiating a new procurement procedure, should any of these risks materialise during the term of the contractual arrangements:\n•\tChanges in funding markets and interest rates including Government housing related grant funding, such as Homes England funding, and taxation.\n•\tChanges in relevant legislation, standards and best practice relating to extra care housing development, Supported Housing Regulatory Framework, resident support and, facilities management and building maintenance.\n•\tChanges in legislation relating to tenure and property arrangements.\n•\tChanges to Building Regulations, fire safety and accessibility requirements.\n•\tChanges in relevant UK Government strategies and policy.\n•\tChanges in the UK Rent Standards.\n•\tChanges in relevant Council strategies and policy, including for policy on assessment of affordable rent levels.\n•\tChanges in relevant Registered Social Housing regulatory requirements and processes.\n•\tChanges in recognised best practice, care delivery models, operational requirements or regulatory expectations affecting the suitability, design or operation of the Extra Care housing model.\n•\tChanges to UK Government policy and legislation associated with Housing Benefit and Universal Credit plus any successor schemes.\n•\tChanges to National Living Wage, National Insurance and other relevant legislation or policy associated with employment rights & protection.\n•\tChanges to housing allocations policies, nominations arrangements, adult social care responsibilities, care commissioning arrangements, eligibility criteria or assessment processes affecting the demand for, allocation of or operation of the extra care housing scheme.\n•\tChanges in local government structures, devolution arrangements, statutory responsibilities or funding arrangements affecting the provision, commissioning or operation of extra care housing and related care services.\nIn accordance with Schedule 8 of the Procurement Act 23, the Council reserves the right to modify the contract without initiating a new procurement procedure should any of these risks materialise during the delivery of the contract.\nAny changes in relation to materialisation of identified risks will be subject to no particular resultant modification requirement exceeding 50% of the latest value of the contract, issue of a Contract Change Notice and publication of the modified redacted contract within 90 days of the modification.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract.", "amendments": [ { "id": "102848-2026", "description": "Criteria used to select suppliers to tender updated on 29.10.26. to expressly allow for participation / inclusion of smaller of Registered Providers who manage less than 1,000 properties and are not graded by RSH but can provide evidence upon request of applying and meeting the standards that would be required to achieve a C1 or C2 Consumer Regulation Grade.\nThe Associated Procurement documents have also been updated accordingly and published via the Council's e-sourcing system In-tend." } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-0552df", "initiationType": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ], "identifier": { "scheme": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "PCNL-5714-PRZV" } ] }, "address": { "streetAddress": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Civic Offices, Guildhall Square" } ], "locality": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth" } ], "postalCode": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "PO1 2AL" } ], "country": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "UKJ31" } ] }, "contactPoint": { "email": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "procurement@portsmouthcc.gov.uk" } ] }, "roles": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "https://www.portsmouth.gov.uk/" } ], "classifications": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PCNL-5714-PRZV" } ], "name": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Prior to undertaking the formal procurement process, which is currently targeted for commencement in early 2026, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced providers to review in summary:\n•\tDesign standards\n•\tCommercial Arrangement Options and Financing\n•\tWider Partnership Approaches for multiple Extra Care Housing Sites\n•\tProcurement Process and Programme\nThe Council will run an on-line briefing via TEAMS on Thursday 3rd July 2025 between 10:00 and 11:00 where further information will be shared in relation to the existing design and planning approval of the extra care housing setting, opportunity analysis, provider specification, contractual terms, etc. \nFollowing the briefing, the Council will then undertake 1-1 discussions with suitably experienced providers who can evidence current or recent experience acting as a lead organisation in the design, development and management of extra care or similar facilities between 14th July - 23rd July 2025. The Council has 6 slots available in total which will be allocated on a first come first served basis to providers.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Providers are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Providers at least 2 working days before the earliest meeting slot. \nFollowing confirmation by both parties the Council will issue a Teams link to the Provider's attendees / delegates at least 1 hour before the 1-1 meeting. \n•\tMonday 14th July, 9.30pm - 10.45pm\n•\tTuesday 15th July, 14.00pm - 15.15am\n•\tFriday 18th July, 9.30am - 10.15pm\n•\tMonday 21st July, 13.00pm - 14.15pm\n•\tWednesday 23rd July, 13.30pm - 14.45pm \n•\tFriday 25th July, 10.00am - 11.15am\nProviders who are interested in attending a 1-1 meeting must complete and return an Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than Thursday 10th July 2025 17:00 via the Council's In-Tend e-sourcing system. However, as slots will be allocated to suitably experienced providers on a first come first served basis interested providers are encouraged to submit in advance of this deadline. \nProviders will only be invited to attend the 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements. These requirements are detailed in the PME Brief document available via In-tend and includes for experience of:\n•\tResponsibility for or key involvement in pre-construction activities for similar size, scale, extra care or similar residential schemes (e.g. supported living), including for architectural design, surveys, planning, programming, project management, etc. \n•\tResponsibility for or key involvement in facilitating / obtaining significant development funding, which may include on or off-balance sheet funding \n•\tResponsibility for or key involvement in construction of similar size, scale, extra care or similar residential schemes\n•\tResponsibility for or key involvement in FM, servicing and property maintenance of similar size, scale, extra care or similar residential schemes\n•\tResponsibility for or key involvement in housing management for similar size, scale, extra care or similar residential schemes\n•\tPartnership working with care providers and other key operational stakeholders\n•\tPartnership working with public sector body client\nProviders are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Providers will be allocated their preferred slots wherever possible, but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to providers in order of receipt from earliest first. \nWhere Providers have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system In-tend using the correspondence function. \nThe Council is keen to discuss and seek views from operators on a range of topic areas / questions detailed within the PME Brief through the 1-1 meetings. The list of areas / questions is non-exhaustive and will be developed within the 1-1 meetings through open collaborative dialogue. \nProviders are encouraged to put forward their own items for discussion at the meeting, ideally providing this in advance either in their expression of interest form or subsequently via In-tend correspondence. \nProviders have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and providers who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes. \nSimilarly, providers should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging providers will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings. \nThe Council will also compile provider specific summary reports which include detailed information, and which will be kept strictly confidential. This will include all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all providers who take part in this process and share the provider specific detailed reports with the relevant individual providers during August 2025. Providers will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised. \nTo ensure compliance with fair and equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The provider specific detailed reports will not be shared.\nFurther details in respect of the briefing session, detailed agenda, booking instructions, date and time slots, Council team, In-Tend e-sourcing system access & operation, clarification protocols, key 1-1 agenda points / questions, etc. can be found within the PME Brief document available via In-tend. \nThe Council will administrate the preliminary market engagement process using its e-sourcing system In-Tend which will be used for:\n•\tAccess to and issue of information and documentation \n•\tClarification requests and response\n•\tExpression of interest submission \n•\tAllocation of 1-1 meeting slots\n•\tIssue of Preliminary Market Engagement High Level Summary and Operator Specific summaries for review and agreement\nAccordingly, there will be no hard copy documents issued to providers and all communications, outside of the 1-1 meetings, with the Council, must be conducted via In-Tend using the correspondence function which can be accessed for free using the following link: \nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nAny queries or requests for clarification about this Preliminary Market Engagement Process must be submitted via the 'correspondence' function on In-Tend. It is the responsibility of Providers to monitor the system, which will issue automated email notifications to registered emails, for clarification responses, meeting slot allocations, issue of further documents, etc." } ], "dueDate": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "2025-07-24T23:59:59+01:00" } ], "status": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "034850-2025", "documentType": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/034850-2025" } ], "datePublished": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "2025-06-24T16:53:30+01:00" } ], "format": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "P00005114" }, { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "P00005241" } ], "legalBasis": { "id": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Affordable Extra Care Housing Development - Preliminary Market Engagement" }, { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "Extra Care Housing Development - Edinburgh House" } ], "description": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council - the 'Council' - is seeking to engage with suitably experienced Providers in respect of a forthcoming contracting opportunity for Affordable Extra Care housing development and management in Portsmouth. It is envisaged this will be offered on a design, build, finance and operate (DBFO) contract, but other models will not be precluded at this stage. \nFollowing completion of the Preliminary Market Engagement process, the Council will seek approval to undertake a formal procurement process to appoint a delivery partner to design, build, finance and operate the affordable extra care housing schemes, starting with the setting known as Edinburgh House. \nThe Extra Care Housing Delivery Programme will consist of several sites, which will initially focus on sites owned by the Council, but the programme will also consider sites that are owned by a third party and the intention is to bring them forward for consideration over the coming years. \nThe programme will commence with the first development at Edinburgh House and will contribute to the Council's Corporate Plan 2024-26 and in particular Priority 3:\n''Make sure that when people need additional help to live their lives, it is there for them by developing extra care and supported living services in the city for our older people and working age adults with care and support needs'.\nIn addition to the personal wellbeing and community benefits of enabling people to live in their own homes for as long as possible, the expansion of affordable extra care settings in Portsmouth will also deliver financial savings for the Council and the broader health and social care system.\nThe new Edinburgh House extra care housing setting is located at Sundridge Close, Cosham, Portsmouth, Hampshire, PO6 3JL, which seeks to provide at least 60 affordable extra care housing units. The appointed provider will be required to design a building to accommodate at least 60 units, secure a planning amendment with consent and required legal agreements, complete the detailed design, secure the necessary funding, including grant funding, if necessary, construct the new setting and then operate via housing management for a period as set out in the future lease.\nThe site is currently owned by the Council and the intention is for the Council to retain the freehold (disposal not precluded at this point) and offer a long lease arrangement, a minimum of 130 years if external public grant is required, which will include 100% nomination rights to the Council and will be 100% affordable.\nRent and service charge will be eligible for housing benefit should residents be eligible. Residents will only be eligible if they are being supported by Adult Social Care.\nIn 2023, the site secured detailed planning approval for 50 extra care housing units and was designated with a C3 planning classification. At that time the Council had intended to construct and operate the site utilising its own available resources and expertise. However, this position has changed, and the decision has been taken to secure the support of the market. \nAlthough planning approval is in place for 50 units, a high-level massing study has been undertaken inhouse and it is believed that the site is suitable for at least 60 affordable units. \nThe appointed partner will be expected to undertake a design review of the existing planning approval and amend accordingly to meet the Council's aspirations of securing at least 60 units. This will likely include a material amendment to the existing planning approval or develop a new application should that be needed.\nAll design details of the existing approved scheme will be shared at the start of the tender process. The design and layout of the existing scheme does not need to be adhered to.\nThe Council is currently seeking pre-application advice based on the revised massing study, which is being undertaken to demonstrate that a scheme with an increased number of units will be acceptable in planning terms. The Pre-Application advise will be shared when available.\nHeads of Terms for Edinburgh House are yet to be fully agreed; however, it is anticipated that they will broadly be set around the following:\n•\tSite Usage. Definition: For the operation of a C3 extra care setting, comprising of self-contained units with communal facilities, associated vehicle/pedestrian access, parking and landscaping.  \n•\tLease Length. Definition: The lease will be for a term of 130 years. \n•\tRent/Premium. To be negotiated.\n•\tVoid Guarantees. To be negotiated.\n•\tParent Company Guarantee. Only when a PC exists.\n•\tAlienation. Only sub-letting to nominated residential tenants.\n•\tRepair Definition: Full repair and maintenance.\n•\tNominations Agreement. To be negotiated.\n•\tPCC financial contribution towards development costs. To be negotiated but not expected\nThe development will be managed via an agreement for lease, which will be conditional on securing planning permission, securing the necessary funding and other agreed conditions. The agreement for lease will be subject to agreed longstop dates\nThe Council will seek to appoint a long-term partner, who will design, build, finance and operate Edinburgh House and potential other sites via the subsequent formal procurement process who shares their vision for the new affordable extra care housing setting.\nThe Council's current envisaged procurement procedure is set out below in high level summary. The Council is keen to engage with providers in order to gain input and insight which will inform the final procurement procedure and programme adopted.\nUnder the new procurement regulations - which came into force when the Procurement Act 23 went live on 24th February 2025 - it is the Council's current view that the contract will be classified as an above threshold works contract. The procurement process undertaken to establish the contract will therefore be classed as a 'covered procurement' and will need to be undertaken in full accordance with the Procurement Act 23. \nThe Procurement Act 23 has introduced the new 'Competitive Flexible Procedure' which will enable contracting authorities to design project specific procurement processes to align with project objectives and market norms. \nIn order to benefit from the flexibilities that are available under the new regulations, the Council will undertake a procurement process using the competitive flexible procedure which it is envisaged will encompass the following activities:\n•\tInitial short-listing,\n•\tPre-submission dialogue, \n•\tInterviews & presentations, \n•\tNegotiations,\n•\t1st stage tender down-selection,\n•\t2nd stage best & final tender submissions,\n•\tPost award pre-contract formalisation final negotiation. \nThe Council's envisaged summary procurement programme is set out below:\nSTAGE 1 - PRELIMINARY MARKET ENGAGEMENT AND BUSINESS CASE\n•\tIssue PME Notice on Find a Tender Service - 24th June 2025\n•\tPublish brief and supporting documents on In-Tend system - 24th June 2025\n•\tOn-line TEAMS briefing - 3rd July 2025 10:00 -11:00\n•\tDeadline for 1-1 meetings expression of interest - 10th July 2025 17:00\n•\t1-1 engagement meetings - 14th - 24th July 2025\n•\tBusiness Case update - September 2025\nSTAGE 2 - FINALISE DELIVERY STRATEGY\n•\tFinalisation and approval of procurement strategy - October 2025 - January 2026\nSTAGE 3 - PROCUREMENT PROCESS\t\n•\tIssue Tender Notice and PSQ - 19th January 2026\n•\tPSQ return deadline - 20th February 2026\n•\tIssue PSQ shortlisting decision - 9th March 2026\n•\t1st stage tender period - 23rd March - 8th May 2026\n•\tNegotiation and dialogue period - 1st - 15th June 2026\n•\t2nd stage best & final tender period - 22nd June - 10th July 2026\nSTAGE 4 - AWARD AND MOBILISATION\t\n•\tEvaluation & approvals - July - August 2026\n•\tIssue assessment & Award Notice to Find a Tender Service - 3rd September 2026\n•\tStandstill period - 15th September 2026 \n•\tMobilisation (inc. finalisation of legal agreements) - October 2026\nThe first stage of the procurement process will invite suppliers to submit applications via submission of a Procurement Specific Questionnaire. Questionnaire responses will be assessed on a pass / fail and scored basis and will cover legal standing, financial standing, insurance, health & safety and scored relevant experience. This process will ensure that only providers with sufficient experience and scale will be taken forward to the next stage. \nIt is envisaged that the highest scoring 3-4 applicants would be shortlisted and invited to submit detailed tender submissions. Tenderers will have the option to participate in pre-submission 1-1 clarification dialogue. \nFollowing evaluation of the 1st stage detailed tenders which will include for interviews & presentations, the Council will have the option to conclude the procurement process at that point and proceed to award. \nHowever, it will be more likely that the Council will engage in negotiations with all compliant or highest scoring down-selected tenderers prior to inviting 2nd stage best & final tender submissions. \nFollowing evaluation of 2nd stage tenders, which may encompass further interviews & presentations, the Council will seek internal approval to commence award proceedings which will encompass the issuing of assessment summaries, contract award notice and observing a standstill period. \nFollowing completion of standstill period the Council will engage in final negotiation of terms with the secured preferred bidder prior to finalising the contract, issuing a contract details notice and issuing a redacted copy of the final contract as required by the Procurement Act 23." }, { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "NB: The Councils' high level requirements are summarised below with further important details included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nINTRODUCTION\nPortsmouth City Council - the 'Council' - will require the appointed provider to develop approx. 60 new extra care housing units on a design, build, finance and operate (DBFO) basis at the site of the now demolished Edinburgh House Care Home. \nThe site is located in located within Sundridge Close, Cosham, Portsmouth, Hampshire, PO6 3JL and is wholly owned by the Council. The intention is for the Council to retain the freehold (disposal not precluded at this point) and offer a long lease arrangement, which will include 100% nomination rights to the Council on a 100% affordable rent basis. \nRent and service charge will be eligible for housing benefit should residents be eligible. Residents will only be eligible if they are being supported by the Council. \nKEY OBJECTIVES\nThe aim of the project is to deliver affordable high-quality, sustainable accommodation that meets the needs of older people and vulnerable adults, promoting independence while ensuring access to care and support services as required. \nIn undertaking this project, the Council is targeting achievement of the following key objectives:\n•\tTo provide affordable, purpose-built extra care housing units that enable residents to live independently for as long as possible.\n•\tTo ensure the design and operation of the scheme adhere to best practice, regulatory standards, and local planning requirements.\n•\tTo deliver a financially sustainable model for both the provider and the local authority.\n•\tTo offer a supportive environment with access to care services, communal spaces, and facilities that enhance quality of life.\n•\tTo deliver a development that is as sustainable and efficient for both residents and the environment as possible.\nCONTRACT TERM, KEY DATES & MILESTONES \nThe Council is targeting to have completed the procurement process and secured a preferred provider by the end of May 2027. The Council will enter into a agreement for lease with the secured provider on an initial 12-month term and subject to a 30 month long stop timescale. The provider must have submitted a planning application within 6 months of commencement of the agreement for lease. \nDevelopment must formally commence within 4 months of planning permission being clear of judicial review proceedings and must be completed within 24 months. \nThe Council will enter into a long lease arrangement with the Provider based upon the Heads of Terms set out within the following section. The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options. \nThe associated Nominations agreement will run co-terminus with the length of the lease or, if less than the duration of the lease, the operational life span of the developed affordable Extra Care properties including for major refurbishment / modernisation to extend lifespan. \nCOMMERCIAL ARRANGEMENTS & ESTIMATES\nThe Council is not seeking to make significant rental income from the long lease arrangement which will be offered on a peppercorn basis. The Council will also consider proposals which require a level of underwriting for void properties.\nThe Provider will be responsible for securing all, or at the least, the vast majority of development funding. The Council will consider bids which require a level of capital contribution from the Council if viability is dependent upon this.\nBased upon benchmarked average regional rent & service charge levels (1 bed £226 per week, 2 bed £255 per week), applying an average occupancy level of 90%, multiplying by the 60 no. properties development target and multiplying by 52 weeks the Council estimates that revenue generated through could be approximately £640,000 per year. \nWith inflation applied at 2.5% estimate year on year compound basis, and also accounting for land value plus cost of enabling works already undertaken by the Council (total approx. £1.65M), the Council's business opportunity value estimate for a 40-year minimum lease term arrangement is approx. £45M. \nOver a max lease term of 250 years the business opportunity grows exponentially to £12.2B when compound inflation is applied. Noting that the nominations agreement term will be linked to the operational lifespan of the developed properties, which even with significant modernisation is unlikely to exceed 80 - 100 years, the upper end value of the business opportunity is more likely to fall between £160M - £280M. \nPLANNING & DEVELOPMENT STATUS\nIn 2023, the Edinburgh House site secured detailed planning approval for 50 extra care housing units and was designated with a C3 planning classification. \nAlthough planning approval is in place for 50 units, a high-level massing study has been undertaken inhouse and it is believed that the site has capacity for at least 60 affordable units. The Council will be looking to maximise the efficiency of the site, but at the same time, retain the benefits of a compliant extra care housing setting, which will achieve standards as set out within HAPPI and Housing LIN. In addition, the Council will be looking for adherence to TAPPI standards to enhance the use of technology where possible. \nThe appointed partner will be expected to undertake a design review of the existing planning approval and amend accordingly to meet the Council's aspirations of securing at least 60 units. This will require a new Planning application. \nThe Council has cleared the Edinburgh House site and constructed a new access road with all the appropriate rights required to ensure legal passage. However, it should be noted that the appointed DBFO partner will be required to meet certain obligations in relation to the access road.\nSUMMARY SCOPE\nThe appointed provider will be appointed on a DBFO basis and therefore will be required to design a building to accommodate at least 60 units, secure a new Planning approval consent with the required legal agreements, complete the detailed design, secure all or at least the very significant majority of necessary funding, construct the new setting and then operate landlord & housing management services for a period as set out in the future lease.\nThe DBFO provider will be required to design, construct and provide property management of the extra care housing in accordance with the Council's summary requirements defined within the Specification and associated documentation which will be issued at the next stage of the procurement process to the shortlisted providers. A summary of the providers specific Design, Build, Finance and Operate responsibilities are set out below:\nDESIGN\n•\tDevelop architectural plans for the site, ensuring accessibility, safety, and comfort for residents.\n•\tInclude a mix of unit sizes to accommodate diverse needs and preferences. Expected split of units 95% 1 bed & 5% 2 bed.\n•\tIncorporate communal areas, gardens, and activity spaces.\n•\tSecure detailed Planning permission for the development.\n•\tEnsure compliance with relevant building regulations, including fire safety and accessibility standards.\n•\tEnsure compliance with HAPPI and TAPPI Standards.\n•\tConsideration should be allowed for intergenerational living where possible.\n•\tEnsure that the design complies with a reasonable level of sustainability (BREEAM Excellent/Good) and considers the wider resident efficiencies.\nBUILD\n•\tConstruct the extra care housing scheme to the agreed design, using sustainable materials and building practices.\n•\tDeliver all site infrastructure, landscaping, and ancillary works.\n•\tComplete construction within agreed timescales and budget.\n•\tPlease note the obligations for appointed partner in relation to the highway access to the site, which has been constructed, but has some liabilities for the DBFO partner.\n•\tThe DBFO provider should look to generate local labour policies during construction and consider linking to the social value element of the tender.\nFINANCE\n•\tProvide a robust financial model, including capital investment, operational costs, and rental income projections.\n•\tDemonstrate capacity to secure and manage funding for both construction and ongoing operations.\n•\tEnsure affordability for residents in line with local authority guidelines.\n•\tEnsure sustainable and viable long-term delivery of the development and service.\nOPERATE\n•\tManage the day-to-day running of the scheme, including maintenance, resident services, resident tenancies, and staffing.\n•\tEnsure that residents costs are kept to a minimum and are deemed as affordable, including service charges.\n•\tMonitor and report on service quality, resident wellbeing, and scheme performance.\n•\tSelf report against a set of high level KPI's as set by the Council which reflect those that Registered Providers are required to report to the Regulator of Social Housing (RSH) \nCARE PROVISION\nThe provider will NOT be responsible for the provision of care and support to residents which will be procured separately. The Council's commissioning strategy is for the care & support to be delivered by a different provider to help preserve residents' independence and flexibility. \nThis approach will also enable the Council to make efficient use of existing commissioning models in respect of the provision of care services to vulnerable older persons and to align the care provided to the occupants of the extra care housing with that provided more widely. \nAs such, the successful provider for the development and property management of the extra care housing secured via this procurement process will be barred from bidding for the future associated care and support contract." }, { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "NB: The Councils' high level requirements are summarised below with further important details included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nINTRODUCTION\nPortsmouth City Council - the 'Council' - will require the appointed provider to develop approx. 60 new extra care housing units on a design, build, finance and operate (DBFO) basis at the site of the now demolished Edinburgh House Care Home.\nThe site is located in located within Sundridge Close, Cosham, Portsmouth, Hampshire, PO6 3JL and is wholly owned by the Council. The intention is for the Council to retain the freehold (disposal not precluded at this point) and offer a long lease arrangement, which will include 100% nomination rights to the Council on a 100% affordable rent basis.\nRent and service charge will be eligible for housing benefit should residents be eligible. Residents will only be eligible if they are being supported by the Council.\nKEY OBJECTIVES\nThe aim of the project is to deliver affordable high-quality, sustainable accommodation that meets the needs of older people and vulnerable adults, promoting independence while ensuring access to care and support services as required.\nIn undertaking this project, the Council is targeting achievement of the following key objectives:\n•\tTo provide affordable, purpose-built extra care housing units that enable residents to live independently for as long as possible.\n•\tTo ensure the design and operation of the scheme adhere to best practice, regulatory standards, and local planning requirements.\n•\tTo deliver a financially sustainable model for both the provider and the local authority.\n•\tTo offer a supportive environment with access to care services, communal spaces, and facilities that enhance quality of life.\n•\tTo deliver a development that is as sustainable and efficient for both residents and the environment as possible.\nCONTRACT TERM, KEY DATES & MILESTONES\nThe Council is targeting to have completed the procurement process and secured a preferred provider by the end of May 2027. The Council will enter into a agreement for lease with the secured provider on an initial 12-month term and subject to a 30 month long stop timescale. The provider must have submitted a planning application within 6 months of commencement of the agreement for lease.\nDevelopment must formally commence within 4 months of planning permission being clear of judicial review proceedings and must be completed within 24 months.\nThe Council will enter into a long lease arrangement with the Provider based upon the Heads of Terms set out within the following section. The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options.\nThe associated Nominations agreement will run co-terminus with the length of the lease or, if less than the duration of the lease, the operational life span of the developed affordable Extra Care properties including for major refurbishment / modernisation to extend lifespan.\nCOMMERCIAL ARRANGEMENTS & ESTIMATES\nThe Council is not seeking to make significant rental income from the long lease arrangement which will be offered on a peppercorn basis. The Council will also consider proposals which require a level of underwriting for void properties.\nThe Provider will be responsible for securing all, or at the least, the vast majority of development funding. The Council will consider bids which require a level of capital contribution from the Council if viability is dependent upon this.\nBased upon benchmarked average regional rent & service charge levels (1 bed £226 per week, 2 bed £255 per week), applying an average occupancy level of 90%, multiplying by the 60 no. properties development target and multiplying by 52 weeks the Council estimates that revenue generated through could be approximately £640,000 per year.\nWith inflation applied at 2.5% estimate year on year compound basis, and also accounting for land value plus cost of enabling works already undertaken by the Council (total approx. £1.65M), the Council's business opportunity value estimate for a 40-year minimum lease term arrangement is approx. £45M.\nOver a max lease term of 250 years the business opportunity grows exponentially to £12.2B when compound inflation is applied. Noting that the nominations agreement term will be linked to the operational lifespan of the developed properties, which even with significant modernisation is unlikely to exceed 80 - 100 years, the upper end value of the business opportunity is more likely to fall between £160M - £280M.\nPLANNING & DEVELOPMENT STATUS\nIn 2023, the Edinburgh House site secured detailed planning approval for 50 extra care housing units and was designated with a C3 planning classification.\nAlthough planning approval is in place for 50 units, a high-level massing study has been undertaken inhouse and it is believed that the site has capacity for at least 60 affordable units. The Council will be looking to maximise the efficiency of the site, but at the same time, retain the benefits of a compliant extra care housing setting, which will achieve standards as set out within HAPPI and Housing LIN. In addition, the Council will be looking for adherence to TAPPI standards to enhance the use of technology where possible.\nThe appointed partner will be expected to undertake a design review of the existing planning approval and amend accordingly to meet the Council's aspirations of securing at least 60 units. This will require a new Planning application.\nThe Council has cleared the Edinburgh House site and constructed a new access road with all the appropriate rights required to ensure legal passage. However, it should be noted that the appointed DBFO partner will be required to meet certain obligations in relation to the access road.\nSUMMARY SCOPE\nThe appointed provider will be appointed on a DBFO basis and therefore will be required to design a building to accommodate at least 60 units, secure a new Planning approval consent with the required legal agreements, complete the detailed design, secure all or at least the very significant majority of necessary funding, construct the new setting and then operate landlord & housing management services for a period as set out in the future lease.\nThe DBFO provider will be required to design, construct and provide property management of the extra care housing in accordance with the Council's summary requirements defined within the Specification and associated documentation which will be issued at the next stage of the procurement process to the shortlisted providers. A summary of the providers specific Design, Build, Finance and Operate responsibilities are set out below:\nDESIGN\n•\tDevelop architectural plans for the site, ensuring accessibility, safety, and comfort for residents.\n•\tInclude a mix of unit sizes to accommodate diverse needs and preferences. Expected split of units 95% 1 bed & 5% 2 bed.\n•\tIncorporate communal areas, gardens, and activity spaces.\n•\tSecure detailed Planning permission for the development.\n•\tEnsure compliance with relevant building regulations, including fire safety and accessibility standards.\n•\tEnsure compliance with HAPPI and TAPPI Standards.\n•\tConsideration should be allowed for intergenerational living where possible.\n•\tEnsure that the design complies with a reasonable level of sustainability (BREEAM Excellent/Good) and considers the wider resident efficiencies.\nBUILD\n•\tConstruct the extra care housing scheme to the agreed design, using sustainable materials and building practices.\n•\tDeliver all site infrastructure, landscaping, and ancillary works.\n•\tComplete construction within agreed timescales and budget.\n•\tPlease note the obligations for appointed partner in relation to the highway access to the site, which has been constructed, but has some liabilities for the DBFO partner.\n•\tThe DBFO provider should look to generate local labour policies during construction and consider linking to the social value element of the tender.\nFINANCE\n•\tProvide a robust financial model, including capital investment, operational costs, and rental income projections.\n•\tDemonstrate capacity to secure and manage funding for both construction and ongoing operations.\n•\tEnsure affordability for residents in line with local authority guidelines.\n•\tEnsure sustainable and viable long-term delivery of the development and service.\nOPERATE\n•\tManage the day-to-day running of the scheme, including maintenance, resident services, resident tenancies, and staffing.\n•\tEnsure that residents costs are kept to a minimum and are deemed as affordable, including service charges.\n•\tMonitor and report on service quality, resident wellbeing, and scheme performance.\n•\tSelf report against a set of high level KPI's as set by the Council which reflect those that Registered Providers are required to report to the Regulator of Social Housing (RSH)\nCARE PROVISION\nThe provider will NOT be responsible for the provision of care and support to residents which will be procured separately. The Council's commissioning strategy is for the care & support to be delivered by a different provider to help preserve residents' independence and flexibility.\nThis approach will also enable the Council to make efficient use of existing commissioning models in respect of the provision of care services to vulnerable older persons and to align the care provided to the occupants of the extra care housing with that provided more widely.\nAs such, the successful provider for the development and property management of the extra care housing secured via this procurement process will be barred from bidding for the future associated care and support contract." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "45100000", "description": "Site preparation work" }, { "scheme": "CPV", "id": "45211200", "description": "Sheltered housing construction 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"description": "Pension investment services" }, { "scheme": "CPV", "id": "66190000", "description": "Loan brokerage services" }, { "scheme": "CPV", "id": "70111000", "description": "Development of residential real estate" }, { "scheme": "CPV", "id": "70210000", "description": "Residential property renting or leasing services" }, { "scheme": "CPV", "id": "70311000", "description": "Residential building rental or sale services" }, { "scheme": "CPV", "id": "70331000", "description": "Residential property services" }, { "scheme": "CPV", "id": "70333000", "description": "Housing services" }, { "scheme": "CPV", "id": "71220000", "description": "Architectural design services" }, { "scheme": "CPV", "id": "71240000", "description": "Architectural, engineering and planning services" }, { "scheme": "CPV", "id": "71410000", "description": "Urban planning services" }, { "scheme": "CPV", "id": "71500000", "description": "Construction-related services" }, { "scheme": "CPV", "id": "79993000", 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"releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Outline Facility Design, Standards & Environmental", "description": "NB: The below statement reflects what is stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home., and relates to all further Award Criteria elements summarised below. \nThe Quality / Technical vs Cost / Commercial ratio and weightings that tenders will be assessed against will be fully defined within the Stage 2 ITT but is anticipated to be on the basis of 40% weighted on Quality / Technical and 60% weighted on Cost / Commercial. \nDue to the complexity of the commercial arrangements evaluation elements which fall within the Cost / Commercial section may be assessed on both a qualitative and quantitative assessment basis as appropriate - e.g. under element 5 'Commercial Model, Business Plan & NPV Assessment' - the NPV value may be assessed on a quantitative calculated basis but the accompanying business plan narrative may be assessed on a scored qualitative basis. \nThe developed Award Criteria will be confirmed within the Stage 2 ITT and as allowed for under Section 24 of PA 23 may be refined and developed as follows:\nAdjustment of overall 40% weighting allocated to Quality / Technical and to Cost / Commercial by increase or decrease to a maximum of 10% - e.g. Quality / Technical could be increased to 50% with Cost / Commercial then reduced to 50% or Cost / Commercial could be increased to 70% with Quality / Technical then reduced to 30%.\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 5% for any element which has a current weighting of 7.5% or more - e.g. Element 2 (Programme, Risk & Project Management) could be adjusted up to a maximum of 15% or down to 5% as minimum with other elements adjusted accordingly to ensure that that the overall weightings sum to 100%\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 2.5% for any element which has a current weighting of 5% - e.g. Element 4 (Social Value) could be adjusted up to a maximum of 7.5% and a minimum of 2.5%\n•\tBreaking down high level thematic elements into sub-criteria - e.g. Element 2 - 'Programme, Risk & Project Management' could be refined into individual sub-criteria for Programme, Risk & Project Management separately with each sub-element being assigned a % weighting which sums to the overall thematic element %\n•\tDevelopment and publication of qualitative and quantitative scoring criteria that will be used to assess submitted tender proposals at sub-criteria level", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Programme, Risk & Project Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery Model, Team & Work Package Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial Model, Business Plan & NPV Assessment", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Voids", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Client Capital Contributions & Client Returns", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Affordable Rent, Service Charge Setting & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": [ { "type": "quality", "name": "Outline Facility Design, Standards & Environmental", "description": "NB: The below statement reflects what is stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home., and relates to all further Award Criteria elements summarised below.\nThe Quality / Technical vs Cost / Commercial ratio and weightings that tenders will be assessed against will be fully defined within the Stage 2 ITT but is anticipated to be on the basis of 40% weighted on Quality / Technical and 60% weighted on Cost / Commercial.\nDue to the complexity of the commercial arrangements evaluation elements which fall within the Cost / Commercial section may be assessed on both a qualitative and quantitative assessment basis as appropriate - e.g. under element 5 'Commercial Model, Business Plan & NPV Assessment' - the NPV value may be assessed on a quantitative calculated basis but the accompanying business plan narrative may be assessed on a scored qualitative basis.\nThe developed Award Criteria will be confirmed within the Stage 2 ITT and as allowed for under Section 24 of PA 23 may be refined and developed as follows:\nAdjustment of overall 40% weighting allocated to Quality / Technical and to Cost / Commercial by increase or decrease to a maximum of 10% - e.g. Quality / Technical could be increased to 50% with Cost / Commercial then reduced to 50% or Cost / Commercial could be increased to 70% with Quality / Technical then reduced to 30%.\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 5% for any element which has a current weighting of 7.5% or more - e.g. Element 2 (Programme, Risk & Project Management) could be adjusted up to a maximum of 15% or down to 5% as minimum with other elements adjusted accordingly to ensure that that the overall weightings sum to 100%\n•\tAdjustment of individual thematic elements weightings by increase or decrease to a maximum of 2.5% for any element which has a current weighting of 5% - e.g. Element 4 (Social Value) could be adjusted up to a maximum of 7.5% and a minimum of 2.5%\n•\tBreaking down high level thematic elements into sub-criteria - e.g. Element 2 - 'Programme, Risk & Project Management' could be refined into individual sub-criteria for Programme, Risk & Project Management separately with each sub-element being assigned a % weighting which sums to the overall thematic element %\n•\tDevelopment and publication of qualitative and quantitative scoring criteria that will be used to assess submitted tender proposals at sub-criteria level", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Programme, Risk & Project Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery Model, Team & Work Package Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial Model, Business Plan & NPV Assessment", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Voids", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Client Capital Contributions & Client Returns", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Affordable Rent, Service Charge Setting & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] } ] }, "secondStage": { "minimumCandidates": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": 1 } ], "maximumCandidates": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": 4 } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "type": "technical", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "description": "NB: Summarised below. Full details are included for within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nAt Stage 1 Suppliers are required to register their details with the Central Digital Platform - if they have not already done so - and complete and return the Procurement Specific Questionnaire plus associated documentation.\nSuppliers must meet all pass/fail Conditions of Participation as detailed within the Conditions of Participation & Shortlisting section of this document and the Procurement Specific Questionnaire, and which in summary cover\n•\tMandatory & Discretionary Exclusion grounds - pass/fail\n•\tAssessment of Supplier information (lead bidder / developer), Associated Persons information (other organisations that the Supplier is relying upon to address Conditions of Participation) and identified Intended Sub-contractor information - pass/fail \n•\tPossession of or ability to obtain required insurance policies - Public Liability, Employees Liability, Professional Indemnity - pass/fail\n•\tFinancial Capacity - Business Risk Assessment & Turnover Requirements - pass/fail\n•\tData Protection - GDPR - pass/fail\n•\tSecured Register Provider - RSH Consumer Regulation Grade - pass/fail\n•\tTechnical ability - Relevant case study experience (2-4 contract case studies) from similar schemes to the Council's - pass/fail & scored\n•\tHealth & Safety - Policy, Accreditation, Track Record - pass/fail\n•\tModern Slavery - Business & Supply Chain Risk Mitigation - pass/fail\nSuppliers who meet all pass/fail elements will then have their applications scored in accordance with the criteria set out within the Conditions of Participation & Scored Assessment Criteria included within the Procurement Documents.\nThe scored criteria are applied to the 2-4 experience case studies submitted with a maximum of 24 points that can be achieved split across the following areas:\n•\tFunding - max of 4 points\n•\tScale - max of 4 points\n•\tNominations - max of 4 points\n•\tBREEAM - max of 4 points\n•\tRSH Performance - max of 8 points\nSuppliers will be required to provide client details for each case study and confirm if the client may be approached to provide a reference or propose alternative means of validation. \nThe highest ranking 4 Suppliers will proceed to Stage 2 Invitation to Tender and be invited to participate in dialogue & negotiation and submit bids. \nIn the event that more that Suppliers achieve tied scores with the result that more than 4 suppliers would be shortlisted a tie break assessment will be undertaken in respect of specific case study element scores as detailed within the Procurement Documents.\nIf scores are still tied after applying the tie break assessment, if possible without producing another tie break of more than 4 suppliers, the Council will only shortlist the 3 highest scoring suppliers.\nIn the event that less than 4 Suppliers submit applications, or less than 4 Suppliers that submit applications meet the pass/fail Conditions of Participation, the Council reserves the right to shortlist a lesser number of Suppliers and proceed with the next stage of the procurement process, or may opt to abandon the procurement process.\nIn the event that only 1 Supplier submits an application, or only 1 Supplier who submits an application meets all pass/fail Conditions of Participation, the Council reserves the right to conclude the procurement process via direct negotiation with that Supplier only, or may opt to abandon the procurement process.", "forReduction": true } ] }, { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": [ { "type": "economic", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "type": "technical", "description": "As stated within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "description": "NB: Summarised below. Full details are included for within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home.\nAt Stage 1 Suppliers are required to register their details with the Central Digital Platform - if they have not already done so - and complete and return the Procurement Specific Questionnaire plus associated documentation.\nSuppliers must meet all pass/fail Conditions of Participation as detailed within the Conditions of Participation & Shortlisting section of this document and the Procurement Specific Questionnaire, and which in summary cover\n•\tMandatory & Discretionary Exclusion grounds - pass/fail\n•\tAssessment of Supplier information (lead bidder / developer), Associated Persons information (other organisations that the Supplier is relying upon to address Conditions of Participation) and identified Intended Sub-contractor information - pass/fail\n•\tPossession of or ability to obtain required insurance policies - Public Liability, Employees Liability, Professional Indemnity - pass/fail\n•\tFinancial Capacity - Business Risk Assessment & Turnover Requirements - pass/fail\n•\tData Protection - GDPR - pass/fail\n•\t*Secured Register Provider - RSH Consumer Regulation Grade - pass/fail\n•\tTechnical ability - Relevant case study experience (2-4 contract case studies) from similar schemes to the Council's - pass/fail & scored\n•\tHealth & Safety - Policy, Accreditation, Track Record - pass/fail\n•\tModern Slavery - Business & Supply Chain Risk Mitigation - pass/fail\n*Updated on 29.10.26. to expressly allow for participation / inclusion of smaller of Registered Providers who manage less than 1,000 properties and are not graded by RSH but can provide evidence upon request of applying and meeting the standards that would be required to achieve a C1 or C2 Consumer Regulation Grade. \nSuppliers who meet all pass/fail elements will then have their applications scored in accordance with the criteria set out within the Conditions of Participation & Scored Assessment Criteria included within the Procurement Documents.\nThe scored criteria are applied to the 2-4 experience case studies submitted with a maximum of 24 points that can be achieved split across the following areas:\n•\tFunding - max of 4 points\n•\tScale - max of 4 points\n•\tNominations - max of 4 points\n•\tBREEAM - max of 4 points\n•\tRSH Performance - max of 8 points\nSuppliers will be required to provide client details for each case study and confirm if the client may be approached to provide a reference or propose alternative means of validation.\nThe highest ranking 4 Suppliers will proceed to Stage 2 Invitation to Tender and be invited to participate in dialogue & negotiation and submit bids.\nIn the event that more that Suppliers achieve tied scores with the result that more than 4 suppliers would be shortlisted a tie break assessment will be undertaken in respect of specific case study element scores as detailed within the Procurement Documents.\nIf scores are still tied after applying the tie break assessment, if possible without producing another tie break of more than 4 suppliers, the Council will only shortlist the 3 highest scoring suppliers.\nIn the event that less than 4 Suppliers submit applications, or less than 4 Suppliers that submit applications meet the pass/fail Conditions of Participation, the Council reserves the right to shortlist a lesser number of Suppliers and proceed with the next stage of the procurement process, or may opt to abandon the procurement process.\nIn the event that only 1 Supplier submits an application, or only 1 Supplier who submits an application meets all pass/fail Conditions of Participation, the Council reserves the right to conclude the procurement process via direct negotiation with that Supplier only, or may opt to abandon the procurement process.", "forReduction": true } ] } ] }, "suitability": { "sme": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": true } ], "vcse": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": true } ] }, "hasRenewal": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "The length of the lease and extension options will be determined through the procurement process but will be no less than 40 years in minimum duration and no more than 250 years in respect of maximum duration including for any extension options.\nNB: The date of 30th May 2099 has been entered above as this is longest date that can be inputted into the Tender Notice. If the Council entered into a lease that could last for a maximum of 250 years the estimated end date would actually be 2280." } ] } } ], "communication": { "futureNoticeDate": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "2026-01-19T23:59:59Z" } ] }, "status": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": 336000000 } ], "amount": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": 280000000 } ], "currency": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "selective" } ], "procurementMethodDetails": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "Competitive flexible procedure" } ], "procedure": { "features": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "In respect of application of PA 2023, the Council's position is that the proposed contractual model falls under the definition of a concession contract as set out within Section 8 of PA 2023 and that therefore only the aspects of PA 2023 and Procurement Regulations 2024 that apply to 'special regime' contracts are of relevance to this procurement process and management of the resultant contractual arrangements.\nIn line with the requirements set out within and flexibilities allowed for under the Procurement Act 23 - which came into force on 24th February 2025 - the process includes for the following requirements / features:\n•\tRequirement for suppliers to register and maintain company information on Central Digital Platform\n•\tExpanded exclusion grounds and introduction of debarment list checks which apply throughout procurement, award and contract delivery\n•\tShortlisting at Stage 1 PSQ to 4 highest scoring Suppliers against published Conditions of Participation (COP)\n•\tAbility to develop bespoke muti-stage Competitive Flexible Procedure procurement process which best meets project objectives and market norms, subject to compliance with relevant PA 23 requirements\n•\tIssue of Contract Award Notice which identified successful and unsuccessful providers and which instigates start of 8 working day standstill period\n•\tRequirement to publish Contract Details Notice within 30 days of contract execution\n•\tRequirement to publish redacted contract within 90 days of execution\n•\tRequirement for identification & publication of known risks\n•\tRequirement to issue Contract Change notices as required\n•\tDevelopment and refinement of award criteria, contractual terms, KPIs, commercial strategy, etc. over the course of the procurement process at each key milestone stage\n•\tSub-contractor vetting against PA23 exclusion grounds and project specific relevant conditions of participation for key packages and / or where the contactor is relying on the sub-contractor to meet COPs / award criteria at all procurement stages, award and contract delivery\nThe Council will run the procurement process to secure the Operator using the Competitive Flexible Procedure as defined within PA 23. The Council has designed a process that includes:\n•\tInitial Conditions of Participation & short-listing stage\n•\tPre-tender submission dialogue\n•\tSite visits\n•\tPost submission interviews, presentations and negotiations\n•\t1st stage tender award or down-selection options\n•\t2nd stage best & final tender submission options\n•\tRefinement of award criteria specification, contractual / lease terms and commercial model / requirements at both 1st and 2nd stage tender\n•\tPost award pre-contract formalisation preferred bidder final negotiation stage\nThis Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contractual arrangements that are being procured.\nThe summary procurement programme is set out below. In the event of any changes to the programme the Council will issue notification via its e-sourcing system In-tend and for more significant changes issue an amendment to the Tender Notice issued on Find a Tender Service (FTS). \nThe procurement programme set out below is indicative and based upon the Council undertaking negotiation with multiple suppliers and undertaking a further round of competitive tendering (stage 3) to invite best & final tenders. \nAs further detailed within the Procurement Documents, the Council also has the option following evaluation of stage 2 tenders to proceed directly to preferred bidder negotiation rather than undertake a further round of competitive best & final tendering. If this option was taken up it would likely bring forward award timescales by 3-5 weeks depending upon the extent of preferred negotiation required. \nAlso, as further detailed within the Procurement Documents, the Council has included an option that if following assessment of stage 1 PSQ evaluation only 1 supplier is able to meet the pass/fail Conditions of Participation, the Council may proceed with the procurement process via single supplier negotiation. In the unlikely event that the Council proceeds on this basis this could bring the award timescales forward significantly by 6-8 weeks. \nFailure to meet the deadlines set out below may result in a Provider's Supplier's submission being disqualified and not considered further.\n•\tTender Notice Issued to Find a Tender Service - 13th October 2026\n•\tCFP Stage 1 PSQ Shortlisting Procurement Documents issued on In-tend - 13th October 2026\n•\tCFP Stage 1 Clarification Deadline\t- 4th November 2026 - 17:00\n•\tCFP Stage 1 Applications Deadline\t- 13th November 2026 - 12:00\n•\tCFP Stage 1 Shortlisting Assessment Results Issued - 26th November 2026\n•\tCFP Stage 2 Invitation to Tender Procurement Documents issued on In-tend - 2nd December 2026\n•\tCFP Stage 2 Bidders Briefing - W/C 14th December 2026\n•\tCFP Stage 2 Edinburgh House Site Visit - W/C 14th December 2026\n•\tCFP Stage 2 Pre-submission 1-1 Dialogue Meetings - W/C 11th January 2027\n•\tCFP Stage 2 Clarification Deadline\t- 22nd January 2027 -17:00\n•\tCFP Stage 2 Tender Submission Deadline\t- 5th February 2027 12:00\n•\tCFP Stage 3 Pre Invitation to Submit Best & Final Tenders 1-1 Negotiation Meetings - W/C 1st March 2027\n•\tCFP Stage 3 Invitation to Submit Best & Final Tenders Procurement Documents issued on In-tend - 22nd March 2027\n•\tCFP Stage 3 Clarification Deadline\t- 5th April 2027 17:00\n•\tCFP Stage 3 Best & Final Tender Submission Deadline - 16th April 2027 12:00\n•\tCFP Stage 3 Post Tender 1-1 Presentation & Interview Meetings\t- W/C 26th April 2027\n•\tCFP Stage 3 Tender Evaluation Results & Assessment Summaries Issued - 17th May 2027\n•\tContract Award Notice Issued to Find a Tender Service - 17th May 2027\n•\t*Statutory 8 Working Day Standstill Period\t - 18th - 27th May 2027\n•\tConfirmation of Contract Award - 28th May 2027\n•\tCFP Stage 4 Preferred Bidder Final Negotiation of Terms\t- From 28th May 2027\n*The Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nFurther detailed information on the design of the Competitive Flexible Procedure is included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." }, { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "In respect of application of PA 2023, the Council's position is that the proposed contractual model falls under the definition of a concession contract as set out within Section 8 of PA 2023 and that therefore only the aspects of PA 2023 and Procurement Regulations 2024 that apply to 'special regime' contracts are of relevance to this procurement process and management of the resultant contractual arrangements.\nIn line with the requirements set out within and flexibilities allowed for under the Procurement Act 23 - which came into force on 24th February 2025 - the process includes for the following requirements / features:\n•\tRequirement for suppliers to register and maintain company information on Central Digital Platform\n•\tExpanded exclusion grounds and introduction of debarment list checks which apply throughout procurement, award and contract delivery\n•\tShortlisting at Stage 1 PSQ to 4 highest scoring Suppliers against published Conditions of Participation (COP)\n•\tAbility to develop bespoke muti-stage Competitive Flexible Procedure procurement process which best meets project objectives and market norms, subject to compliance with relevant PA 23 requirements\n•\tIssue of Contract Award Notice which identified successful and unsuccessful providers and which instigates start of 8 working day standstill period\n•\tRequirement to publish Contract Details Notice within 30 days of contract execution\n•\tRequirement to publish redacted contract within 90 days of execution\n•\tRequirement for identification & publication of known risks\n•\tRequirement to issue Contract Change notices as required\n•\tDevelopment and refinement of award criteria, contractual terms, KPIs, commercial strategy, etc. over the course of the procurement process at each key milestone stage\n•\tSub-contractor vetting against PA23 exclusion grounds and project specific relevant conditions of participation for key packages and / or where the contactor is relying on the sub-contractor to meet COPs / award criteria at all procurement stages, award and contract delivery\nThe Council will run the procurement process to secure the Operator using the Competitive Flexible Procedure as defined within PA 23. The Council has designed a process that includes:\n•\tInitial Conditions of Participation & short-listing stage\n•\tPre-tender submission dialogue\n•\tSite visits\n•\tPost submission interviews, presentations and negotiations\n•\t1st stage tender award or down-selection options\n•\t2nd stage best & final tender submission options\n•\tRefinement of award criteria specification, contractual / lease terms and commercial model / requirements at both 1st and 2nd stage tender\n•\tPost award pre-contract formalisation preferred bidder final negotiation stage\nThis Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contractual arrangements that are being procured.\nThe summary procurement programme is set out below. In the event of any changes to the programme the Council will issue notification via its e-sourcing system In-tend and for more significant changes issue an amendment to the Tender Notice issued on Find a Tender Service (FTS).\nThe procurement programme set out below is indicative and based upon the Council undertaking negotiation with multiple suppliers and undertaking a further round of competitive tendering (stage 3) to invite best & final tenders.\nAs further detailed within the Procurement Documents, the Council also has the option following evaluation of stage 2 tenders to proceed directly to preferred bidder negotiation rather than undertake a further round of competitive best & final tendering. If this option was taken up it would likely bring forward award timescales by 3-5 weeks depending upon the extent of preferred negotiation required.\nAlso, as further detailed within the Procurement Documents, the Council has included an option that if following assessment of stage 1 PSQ evaluation only 1 supplier is able to meet the pass/fail Conditions of Participation, the Council may proceed with the procurement process via single supplier negotiation. In the unlikely event that the Council proceeds on this basis this could bring the award timescales forward significantly by 6-8 weeks.\nFailure to meet the deadlines set out below may result in a Provider's Supplier's submission being disqualified and not considered further.\n•\tTender Notice Issued to Find a Tender Service - 13th October 2026\n•\tCFP Stage 1 PSQ Shortlisting Procurement Documents issued on In-tend - 13th October 2026\n•\tCFP Stage 1 Clarification Deadline\t- 4th November 2026 - 17:00\n•\tCFP Stage 1 Applications Deadline\t- 13th November 2026 - 12:00\n•\tCFP Stage 1 Shortlisting Assessment Results Issued - 26th November 2026\n•\tCFP Stage 2 Invitation to Tender Procurement Documents issued on In-tend - 2nd December 2026\n•\tCFP Stage 2 Bidders Briefing - W/C 14th December 2026\n•\tCFP Stage 2 Edinburgh House Site Visit - W/C 14th December 2026\n•\tCFP Stage 2 Pre-submission 1-1 Dialogue Meetings - W/C 11th January 2027\n•\tCFP Stage 2 Clarification Deadline\t- 22nd January 2027 -17:00\n•\tCFP Stage 2 Tender Submission Deadline\t- 5th February 2027 12:00\n•\tCFP Stage 3 Pre Invitation to Submit Best & Final Tenders 1-1 Negotiation Meetings - W/C 1st March 2027\n•\tCFP Stage 3 Invitation to Submit Best & Final Tenders Procurement Documents issued on In-tend - 22nd March 2027\n•\tCFP Stage 3 Clarification Deadline\t- 5th April 2027 17:00\n•\tCFP Stage 3 Best & Final Tender Submission Deadline - 16th April 2027 12:00\n•\tCFP Stage 3 Post Tender 1-1 Presentation & Interview Meetings\t- W/C 26th April 2027\n•\tCFP Stage 3 Tender Evaluation Results & Assessment Summaries Issued - 17th May 2027\n•\tContract Award Notice Issued to Find a Tender Service - 17th May 2027\n•\t*Statutory 8 Working Day Standstill Period\t - 18th - 27th May 2027\n•\tConfirmation of Contract Award - 28th May 2027\n•\tCFP Stage 4 Preferred Bidder Final Negotiation of Terms\t- From 28th May 2027\n*The Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nFurther detailed information on the design of the Competitive Flexible Procedure is included within the Procurement Documents accessible via https://supplier.in-tend.co.uk/portsmouthcc/home." } ] }, "specialRegime": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": [ "concession" ] } ], "coveredBy": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": [ "GPA", "CPTPP" ] } ], "submissionMethodDetails": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "PROCUREMENT ADMINISTRATION - IN-TEND \nThe Council will administrate this procurement process using it's e-sourcing solution In-tend which is accessible free of charge via: \nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nThe system will be used to administrate the procurement process, including for: \n•\tAccess to and issue of procurement information & documentation\n•\tPre application / tender submission clarification requests and response\n•\tApplication / tender submission\n•\tApplication / tender opening & access to responses\n•\tPost application / tender submission clarification requests and response\n•\tIssue of evaluation, shortlisting and award decision notifications\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements\nSuppliers who are not already registered on the In-tend system will need to register their details in order to access the procurement documentation, raise clarification requests and return tender submissions. \nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation. \nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system. \nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk. \nCENTRAL DIGITAL PLATFORM\nIn advance of submitting applications Suppliers are required to register on the Central Digital Platform, and upload and/or check that their core Supplier information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting their application. Where relevant, Suppliers will also need to provide information concerning Associated Persons and intended Sub-contractors.\nSuppliers who are not currently registered with Central Digital Platform are strongly encouraged to register without delay, well in advance of the application deadline and ideally ahead of the request for clarification deadline as well. \nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Supplier will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Supplier being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found by entering the following into an internet browser - \nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nAccess to the platform is free and it has been designed to: \n•\tFeature a simple registration and identification for both Suppliers and buyers.\n•\tStore Suppliers' core business details that can be used for multiple bids. \n•\tEnable easy management and updating of core information quickly, and shared easily between Suppliers, eSenders and buyers\n•\tMake public procurement opportunities visible making it easier to search at no cost and set up alerts for tenders of interest for Suppliers. \n•\tAllow for procurement noticing throughout the procurement lifecycle. \n•\tCapture procurement data and eventually allow creation of dashboards to analyse that data." }, { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "PROCUREMENT ADMINISTRATION - IN-TEND\nThe Council will administrate this procurement process using it's e-sourcing solution In-tend which is accessible free of charge via:\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nThe system will be used to administrate the procurement process, including for:\n•\tAccess to and issue of procurement information & documentation\n•\tPre application / tender submission clarification requests and response\n•\tApplication / tender submission\n•\tApplication / tender opening & access to responses\n•\tPost application / tender submission clarification requests and response\n•\tIssue of evaluation, shortlisting and award decision notifications\n•\tPublication of summary contract register information in accordance with Local Government Transparency Code (2015) requirements\nSuppliers who are not already registered on the In-tend system will need to register their details in order to access the procurement documentation, raise clarification requests and return tender submissions.\nUpon completing the simple registration process access to the system is automatically approved allowing for immediate access to the procurement information and documentation.\nInformation on registration and subsequent operation of the In-tend system is included for with the Supplier Guidance document access via the Help area of the In-tend system and is also included for within the procurement documents for subsequent ease of reference.\nShould Suppliers have any issues with registering or subsequently operating the In-tend system this should be raised directly with In-tend using the contact information provided within the Help area of the system.\nSuppliers should maintain an auditable record of any issues and correspondence with In-tend and should inform the Council of the issues promptly via In-tend correspondence if possible or if not possible via email to procurement@portsmouthcc.gov.uk.\nCENTRAL DIGITAL PLATFORM\nIn advance of submitting applications Suppliers are required to register on the Central Digital Platform, and upload and/or check that their core Supplier information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting their application. Where relevant, Suppliers will also need to provide information concerning Associated Persons and intended Sub-contractors.\nSuppliers who are not currently registered with Central Digital Platform are strongly encouraged to register without delay, well in advance of the application deadline and ideally ahead of the request for clarification deadline as well.\nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Supplier will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Supplier being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found by entering the following into an internet browser -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK\nAccess to the platform is free and it has been designed to:\n•\tFeature a simple registration and identification for both Suppliers and buyers.\n•\tStore Suppliers' core business details that can be used for multiple bids.\n•\tEnable easy management and updating of core information quickly, and shared easily between Suppliers, eSenders and buyers\n•\tMake public procurement opportunities visible making it easier to search at no cost and set up alerts for tenders of interest for Suppliers.\n•\tAllow for procurement noticing throughout the procurement lifecycle.\n•\tCapture procurement data and eventually allow creation of dashboards to analyse that data." } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "expressionOfInterestDeadline": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "2026-11-13T12:00:00Z" } ], "enquiryPeriod": { "endDate": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "2026-11-04T17:00:00Z" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "2027-05-17T23:59:59+01:00" } ] }, "documents": [ { "id": "conflictOfInterest", "documentType": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "conflictOfInterest" } ], "description": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "Not published" } ] }, { "id": "future", "documentType": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "accessDetails": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "Any further documentation issued in response to Supplier requests for clarification will be via the Council's e-sourcing solution In-tend which is accessible via the following address:\nhttps://supplier.in-tend.co.uk/portsmouthcc/home" } ] }, { "id": "096755-2026", "documentType": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "UK4" } ], "description": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/096755-2026" } ], "datePublished": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "2026-10-13T21:11:23+01:00" } ], "format": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "text/html" } ] }, { "id": "102848-2026", "documentType": [ { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "UK4" } ], "description": [ { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/102848-2026" } ], "datePublished": [ { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "2026-10-29T16:28:41Z" } ], "format": [ { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "text/html" } ] } ], "riskDetails": [ { "releaseID": "096755-2026", "releaseDate": "2026-10-13T21:11:23+01:00", "releaseTag": [ "tender" ], "value": "The Council has identified the following known risks and opportunities that may occur during the duration of the contractual arrangements and may positively or negatively impact financial values, delivery timescales, design development, etc. which will be addressed through variation and change control mechanisms included for within the contractual arrangements:\n•\tImpact of delays to gaining planning approval or discharging planning conditions, including securing Biodiversity Net Gain and environmental mitigation (nutrient neutrality, air quality mitigation and carbon offsetting etc), upon the development programme, construction period and operational commencement.\n•\tA third-party challenge to the planning approval or process.\n•\tChanges to relevant design standards - e.g. HAPPI/TAPPI, BREEAM, etc. \n•\tImpact of inflation on development and operation costs plus associated subsequent impact upon affordable rent levels.\n•\tAbnormal ground conditions such as previously unidentified contamination, archaeological discoveries, UXO risks, invasive species, underground obstructions and groundwater issues.\n•\tLocation of services or utility reinforcement requirements (including constraints from third party utility network providers to secure electricity network reinforcement or to secure suitable waste, surface or water supply / discharge necessary to service the development).\n•\tDelays, approvals, consents, connection programmes, diversion works or other statutory undertaker dependencies.\n•\tAccess road adoption and third party access rights.\n•\tThird party actions relating to title matters or other third party rights or covenants.\n•\tInsolvency, withdrawal or replacement of key members of the development professional team.\n•\tAvailability of Council capital funding.\n•\tBuilding Safety Act or Fire Safety Act compliance - significant changes to regulatory standards or delays in securing relevant approvals from Building Safety Regulator where applicable.\nThe Council has identified following known risks associated with the delivery and operation of the proposed extra care housing scheme, in respect of which the Council reserves the right to modify the contractual arrangements in accordance with Section 74 and Schedule 8 of PA 2023, without initiating a new procurement procedure, should any of these risks materialise during the term of the contractual arrangements:\n•\tChanges in funding markets and interest rates including Government housing related grant funding, such as Homes England funding, and taxation.\n•\tChanges in relevant legislation, standards and best practice relating to extra care housing development, Supported Housing Regulatory Framework, resident support and, facilities management and building maintenance. \n•\tChanges in legislation relating to tenure and property arrangements.\n•\tChanges to Building Regulations, fire safety and accessibility requirements.\n•\tChanges in relevant UK Government strategies and policy.\n•\tChanges in the UK Rent Standards.\n•\tChanges in relevant Council strategies and policy, including for policy on assessment of affordable rent levels.\n•\tChanges in relevant Registered Social Housing regulatory requirements and processes.\n•\tChanges in recognised best practice, care delivery models, operational requirements or regulatory expectations affecting the suitability, design or operation of the Extra Care housing model.\n•\tChanges to UK Government policy and legislation associated with Housing Benefit and Universal Credit plus any successor schemes.\n•\tChanges to National Living Wage, National Insurance and other relevant legislation or policy associated with employment rights & protection.\n•\tChanges to housing allocations policies, nominations arrangements, adult social care responsibilities, care commissioning arrangements, eligibility criteria or assessment processes affecting the demand for, allocation of or operation of the extra care housing scheme.\n•\tChanges in local government structures, devolution arrangements, statutory responsibilities or funding arrangements affecting the provision, commissioning or operation of extra care housing and related care services.\nIn accordance with Schedule 8 of the Procurement Act 23, the Council reserves the right to modify the contract without initiating a new procurement procedure should any of these risks materialise during the delivery of the contract. \nAny changes in relation to materialisation of identified risks will be subject to no particular resultant modification requirement exceeding 50% of the latest value of the contract, issue of a Contract Change Notice and publication of the modified redacted contract within 90 days of the modification. \nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract." }, { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "The Council has identified the following known risks and opportunities that may occur during the duration of the contractual arrangements and may positively or negatively impact financial values, delivery timescales, design development, etc. which will be addressed through variation and change control mechanisms included for within the contractual arrangements:\n•\tImpact of delays to gaining planning approval or discharging planning conditions, including securing Biodiversity Net Gain and environmental mitigation (nutrient neutrality, air quality mitigation and carbon offsetting etc), upon the development programme, construction period and operational commencement.\n•\tA third-party challenge to the planning approval or process.\n•\tChanges to relevant design standards - e.g. HAPPI/TAPPI, BREEAM, etc.\n•\tImpact of inflation on development and operation costs plus associated subsequent impact upon affordable rent levels.\n•\tAbnormal ground conditions such as previously unidentified contamination, archaeological discoveries, UXO risks, invasive species, underground obstructions and groundwater issues.\n•\tLocation of services or utility reinforcement requirements (including constraints from third party utility network providers to secure electricity network reinforcement or to secure suitable waste, surface or water supply / discharge necessary to service the development).\n•\tDelays, approvals, consents, connection programmes, diversion works or other statutory undertaker dependencies.\n•\tAccess road adoption and third party access rights.\n•\tThird party actions relating to title matters or other third party rights or covenants.\n•\tInsolvency, withdrawal or replacement of key members of the development professional team.\n•\tAvailability of Council capital funding.\n•\tBuilding Safety Act or Fire Safety Act compliance - significant changes to regulatory standards or delays in securing relevant approvals from Building Safety Regulator where applicable.\nThe Council has identified following known risks associated with the delivery and operation of the proposed extra care housing scheme, in respect of which the Council reserves the right to modify the contractual arrangements in accordance with Section 74 and Schedule 8 of PA 2023, without initiating a new procurement procedure, should any of these risks materialise during the term of the contractual arrangements:\n•\tChanges in funding markets and interest rates including Government housing related grant funding, such as Homes England funding, and taxation.\n•\tChanges in relevant legislation, standards and best practice relating to extra care housing development, Supported Housing Regulatory Framework, resident support and, facilities management and building maintenance.\n•\tChanges in legislation relating to tenure and property arrangements.\n•\tChanges to Building Regulations, fire safety and accessibility requirements.\n•\tChanges in relevant UK Government strategies and policy.\n•\tChanges in the UK Rent Standards.\n•\tChanges in relevant Council strategies and policy, including for policy on assessment of affordable rent levels.\n•\tChanges in relevant Registered Social Housing regulatory requirements and processes.\n•\tChanges in recognised best practice, care delivery models, operational requirements or regulatory expectations affecting the suitability, design or operation of the Extra Care housing model.\n•\tChanges to UK Government policy and legislation associated with Housing Benefit and Universal Credit plus any successor schemes.\n•\tChanges to National Living Wage, National Insurance and other relevant legislation or policy associated with employment rights & protection.\n•\tChanges to housing allocations policies, nominations arrangements, adult social care responsibilities, care commissioning arrangements, eligibility criteria or assessment processes affecting the demand for, allocation of or operation of the extra care housing scheme.\n•\tChanges in local government structures, devolution arrangements, statutory responsibilities or funding arrangements affecting the provision, commissioning or operation of extra care housing and related care services.\nIn accordance with Schedule 8 of the Procurement Act 23, the Council reserves the right to modify the contract without initiating a new procurement procedure should any of these risks materialise during the delivery of the contract.\nAny changes in relation to materialisation of identified risks will be subject to no particular resultant modification requirement exceeding 50% of the latest value of the contract, issue of a Contract Change Notice and publication of the modified redacted contract within 90 days of the modification.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract." } ], "amendments": [ { "id": "102848-2026", "description": [ { "releaseID": "102848-2026", "releaseDate": "2026-10-29T16:28:41Z", "releaseTag": [ "tenderUpdate" ], "value": "Criteria used to select suppliers to tender updated on 29.10.26. to expressly allow for participation / inclusion of smaller of Registered Providers who manage less than 1,000 properties and are not graded by RSH but can provide evidence upon request of applying and meeting the standards that would be required to achieve a C1 or C2 Consumer Regulation Grade.\nThe Associated Procurement documents have also been updated accordingly and published via the Council's e-sourcing system In-tend." } ] } ] }, "language": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "034850-2025", "releaseDate": "2025-06-24T16:53:30+01:00", "releaseTag": [ "planning" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ] } } ] }