{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05195f", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-10-06T14:43:22+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05195f" ], "records": [ { "ocid": "ocds-h6vhtk-05195f", "releases": [ { "ocid": "ocds-h6vhtk-05195f", "id": "023442-2025", "tag": [ "planning" ], "date": "2025-05-20T16:21:42+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "023442-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/023442-2025", "datePublished": "2025-05-20T16:21:42+01:00", "format": "text/html" } ] }, "parties": [ { "name": "Essex County Council", "id": "GB-PPON-PWVM-4844-NRQH", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "name": "Celine Couston", "email": "celine.couston@essex.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - 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sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "tender": { "id": "E001PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Total Facilities Management", "description": "Essex County Council is seeking to procure Total Facilities Management Services including but not limited to the following:\nHard FM & Soft FM\nProject Office & Works\nBusiness Services", "status": "planned", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 960000000, "amount": 800000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Stages of the Procedure:\nPSQ: Bidders will be invited to submit a PSQ that will be assessed against published criteria and ranked based on their weighted scores. Suppliers failing to meet minimum standards or mandatory criteria may be excluded. Top scorers' suppliers will be invited to participate in the ITT.\nITT: Suppliers will be invited to submit tenders based on initial requirements and evaluation criteria. Tenders will be assessed against published criteria and ranked based on their weighted scores. Suppliers failing to meet minimum standards or mandatory criteria may be excluded Suppliers not meeting the threshold for shortlisting will be excluded from further stages. Note: The contracting authority reserves the right to award the contract based on initial tenders without entering into negotiation.\nNegotiation Phase: Suppliers may be invited to enter into structured negotiations to refine proposals, clarify scope, and improve value.\nBased on negotiation outcomes, the authority may refine the award criteria. Changes will be proportionate and communicated transparently to all remaining suppliers.\nFinal Tender Submission: final tenders will be invited from remaining suppliers and evaluated against the refined criteria.\nSupplier Selection & Contract Award: The contract will be awarded to the supplier offering the most economically advantageous tender. A Preferred Supplier Stage may be part of the procedure prior to contract award. The award will follow standard procedures including standstill and publication.\nBidder events : To support supplier understanding and readiness, two bidder engagement events are planned:\nBidder Day 1 in October : a virtual Town Hall session will be held via Microsoft Teams. This event will provide an overview of the procurement scope, procedure, and allow suppliers to ask questions.\nBidder Day 2 in December: a second engagement event will include a further virtual Town Hall session held via Microsoft Teams and site visits, offering bidders a deeper understanding of the operational environment and specific requirements." }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "works" ], "aboveThreshold": true, "submissionMethodDetails": "The competition will be run through our e-sourcing portal ProContract Due North (https://procontract.due-north.com/Register) and if you intend to take part we would be grateful if you could register on that platform.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-02-02T23:59:59Z" }, "awardPeriod": { "endDate": "2026-11-23T23:59:59Z" }, "lots": [ { "id": "1", "status": "planned", "value": { "amountGross": 960000000, "amount": 800000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Financial", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Offer", "numbers": [ { "number": 45, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2026-11-23T00:00:00Z", "endDate": "2037-03-31T23:59:59+01:00", "maxExtentDate": "2042-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Contract extensions may be considered where they support continuity of service, align with performance outcomes, and remain within the scope of the original procurement. All extensions will be subject to formal review and approval processes.\nIn light of anticipated Local Government Reorganisation, extension decisions will also take into account potential changes in governance, contract ownership, and strategic priorities. Flexibility has been built into the contract terms to ensure service continuity during any transitional period." } } ], "communication": { "futureNoticeDate": "2025-10-06T23:59:59+01:00" } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "060163-2025", "tag": [ "planning" ], "date": "2025-09-26T13:56:43+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05195f", "parties": [ { "name": "Essex County Council", "id": "GB-PPON-PWVM-4844-NRQH", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "email": "natalia.rygal@essex.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "A total of six Market Engagement events were held for the Total Facilities Management tender. These are outlined below:\nFirst Event - 28th September 2023 - Event held online via Microsoft Teams. ECC were keen to explore replacement options due to the current Total Facilities Management contract expiring in September 2026, and wanted to gather supplier input.\nFollowing the event, suppliers were asked to complete a post-event survey to help shape new Total Facilities Management service scope and future Market Engagement events.\nSecond Event - 29th February 2024 - In-person 1-2-1 sessions held at County Hall. The aim of this Market Engagement was to gather further input from suppliers on the following topics: market capability, service and geographical scope,contract term and key clauses, and future Market Engagement.\nThird Event - May/June 2024 - ECC engaged with suppliers via an RFI in May and held follow-up 1-2-1 in-person sessions to inform the future TFM contract. Topics covered included: contract types, specifications, price indexes, incentive mechanisms, the procurement process and timelines, Social Value, Climate, data and systems.\nFourth Event - between 11th-14th November 2024 - 1-2-1 sessions were held to discuss suppliers' responses to ECC pricing problem statement.\nFifth Event - in the form of an RFI - responses were due by 7th February 2025. The aim was to gather further insight from the market around contract duration in the context of Local Government Reorganisation, weightings for tender evaluations, and project work procurement.\nSixth Event - in the form of an online presentation from ECC via Microsoft teams in April 2025. The presentation briefed suppliers on Local Government Reorganisation. It was followed by an RFI requesting further insight from suppliers around Local Government Reorganisation, Liability Limits, APRS, mobilisation, and data management.\nSummaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/live-surveys-and...\nThe registration for all events was available on the Essex Provider Hub and the Councils e-sourcing portal.\nPortal Pro Contract Project DN710367", "dateMet": "2025-04-23T00:00:00+01:00", "status": "met" } ], "documents": [ { "id": "060163-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060163-2025", "datePublished": "2025-09-26T13:56:43+01:00", "format": "text/html" } ] }, "tender": { "id": "E001PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Total Facilities Management", "description": "Essex County Council has been seeking to procure Total Facilities Management Services including but not limited to the following:\nHard FM\nSoft FM\nProject Office & Works\nBusiness Services", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 960000000, "amount": 800000000, "currency": "GBP" }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "works" ], "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-11-23T00:00:00Z", "endDate": "2037-03-31T23:59:59+01:00", "maxExtentDate": "2042-03-31T23:59:59Z" }, "hasRenewal": true, "status": "planned" } ], "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "062408-2025", "tag": [ "planningUpdate" ], "date": "2025-10-06T10:33:43+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05195f", "parties": [ { "name": "Essex County Council", "id": "GB-PPON-PWVM-4844-NRQH", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "email": "natalia.rygal@essex.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "A total of six Market Engagement events were held for the Total Facilities Management tender. These are outlined below:\nFirst Event - 28th September 2023 - Event held online via Microsoft Teams. ECC were keen to explore replacement options due to the current Total Facilities Management contract expiring in September 2026, and wanted to gather supplier input.\nFollowing the event, suppliers were asked to complete a post-event survey to help shape new Total Facilities Management service scope and future Market Engagement events.\nSecond Event - 29th February 2024 - In-person 1-2-1 sessions held at County Hall. The aim of this Market Engagement was to gather further input from suppliers on the following topics: market capability, service and geographical scope,contract term and key clauses, and future Market Engagement.\nThird Event - May/June 2024 - ECC engaged with suppliers via an RFI in May and held follow-up 1-2-1 in-person sessions to inform the future TFM contract. Topics covered included: contract types, specifications, price indexes, incentive mechanisms, the procurement process and timelines, Social Value, Climate, data and systems.\nFourth Event - between 11th-14th November 2024 - 1-2-1 sessions were held to discuss suppliers' responses to ECC pricing problem statement.\nFifth Event - in the form of an RFI - responses were due by 7th February 2025. The aim was to gather further insight from the market around contract duration in the context of Local Government Reorganisation, weightings for tender evaluations, and project work procurement.\nSixth Event - in the form of an online presentation from ECC via Microsoft teams in April 2025. The presentation briefed suppliers on Local Government Reorganisation. It was followed by an RFI requesting further insight from suppliers around Local Government Reorganisation, Liability Limits, APRS, mobilisation, and data management.\nSummaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/facilities-management/\nThe registration for all events was available on the Essex Provider Hub and the Councils e-sourcing portal.\nPortal Pro Contract Project DN710367", "dateMet": "2025-04-23T00:00:00+01:00", "status": "met" } ], "documents": [ { "id": "062408-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/062408-2025", "datePublished": "2025-10-06T10:33:43+01:00", "format": "text/html" } ] }, "tender": { "id": "E001PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Total Facilities Management", "description": "Essex County Council has been seeking to procure Total Facilities Management Services including but not limited to the following:\nHard FM\nSoft FM\nProject Office & Works\nBusiness Services", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 960000000, "amount": 800000000, "currency": "GBP" }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "works" ], "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-11-23T00:00:00Z", "endDate": "2037-03-31T23:59:59+01:00", "maxExtentDate": "2042-03-31T23:59:59Z" }, "hasRenewal": true, "status": "planned" } ], "amendments": [ { "description": "Please note that this notice has been amended to correct the hyperlink directing users to the Essex Provider Hub. The original link was not functioning as intended, and has now been updated to ensure proper access to the relevant information. We apologise for any inconvenience this may have caused and appreciate your understanding.", "id": "062408-2025" } ], "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "076514-2025", "tag": [ "tender" ], "date": "2025-11-24T14:23:20Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-05195f", "parties": [ { "name": "Essex County Council", "id": "GB-PPON-PWVM-4844-NRQH", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "email": "natalia.rygal@essex.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "tender": { "id": "E001PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Total Facilities Management", "description": "Essex County Council (\"the Authority\") is seeking to procure a strategic supplier to deliver Total Facilities Management (TFM) services across its sites within the Greater Essex area. The successful supplier will be responsible for the integrated delivery of both Hard and Soft FM services, Business Services, as well as Programme Office & Works, supporting the Authority's ambition to modernise, improve service quality, and drive value across its estate.\nScope of Services including but not limited to:\nHard FM & Soft FM\nProgramme Office & Works\nBusiness Services\nPlease note the Service Commencement Date is 1st of April 2027.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45260000", "description": "Roof works and other special trade construction works" }, { "scheme": "CPV", "id": "45300000", "description": "Building installation work" }, { "scheme": "CPV", "id": "45400000", "description": "Building completion work" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 960000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "This procurement is conducted under the Competitive Flexible Procedure, in accordance with the Procurement Act 2023 and Procurement Regulations 2024. The process is designed to ensure transparency, fairness, and value for money through a structured multi-stage approach.\nStage 1: Pre-Selection Questionnaire (PSQ)\nInterested suppliers are invited to submit a PSQ, which will be assessed against published criteria. Responses will be scored using a weighted methodology. Evaluation will include mandatory and minimum standards. Suppliers failing to meet these standards may be excluded.\nThe five highest scoring suppliers will be selected to the Invitation to Tender (ITT) stage.\nStage 2: Invitation to Tender (ITT)\nSelected suppliers will be invited to submit initial tenders based on the Authority's requirements. Tenders will be scored and ranked. The Authority reserves the right to award the contract based on initial tenders without entering into negotiation.\nStage 3: Negotiation Phase\nStructured negotiations will be held to refine proposals and improve value. Meetings will take place in person at County Hall.\nEach supplier may bring up to three attendees. A shared agenda will be issued two weeks in advance, only listed topics may be discussed.\nFollowing negotiations, refinements may be made to tender documents and/or evaluation criteria. Any changes will be proportionate, transparent, and communicated to all remaining suppliers.\nStage 4: Final Tender Submission (Best and Final Offer - BAFO)\nSuppliers will be invited to submit a Best and Final Offer. Responses will be evaluated against Technical, Social Value, and Commercial criteria. Scoring will follow published methodologies and weightings. Minimum scores apply to certain questions; failure to meet these may result in exclusion.\nSupplier Selection and Contract Award\nThe contract will be awarded to the supplier offering the most advantageous tender.\nA Preferred Supplier Stage may be included prior to formal award.\nThe award will follow standard procedures, including a standstill period and publication of the award notice.\nBidder Engagement Events\nTo support supplier understanding and readiness, two engagement events are planned:\nBidder Day 1 - 08/12/2025\nA virtual Town Hall session via Microsoft Teams providing an overview of the procurement scope and procedure, with an opportunity for Q&A.\nBidder Day 2 - TBC\nA second engagement event including a further virtual Town Hall session and site visits to offer deeper insight into the operational environment and specific requirements. The second Bidder Day will take place following the release of the ITT." }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "works" ], "aboveThreshold": true, "submissionMethodDetails": "Selection of tenderers will be based solely on the criteria set out for the procurement.\nFor this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal's messaging system.\nSupplier registration on the portal is free of charge and can be done via: https://procontract.due-north.com/\nThe reference and title of this procurement in ProContract is DN791526 E001PA Total Facilities Management.\nIt is recommended that any Bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity.\nThe Authority reserves the right to amend timescales for any reason and change the assessment criteria where necessary for example if there are genuine omissions or mistakes. The Authority also reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. The Authority will not be responsible for any costs incurred by bidders in relation to this procurement exercise.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-01-08T12:00:00Z", "enquiryPeriod": { "endDate": "2025-12-19T12:00:00Z" }, "awardPeriod": { "endDate": "2026-10-15T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 960000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Financial", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Offer", "numbers": [ { "number": 45, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "There are Legal and Financial capacity conditions of participation, full details on these are included in the tender documentation which can be found through by searching for the opportunity, DN791526 E001PA Total Facilities Management on the Authority's eSourcing system, ProContract, https://procontract.due-north.com/Login." }, { "type": "technical", "description": "There are Technical ability conditions of participation, full details on these are included in the tender documentation which can be found through by searching for the opportunity, DN791526 E001PA Total Facilities Management on the Authority's eSourcing system, ProContract, https://procontract.due-north.com/Login." }, { "description": "Supplier Selection Criteria - Stage 1 PSQ\nSuppliers are evaluated through a combination of Pass/Fail, Information Only, and Scored questions. The scored questions are used to rank bidders and determine who progresses to the next stage.\nThe following scored criteria are applied, each with a defined weighting and minimum score requirement:\nRelevant Experience and Contract Examples\nSuppliers must demonstrate delivery of large-scale Total Facilities Management contracts or provide an explanatory statement of capability.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Smaller\nEvidence of supporting clients to right-size their estate effectively.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Better\nApproach to continuous improvement, supported by relevant examples.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Greener\nCollaboration with customers to support environmental goals.\nWeighting: 10%\nMinimum Score: 2 out of 5\nStrategy - Value for Money\nDemonstration of cost-saving initiatives and value for money delivery.\nWeighting: 20%\nMinimum Score: 2 out of 5\nSub-contracting - Supply Chain Management\nStatement on managing a healthy supply chain or confirmation of no sub-contracting.\nWeighting: 10%\nMinimum Score: 2 out of 5\nEach scored question is evaluated on a scale from 0 to 5.\nThe weighted score for each question is calculated using the following equation:\nWeighted Score = (Bidder Score ÷ 5) × Question Weighting\nThe total weighted scores across all scored questions are summed to produce a final score used to rank bidders.\nSelection to Tender:\nThe top five ranked bidders will be invited to Stage 2: Invite to Tender (ITT).\nIf fewer than five meet the minimum requirements, the Authority may proceed with fewer.\nIn the event of a tie for fifth place, all tied bidders will be invited, meaning more than five may progress.", "forReduction": true } ] }, "contractPeriod": { "startDate": "2026-11-09T00:00:00Z", "endDate": "2036-11-08T23:59:59Z", "maxExtentDate": "2041-11-08T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Contract extensions may be considered where they support continuity of providing value for money, service, align with performance outcomes, and remain within the scope of the original procurement. All extensions will be subject to formal review and approval processes.\nIn light of anticipated Local Government Reorganisation, extension decisions will also take into account potential changes in governance, contract ownership, and strategic priorities. Flexibility has been built into the contract terms to ensure service continuity during any transitional period." }, "hasOptions": true, "options": { "description": "The contract includes call-off services under Hard FM, Works, and Business Services. \nAn option has been included to add buildings into scope.\nAn extension option of up to 5 years is included." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "076514-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076514-2025", "datePublished": "2025-11-24T14:23:20Z", "format": "text/html" } ], "contractTerms": { "financialTerms": "30 Days of invoice with option to use the Accelerate Rebate options to reduce payment term." }, "riskDetails": "It is anticipated that during the life of this Contract the Local Government Reform process will commence and progress potentially impacting this Contract. Impacts may include but are not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and decreases in the value/ volume of services required due the change in size/ scope if the Contracting Authority, and/ or changes to the scope of the nature of the Services required. Although any Contract scope changes should broadly relate to the nature of the existing scope, new Services of a related nature may be required that were not previously included." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "buyerID": [], "id": "094332-2026", "tag": [ "award", "contract" ], "date": "2026-10-06T14:43:22+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05195f", "parties": [ { "name": "Essex County Council", "id": "GB-PPON-PWVM-4844-NRQH", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "email": "natalia.rygal@essex.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "MACRO GROUP LIMITED", "id": "GB-COH-04449811", "identifier": { "scheme": "GB-COH", "id": "04449811" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPHJ-9429-TLRL" } ], "address": { "streetAddress": "46 New Broad Street", "locality": "London", "postalCode": "EC2M 1JH", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "roles": [ "tenderer" ], "details": { "url": "https://www.macro-group.com/", "scale": "large", "vcse": false } }, { "name": "MITIE FM LIMITED", "id": "GB-COH-03253304", "identifier": { "scheme": "GB-COH", "id": "03253304" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRPB-4341-JJTJ" } ], "address": { "streetAddress": "Level 12", "locality": "London", "postalCode": "SE1 9SG", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "roles": [ "tenderer" ], "details": { "url": "http://www.mitie.com", "scale": "large", "vcse": false } }, { "name": "OCS GROUP UK LIMITED", "id": "GB-COH-03056469", "identifier": { "scheme": "GB-COH", "id": "03056469" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNJD-4733-GTBJ" } ], "address": { "streetAddress": "New Century House", "locality": "Ipswich", "postalCode": "IP3 9SJ", "country": "GB", "countryName": "United Kingdom", "region": "UKH14" }, "roles": [ "tenderer" ], "details": { "url": "http://ocs.com/uk", "scale": "large", "vcse": false } }, { "name": "VINCI CONSTRUCTION UK LIMITED", "id": "GB-COH-02295904", "identifier": { "scheme": "GB-COH", "id": "02295904" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PBXL-9667-CZWP" } ], "address": { "streetAddress": "58 Clarendon Road", "locality": "Watford", "postalCode": "WD17 1DA", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "roles": [ "tenderer" ], "details": { "url": "http://www.vincifacilities.com", "scale": "large", "vcse": false } }, { "name": "EQUANS SERVICES LIMITED", "id": "GB-COH-00598379", "identifier": { "scheme": "GB-COH", "id": "00598379" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PXGG-1396-JQVQ" } ], "address": { "streetAddress": "First Floor, Neon Q10 Quorum Business Park", "locality": "Newcastle Upon Tyne", "postalCode": "NE12 8BU", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "email": "tenders.uk@equans.com" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.equans.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "tender": { "id": "E001PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Total Facilities Management", "description": "Essex County Council (\"the Authority\") sought to procure a strategic supplier to deliver Total Facilities Management (TFM) services across its sites within the Greater Essex area. The successful supplier will be responsible for the integrated delivery of both Hard and Soft FM services, Business Services, as well as Programme Office & Works, supporting the Authority's ambition to modernise, improve service quality, and drive value across its estate.\nScope of Services including but not limited to:\nHard FM & Soft FM\nProgramme Office & Works\nBusiness Services\nPlease note the Service Commencement Date is 1st of April 2027.", "status": "complete", "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "lots": [ { "id": "1", "status": "complete", "description": null } ] }, "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-00598379", "name": "EQUANS SERVICES LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-04449811", "name": "MACRO GROUP LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-03253304", "name": "MITIE FM LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-COH-03056469", "name": "OCS GROUP UK LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "5", "status": "valid", "tenderers": [ { "id": "GB-COH-02295904", "name": "VINCI CONSTRUCTION UK LIMITED" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 5, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "status": "pending", "date": "2026-10-06T00:00:00+01:00", "value": { "amountGross": 765266400, "amount": 637722000, "currency": "GBP" }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "works" ], "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-00598379", "name": "EQUANS SERVICES LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45260000", "description": "Roof works and other special trade construction works" }, { "scheme": "CPV", "id": "45300000", "description": "Building installation work" }, { "scheme": "CPV", "id": "45400000", "description": "Building completion work" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-10-16T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-11-06T00:00:00Z", "endDate": "2037-03-31T23:59:59+01:00", "maxExtentDate": "2042-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Contract extensions may be considered where they support continuity of providing value for money, service, align with performance outcomes, and remain within the scope of the original procurement. 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These are outlined below:\nFirst Event - 28th September 2023 - Event held online via Microsoft Teams. ECC were keen to explore replacement options due to the current Total Facilities Management contract expiring in September 2026, and wanted to gather supplier input.\nFollowing the event, suppliers were asked to complete a post-event survey to help shape new Total Facilities Management service scope and future Market Engagement events.\nSecond Event - 29th February 2024 - In-person 1-2-1 sessions held at County Hall. The aim of this Market Engagement was to gather further input from suppliers on the following topics: market capability, service and geographical scope,contract term and key clauses, and future Market Engagement.\nThird Event - May/June 2024 - ECC engaged with suppliers via an RFI in May and held follow-up 1-2-1 in-person sessions to inform the future TFM contract. Topics covered included: contract types, specifications, price indexes, incentive mechanisms, the procurement process and timelines, Social Value, Climate, data and systems.\nFourth Event - between 11th-14th November 2024 - 1-2-1 sessions were held to discuss suppliers' responses to ECC pricing problem statement.\nFifth Event - in the form of an RFI - responses were due by 7th February 2025. The aim was to gather further insight from the market around contract duration in the context of Local Government Reorganisation, weightings for tender evaluations, and project work procurement.\nSixth Event - in the form of an online presentation from ECC via Microsoft teams in April 2025. The presentation briefed suppliers on Local Government Reorganisation. It was followed by an RFI requesting further insight from suppliers around Local Government Reorganisation, Liability Limits, APRS, mobilisation, and data management.\nSummaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/facilities-management/\nThe registration for all events was available on the Essex Provider Hub and the Councils e-sourcing portal.\nPortal Pro Contract Project DN710367", "dateMet": "2025-04-23T00:00:00+01:00", "status": "met" } ] }, "parties": [ { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "name": "Celine Couston", "email": "natalia.rygal@essex.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-04449811", "name": "MACRO GROUP LIMITED", "identifier": { "scheme": "GB-COH", "id": "04449811" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPHJ-9429-TLRL" } ], "address": { "streetAddress": "46 New Broad Street", "locality": "London", "postalCode": "EC2M 1JH", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "roles": [ "tenderer" ], "details": { "url": "https://www.macro-group.com/", "scale": "large", "vcse": false } }, { "id": "GB-COH-03253304", "name": "MITIE FM LIMITED", "identifier": { "scheme": "GB-COH", "id": "03253304" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRPB-4341-JJTJ" } ], "address": { "streetAddress": "Level 12", "locality": "London", "postalCode": "SE1 9SG", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "roles": [ "tenderer" ], "details": { "url": "http://www.mitie.com", "scale": "large", "vcse": false } }, { "id": "GB-COH-03056469", "name": "OCS GROUP UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "03056469" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNJD-4733-GTBJ" } ], "address": { "streetAddress": "New Century House", "locality": "Ipswich", "postalCode": "IP3 9SJ", "country": "GB", "countryName": "United Kingdom", "region": "UKH14" }, "roles": [ "tenderer" ], "details": { "url": "http://ocs.com/uk", "scale": "large", "vcse": false } }, { "id": "GB-COH-02295904", "name": "VINCI CONSTRUCTION UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "02295904" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PBXL-9667-CZWP" } ], "address": { "streetAddress": "58 Clarendon Road", "locality": "Watford", "postalCode": "WD17 1DA", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "roles": [ "tenderer" ], "details": { "url": "http://www.vincifacilities.com", "scale": "large", "vcse": false } }, { "id": "GB-COH-00598379", "name": "EQUANS SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "00598379" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PXGG-1396-JQVQ" } ], "address": { "streetAddress": "First Floor, Neon Q10 Quorum Business Park", "locality": "Newcastle Upon Tyne", "postalCode": "NE12 8BU", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "email": "tenders.uk@equans.com" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.equans.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "tender": { "id": "E001PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Total Facilities Management", "description": "Essex County Council (\"the Authority\") sought to procure a strategic supplier to deliver Total Facilities Management (TFM) services across its sites within the Greater Essex area. The successful supplier will be responsible for the integrated delivery of both Hard and Soft FM services, Business Services, as well as Programme Office & Works, supporting the Authority's ambition to modernise, improve service quality, and drive value across its estate.\nScope of Services including but not limited to:\nHard FM & Soft FM\nProgramme Office & Works\nBusiness Services\nPlease note the Service Commencement Date is 1st of April 2027.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45260000", "description": "Roof works and other special trade construction works" }, { "scheme": "CPV", "id": "45300000", "description": "Building installation work" }, { "scheme": "CPV", "id": "45400000", "description": "Building completion work" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 960000000, "currency": "GBP", "amount": 800000000 }, "mainProcurementCategory": "services", "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-11-09T00:00:00Z", "endDate": "2036-11-08T23:59:59Z", "maxExtentDate": "2041-11-08T23:59:59Z" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 960000000, "amount": 800000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Financial", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Offer", "numbers": [ { "number": 45, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "Contract extensions may be considered where they support continuity of providing value for money, service, align with performance outcomes, and remain within the scope of the original procurement. All extensions will be subject to formal review and approval processes.\nIn light of anticipated Local Government Reorganisation, extension decisions will also take into account potential changes in governance, contract ownership, and strategic priorities. Flexibility has been built into the contract terms to ensure service continuity during any transitional period." }, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "There are Legal and Financial capacity conditions of participation, full details on these are included in the tender documentation which can be found through by searching for the opportunity, DN791526 E001PA Total Facilities Management on the Authority's eSourcing system, ProContract, https://procontract.due-north.com/Login." }, { "type": "technical", "description": "There are Technical ability conditions of participation, full details on these are included in the tender documentation which can be found through by searching for the opportunity, DN791526 E001PA Total Facilities Management on the Authority's eSourcing system, ProContract, https://procontract.due-north.com/Login." }, { "description": "Supplier Selection Criteria - Stage 1 PSQ\nSuppliers are evaluated through a combination of Pass/Fail, Information Only, and Scored questions. The scored questions are used to rank bidders and determine who progresses to the next stage.\nThe following scored criteria are applied, each with a defined weighting and minimum score requirement:\nRelevant Experience and Contract Examples\nSuppliers must demonstrate delivery of large-scale Total Facilities Management contracts or provide an explanatory statement of capability.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Smaller\nEvidence of supporting clients to right-size their estate effectively.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Better\nApproach to continuous improvement, supported by relevant examples.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Greener\nCollaboration with customers to support environmental goals.\nWeighting: 10%\nMinimum Score: 2 out of 5\nStrategy - Value for Money\nDemonstration of cost-saving initiatives and value for money delivery.\nWeighting: 20%\nMinimum Score: 2 out of 5\nSub-contracting - Supply Chain Management\nStatement on managing a healthy supply chain or confirmation of no sub-contracting.\nWeighting: 10%\nMinimum Score: 2 out of 5\nEach scored question is evaluated on a scale from 0 to 5.\nThe weighted score for each question is calculated using the following equation:\nWeighted Score = (Bidder Score ÷ 5) × Question Weighting\nThe total weighted scores across all scored questions are summed to produce a final score used to rank bidders.\nSelection to Tender:\nThe top five ranked bidders will be invited to Stage 2: Invite to Tender (ITT).\nIf fewer than five meet the minimum requirements, the Authority may proceed with fewer.\nIn the event of a tie for fifth place, all tied bidders will be invited, meaning more than five may progress.", "forReduction": true } ] }, "hasOptions": true, "options": { "description": "The contract includes call-off services under Hard FM, Works, and Business Services. \nAn option has been included to add buildings into scope.\nAn extension option of up to 5 years is included." } } ], "communication": { "futureNoticeDate": "2025-10-06T23:59:59+01:00" }, "status": "complete", "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "This procurement is conducted under the Competitive Flexible Procedure, in accordance with the Procurement Act 2023 and Procurement Regulations 2024. The process is designed to ensure transparency, fairness, and value for money through a structured multi-stage approach.\nStage 1: Pre-Selection Questionnaire (PSQ)\nInterested suppliers are invited to submit a PSQ, which will be assessed against published criteria. Responses will be scored using a weighted methodology. Evaluation will include mandatory and minimum standards. Suppliers failing to meet these standards may be excluded.\nThe five highest scoring suppliers will be selected to the Invitation to Tender (ITT) stage.\nStage 2: Invitation to Tender (ITT)\nSelected suppliers will be invited to submit initial tenders based on the Authority's requirements. Tenders will be scored and ranked. The Authority reserves the right to award the contract based on initial tenders without entering into negotiation.\nStage 3: Negotiation Phase\nStructured negotiations will be held to refine proposals and improve value. Meetings will take place in person at County Hall.\nEach supplier may bring up to three attendees. A shared agenda will be issued two weeks in advance, only listed topics may be discussed.\nFollowing negotiations, refinements may be made to tender documents and/or evaluation criteria. Any changes will be proportionate, transparent, and communicated to all remaining suppliers.\nStage 4: Final Tender Submission (Best and Final Offer - BAFO)\nSuppliers will be invited to submit a Best and Final Offer. Responses will be evaluated against Technical, Social Value, and Commercial criteria. Scoring will follow published methodologies and weightings. Minimum scores apply to certain questions; failure to meet these may result in exclusion.\nSupplier Selection and Contract Award\nThe contract will be awarded to the supplier offering the most advantageous tender.\nA Preferred Supplier Stage may be included prior to formal award.\nThe award will follow standard procedures, including a standstill period and publication of the award notice.\nBidder Engagement Events\nTo support supplier understanding and readiness, two engagement events are planned:\nBidder Day 1 - 08/12/2025\nA virtual Town Hall session via Microsoft Teams providing an overview of the procurement scope and procedure, with an opportunity for Q&A.\nBidder Day 2 - TBC\nA second engagement event including a further virtual Town Hall session and site visits to offer deeper insight into the operational environment and specific requirements. The second Bidder Day will take place following the release of the ITT." }, "additionalProcurementCategories": [ "works" ], "aboveThreshold": true, "submissionMethodDetails": "Selection of tenderers will be based solely on the criteria set out for the procurement.\nFor this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal's messaging system.\nSupplier registration on the portal is free of charge and can be done via: https://procontract.due-north.com/\nThe reference and title of this procurement in ProContract is DN791526 E001PA Total Facilities Management.\nIt is recommended that any Bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity.\nThe Authority reserves the right to amend timescales for any reason and change the assessment criteria where necessary for example if there are genuine omissions or mistakes. The Authority also reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. The Authority will not be responsible for any costs incurred by bidders in relation to this procurement exercise.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-02-02T23:59:59Z" }, "awardPeriod": { "endDate": "2026-10-15T23:59:59+01:00" }, "amendments": [ { "id": "062408-2025", "description": "Please note that this notice has been amended to correct the hyperlink directing users to the Essex Provider Hub. The original link was not functioning as intended, and has now been updated to ensure proper access to the relevant information. We apologise for any inconvenience this may have caused and appreciate your understanding." } ], "expressionOfInterestDeadline": "2026-01-08T12:00:00Z", "enquiryPeriod": { "endDate": "2025-12-19T12:00:00Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "076514-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076514-2025", "datePublished": "2025-11-24T14:23:20Z", "format": "text/html" } ], "contractTerms": { "financialTerms": "30 Days of invoice with option to use the Accelerate Rebate options to reduce payment term." }, "riskDetails": "It is anticipated that during the life of this Contract the Local Government Reform process will commence and progress potentially impacting this Contract. 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"releaseTag": [ "planningUpdate" ], "value": "2025-10-06T10:33:43+01:00" } ], "format": [ { "releaseID": "062408-2025", "releaseDate": "2025-10-06T10:33:43+01:00", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] } ], "milestones": [ { "id": "engagement", "type": [ { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "A total of six Market Engagement events were held for the Total Facilities Management tender. These are outlined below:\nFirst Event - 28th September 2023 - Event held online via Microsoft Teams. ECC were keen to explore replacement options due to the current Total Facilities Management contract expiring in September 2026, and wanted to gather supplier input.\nFollowing the event, suppliers were asked to complete a post-event survey to help shape new Total Facilities Management service scope and future Market Engagement events.\nSecond Event - 29th February 2024 - In-person 1-2-1 sessions held at County Hall. The aim of this Market Engagement was to gather further input from suppliers on the following topics: market capability, service and geographical scope,contract term and key clauses, and future Market Engagement.\nThird Event - May/June 2024 - ECC engaged with suppliers via an RFI in May and held follow-up 1-2-1 in-person sessions to inform the future TFM contract. Topics covered included: contract types, specifications, price indexes, incentive mechanisms, the procurement process and timelines, Social Value, Climate, data and systems.\nFourth Event - between 11th-14th November 2024 - 1-2-1 sessions were held to discuss suppliers' responses to ECC pricing problem statement.\nFifth Event - in the form of an RFI - responses were due by 7th February 2025. The aim was to gather further insight from the market around contract duration in the context of Local Government Reorganisation, weightings for tender evaluations, and project work procurement.\nSixth Event - in the form of an online presentation from ECC via Microsoft teams in April 2025. The presentation briefed suppliers on Local Government Reorganisation. It was followed by an RFI requesting further insight from suppliers around Local Government Reorganisation, Liability Limits, APRS, mobilisation, and data management.\nSummaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/live-surveys-and...\nThe registration for all events was available on the Essex Provider Hub and the Councils e-sourcing portal.\nPortal Pro Contract Project DN710367" }, { "releaseID": "062408-2025", "releaseDate": "2025-10-06T10:33:43+01:00", "releaseTag": [ "planningUpdate" ], "value": "A total of six Market Engagement events were held for the Total Facilities Management tender. These are outlined below:\nFirst Event - 28th September 2023 - Event held online via Microsoft Teams. ECC were keen to explore replacement options due to the current Total Facilities Management contract expiring in September 2026, and wanted to gather supplier input.\nFollowing the event, suppliers were asked to complete a post-event survey to help shape new Total Facilities Management service scope and future Market Engagement events.\nSecond Event - 29th February 2024 - In-person 1-2-1 sessions held at County Hall. The aim of this Market Engagement was to gather further input from suppliers on the following topics: market capability, service and geographical scope,contract term and key clauses, and future Market Engagement.\nThird Event - May/June 2024 - ECC engaged with suppliers via an RFI in May and held follow-up 1-2-1 in-person sessions to inform the future TFM contract. Topics covered included: contract types, specifications, price indexes, incentive mechanisms, the procurement process and timelines, Social Value, Climate, data and systems.\nFourth Event - between 11th-14th November 2024 - 1-2-1 sessions were held to discuss suppliers' responses to ECC pricing problem statement.\nFifth Event - in the form of an RFI - responses were due by 7th February 2025. The aim was to gather further insight from the market around contract duration in the context of Local Government Reorganisation, weightings for tender evaluations, and project work procurement.\nSixth Event - in the form of an online presentation from ECC via Microsoft teams in April 2025. The presentation briefed suppliers on Local Government Reorganisation. It was followed by an RFI requesting further insight from suppliers around Local Government Reorganisation, Liability Limits, APRS, mobilisation, and data management.\nSummaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/facilities-management/\nThe registration for all events was available on the Essex Provider Hub and the Councils e-sourcing portal.\nPortal Pro Contract Project DN710367" } ], "dateMet": [ { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "2025-04-23T00:00:00+01:00" } ], "status": [ { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "met" } ] } ] }, "parties": [ { "id": "GB-PPON-PWVM-4844-NRQH", "name": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "Essex 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"releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": "tenders.uk@equans.com" } ] }, "roles": [ { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": [ "supplier", "tenderer" ] } ], "details": { "url": [ { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": "http://www.equans.co.uk" } ], "scale": [ { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": "large" } ], "vcse": [ { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": false } ], "publicServiceMissionOrganization": [ { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": false } ], "shelteredWorkshop": [ { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": false } ] } } ], "buyer": { "id": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PWVM-4844-NRQH" } ], "name": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "Essex County Council" } ] }, "tender": { "id": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "E001PA Total Facilities Management" }, { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "E001PA" } ], "legalBasis": { "id": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "Total Facilities Management" } ], "description": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "Essex County Council is seeking to procure Total Facilities Management Services including but not limited to the following: \nHard FM\nSoft FM \nMinor Works \nBusiness Services" }, { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "Essex County Council is seeking to procure Total Facilities Management Services including but not limited to the following:\nHard FM & Soft FM\nProject Office & Works\nBusiness Services" }, { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "Essex County Council has been seeking to procure Total Facilities Management Services including but not limited to the following:\nHard FM\nSoft FM\nProject Office & Works\nBusiness Services" }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "Essex County Council (\"the Authority\") is seeking to procure a strategic supplier to deliver Total Facilities Management (TFM) services across its sites within the Greater Essex area. The successful supplier will be responsible for the integrated delivery of both Hard and Soft FM services, Business Services, as well as Programme Office & Works, supporting the Authority's ambition to modernise, improve service quality, and drive value across its estate.\nScope of Services including but not limited to:\nHard FM & Soft FM\nProgramme Office & Works\nBusiness Services\nPlease note the Service Commencement Date is 1st of April 2027." }, { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": "Essex County Council (\"the Authority\") sought to procure a strategic supplier to deliver Total Facilities Management (TFM) services across its sites within the Greater Essex area. The successful supplier will be responsible for the integrated delivery of both Hard and Soft FM services, Business Services, as well as Programme Office & Works, supporting the Authority's ambition to modernise, improve service quality, and drive value across its estate.\nScope of Services including but not limited to:\nHard FM & Soft FM\nProgramme Office & Works\nBusiness Services\nPlease note the Service Commencement Date is 1st of April 2027." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ] }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "45260000", "description": "Roof works and other special trade construction works" }, { "scheme": "CPV", "id": "45300000", "description": "Building installation work" }, { "scheme": "CPV", "id": "45400000", "description": "Building completion work" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKC" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKD" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKE" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKF" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKG" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKH" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKI" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKJ" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "UKK" } ], "country": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "UKH3" } ], "country": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "UKH3" } ], "country": [ { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "060163-2025", "releaseDate": "2025-09-26T13:56:43+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "062408-2025", "releaseDate": "2025-10-06T10:33:43+01:00", "releaseTag": [ "planningUpdate" ], "value": "UKH3" } ], "country": [ { "releaseID": "062408-2025", "releaseDate": "2025-10-06T10:33:43+01:00", "releaseTag": [ "planningUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "062408-2025", "releaseDate": "2025-10-06T10:33:43+01:00", "releaseTag": [ "planningUpdate" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "UKH3" } ], "country": [ { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": 750000000 }, { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": 960000000 } ], "currency": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ], "amount": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": 800000000 } ] }, "mainProcurementCategory": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "lots": [ { "id": "1", "contractPeriod": { "startDate": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "2026-10-01T00:00:00+01:00" }, { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "2026-11-23T00:00:00Z" }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "2026-11-09T00:00:00Z" } ], "endDate": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "2036-09-30T23:59:59+01:00" }, { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "2037-03-31T23:59:59+01:00" }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "2036-11-08T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "2041-09-30T23:59:59Z" }, { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "2042-03-31T23:59:59Z" }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "2041-11-08T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": 960000000 } ], "amount": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": 800000000 } ], "currency": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": [ { "type": "price", "name": "Financial", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Offer", "numbers": [ { "number": 45, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] } ] }, "renewal": { "description": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "Contract extensions may be considered where they support continuity of service, align with performance outcomes, and remain within the scope of the original procurement. All extensions will be subject to formal review and approval processes.\nIn light of anticipated Local Government Reorganisation, extension decisions will also take into account potential changes in governance, contract ownership, and strategic priorities. Flexibility has been built into the contract terms to ensure service continuity during any transitional period." }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "Contract extensions may be considered where they support continuity of providing value for money, service, align with performance outcomes, and remain within the scope of the original procurement. All extensions will be subject to formal review and approval processes.\nIn light of anticipated Local Government Reorganisation, extension decisions will also take into account potential changes in governance, contract ownership, and strategic priorities. Flexibility has been built into the contract terms to ensure service continuity during any transitional period." } ] }, "secondStage": { "maximumCandidates": [ { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": 5 } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "There are Legal and Financial capacity conditions of participation, full details on these are included in the tender documentation which can be found through by searching for the opportunity, DN791526 E001PA Total Facilities Management on the Authority's eSourcing system, ProContract, https://procontract.due-north.com/Login." }, { "type": "technical", "description": "There are Technical ability conditions of participation, full details on these are included in the tender documentation which can be found through by searching for the opportunity, DN791526 E001PA Total Facilities Management on the Authority's eSourcing system, ProContract, https://procontract.due-north.com/Login." }, { "description": "Supplier Selection Criteria - Stage 1 PSQ\nSuppliers are evaluated through a combination of Pass/Fail, Information Only, and Scored questions. The scored questions are used to rank bidders and determine who progresses to the next stage.\nThe following scored criteria are applied, each with a defined weighting and minimum score requirement:\nRelevant Experience and Contract Examples\nSuppliers must demonstrate delivery of large-scale Total Facilities Management contracts or provide an explanatory statement of capability.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Smaller\nEvidence of supporting clients to right-size their estate effectively.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Better\nApproach to continuous improvement, supported by relevant examples.\nWeighting: 20%\nMinimum Score: 2 out of 5\nStrategy - Greener\nCollaboration with customers to support environmental goals.\nWeighting: 10%\nMinimum Score: 2 out of 5\nStrategy - Value for Money\nDemonstration of cost-saving initiatives and value for money delivery.\nWeighting: 20%\nMinimum Score: 2 out of 5\nSub-contracting - Supply Chain Management\nStatement on managing a healthy supply chain or confirmation of no sub-contracting.\nWeighting: 10%\nMinimum Score: 2 out of 5\nEach scored question is evaluated on a scale from 0 to 5.\nThe weighted score for each question is calculated using the following equation:\nWeighted Score = (Bidder Score ÷ 5) × Question Weighting\nThe total weighted scores across all scored questions are summed to produce a final score used to rank bidders.\nSelection to Tender:\nThe top five ranked bidders will be invited to Stage 2: Invite to Tender (ITT).\nIf fewer than five meet the minimum requirements, the Authority may proceed with fewer.\nIn the event of a tie for fifth place, all tied bidders will be invited, meaning more than five may progress.", "forReduction": true } ] } ] }, "hasOptions": [ { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "The contract includes call-off services under Hard FM, Works, and Business Services. \nAn option has been included to add buildings into scope.\nAn extension option of up to 5 years is included." } ] }, "description": [ { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": null } ] } ], "communication": { "futureNoticeDate": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "2025-07-30T23:59:59+01:00" }, { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "2025-10-06T23:59:59+01:00" } ] }, "status": [ { "releaseID": "023442-2025", "releaseDate": "2025-05-20T16:21:42+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "094332-2026", "releaseDate": "2026-10-06T14:43:22+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "procurementMethod": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "open" }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "selective" } ], "procurementMethodDetails": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "Competitive flexible procedure" } ], "procedure": { "features": [ { "releaseID": "060013-2025", "releaseDate": "2025-09-26T10:39:08+01:00", "releaseTag": [ "planning" ], "value": "Stages of the Procedure:\nPSQ: Bidders will be invited to submit a PSQ that will be assessed against published criteria and ranked based on their weighted scores. Suppliers failing to meet minimum standards or mandatory criteria may be excluded. Top scorers' suppliers will be invited to participate in the ITT.\nITT: Suppliers will be invited to submit tenders based on initial requirements and evaluation criteria. Tenders will be assessed against published criteria and ranked based on their weighted scores. Suppliers failing to meet minimum standards or mandatory criteria may be excluded Suppliers not meeting the threshold for shortlisting will be excluded from further stages. Note: The contracting authority reserves the right to award the contract based on initial tenders without entering into negotiation.\nNegotiation Phase: Suppliers may be invited to enter into structured negotiations to refine proposals, clarify scope, and improve value.\nBased on negotiation outcomes, the authority may refine the award criteria. Changes will be proportionate and communicated transparently to all remaining suppliers.\nFinal Tender Submission: final tenders will be invited from remaining suppliers and evaluated against the refined criteria.\nSupplier Selection & Contract Award: The contract will be awarded to the supplier offering the most economically advantageous tender. A Preferred Supplier Stage may be part of the procedure prior to contract award. The award will follow standard procedures including standstill and publication.\nBidder events : To support supplier understanding and readiness, two bidder engagement events are planned:\nBidder Day 1 in October : a virtual Town Hall session will be held via Microsoft Teams. This event will provide an overview of the procurement scope, procedure, and allow suppliers to ask questions.\nBidder Day 2 in December: a second engagement event will include a further virtual Town Hall session held via Microsoft Teams and site visits, offering bidders a deeper understanding of the operational environment and specific requirements." }, { "releaseID": "076514-2025", "releaseDate": "2025-11-24T14:23:20Z", "releaseTag": [ "tender" ], "value": "This procurement is conducted under the Competitive Flexible Procedure, in accordance with the Procurement Act 2023 and Procurement Regulations 2024. The process is designed to ensure transparency, fairness, and value for money through a structured multi-stage approach.\nStage 1: Pre-Selection Questionnaire (PSQ)\nInterested suppliers are invited to submit a PSQ, which will be assessed against published criteria. Responses will be scored using a weighted methodology. Evaluation will include mandatory and minimum standards. 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