{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0547c0", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-06-15T16:03:20+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0547c0" ], "records": [ { "ocid": "ocds-h6vhtk-0547c0", "releases": [ { "ocid": "ocds-h6vhtk-0547c0", "id": "031961-2025", "tag": [ "tender" ], "date": "2025-06-12T14:26:40+01:00", "initiationType": "tender", "parties": [ { "name": "Mid Sussex District Council", "id": "GB-PPON-PQLR-5948-PBHY", "identifier": { "scheme": "GB-PPON", "id": "PQLR-5948-PBHY" }, "address": { "streetAddress": "Oaklands, Oaklands Road", "locality": "Haywards Heath ", "postalCode": "RH16 1SS", "country": "GB", "countryName": "United Kingdom", "region": "UKJ28" }, "contactPoint": { "email": "procurement@horsham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.midsussex.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PQLR-5948-PBHY", "name": "Mid Sussex District Council" }, "tender": { "id": "ocds-h6vhtk-0547c0", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "MSDC - Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath", "description": "The Council is seeking the appointment of a cultural operator for the redevelopment and ongoing operation of the site known as the ‘Clair Hall’ (the Site). The Council’s ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance. \nThe Site has development potential (as further explained in the Information Memorandum). The Council’s objective is to ultimately develop a new cultural facility (yet to be constructed) on part of the Site, with the remaining area to be redeveloped for other uses (such as residential). This follows the decision by the Council’s Cabinet on 8th March 2025 to proceed with the recommendation that “the Clair Hall site be regenerated by way of a mixed-use development to provide a new cultural facility, funded through the land value”. \nOn that basis, the Council is seeking to appoint a cultural operator to support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility. \nPreliminary Market Engagement (PME) has been undertaken by the Council and its advisors, the findings of which have informed the procurement for this Opportunity. The PME included building on a market engagement exercise undertaken in 2023 by way of engaging with industry specialists and arts / cinema operators (ranging from premium operators through to small independent operators) to explore the interest in the Opportunity, the market knowledge and the likely conditions for participation and contractual / commercial terms. \nFurther detail on the market engagement exercise is set out in the Preliminary Engagement Notice issued by the Council on 06 June 2025. \nThe 'total value (estimate; inclusive of VAT)' stated in this notice is an estimate based on market information and industry standards with an assumption of £1.5m turnover and 100,000 ticket sales per annum over an estimated lease period of 15 years. \nThe 'total value (estimate; exclusive of VAT)' stated in this notice has been calculated by removing VAT valued at 20% from the previous figure.", "status": "active", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "45212000", "description": "Construction work for buildings relating to leisure, sports, culture, lodging and restaurants" }, { "scheme": "CPV", "id": "48814300", "description": "Theatre management system" }, { "scheme": "CPV", "id": "92000000", "description": "Recreational, cultural and sporting services" } ], "deliveryAddresses": [ { "region": "UKJ28", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" } ], "value": { "amountGross": 22500000, "amount": 18750000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "This Competitive flexible procedure is being launched after the Council conducted Preliminary Market Engagement (please refer to Notice 2025/S 000-030704).\nThe expected process of the procurement is as set out below, and Bidders should refer to ‘Section 2: Participation Process’ of the Invitation to Participate and the Invitation to Tender (as issued via the Council’s Portal) for further detail. \nInterested parties are invited to submit a Participation Submission. The Council will evaluate Participation Submissions received in accordance with the participation criteria and methodology set out in ‘Section 4: Participation Submission evaluation’ of the Invitation to Participate. \nInvitation to Tender: subject to there being sufficient Bidders qualifying, the Council’s intention is to invite between four (4) and six (6) Bidders. If there is a minimal scoring gap between Bidders four (4) and five (5) the Council reserves the right to invite 5 Bidders to tender; and if there is a minimal scoring gap between Bidders five (5) and six (6), the Council reserves the right to invite six (6) Bidders to tender. \nFollowing the shortlist, the Council will formally issue the Invitation to Tender to the shortlisted Bidders (the “Tenderers”). \nThe Council intends to hold a number of meetings with the Tenderers to discuss their emerging proposals before issuing a call for Final Tenders. The Council reserves the right to introduce additional meetings or remove meetings throughout the procurement. \nFinal Tenders received will be evaluated in accordance with the award criteria set out in the draft Invitation to Tender (as issued via the Council’s Portal). Further detail on the award criteria will be set out in the updated Invitation to Tender issued at shortlisting. \nFollowing evaluation, and identification of the most advantageous tender, the Council intends to hold ‘preferred tenderer’ stage with the Tenderer who submitted the most advantageous tender prior to entry into contract so as to clarify and confirm commitments made and for limited post tender negotiation. \nThe Council reserves the right to vary the procurement process set out above and in the procurement documents at any stage in the procurement. \nPlease note that the ‘contract start date’ and ‘award decision date’ included within this Tender Notice are estimates and may be subject to change. \nThe Council considered whether the opportunity was suitable for dividing into lots. It was determined that the opportunity was not suitable for dividing on the basis that: \n- dividing into lots could increase technical risk to delivery \n- the scheme requires a single cohesive approach in assisting the Council with the procurement of a Developer and the ultimate operation of the venue (and multiple operators could undermine this) \n- the size / scale of the site does not require multiple operators \n- it could make the contract disproportionately expensive to manage" }, "mainProcurementCategory": "services", "specialRegime": [ "concession" ], "aboveThreshold": true, "submissionMethodDetails": "How to obtain the Tender Documents \nInterested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. \nSelect the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. \nOpting In and Opting Out \nPlease note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. \nThe ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. \nYou can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. \nFurther Guidance \nIn addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. \nReceiving Notification Emails \nTo ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-08-01T12:00:00Z", "awardPeriod": { "endDate": "2026-01-31T23:59:59+00:00" }, "lots": [ { "id": "LOT-0001", "status": "active", "value": { "amountGross": 22500000, "amount": 18750000, "currency": "AED" }, "awardCriteria": { "weightingDescription": "This procurement is weighted as follows:\nQuality (70%) \n- Core cultural offer (35%) \n- Design and fit out (15%) \n- Resourcing and capabilities for design and fit out (10%) \n- Capital and financial planning (10%) \nFinancial (20%) \n- Financial offer (10%) \n- Robustness (10%) \nLegal (10%) \nBidders should refer to further detail on the award criteria set out in the Invitation to Tender", "criteria": [ { "type": "price", "name": "Simple description", "description": "This procurement is weighted as follows:\nQuality (70%) \n- Core cultural offer (35%) \n- Design and fit out (15%) \n- Resourcing and capabilities for design and fit out (10%) \n- Capital and financial planning (10%) \nFinancial (20%) \n- Financial offer (10%) \n- Robustness (10%) \nLegal (10%) \nBidders should refer to further detail on the award criteria set out in the Invitation to Tender" } ] }, "contractPeriod": { "startDate": "2026-02-28T00:00:00+00:00", "endDate": "2044-02-27T23:59:59+00:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "031961-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/031961-2025", "datePublished": "2025-06-12T14:26:40+01:00", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "042820-2025", "tag": [ "tenderUpdate" ], "date": "2025-07-24T14:41:43+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-0547c0", "parties": [ { "name": "Mid Sussex District Council", "id": "GB-PPON-PQLR-5948-PBHY", "identifier": { "scheme": "GB-PPON", "id": "PQLR-5948-PBHY" }, "address": { "streetAddress": "Oaklands, Oaklands Road", "locality": "Haywards Heath ", "postalCode": "RH16 1SS", "country": "GB", "countryName": "United Kingdom", "region": "UKJ28" }, "contactPoint": { "email": "procurement@horsham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.midsussex.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PQLR-5948-PBHY", "name": "Mid Sussex District Council" }, "tender": { "id": "ocds-h6vhtk-0547c0", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "MSDC - Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath", "description": "The Council is seeking the appointment of a cultural operator for the redevelopment and ongoing operation of the site known as the ‘Clair Hall’ (the Site). The Council’s ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance. \nThe Site has development potential (as further explained in the Information Memorandum). The Council’s objective is to ultimately develop a new cultural facility (yet to be constructed) on part of the Site, with the remaining area to be redeveloped for other uses (such as residential). This follows the decision by the Council’s Cabinet on 8th March 2025 to proceed with the recommendation that “the Clair Hall site be regenerated by way of a mixed-use development to provide a new cultural facility, funded through the land value”. \nOn that basis, the Council is seeking to appoint a cultural operator to support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility. \nPreliminary Market Engagement (PME) has been undertaken by the Council and its advisors, the findings of which have informed the procurement for this Opportunity. The PME included building on a market engagement exercise undertaken in 2023 by way of engaging with industry specialists and arts / cinema operators (ranging from premium operators through to small independent operators) to explore the interest in the Opportunity, the market knowledge and the likely conditions for participation and contractual / commercial terms. \nFurther detail on the market engagement exercise is set out in the Preliminary Engagement Notice issued by the Council on 06 June 2025. \nThe 'total value (estimate; inclusive of VAT)' stated in this notice is an estimate based on market information and industry standards with an assumption of £1.5m turnover and 100,000 ticket sales per annum over an estimated lease period of 15 years. \nThe 'total value (estimate; exclusive of VAT)' stated in this notice has been calculated by removing VAT valued at 20% from the previous figure.", "status": "active", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "45212000", "description": "Construction work for buildings relating to leisure, sports, culture, lodging and restaurants" }, { "scheme": "CPV", "id": "48814300", "description": "Theatre management system" }, { "scheme": "CPV", "id": "92000000", "description": "Recreational, cultural and sporting services" } ], "deliveryAddresses": [ { "region": "UKJ28", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" } ], "value": { "amountGross": 22500000, "amount": 18750000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "This Competitive flexible procedure is being launched after the Council conducted Preliminary Market Engagement (please refer to Notice 2025/S 000-030704).\nThe expected process of the procurement is as set out below, and Bidders should refer to ‘Section 2: Participation Process’ of the Invitation to Participate and the Invitation to Tender (as issued via the Council’s Portal) for further detail. \nInterested parties are invited to submit a Participation Submission. The Council will evaluate Participation Submissions received in accordance with the participation criteria and methodology set out in ‘Section 4: Participation Submission evaluation’ of the Invitation to Participate. \nInvitation to Tender: subject to there being sufficient Bidders qualifying, the Council’s intention is to invite between four (4) and six (6) Bidders. If there is a minimal scoring gap between Bidders four (4) and five (5) the Council reserves the right to invite 5 Bidders to tender; and if there is a minimal scoring gap between Bidders five (5) and six (6), the Council reserves the right to invite six (6) Bidders to tender. \nFollowing the shortlist, the Council will formally issue the Invitation to Tender to the shortlisted Bidders (the “Tenderers”). \nThe Council intends to hold a number of meetings with the Tenderers to discuss their emerging proposals before issuing a call for Final Tenders. The Council reserves the right to introduce additional meetings or remove meetings throughout the procurement. \nFinal Tenders received will be evaluated in accordance with the award criteria set out in the draft Invitation to Tender (as issued via the Council’s Portal). Further detail on the award criteria will be set out in the updated Invitation to Tender issued at shortlisting. \nFollowing evaluation, and identification of the most advantageous tender, the Council intends to hold ‘preferred tenderer’ stage with the Tenderer who submitted the most advantageous tender prior to entry into contract so as to clarify and confirm commitments made and for limited post tender negotiation. \nThe Council reserves the right to vary the procurement process set out above and in the procurement documents at any stage in the procurement. \nPlease note that the ‘contract start date’ and ‘award decision date’ included within this Tender Notice are estimates and may be subject to change. \nThe Council considered whether the opportunity was suitable for dividing into lots. It was determined that the opportunity was not suitable for dividing on the basis that: \n- dividing into lots could increase technical risk to delivery \n- the scheme requires a single cohesive approach in assisting the Council with the procurement of a Developer and the ultimate operation of the venue (and multiple operators could undermine this) \n- the size / scale of the site does not require multiple operators \n- it could make the contract disproportionately expensive to manage" }, "mainProcurementCategory": "services", "specialRegime": [ "concession" ], "aboveThreshold": true, "submissionMethodDetails": "How to obtain the Tender Documents \nInterested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. \nSelect the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. \nOpting In and Opting Out \nPlease note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. \nThe ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. \nYou can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. \nFurther Guidance \nIn addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. \nReceiving Notification Emails \nTo ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-08-01T12:00:00+01:00", "awardPeriod": { "endDate": "2026-01-31T23:59:59+00:00" }, "lots": [ { "id": "LOT-0001", "status": "active", "value": { "amountGross": 22500000, "amount": 18750000, "currency": "AED" }, "awardCriteria": { "weightingDescription": "This procurement is weighted as follows:\nQuality (70%) \n- Core cultural offer (35%) \n- Design and fit out (15%) \n- Resourcing and capabilities for design and fit out (10%) \n- Capital and financial planning (10%) \nFinancial (20%) \n- Financial offer (10%) \n- Robustness (10%) \nLegal (10%) \nBidders should refer to further detail on the award criteria set out in the Invitation to Tender", "criteria": [ { "type": "price", "name": "Simple description", "description": "This procurement is weighted as follows:\nQuality (70%) \n- Core cultural offer (35%) \n- Design and fit out (15%) \n- Resourcing and capabilities for design and fit out (10%) \n- Capital and financial planning (10%) \nFinancial (20%) \n- Financial offer (10%) \n- Robustness (10%) \nLegal (10%) \nBidders should refer to further detail on the award criteria set out in the Invitation to Tender" } ] }, "contractPeriod": { "startDate": "2026-02-28T00:00:00+00:00", "endDate": "2044-02-27T23:59:59+00:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "042820-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042820-2025", "datePublished": "2025-07-24T14:41:43+01:00", "format": "text/html" } ], "amendments": [ { "description": "Time adjusted to the correct deadline, accounting for British Summertime", "id": "042820-2025" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "014110-2026", "tag": [ "award", "contract" ], "date": "2026-02-17T09:06:25Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-0547c0", "parties": [ { "name": "Mid Sussex District Council", "id": "GB-PPON-PQLR-5948-PBHY", "identifier": { "scheme": "GB-PPON", "id": "PQLR-5948-PBHY" }, "address": { "streetAddress": "Oaklands, Oaklands Road", "locality": "Haywards Heath", "postalCode": "RH16 1SS", "country": "GB", "countryName": "United Kingdom", "region": "UKJ28" }, "contactPoint": { "email": "procurement@horsham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.midsussex.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "PDJ CINEMAS LIMITED", "id": "GB-COH-05934471", "identifier": { "scheme": "GB-COH", "id": "05934471" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRNC-6421-WZGT" } ], "address": { "streetAddress": "The Dome Cinemas, Marine Parade", "locality": "West Sussex", "postalCode": "BN11 3PT", "country": "GB", "countryName": "United Kingdom", "region": "UKJ27" }, "roles": [ "tenderer" ], "details": { "url": "http://www.domecinema.co.uk", "scale": "sme", "vcse": false } }, { "name": "THE LIVING ROOM CINEMA LIPHOOK LTD", "id": "GB-COH-12259935", "identifier": { "scheme": "GB-COH", "id": "12259935" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PZWM-7378-PYVG" } ], "address": { "streetAddress": "The Square", "locality": "Liphook", "postalCode": "GU30 7AH", "country": "GB", "countryName": "United Kingdom", "region": "UKJ36" }, "roles": [ "tenderer" ], "details": { "url": "http://www.thelivingroomcinema.co.uk", "scale": "sme", "vcse": false } }, { "name": "THE DIGITAL PICTURE HOUSE LTD", "id": "GB-COH-05546004", "identifier": { "scheme": "GB-COH", "id": "05546004" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PHNR-4697-LLHW" } ], "address": { "streetAddress": "18 Hyde Gardens", "locality": "East Sussex", "postalCode": "BN21 4PT", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "contactPoint": { "email": "kevinm@picturehouseuckfield.com" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.picturehouseuckfield.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PQLR-5948-PBHY", "name": "Mid Sussex District Council" }, "tender": { "id": "ocds-h6vhtk-0547c0", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Relating to the procurement of a Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath", "description": "Following a competitive flexible procurement (see Tender Notice (2025/S 000-042820) for further details), Mid Sussex District Council has selected a cultural operator for the redevelopment and ongoing operation of the site known as 'Clair Hall'. The Council's ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance.\nThe cultural operator will support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility.\nNote that the estimated total value of the contract listed in this Contract Award Notice is an estimate based on projections informed by market information and industry standards with an assumption of £2.28m turnover per annum over an estimated lease period of 20 years. The actual value of the contract, in practice, is dependent on external factors but the procurement intends to cover the value generated over the 20-year term .\nNote that the date the Council's Cabinet approved the decision to award the contract was on 02 February 2026. 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The Council reserves the right to introduce additional meetings or remove meetings throughout the procurement. \nFinal Tenders received will be evaluated in accordance with the award criteria set out in the draft Invitation to Tender (as issued via the Council’s Portal). Further detail on the award criteria will be set out in the updated Invitation to Tender issued at shortlisting. \nFollowing evaluation, and identification of the most advantageous tender, the Council intends to hold ‘preferred tenderer’ stage with the Tenderer who submitted the most advantageous tender prior to entry into contract so as to clarify and confirm commitments made and for limited post tender negotiation. \nThe Council reserves the right to vary the procurement process set out above and in the procurement documents at any stage in the procurement. \nPlease note that the ‘contract start date’ and ‘award decision date’ included within this Tender Notice are estimates and may be subject to change. \nThe Council considered whether the opportunity was suitable for dividing into lots. It was determined that the opportunity was not suitable for dividing on the basis that: \n- dividing into lots could increase technical risk to delivery \n- the scheme requires a single cohesive approach in assisting the Council with the procurement of a Developer and the ultimate operation of the venue (and multiple operators could undermine this) \n- the size / scale of the site does not require multiple operators \n- it could make the contract disproportionately expensive to manage" }, "mainProcurementCategory": "services", "specialRegime": [ "concession" ], "aboveThreshold": true, "submissionMethodDetails": "How to obtain the Tender Documents \nInterested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. \nSelect the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. \nOpting In and Opting Out \nPlease note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. \nThe ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. \nYou can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. \nFurther Guidance \nIn addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. \nReceiving Notification Emails \nTo ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-08-01T12:00:00+01:00", "awardPeriod": { "endDate": "2026-01-31T23:59:59+00:00" }, "lots": [ { "id": 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], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "MSDC - Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath" }, { "releaseID": "014110-2026", "releaseDate": "2026-02-17T09:06:25Z", "releaseTag": [ "award", "contract" ], "value": "Relating to the procurement of a Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath" }, { "releaseID": "036639-2026", "releaseDate": "2026-04-22T14:20:34+01:00", "releaseTag": [ "award", "contract" ], "value": "MSDC - Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath" } ], "description": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "The Council is seeking the appointment of a cultural operator for the redevelopment and ongoing operation of the site known as the ‘Clair Hall’ (the Site). The Council’s ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance. \nThe Site has development potential (as further explained in the Information Memorandum). The Council’s objective is to ultimately develop a new cultural facility (yet to be constructed) on part of the Site, with the remaining area to be redeveloped for other uses (such as residential). This follows the decision by the Council’s Cabinet on 8th March 2025 to proceed with the recommendation that “the Clair Hall site be regenerated by way of a mixed-use development to provide a new cultural facility, funded through the land value”. \nOn that basis, the Council is seeking to appoint a cultural operator to support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility. \nPreliminary Market Engagement (PME) has been undertaken by the Council and its advisors, the findings of which have informed the procurement for this Opportunity. The PME included building on a market engagement exercise undertaken in 2023 by way of engaging with industry specialists and arts / cinema operators (ranging from premium operators through to small independent operators) to explore the interest in the Opportunity, the market knowledge and the likely conditions for participation and contractual / commercial terms. \nFurther detail on the market engagement exercise is set out in the Preliminary Engagement Notice issued by the Council on 06 June 2025. \nThe 'total value (estimate; inclusive of VAT)' stated in this notice is an estimate based on market information and industry standards with an assumption of £1.5m turnover and 100,000 ticket sales per annum over an estimated lease period of 15 years. \nThe 'total value (estimate; exclusive of VAT)' stated in this notice has been calculated by removing VAT valued at 20% from the previous figure." }, { "releaseID": "014110-2026", "releaseDate": "2026-02-17T09:06:25Z", "releaseTag": [ "award", "contract" ], "value": "Following a competitive flexible procurement (see Tender Notice (2025/S 000-042820) for further details), Mid Sussex District Council has selected a cultural operator for the redevelopment and ongoing operation of the site known as 'Clair Hall'. The Council's ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance.\nThe cultural operator will support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility.\nNote that the estimated total value of the contract listed in this Contract Award Notice is an estimate based on projections informed by market information and industry standards with an assumption of £2.28m turnover per annum over an estimated lease period of 20 years. The actual value of the contract, in practice, is dependent on external factors but the procurement intends to cover the value generated over the 20-year term .\nNote that the date the Council's Cabinet approved the decision to award the contract was on 02 February 2026. Assessment summaries were circulated to bidders on 13 January 2026." }, { "releaseID": "036639-2026", "releaseDate": "2026-04-22T14:20:34+01:00", "releaseTag": [ "award", "contract" ], "value": "Following a competitive flexible procurement (see Tender Notice (2025/S 000-042820) for further details), Mid Sussex District Council selected a cultural operator for the redevelopment and ongoing operation of the site known as 'Clair Hall' (see Contract Award Notice (2026/S 000-014110) for further details). The Council's ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance.\nThe cultural operator will support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility.\nNote that the estimated total value of the contract listed in this Contract Details Notice is an estimate based on projections informed by market information and industry standards with an assumption of £2.28m turnover per annum over an estimated lease period of 20 years. The actual value of the contract, in practice, is dependent on external factors but the procurement intends to cover the value generated over the 20-year term." } ], "status": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "014110-2026", "releaseDate": "2026-02-17T09:06:25Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "45212000", "description": "Construction work for buildings relating to leisure, sports, culture, lodging and restaurants" }, { "scheme": "CPV", "id": "48814300", "description": "Theatre management system" }, { "scheme": "CPV", "id": "92000000", "description": "Recreational, cultural and sporting services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "UKJ28" } ], "country": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "042820-2025", "releaseDate": "2025-07-24T14:41:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UKJ28" } ], "country": [ { "releaseID": "042820-2025", "releaseDate": "2025-07-24T14:41:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "042820-2025", "releaseDate": "2025-07-24T14:41:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "LOT-0001" } ] } ], "value": { "amountGross": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": 22500000 } ], "amount": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": 18750000 } ], "currency": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "selective" } ], "procurementMethodDetails": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "Competitive flexible procedure" } ], "procedure": { "features": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "This Competitive flexible procedure is being launched after the Council conducted Preliminary Market Engagement (please refer to Notice 2025/S 000-030704).\nThe expected process of the procurement is as set out below, and Bidders should refer to ‘Section 2: Participation Process’ of the Invitation to Participate and the Invitation to Tender (as issued via the Council’s Portal) for further detail. \nInterested parties are invited to submit a Participation Submission. The Council will evaluate Participation Submissions received in accordance with the participation criteria and methodology set out in ‘Section 4: Participation Submission evaluation’ of the Invitation to Participate. \nInvitation to Tender: subject to there being sufficient Bidders qualifying, the Council’s intention is to invite between four (4) and six (6) Bidders. If there is a minimal scoring gap between Bidders four (4) and five (5) the Council reserves the right to invite 5 Bidders to tender; and if there is a minimal scoring gap between Bidders five (5) and six (6), the Council reserves the right to invite six (6) Bidders to tender. \nFollowing the shortlist, the Council will formally issue the Invitation to Tender to the shortlisted Bidders (the “Tenderers”). \nThe Council intends to hold a number of meetings with the Tenderers to discuss their emerging proposals before issuing a call for Final Tenders. The Council reserves the right to introduce additional meetings or remove meetings throughout the procurement. \nFinal Tenders received will be evaluated in accordance with the award criteria set out in the draft Invitation to Tender (as issued via the Council’s Portal). Further detail on the award criteria will be set out in the updated Invitation to Tender issued at shortlisting. \nFollowing evaluation, and identification of the most advantageous tender, the Council intends to hold ‘preferred tenderer’ stage with the Tenderer who submitted the most advantageous tender prior to entry into contract so as to clarify and confirm commitments made and for limited post tender negotiation. \nThe Council reserves the right to vary the procurement process set out above and in the procurement documents at any stage in the procurement. \nPlease note that the ‘contract start date’ and ‘award decision date’ included within this Tender Notice are estimates and may be subject to change. \nThe Council considered whether the opportunity was suitable for dividing into lots. It was determined that the opportunity was not suitable for dividing on the basis that: \n- dividing into lots could increase technical risk to delivery \n- the scheme requires a single cohesive approach in assisting the Council with the procurement of a Developer and the ultimate operation of the venue (and multiple operators could undermine this) \n- the size / scale of the site does not require multiple operators \n- it could make the contract disproportionately expensive to manage" } ] }, "mainProcurementCategory": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "services" } ], "specialRegime": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": [ "concession" ] } ], "aboveThreshold": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": true } ], "submissionMethodDetails": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "How to obtain the Tender Documents \nInterested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. \nSelect the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. \nOpting In and Opting Out \nPlease note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. \nThe ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. \nYou can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. \nFurther Guidance \nIn addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. \nReceiving Notification Emails \nTo ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list." } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "031961-2025", "releaseDate": "2025-06-12T14:26:40+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "031961-2025", 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