{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05115b", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-09-23T09:37:37+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05115b" ], "records": [ { "ocid": "ocds-h6vhtk-05115b", "releases": [ { "ocid": "ocds-h6vhtk-05115b", "id": "020623-2025", "tag": [ "planning" ], "date": "2025-05-12T16:34:29+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "020623-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/020623-2025", "datePublished": "2025-05-12T16:34:29+01:00", "format": "text/html" } ] }, "parties": [ { "name": "Leicestershire County Council, trading as ESPO", "id": "GB-PPON-PYDD-1122-TCVN", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Food, Communities and Technology Procurement Team", "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO" }, "tender": { "id": "390_27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "390_27 Document Management Solutions", "description": "Please note, this is a Pipeline notice only for ESPO contracts that are forecast to be re-procured or new procurement projects that are expected to be undertaken. The details captured are therefore only provided as an estimate, and no further information other than as captured can be provided at this time.\nFor all current ESPO opportunities, please visit https://www.eastmidstenders.org/.\nThis Pipeline notice is being published to alert the supplier market that ESPO expects to establish a Framework for Document Management Solutions, covering a wide range of services linked to the scanning and/or storage of documents. This is estimated to begin in January 2027.\nThis will seek to replace the current version of this framework, 900_22, upon its expiry, the award details for which may be viewed as follows:\nhttps://www.find-tender.service.gov.uk/Notice/017153-2022\nhttps://www.contractsfinder.service.gov.uk/notice/f5ad0bf2-6f67-43ae-8a1d-ec10cfdeb84b\nFor further details on the Procurement Act, including registration on the Central Digital Platform, this can be found as follows:\nhttps://www.gov.uk/government/collections/information-and-guidance-for-suppliers\nOr otherwise, please refer to the ESPO Website as follows:\nhttps://www.espo.org/the-procurement-act-2023", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 195000000, "currency": "GBP" }, "mainProcurementCategory": "services", "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00Z", "endDate": "2029-01-15T23:59:59Z", "maxExtentDate": "2031-01-15T23:59:59Z" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2026-09-16T23:59:59+01:00" }, "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "044785-2026", "tag": [ "planning" ], "date": "2026-05-15T10:01:26+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05115b", "parties": [ { "name": "Leicestershire County Council, trading as ESPO", "id": "GB-PPON-PYDD-1122-TCVN", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Food, Communities and Technology Procurement Team", "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 12 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO’s discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct.", "dueDate": "2026-06-26T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "044785-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/044785-2026", "datePublished": "2026-05-15T10:01:26+01:00", "format": "text/html" } ] }, "tender": { "id": "390_27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "390_27 Document Management Solutions", "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "90510000", "description": "Refuse disposal and treatment" }, { "scheme": "CPV", "id": "48311000", "description": "Document management software package" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1, "amount": 1, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2026-07-31T23:59:59+01:00" }, "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "044799-2026", "tag": [ "planningUpdate" ], "date": "2026-05-15T10:33:34+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05115b", "parties": [ { "name": "Leicestershire County Council, trading as ESPO", "id": "GB-PPON-PYDD-1122-TCVN", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Food, Communities and Technology Procurement Team", "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 12 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO’s discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct.", "dueDate": "2026-07-17T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "044799-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/044799-2026", "datePublished": "2026-05-15T10:33:34+01:00", "format": "text/html" } ] }, "tender": { "id": "390_27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "390_27 Document Management Solutions", "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "90510000", "description": "Refuse disposal and treatment" }, { "scheme": "CPV", "id": "48311000", "description": "Document management software package" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1, "amount": 1, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2026-07-31T23:59:59+01:00" }, "amendments": [ { "description": "The estimated Engagement deadline has been revised", "id": "044799-2026" } ], "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "055839-2026", "tag": [ "planningUpdate" ], "date": "2026-06-12T15:54:10+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05115b", "parties": [ { "name": "Leicestershire County Council, trading as ESPO", "id": "GB-PPON-PYDD-1122-TCVN", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Food, Communities and Technology Procurement Team", "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI has been extended to 17:00 (5pm) on 16 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO's discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct.", "dueDate": "2026-07-17T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "055839-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/055839-2026", "datePublished": "2026-06-12T15:54:10+01:00", "format": "text/html" } ] }, "tender": { "id": "390_27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "390_27 Document Management Solutions", "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48311000", "description": "Document management software package" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "90510000", "description": "Refuse disposal and treatment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1, "amount": 1, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00Z", "endDate": "2029-01-15T23:59:59Z", "maxExtentDate": "2031-01-15T23:59:59Z" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2026-07-31T23:59:59+01:00" }, "amendments": [ { "description": "The RFI response deadline has been extended to 17:00 on Tuesday 16th June 2026.", "id": "055839-2026" } ], "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "085271-2026", "tag": [ "tender" ], "date": "2026-09-09T10:53:41+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05115b", "parties": [ { "name": "Leicestershire County Council, trading as ESPO", "id": "GB-PPON-PYDD-1122-TCVN", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Food, Communities and Technology Procurement Team", "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO" }, "tender": { "id": "390_27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "390_27 Document Management Solutions", "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents.\nThe Framework is divided into 7 lots.\nPlease refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 12 October 2026.\nTo tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).\nAny questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "7" } ], "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "additionalProcurementCategories": [ "goods" ], "aboveThreshold": true, "coveredBy": [ "GPA" ], "participationFees": [ { "type": [ "win" ], "relativeValue": { "proportion": 0.01, "monetaryValue": "award" }, "description": "As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.\nFor further details, please refer to the tender documents.", "id": "ocds-h6vhtk-05115b" } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "type": "open", "buyerCategories": "As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal", "description": "It should be noted that the Framework could be used in a number of ways where document management solutions are required. Customers wishing to buy Goods and/or Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):\nCall-off without competition\n'Calling-off' Goods and/or Services from a Supplier identified who is: a) included in the Framework; b) featured on the required Lot(s); c) suitable for meeting the Customer's specific needs; d) delivers to the geographical region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on the Framework pricing and the additional benefits offered by each Supplier.\nCall-off with competition (Further Competitive Selection Process - applicable to all Lots)\n'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to supply the required Goods/provide the required Services. Customers will assess the suppliers as set out in the terms and conditions of the Framework.\nPlease note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.\nPlease refer to the tender documents for any further details.", "buyerLocationRestrictions": [ { "gazetteer": { "scheme": "GB-ITL", "identifiers": [ "UK" ] } } ] } }, "submissionMethodDetails": "Refer to all instructions captured via https://www.eastmidstenders.org/ (or alternatively by searching for the Opportunity on https://procontract.due-north.com/Opportunities/Index).", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-12T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-09-25T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-12-16T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "Electronic Document Scanning and Software", "description": "This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "2", "title": "Document Storage and Retrieval Services", "description": "This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "3", "title": "Total Document Management Solution", "description": "This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "4", "title": "Enhanced Handling and Security Requirements", "description": "This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "5", "title": "Confidential On-Site Shredding", "description": "This Lot requires suppliers to provide on-site confidential shredding services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "6", "title": "Confidential Off-Site Shredding", "description": "This Lot requires suppliers to provide off-site confidential shredding services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "7", "title": "On-Site and Off-Site High Security Shredding to NPSA Standards", "description": "This Lot requires suppliers to provide high security shredding services to NPSA standards.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "To tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).", "url": "https://www.eastmidstenders.org/" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "Please refer to the tender documents (see above for further details including summary instructions on how to access these).", "url": "https://www.eastmidstenders.org/" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "085271-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/085271-2026", "datePublished": "2026-09-09T10:53:41+01:00", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "089934-2026", "tag": [ "tenderUpdate" ], "date": "2026-09-23T09:37:37+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-05115b", "parties": [ { "name": "Leicestershire County Council, trading as ESPO", "id": "GB-PPON-PYDD-1122-TCVN", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Food, Communities and Technology Procurement Team", "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO" }, "tender": { "id": "390_27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "390_27 Document Management Solutions", "description": "ESPO is a public sector-owned professional buying organisation that provides a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions designed to support public sector organisations.\nWe are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents.\nThe Framework is divided into 7 lots.\nPlease refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders has been extended to 12:00 (12 noon / 12pm) on 14 October 2026.\nTo tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).\nAny questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "7" } ], "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "additionalProcurementCategories": [ "goods" ], "aboveThreshold": true, "coveredBy": [ "GPA" ], "participationFees": [ { "type": [ "win" ], "relativeValue": { "proportion": 0.01, "monetaryValue": "award" }, "description": "As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.\nFor further details, please refer to the tender documents.", "id": "ocds-h6vhtk-05115b" } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "type": "open", "buyerCategories": "As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal", "description": "It should be noted that the Framework could be used in a number of ways where document management solutions are required. Customers wishing to buy Goods and/or Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):\nCall-off without competition\n'Calling-off' Goods and/or Services from a Supplier identified who is: a) included in the Framework; b) featured on the required Lot(s); c) suitable for meeting the Customer's specific needs; d) delivers to the geographical region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on the Framework pricing and the additional benefits offered by each Supplier.\nCall-off with competition (Further Competitive Selection Process - applicable to all Lots)\n'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to supply the required Goods/provide the required Services. Customers will assess the suppliers as set out in the terms and conditions of the Framework.\nPlease note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.\nPlease refer to the tender documents for any further details.", "buyerLocationRestrictions": [ { "gazetteer": { "scheme": "GB-ITL", "identifiers": [ "UK" ] } } ] } }, "submissionMethodDetails": "Refer to all instructions captured via https://www.eastmidstenders.org/ (or alternatively by searching for the Opportunity on https://procontract.due-north.com/Opportunities/Index).", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-14T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-09-25T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-12-16T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "Electronic Document Scanning and Software", "description": "This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "2", "title": "Document Storage and Retrieval Services", "description": "This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "3", "title": "Total Document Management Solution", "description": "This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "4", "title": "Enhanced Handling and Security Requirements", "description": "This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "5", "title": "Confidential On-Site Shredding", "description": "This Lot requires suppliers to provide on-site confidential shredding services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "6", "title": "Confidential Off-Site Shredding", "description": "This Lot requires suppliers to provide off-site confidential shredding services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "7", "title": "On-Site and Off-Site High Security Shredding to NPSA Standards", "description": "This Lot requires suppliers to provide high security shredding services to NPSA standards.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "To tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).", "url": "https://www.eastmidstenders.org/" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "Please refer to the tender documents (see above for further details including summary instructions on how to access these).", "url": "https://www.eastmidstenders.org/" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "089934-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/089934-2026", "datePublished": "2026-09-23T09:37:37+01:00", "format": "text/html" } ], "amendments": [ { "description": "The Tender submission deadline has been extended to 14 October 2026, 12:00pm", "id": "089934-2026" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-05115b-2026-09-23T09:37:37+01:00", "date": "2026-09-23T09:37:37+01:00", "ocid": "ocds-h6vhtk-05115b", "initiationType": "tender", "planning": { "documents": [ { "id": "020623-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/020623-2025", "datePublished": "2025-05-12T16:34:29+01:00", "format": "text/html" }, { "id": "044785-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/044785-2026", "datePublished": "2026-05-15T10:01:26+01:00", "format": "text/html" }, { "id": "044799-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/044799-2026", "datePublished": "2026-05-15T10:33:34+01:00", "format": "text/html" }, { "id": "055839-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/055839-2026", "datePublished": "2026-06-12T15:54:10+01:00", "format": "text/html" } ], "milestones": [ { "id": "engagement", "type": "engagement", "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI has been extended to 17:00 (5pm) on 16 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO's discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct.", "dueDate": "2026-07-17T23:59:59+01:00", "status": "scheduled" } ] }, "parties": [ { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Food, Communities and Technology Procurement Team", "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO" }, "tender": { "id": "390_27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "390_27 Document Management Solutions", "description": "ESPO is a public sector-owned professional buying organisation that provides a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions designed to support public sector organisations.\nWe are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents.\nThe Framework is divided into 7 lots.\nPlease refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders has been extended to 12:00 (12 noon / 12pm) on 14 October 2026.\nTo tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).\nAny questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "7" } ], "value": { "amountGross": 100000000, "currency": "GBP", "amount": 83333333 }, "mainProcurementCategory": "services", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "type": "open", "buyerCategories": "As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal", "description": "It should be noted that the Framework could be used in a number of ways where document management solutions are required. Customers wishing to buy Goods and/or Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):\nCall-off without competition\n'Calling-off' Goods and/or Services from a Supplier identified who is: a) included in the Framework; b) featured on the required Lot(s); c) suitable for meeting the Customer's specific needs; d) delivers to the geographical region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on the Framework pricing and the additional benefits offered by each Supplier.\nCall-off with competition (Further Competitive Selection Process - applicable to all Lots)\n'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to supply the required Goods/provide the required Services. Customers will assess the suppliers as set out in the terms and conditions of the Framework.\nPlease note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.\nPlease refer to the tender documents for any further details.", "buyerLocationRestrictions": [ { "gazetteer": { "scheme": "GB-ITL", "identifiers": [ "UK" ] } } ] } }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "status": "active", "title": "Electronic Document Scanning and Software", "description": "This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "2", "title": "Document Storage and Retrieval Services", "description": "This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "3", "title": "Total Document Management Solution", "description": "This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "4", "title": "Enhanced Handling and Security Requirements", "description": "This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "5", "title": "Confidential On-Site Shredding", "description": "This Lot requires suppliers to provide on-site confidential shredding services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "6", "title": "Confidential Off-Site Shredding", "description": "This Lot requires suppliers to provide off-site confidential shredding services.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } }, { "id": "7", "title": "On-Site and Off-Site High Security Shredding to NPSA Standards", "description": "This Lot requires suppliers to provide high security shredding services to NPSA standards.", "status": "active", "value": { "amountGross": 100000000, "amount": 83333333, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-01-16T00:00:00+00:00", "endDate": "2029-01-15T23:59:59+00:00", "maxExtentDate": "2031-01-15T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." }, "hasOptions": true, "options": { "description": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } } ], "communication": { "futureNoticeDate": "2026-07-31T23:59:59+01:00" }, "status": "active", "aboveThreshold": true, "amendments": [ { "id": "044799-2026", "description": "The estimated Engagement deadline has been revised" }, { "id": "055839-2026", "description": "The RFI response deadline has been extended to 17:00 on Tuesday 16th June 2026." }, { "id": "089934-2026", "description": "The Tender submission deadline has been extended to 14 October 2026, 12:00pm" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "additionalProcurementCategories": [ "goods" ], "coveredBy": [ "GPA" ], "participationFees": [ { "id": "ocds-h6vhtk-05115b", "type": [ "win" ], "relativeValue": { "proportion": 0.01, "monetaryValue": "award" }, "description": "As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.\nFor further details, please refer to the tender documents." } ], "submissionMethodDetails": "Refer to all instructions captured via https://www.eastmidstenders.org/ (or alternatively by searching for the Opportunity on https://procontract.due-north.com/Opportunities/Index).", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-14T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-09-25T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-12-16T23:59:59+00:00" }, "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "To tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).", "url": "https://www.eastmidstenders.org/" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "Please refer to the tender documents (see above for further details including summary instructions on how to access these).", "url": "https://www.eastmidstenders.org/" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "085271-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/085271-2026", "datePublished": "2026-09-09T10:53:41+01:00", "format": "text/html" }, { "id": "089934-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/089934-2026", "datePublished": "2026-09-23T09:37:37+01:00", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", 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"description": [ { "releaseID": "044799-2026", "releaseDate": "2026-05-15T10:33:34+01:00", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "044799-2026", "releaseDate": "2026-05-15T10:33:34+01:00", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/044799-2026" } ], "datePublished": [ { "releaseID": "044799-2026", "releaseDate": "2026-05-15T10:33:34+01:00", "releaseTag": [ "planningUpdate" ], "value": "2026-05-15T10:33:34+01:00" } ], "format": [ { "releaseID": "044799-2026", "releaseDate": "2026-05-15T10:33:34+01:00", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] }, { "id": "055839-2026", "documentType": [ { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/055839-2026" } ], "datePublished": [ { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "2026-06-12T15:54:10+01:00" } ], "format": [ { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] } ], "milestones": [ { "id": "engagement", "type": [ { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 12 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO’s discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct." }, { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI has been extended to 17:00 (5pm) on 16 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO's discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct." } ], "dueDate": [ { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "2026-06-26T23:59:59+01:00" }, { "releaseID": "044799-2026", "releaseDate": "2026-05-15T10:33:34+01:00", "releaseTag": [ "planningUpdate" ], "value": "2026-07-17T23:59:59+01:00" } ], "status": [ { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ] }, "parties": [ { "id": "GB-PPON-PYDD-1122-TCVN", "name": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "Leicestershire County Council, trading as ESPO" } ], "identifier": { "scheme": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "PYDD-1122-TCVN" } ] }, "address": { "streetAddress": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "Barnsdale Way, Grove Park, Enderby" } ], "locality": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "Leicester" } ], "postalCode": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "LE19 1ES" } ], "country": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "UKF22" } ] }, "contactPoint": { "name": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "Food, Communities and Technology Procurement Team" } ], "email": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "tenders@espo.org" } ] }, "roles": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "https://www.espo.org/" } ], "classifications": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PYDD-1122-TCVN" } ], "name": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "Leicestershire County Council, trading as ESPO" } ] }, "tender": { "id": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "390_27" } ], "legalBasis": { "id": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "390_27 Document Management Solutions" } ], "description": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "Please note, this is a Pipeline notice only for ESPO contracts that are forecast to be re-procured or new procurement projects that are expected to be undertaken. The details captured are therefore only provided as an estimate, and no further information other than as captured can be provided at this time.\nFor all current ESPO opportunities, please visit https://www.eastmidstenders.org/.\nThis Pipeline notice is being published to alert the supplier market that ESPO expects to establish a Framework for Document Management Solutions, covering a wide range of services linked to the scanning and/or storage of documents. This is estimated to begin in January 2027.\nThis will seek to replace the current version of this framework, 900_22, upon its expiry, the award details for which may be viewed as follows:\nhttps://www.find-tender.service.gov.uk/Notice/017153-2022\nhttps://www.contractsfinder.service.gov.uk/notice/f5ad0bf2-6f67-43ae-8a1d-ec10cfdeb84b\nFor further details on the Procurement Act, including registration on the Central Digital Platform, this can be found as follows:\nhttps://www.gov.uk/government/collections/information-and-guidance-for-suppliers\nOr otherwise, please refer to the ESPO Website as follows:\nhttps://www.espo.org/the-procurement-act-2023" }, { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point)." }, { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents.\nThe Framework is divided into 7 lots.\nPlease refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 12 October 2026.\nTo tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).\nAny questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed." }, { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "ESPO is a public sector-owned professional buying organisation that provides a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions designed to support public sector organisations.\nWe are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents.\nThe Framework is divided into 7 lots.\nPlease refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders has been extended to 12:00 (12 noon / 12pm) on 14 October 2026.\nTo tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via \"View Opportunities\" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).\nAny questions or clarifications relating to this tender opportunity 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"releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "1" } ] }, { "id": "2", "additionalClassifications": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "2" } ] }, { "id": "3", "additionalClassifications": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "3" } ] }, { "id": "4", "additionalClassifications": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "4" } ] }, { "id": "5", "additionalClassifications": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "5" } ] }, { "id": "6", "additionalClassifications": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "6" } ] }, { "id": "7", "additionalClassifications": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "089934-2026", "releaseDate": "2026-09-23T09:37:37+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "7" } ] } ], "value": { "amountGross": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": 195000000 }, { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": 1 }, { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": 100000000 } ], "currency": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ], "amount": [ { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": 1 }, { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": 83333333 } ] }, "mainProcurementCategory": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "techniques": { "hasFrameworkAgreement": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": true } ], "frameworkAgreement": { "method": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "withAndWithoutReopeningCompetition" } ], "type": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "buyerCategories": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal" } ], "description": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "It should be noted that the Framework could be used in a number of ways where document management solutions are required. Customers wishing to buy Goods and/or Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):\nCall-off without competition\n'Calling-off' Goods and/or Services from a Supplier identified who is: a) included in the Framework; b) featured on the required Lot(s); c) suitable for meeting the Customer's specific needs; d) delivers to the geographical region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on the Framework pricing and the additional benefits offered by each Supplier.\nCall-off with competition (Further Competitive Selection Process - applicable to all Lots)\n'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to supply the required Goods/provide the required Services. Customers will assess the suppliers as set out in the terms and conditions of the Framework.\nPlease note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.\nPlease refer to the tender documents for any further details." } ], "buyerLocationRestrictions": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "gazetteer": { "scheme": "GB-ITL", "identifiers": [ "UK" ] } } ] } ] } }, "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "2027-01-16T00:00:00Z" }, { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "2027-01-16T00:00:00+00:00" }, { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "2027-01-16T00:00:00Z" }, { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "2027-01-16T00:00:00+00:00" } ], "endDate": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "2029-01-15T23:59:59Z" }, { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "2029-01-15T23:59:59+00:00" }, { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "2029-01-15T23:59:59Z" }, { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "2029-01-15T23:59:59+00:00" } ], "maxExtentDate": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "2031-01-15T23:59:59Z" }, { "releaseID": "044785-2026", "releaseDate": "2026-05-15T10:01:26+01:00", "releaseTag": [ "planning" ], "value": "2031-01-15T23:59:59+00:00" }, { "releaseID": "055839-2026", "releaseDate": "2026-06-12T15:54:10+01:00", "releaseTag": [ "planningUpdate" ], "value": "2031-01-15T23:59:59Z" }, { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "2031-01-15T23:59:59+00:00" } ] }, "hasRenewal": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "020623-2025", "releaseDate": "2025-05-12T16:34:29+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "active" } ], "title": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "Electronic Document Scanning and Software" } ], "description": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training." } ], "value": { "amountGross": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": 100000000 } ], "amount": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": 83333333 } ], "currency": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "price", "name": "Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Non-Price", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "Refer to the tender documents for conditions of participation." }, { "type": "technical", "description": "Refer to the tender documents for conditions of participation." } ] } ] }, "renewal": { "description": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "The framework agreement has the option to extend for up to a further 24 months.\nESPO may choose to use the extension period(s) where:\n• The framework is performing well;\n• It continues to broadly meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nThe total estimated framework value captured in this notice includes the option to extend the framework as noted above.\nNote: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)." } ] }, "hasOptions": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "ESPO reserves the right to add or remove requirements that are line with the framework scope throughout the life of the framework." } ] } }, { "id": "2", "title": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "Document Storage and Retrieval Services" } ], "description": [ { "releaseID": "085271-2026", "releaseDate": "2026-09-09T10:53:41+01:00", "releaseTag": [ "tender" ], "value": "This Lot requires Suppliers to 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