{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-051471", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-05-20T10:13:52+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-051471" ], "records": [ { "ocid": "ocds-h6vhtk-051471", "releases": [ { "ocid": "ocds-h6vhtk-051471", "id": "021741-2025", "tag": [ "planning" ], "date": "2025-05-15T13:21:44+01:00", "initiationType": "tender", "parties": [ { "name": "Yorkshire Purchasing Organisation", "id": "GB-PPON-PMRV-4748-MNJV", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "name": "Contracts Team", "email": "contracts@ypo.co.uk", "telephone": "+441924664685" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "YPO are looking to start pre market engagment for the provision of Premium Pencils Including HB, Colouring, Graphite and Charcoal ranges to be stocked in the YPO warehouse in Wakefield (WF2 0XE) for delivery to our customer base. All items will be stocked in YPOs warehouse and there will be no direct delivered to customer items.\nYPO intends to close the preliminary market engagement by the 06/06/2025. \nIf you are interested in this opportunity please complete the excel sheet and return to the buying team by email with the information requested in the Questions tab alongside any further questions you may have around this opportunity: amelia.clutton@ypo.co.uk\nYPO are looking for testing methods to ensure we achieve best value and quality in the market. How do you as manufacturer test these products to ensure consistence in high quality?\nYPO are looking to find the standard product ranges available in the market to allow us to build the product specifications for each proposed lot. 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All items will be stocked in YPOs warehouse and there will be no direct delivered to customer items.\nYPO intends to close the preliminary market engagement by the 06/06/2025. \nIf you are interested in this opportunity please complete the excel sheet and return to the buying team by email with the information requested in the Questions tab alongside any further questions you may have around this opportunity: amelia.clutton@ypo.co.uk\nYPO are looking for testing methods to ensure we achieve best value and quality in the market. How do you as manufacturer test these products to ensure consistence in high quality?\nYPO are looking to find the standard product ranges available in the market to allow us to build the product specifications for each proposed lot. Eg pack sizes /wood type / barrel type /environmental claims (this may include customer feedback you have to support).\nYPO require detail of ranges that can be offered by providers for specific markets Eg EYS / colouring / HB/ graphite / charcoal. (YPO require providers that can offer full ranges of product to meet the needs of the customer base from Early Years through to Secondary and higher education)\nYPO are looking for your social value / sustainability offering to support your product ranges.\nYPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. 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All items will be stocked in YPOs warehouse and there will be no direct delivered to customer items." }, { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Premium Pencils for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire." }, { "releaseID": "027081-2026", "releaseDate": "2026-03-24T22:46:22Z", "releaseTag": [ "award", "contract" ], "value": "Description\nYPO are looking for Suppliers to be appointed onto a Framework Agreement following a\nCompetitive Tendering Procedure for the supply of Premium Pencils for use primarily in\nthe education market and local authority sectors. This Framework is designed to meet the\nneeds of YPO by establishing an agreement for Suppliers to deliver stock into YPO's\ndistribution centre in Wakefield, West Yorkshire." }, { "releaseID": "046135-2026", "releaseDate": "2026-05-20T10:13:52+01:00", "releaseTag": [ "award", "contract" ], "value": "YPO are looking for Suppliers to be appointed onto a Framework Agreement following a\nCompetitive Tendering Procedure for the supply of Premium Pencils for use primarily in\nthe education market and local authority sectors. This Framework is designed to meet the\nneeds of YPO by establishing an agreement for Suppliers to deliver stock into YPO's\ndistribution centre in Wakefield, West Yorkshire\n£6,000,000 Exc VAT and £7,500,000 Inc VAT" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "30192000", "description": "Office supplies" }, { "scheme": "CPV", "id": "37820000", "description": "Art supplies" }, { "scheme": "CPV", "id": "39162000", "description": "Educational equipment" }, { "scheme": "CPV", "id": "39292300", "description": "Drawing instruments" } ] }, { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "30192130", "description": "Pencils" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "UKE45" } ], "country": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "1" } ] }, { "id": "2", "additionalClassifications": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "30192130", "description": "Pencils" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "2" } ] }, { "id": "3", "additionalClassifications": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "30192130", "description": "Pencils" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "3" } ] }, { "id": "4", "additionalClassifications": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "30192130", "description": "Pencils" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "4" } ] }, { "id": "5", "additionalClassifications": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "30192130", "description": "Pencils" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "5" } ] }, { "id": "6", "additionalClassifications": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "30192130", "description": "Pencils" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "6" } ] }, { "id": "7", "additionalClassifications": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "30192130", "description": "Pencils" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "UKE45" } ], "country": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "7" } ] } ], "value": { "amountGross": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": 9000000 }, { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": 7500000 } ], "amount": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": 7500000 }, { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": 6000000 } ], "currency": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "mainProcurementCategory": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "goods" } ], "aboveThreshold": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": true } ], "techniques": { "hasFrameworkAgreement": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": true } ], "frameworkAgreement": { "method": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "withoutReopeningCompetition" } ], "type": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "closed" } ], "description": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.\nFor the purposes of this Framework Agreement YPO has classified the Call-off route as an Award Without Competition\nThe mechanism for Supplier selection for an Award Without Competition will be as follows:\n- Mechanism for Lots with only one supplier will be based on awarding without competition to the sole provider within that Lot.\n- Mechanism for Lots with multiple suppliers will be based on YPO stock turnover and the number of products currently in stock within YPO's distribution centre.\nFor an Award Without Competition, a mechanism for determining price payable will be as follows:\no Tenders Response to the Pricing Schedule\no The Supplier Price List which will showcase additional products which the Supplier can provide under the scope of the Lot bid for to be available to buy using an Award without Competition mechanism." }, { "releaseID": "046135-2026", "releaseDate": "2026-05-20T10:13:52+01:00", "releaseTag": [ "award", "contract" ], "value": "There was a pricing and specification document (Appendix 1) for a basket of good and in addition all tenderers submitted pricing for their full range of Premium pencils under scope. These prices are fixed for a period of 15 months from the contract commencement date. After this initial fixed price period any amendments to price must be agreed with YPO in writing at least 45 days in advance." } ] } }, "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": true } ], "vcse": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "2025-10-01T00:00:00+01:00" }, { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "2026-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "2029-09-30T23:59:59+01:00" }, { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "2030-03-31T23:59:59+01:00" } ] }, "status": [ { "releaseID": "021741-2025", "releaseDate": "2025-05-15T13:21:44+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "027081-2026", "releaseDate": "2026-03-24T22:46:22Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "title": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "School colouring pencils" } ], "description": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "This lot is for School colouring pencils" }, { "releaseID": "046135-2026", "releaseDate": "2026-05-20T10:13:52+01:00", "releaseTag": [ "award", "contract" ], "value": null } ], "value": { "amountGross": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": 7500000 } ], "amount": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": 6000000 } ], "currency": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Quality", "description": "Quality will be assessed 50% by sample evaluation and\n25% quality control methods and procedures in place and\n25% marketing support that can be offered.", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery and Customer Service", "description": "Lead times, KPI'S and delivery performance plus capacity.\nOne question will be worth the full 10%.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value and Sustainability", "description": "Two questions to be answered around social value and\nsustainability. This will include specific to product category\nas well as the overall business strategy.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Cost will be evaluated by pricing(CIPFA) of a range of key\nproducts that can be offered which will be 75% of the overall\nscore and then rebates will account for 25%.", "numbers": [ { "number": 35, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "Please refer to procurement documents" }, { "type": "technical", "description": "Please refer to procurement documents" } ] } ] }, "hasOptions": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded." } ] } }, { "id": "2", "title": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "Jumbo School Colouring Pencils" } ], "description": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "This lot is for Jumbo School Colouring Pencils" }, { "releaseID": "046135-2026", "releaseDate": "2026-05-20T10:13:52+01:00", "releaseTag": [ "award", "contract" ], "value": null } ], "status": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "027081-2026", "releaseDate": "2026-03-24T22:46:22Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": 7500000 } ], "amount": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": 6000000 } ], "currency": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "072147-2025", "releaseDate": "2025-11-07T15:46:56Z", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Quality", "description": "Quality will be assessed 50% by sample evaluation and\n25% quality control methods and procedures in place and\n25% marketing support that can be offered.", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery and Customer Service", "description": "Lead times, KPI'S and delivery performance plus capacity.\nOne question will be worth the full 10%.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value and Sustainability", "description": "Two questions to be answered around social value and\nsustainability. 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