{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-050d18", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2025-12-04T11:52:09Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-050d18" ], "records": [ { "ocid": "ocds-h6vhtk-050d18", "releases": [ { "ocid": "ocds-h6vhtk-050d18", "id": "019087-2025", "tag": [ "planning" ], "date": "2025-05-06T13:15:09+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "019087-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/019087-2025", "datePublished": "2025-05-06T13:15:09+01:00", "format": "text/html" } ] }, "parties": [ { "name": "LONDON LGPS CIV LIMITED", "id": "GB-COH-09136445", "identifier": { "scheme": "GB-COH", "id": "09136445" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PQBW-9692-CYCW" } ], "address": { "streetAddress": "4th Floor, 22 Lavington Street", "locality": "London", "postalCode": "SE1 0NZ", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "contactPoint": { "email": "procurement@londonciv.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-COH-09136445", "name": "LONDON LGPS CIV LIMITED" }, "tender": { "id": "P00225", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Administration, Custodian & Depository Services", "description": "The Contracting Authority intends to procure Fund Administration, Custodian, and Depositary services to support the ongoing management and oversight of its authorised and unauthorised fund structures, which may include UK-based Authorised Contractual Schemes (ACS) and European Unauthorised Unit Trusts (EUUT's).\nThe appointed service provider(s) will be expected to deliver a robust and scalable operating model to support a growing range of asset classes across public and private markets. Core services may include fund accounting, financial reporting, investor dealing, transfer agency, regulatory reporting, asset safekeeping, settlement, and oversight obligations as required under relevant FCA and AIFMD regulations.\nThe procurement may also include ancillary services such as performance measurement, risk analytics, FX execution, investor reporting, securities lending support, ESG data integration, or related technology solutions, subject to further scoping.\nThe procurement will assess providers' capabilities across operational delivery, service quality, technology and reporting infrastructure, risk and compliance, and the ability to support future growth and innovation.\nThis PIN is issued to inform the market of a potential upcoming tender and to invite expressions of interest from suitably qualified and experienced providers.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "66150000", "description": "Financial markets administration services" }, { "scheme": "CPV", "id": "66160000", "description": "Trust and custody services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "procurementMethodDetails": "Competitive flexible procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2025-10-31T00:00:00Z", "endDate": "2028-10-31T23:59:59Z", "maxExtentDate": "2035-10-31T23:59:59Z" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2025-05-30T23:59:59+01:00" }, "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "033324-2025", "tag": [ "tender" ], "date": "2025-06-18T14:04:43+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-050d18", "parties": [ { "name": "LONDON LGPS CIV LIMITED", "id": "GB-COH-09136445", "identifier": { "scheme": "GB-COH", "id": "09136445" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PQBW-9692-CYCW" } ], "address": { "streetAddress": "4th Floor, 22 Lavington Street", "locality": "London", "postalCode": "SE1 0NZ", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "contactPoint": { "email": "procurement@londonciv.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-COH-09136445", "name": "LONDON LGPS CIV LIMITED" }, "tender": { "id": "P00225", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Fund Administration & Custody Services", "description": "The Authority is seeking to appoint one or more suppliers to deliver a range of services in support of its investment fund platform, operational oversight model, and client servicing responsibilities. These services have been grouped into three Lots and will be awarded via a Competitive Flexible Procedure under the Procurement Act 2023.\nThe services sought through this procurement will replace those currently delivered by the Authority's existing providers, whose contracts are due to expire on 31 December 2025. A transition window will be established to allow for implementation and onboarding activities in advance of go-live dates.\nSuppliers may submit proposals for one, multiple, or all Lots. Each Lot will be evaluated and awarded independently, and the Authority reserves the right to award all, some, or none of the Lots depending on the quality and value of tenders received.\nLot 1 - Core Services\nThis Lot comprises the Authority's essential operational fund services and will form the backbone of the requirements. The services in scope include:\nCustody (including safekeeping, settlements, corporate actions, proxy voting);\nCustody: Provision of global and domestic custody across asset classes including listed securities, fixed income, private markets, and derivatives. Core activities include safekeeping, settlement, income collection, corporate action processing, and proxy voting coordination.\nFund Administration: Full NAV accounting and unit pricing for both public and private market funds. Requirements include accurate valuation, shadow NAV capabilities, financial reporting, and audit support.\nDepository Services: ACS & EUUT-compliant depository oversight, including cash monitoring, ownership verification, and regulatory reporting.\nTransfer Agency: Maintenance of investor registers, processing of investor activity, AML/KYC checks, and generation of investor confirmations and statements.\nInvestment Operations Support: Cashflow management, reconciliation oversight, settlement instruction coordination, and support for fund launches or mandate changes.\nWithholding Tax Services: End-to-end support including documentation, relief at source where applicable, and reclaim processing across multiple jurisdictions.\nThis Lot is expected to go live on or around 1 January 2026, subject to the completion of transition and onboarding.\nLot 2 comprises client-facing reporting and oversight services to support transparency, engagement, and governance with London CIV's underlying clients. This Lot includes the production of standardised client reports, the integration of data sources and systems to enable reporting automation, and the provision of dashboards and oversight tools that facilitate monitoring of service performance.\nThe services in scope include:\nClient Reporting: Delivery of accurate, timely, and relevant client reports across all fund types, investment strategies, and asset classes. This includes monthly, quarterly, and annual reporting as well as ad hoc reporting where required.\nData Integration: The ability to ingest, transform, and reconcile data from custodians, fund administrators, investment managers, and internal sources to populate reports.\nReporting Flexibility: Capacity to evolve formats, content, and reporting frequencies to meet emerging stakeholder needs.\nOversight Tools: Dashboards, issue logs, and service monitoring tools to support day-to-day operations and service reviews.\nThis Lot is expected to go live on or around 1 January 2026, subject to the completion of transition and onboarding.\nLot 3 - Ancillary Services\nThis Lot includes a group of additional operational services that the Authority may wish to implement in future, subject to internal strategy and operating model decisions. The services potentially in scope include:\nPerformance Measurement & Attribution: Calculation and reporting of investment performance metrics across Public and Private Market funds, mandates, and asset classes; including absolute, relative, and risk-adjusted returns and multi-level attribution.\nFund Compliance & Breach Monitoring: Ongoing monitoring of fund-specific investment guidelines, regulatory constraints, and mandate compliance.\nLot 3 will be competitively tendered under this procurement, but no commitment is made at this stage regarding its implementation. Suppliers are invited to submit proposals, but any award will be subject to further assessment of need and available resources.\nImplementation and Transition Expectations\nFor any Lots awarded, the Supplier(s) will be expected to engage with the Authority promptly following notification of contract signature award to agree a detailed mobilisation and implementation plan prior to contract signature. This will include transition timelines, data and system readiness, regulatory considerations, and resourcing commitments. The Authority expects that implementation planning will begin during the standstill period and that all awarded services (except Lot 3, where relevant) will be operational by 1 January 2026. Suppliers should be prepared to collaborate closely with incumbent providers, internal stakeholders, and third parties to ensure a seamless transition with minimal service disruption.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 36000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The procurement will be structured into two key stages followed by an award stage:\na.\tStage 1: Selection\ni.\tApplicants who have expressed an interest in one or more lots of the procurement will need to pre-qualify and must complete the Procurement Specific Questionnaire (PSQ) and have registered their details on the Central Digital Portal (CDP) within the Find a Tender portal.\nii.\tThe PSQ sets out the information required by the authority in order to assess the suitability of applicants to perform the Services as well as their economic and financial standing and technical and professional ability. In preparing your application, you need to consider the questions listed in this document and the requirements detailed.\niii.\tPost the PSQ phase, Tenders will be evaluated based on the bidder's written submission and proof of concept presentations.\niv.\tLCIV reserves the right to limit the number of applicants that are invited to Stage 2 of the procurement. It is anticipated that Lot 1 will be limited to no more than 3 that have received the highest scores after scoring of the PSQ. Lots 2 and 3 will be limited to those invited to to Stage 2 of Lot 1 and no more than 2 others that have received the highest scores after scoring of the PSQ. \nb.\tStage 2: Tender Stage\ni.\tThe Authority will issue an ITN to applicants that are shortlisted to Stage 2 following the evaluation of the PSQ responses.\nii.\tTenders will be evaluated based on the bidder's written submission and proof of concept presentations.\nThe ITN(s) will be structured to reflect the suppliers Lot submissions post the PSQ phase. Scoring will be conducted independently for each Lot\nc.\tAward Stage\ni.\tThe successful bidder for each Lot will be informed, unsuccessful bidders notified and, prior to the commencement of the standstill period, the contract notice published." }, "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Submissions may only be made via email to:\nprocurement@londonciv.org.uk", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-07-11T17:00:00+01:00", "enquiryPeriod": { "endDate": "2025-06-27T17:00:00+01:00" }, "awardPeriod": { "endDate": "2025-11-01T23:59:59Z" }, "lots": [ { "id": "1", "title": "Core Services", "description": "This Lot forms the operational foundation of the Authority's fund platform and includes essential middle- and back-office services across both public and private market funds. The supplier must demonstrate full integration and automation capabilities across the following areas.\nCustody\n•\tProvision of safekeeping for all asset types including public equity, bonds, private assets, and derivatives.\n•\tFull trade lifecycle support including settlement, monitoring, and exception resolution.\n•\tCorporate actions processing, including notifications, elections, and entitlement collection.\n•\tProxy voting services aligned with client mandates, with reporting on execution.\n•\tCash and income management across multicurrency accounts, with intraday visibility and control.\nFund Administration\n•\tNAV production and validation across public (e.g. ACS, EUUT) and private fund structures (e.g. SLPs).\n•\tFinancial reporting and audit support, including trial balances, annual accounts preparation, and year-end reconciliation.\n•\tManagement of capital calls, distributions, performance fee crystallisation, and valuation challenges.\n•\tFlexible reporting across investor levels and fund structures and share classes.\nDepository Services\n•\tOversight of regulated fund vehicles, including asset safekeeping verification, cash flow monitoring, and breach escalation.\n•\tSegregation of oversight and custody where required under regulation.\n•\tPeriodic due diligence and assurance reporting.\nTransfer Agency\n•\tSubscription, redemption, and switch processing for investors.\n•\tMaintenance of investor registers, anti-money laundering compliance, and document collection.\n•\tClient onboarding, portal access, and investor servicing SLAs.\n•\tTailored to both listed and unlisted fund share classes.\nInvestment Operations\n•\tOversight of middle-office processes: trade capture, reconciliations (cash, positions, transactions), and lifecycle monitoring.\n•\tData management for positions, transactions, and reference data including fund static.\n•\tIntegration with Investment Managers, custodians, and third-party systems.\n•\tProvision of timely dashboards, workflow tools, and MI reporting.\n•\tPlacement of Orders for Pooled Fund activity and Private Market Fund Drawdowns, including FX trade placement.\nWithholding Tax\n•\tMaintenance of tax documentation across jurisdictions.\n•\tApplication of relief at source where eligible.\n•\tReclaim filing and monitoring, with visibility of status and recovery timing. Reporting on open reclaims, timelines, and recovery rates\nSuppliers are expected to:\nDemonstrate operational scale, regulatory expertise, and automation across services\nSupport UK fund structures (e.g., ACS, EUUTs) and global asset classes\nProvide transparent, flexible service models with strong MI and risk oversight\nEvidence technology infrastructure, data controls, and continuity measures", "status": "active", "value": { "amountGross": 34424000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 4 }, "selectionCriteria": { "criteria": [ { "description": "Scoring of the PSQ responses, with particular focus on Technical Ability, capacity & track record, with strong consideration to the requirements outlined in the documentation.", "forReduction": true } ] }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2029-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Subject to enduring requirements and absence of alternative provision." } }, { "id": "2", "title": "Client Reporting Services", "description": "Lot 2 comprises client-facing reporting and oversight services to support transparency, engagement, and governance with London CIV's underlying clients. This Lot includes the production of standardised client reports, the integration of data sources and systems to enable reporting automation, and the provision of dashboards and oversight tools that facilitate monitoring of service performance\nThis Lot covers services including:\nClient Reporting\n•\tProduction of standardised reports (performance, attribution, holdings, risk) tailored to different client types.\n•\tSupport for templated and bespoke reporting across Private and Public market fund structures.\n•\tAdherence to agreed reporting deadlines and publication schedules.\n•\tSupport for ESG and stewardship-related metrics and disclosures.\n•\tSupport for SFDR, TCFD, and TNFD reporting where required\nData Integration\n•\tIntegration with third-party systems (e.g. custodians, fund admins) to automatically ingest data.\n•\tReconciliation of data feeds and validation of input data for accuracy.\n•\tData validation processes and audit logs for change management\n•\tDaily/weekly/monthly/Quarterly automated data refresh where required.\nReporting Flexibility\n•\tSupport for evolving templates, branding, regulatory disclosures, and investor requirements.\n•\tAbility to accommodate new mandates or fund launches with minimal lead time.\n•\tSupport for cross-fund and cross-client asset consolidated views\n•\tScalable report configuration through no-code or low-code tools\nOversight & Engagement Tools\n•\tProvision of dashboards to track reporting completion, delays, or data issues.\n•\tWorkflow tools to support approval and escalation processes.\n•\tAudit trails and export functionality for internal oversight.\nSuppliers are expected to:\nDemonstrate advanced, flexible reporting platforms and delivery formats\nOffer reporting aligned to regulatory and client-specific reporting cycles\nShow integration capabilities with fund administrators, custodians, and performance providers\nEvidence client access tools and transparency features", "status": "active", "value": { "amountGross": 576000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "criteria": [ { "description": "Competency, flexibility, capacity, track record and price.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2028-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Contract is structured as 3 + 2 + 2, extensions will be subject to performance and operational requirements" } }, { "id": "3", "title": "Ancillary Services", "description": "Lot 3 comprises additional value-added services that may be required by the Authority in future. These services will be tendered as part of this procurement, but are not guaranteed to be implemented. The inclusion of Lot 3 is intended to support strategic flexibility and operational scalability\nPerformance Measurement and Attribution\n•\tDelivery of absolute and relative performance figures across portfolio and benchmarks\n•\tDaily and monthly performance calculations at total fund, asset class, and security level.\n•\tTime-weighted and money-weighted returns with appropriate benchmarks.\n•\tAttribution models to support manager evaluation.\n•\tPerformance dashboards and historical performance reports.\nFund Compliance and Breach Monitoring\n•\tSetup and maintenance of investment compliance rules based on fund prospectuses and mandates.\n•\tDaily automated breach checks against key metrics (e.g. issuer concentration, duration, credit rating).\n•\tAlerts, reporting, and audit trails for compliance monitoring.\n•\tWorkflow and resolution tools to track breach resolution and reporting obligations.\nSuppliers must clearly indicate the services offered within this Lot.\nSuppliers are expected to:\nDemonstrate specialist expertise and systems in respective service areas\nShow integration ability with other vendors or platforms\nProvide examples of existing client service models and SLAs", "status": "active", "value": { "amountGross": 1000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 4 }, "selectionCriteria": { "criteria": [ { "description": "Capability, Capacity, track record & price.", "forReduction": true } ] }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2029-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Contract is structured on a 3+2+2 basis." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-2310", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2310", "format": "application/zip" }, { "id": "A-2311", "documentType": "biddingDocuments", "description": "Draft Contract Award Form", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2311", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-2312", "documentType": "biddingDocuments", "description": "Mid-Tier Core Terms", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2312", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-2313", "documentType": "biddingDocuments", "description": "Competitive Flexible Procedure Document", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2313", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-2314", "documentType": "biddingDocuments", "description": "Procurement Specific Questionnaire", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2314", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "033324-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/033324-2025", "datePublished": "2025-06-18T14:04:43+01:00", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", 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], "address": { "streetAddress": "4th Floor, 22 Lavington Street", "locality": "London", "postalCode": "SE1 0NZ", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "contactPoint": { "email": "procurement@londonciv.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "STATE STREET BANK AND TRUST COMPANY", "id": "GB-COH-BR002088", "identifier": { "scheme": "GB-COH", "id": "BR002088" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGHV-1511-CVPV" } ], "address": { "streetAddress": "20 Churchill Place", "locality": "London", "postalCode": "E14 5HJ", "country": "GB", "countryName": "United Kingdom", "region": "UKI42" }, "roles": [ "tenderer" ], "details": { "url": "http://www.statestreet.com", "scale": "large", "vcse": false } }, { "name": "THE BANK OF NEW YORK MELLON (INTERNATIONAL) LIMITED", "id": "GB-COH-03236121", "identifier": { "scheme": "GB-COH", "id": "03236121" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PZCG-3455-YGLM" } ], "address": { "streetAddress": "160 Queen Victoria Street", "locality": "London", "postalCode": "EC4V 4LA", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "roles": [ "tenderer" ], "details": { "scale": "large", "vcse": false } }, { "name": "THE BANK OF NEW YORK MELLON", "id": "GB-COH-BR025038", "identifier": { "scheme": "GB-COH", "id": "BR025038" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PHHX-8877-HNCX" } ], "address": { "streetAddress": "240 Greenwich Street", "locality": "New York", "postalCode": "EC4V 4LA", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "roles": [ "tenderer" ], "details": { "url": "http://www.bny.com", "scale": "large", "vcse": false } }, { "name": "NORTHERN TRUST GLOBAL INVESTMENTS LIMITED", "id": "GB-COH-03929218", "identifier": { "scheme": 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"scheme": "GB-COH", "id": "09270336" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PBBM-2431-GZRW" } ], "address": { "streetAddress": "271 High Street", "locality": "Berkhamsted", "postalCode": "HP4 1AA", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "email": "enquiries@opus-nebula.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.opus-nebula.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-09136445", "name": "LONDON LGPS CIV LIMITED" }, "tender": { "id": "P00225", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Fund Administration, Custody, Depository & Client Reporting Services", "description": "The Authority is seeking to appoint one or more suppliers to deliver a range of services in support of its investment fund platform, operational oversight model, and client servicing responsibilities. These services have been grouped into three Lots and will be awarded via a Competitive Flexible Procedure under the Procurement Act 2023.\nThe services sought through this procurement will replace those currently delivered by the Authority's existing providers, whose contracts are due to expire on 31 December 2025. A transition window will be established to allow for implementation and onboarding activities in advance of go-live dates.\nSuppliers may submit proposals for one, multiple, or all Lots. Each Lot will be evaluated and awarded independently, and the Authority reserves the right to award all, some, or none of the Lots depending on the quality and value of tenders received.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "procurementMethodDetails": "Competitive flexible procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2029-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "status": "complete", "title": "Core Services", "description": "This Lot forms the operational foundation of the Authority's fund platform and includes essential middle- and back-office services across both public and private market funds. The supplier must demonstrate full integration and automation capabilities across the following areas.\nCustody\n•\tProvision of safekeeping for all asset types including public equity, bonds, private assets, and derivatives.\n•\tFull trade lifecycle support including settlement, monitoring, and exception resolution.\n•\tCorporate actions processing, including notifications, elections, and entitlement collection.\n•\tProxy voting services aligned with client mandates, with reporting on execution.\n•\tCash and income management across multicurrency accounts, with intraday visibility and control.\nFund Administration\n•\tNAV production and validation across public (e.g. ACS, EUUT) and private fund structures (e.g. SLPs).\n•\tFinancial reporting and audit support, including trial balances, annual accounts preparation, and year-end reconciliation.\n•\tManagement of capital calls, distributions, performance fee crystallisation, and valuation challenges.\n•\tFlexible reporting across investor levels and fund structures and share classes.\nDepository Services\n•\tOversight of regulated fund vehicles, including asset safekeeping verification, cash flow monitoring, and breach escalation.\n•\tSegregation of oversight and custody where required under regulation.\n•\tPeriodic due diligence and assurance reporting.\nTransfer Agency\n•\tSubscription, redemption, and switch processing for investors.\n•\tMaintenance of investor registers, anti-money laundering compliance, and document collection.\n•\tClient onboarding, portal access, and investor servicing SLAs.\n•\tTailored to both listed and unlisted fund share classes.\nInvestment Operations\n•\tOversight of middle-office processes: trade capture, reconciliations (cash, positions, transactions), and lifecycle monitoring.\n•\tData management for positions, transactions, and reference data including fund static.\n•\tIntegration with Investment Managers, custodians, and third-party systems.\n•\tProvision of timely dashboards, workflow tools, and MI reporting.\n•\tPlacement of Orders for Pooled Fund activity and Private Market Fund Drawdowns, including FX trade placement.\nWithholding Tax\n•\tMaintenance of tax documentation across jurisdictions.\n•\tApplication of relief at source where eligible.\n•\tReclaim filing and monitoring, with visibility of status and recovery timing. Reporting on open reclaims, timelines, and recovery rates\nSuppliers are expected to:\nDemonstrate operational scale, regulatory expertise, and automation across services\nSupport UK fund structures (e.g., ACS, EUUTs) and global asset classes\nProvide transparent, flexible service models with strong MI and risk oversight\nEvidence technology infrastructure, data controls, and continuity measures", "value": { "amountGross": 34424000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 4 }, "selectionCriteria": { "criteria": [ { "description": "Scoring of the PSQ responses, with particular focus on Technical Ability, capacity & track record, with strong consideration to the requirements outlined in the documentation.", "forReduction": true } ] }, "renewal": { "description": "Subject to enduring requirements and absence of alternative provision." } }, { "id": "2", "title": "Client Reporting Services", "description": "Lot 2 comprises client-facing reporting and oversight services to support transparency, engagement, and governance with London CIV's underlying clients. This Lot includes the production of standardised client reports, the integration of data sources and systems to enable reporting automation, and the provision of dashboards and oversight tools that facilitate monitoring of service performance\nThis Lot covers services including:\nClient Reporting\n•\tProduction of standardised reports (performance, attribution, holdings, risk) tailored to different client types.\n•\tSupport for templated and bespoke reporting across Private and Public market fund structures.\n•\tAdherence to agreed reporting deadlines and publication schedules.\n•\tSupport for ESG and stewardship-related metrics and disclosures.\n•\tSupport for SFDR, TCFD, and TNFD reporting where required\nData Integration\n•\tIntegration with third-party systems (e.g. custodians, fund admins) to automatically ingest data.\n•\tReconciliation of data feeds and validation of input data for accuracy.\n•\tData validation processes and audit logs for change management\n•\tDaily/weekly/monthly/Quarterly automated data refresh where required.\nReporting Flexibility\n•\tSupport for evolving templates, branding, regulatory disclosures, and investor requirements.\n•\tAbility to accommodate new mandates or fund launches with minimal lead time.\n•\tSupport for cross-fund and cross-client asset consolidated views\n•\tScalable report configuration through no-code or low-code tools\nOversight & Engagement Tools\n•\tProvision of dashboards to track reporting completion, delays, or data issues.\n•\tWorkflow tools to support approval and escalation processes.\n•\tAudit trails and export functionality for internal oversight.\nSuppliers are expected to:\nDemonstrate advanced, flexible reporting platforms and delivery formats\nOffer reporting aligned to regulatory and client-specific reporting cycles\nShow integration capabilities with fund administrators, custodians, and performance providers\nEvidence client access tools and transparency features", "status": "complete", "value": { "amountGross": 576000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "criteria": [ { "description": "Competency, flexibility, capacity, track record and price.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2028-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Contract is structured as 3 + 2 + 2, extensions will be subject to performance and operational requirements" } }, { "id": "3", "title": "Ancillary Services", "description": "Lot 3 comprises additional value-added services that may be required by the Authority in future. These services will be tendered as part of this procurement, but are not guaranteed to be implemented. The inclusion of Lot 3 is intended to support strategic flexibility and operational scalability\nPerformance Measurement and Attribution\n•\tDelivery of absolute and relative performance figures across portfolio and benchmarks\n•\tDaily and monthly performance calculations at total fund, asset class, and security level.\n•\tTime-weighted and money-weighted returns with appropriate benchmarks.\n•\tAttribution models to support manager evaluation.\n•\tPerformance dashboards and historical performance reports.\nFund Compliance and Breach Monitoring\n•\tSetup and maintenance of investment compliance rules based on fund prospectuses and mandates.\n•\tDaily automated breach checks against key metrics (e.g. issuer concentration, duration, credit rating).\n•\tAlerts, reporting, and audit trails for compliance monitoring.\n•\tWorkflow and resolution tools to track breach resolution and reporting obligations.\nSuppliers must clearly indicate the services offered within this Lot.\nSuppliers are expected to:\nDemonstrate specialist expertise and systems in respective service areas\nShow integration ability with other vendors or platforms\nProvide examples of existing client service models and SLAs", "status": "complete", "value": { "amountGross": 1000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 4 }, "selectionCriteria": { "criteria": [ { "description": "Capability, Capacity, track record & price.", "forReduction": true } ] }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2029-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Contract is structured on a 3+2+2 basis." } } ], "communication": { "futureNoticeDate": "2025-05-30T23:59:59+01:00" }, "status": "complete", "value": { "amountGross": 36000000, "currency": "GBP" }, "procurementMethod": "open", "procedure": { "features": "The procurement will be structured into two key stages followed by an award stage:\na.\tStage 1: Selection\ni.\tApplicants who have expressed an interest in one or more lots of the procurement will need to pre-qualify and must complete the Procurement Specific Questionnaire (PSQ) and have registered their details on the Central Digital Portal (CDP) within the Find a Tender portal.\nii.\tThe PSQ sets out the information required by the authority in order to assess the suitability of applicants to perform the Services as well as their economic and financial standing and technical and professional ability. In preparing your application, you need to consider the questions listed in this document and the requirements detailed.\niii.\tPost the PSQ phase, Tenders will be evaluated based on the bidder's written submission and proof of concept presentations.\niv.\tLCIV reserves the right to limit the number of applicants that are invited to Stage 2 of the procurement. It is anticipated that Lot 1 will be limited to no more than 3 that have received the highest scores after scoring of the PSQ. Lots 2 and 3 will be limited to those invited to to Stage 2 of Lot 1 and no more than 2 others that have received the highest scores after scoring of the PSQ. \nb.\tStage 2: Tender Stage\ni.\tThe Authority will issue an ITN to applicants that are shortlisted to Stage 2 following the evaluation of the PSQ responses.\nii.\tTenders will be evaluated based on the bidder's written submission and proof of concept presentations.\nThe ITN(s) will be structured to reflect the suppliers Lot submissions post the PSQ phase. Scoring will be conducted independently for each Lot\nc.\tAward Stage\ni.\tThe successful bidder for each Lot will be informed, unsuccessful bidders notified and, prior to the commencement of the standstill period, the contract notice published." }, "submissionMethodDetails": "Submissions may only be made via email to:\nprocurement@londonciv.org.uk", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-07-11T17:00:00+01:00", "enquiryPeriod": { "endDate": "2025-06-27T17:00:00+01:00" }, "awardPeriod": { "endDate": "2025-11-01T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-2310", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2310", "format": "application/zip" }, { "id": "A-2311", "documentType": "biddingDocuments", "description": "Draft Contract Award Form", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2311", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-2312", "documentType": "biddingDocuments", "description": "Mid-Tier Core Terms", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2312", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-2313", "documentType": "biddingDocuments", "description": "Competitive Flexible Procedure Document", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2313", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-2314", "documentType": "biddingDocuments", "description": "Procurement Specific Questionnaire", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2314", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "033324-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/033324-2025", "datePublished": "2025-06-18T14:04:43+01:00", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-03929218", "name": "NORTHERN TRUST GLOBAL INVESTMENTS LIMITED" } ], "relatedLots": [ "1", "3" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-BR002088", "name": "STATE STREET BANK AND TRUST COMPANY" } ], "relatedLots": [ "1", "3" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-03236121", "name": "THE BANK OF NEW YORK MELLON (INTERNATIONAL) LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-COH-BR025038", "name": "THE BANK OF NEW YORK MELLON" } ], "relatedLots": [ "3" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "bids", "value": 3, "relatedLot": "3" }, { "id": "3", "measure": "bids", "value": 4, "relatedLot": "2" }, { "id": "4", "measure": "finalStageBids", "value": 4, "relatedLot": "2" }, { "id": "5", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "2" }, { "id": "6", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "7", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "8", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "9", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "10", "measure": "finalStageBids", "value": 3, "relatedLot": "3" }, { "id": "11", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "3" }, { "id": "12", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "3" } ] }, "awards": [ { "id": "1", "status": "pending", "date": "2025-12-04T00:00:00Z", "value": { "amountGross": 18480000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-03929218", "name": "NORTHERN TRUST GLOBAL INVESTMENTS LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "66150000", "description": "Financial markets administration services" }, { "scheme": "CPV", "id": "66160000", "description": "Trust and custody services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "66150000", "description": "Financial markets administration services" }, { "scheme": "CPV", "id": "66160000", "description": "Trust and custody services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "standstillPeriod": { "endDate": "2025-12-15T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2029-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Subject to satisfactory performance and the continuance of requirements" }, "hasOptions": true, "options": { "description": "Lot 3 catered for the adoption of additional services that might be required in the future." }, "relatedLots": [ "1", "3" ], "documents": [ { "id": "079676-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/079676-2025", "datePublished": "2025-12-04T11:52:09Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-12-04T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-12-16T23:59:59Z", "status": "scheduled" } ] }, { "id": "2", "title": "Client Reporting Services", "status": "pending", "date": "2025-12-04T00:00:00Z", "value": { "amountGross": 523678, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-09270336", "name": "OPUS NEBULA" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48440000", "description": "Financial analysis and accounting software package" }, { "scheme": "CPV", "id": "72510000", "description": "Computer-related management services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2025-12-15T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2028-12-31T23:59:59Z", "maxExtentDate": "2033-12-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Subject to satisfactory performance and the continuance of the requirement" }, "relatedLots": [ 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"releaseTag": [ "planning" ], "value": "GB-COH" } ], "id": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "09136445" } ] }, "additionalIdentifiers": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "GB-PPON", "id": "PQBW-9692-CYCW" } ] } ], "address": { "streetAddress": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "4th Floor, 22 Lavington Street" } ], "locality": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "London" } ], "postalCode": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "SE1 0NZ" } ], "country": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "UKI44" } ] }, "contactPoint": { "email": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "procurement@londonciv.org.uk" } ] }, "roles": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "classifications": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } }, { "id": "GB-COH-BR002088", "name": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "STATE STREET BANK AND TRUST COMPANY" } ], "identifier": { "scheme": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "GB-COH" } ], "id": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "BR002088" } ] }, "additionalIdentifiers": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": [ { "scheme": "GB-PPON", "id": "PGHV-1511-CVPV" } ] } ], "address": { "streetAddress": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "20 Churchill Place" } ], "locality": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "London" } ], "postalCode": [ { "releaseID": "079676-2025", "releaseDate": 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"releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": [ { "scheme": "GB-PPON", "id": "PNMY-4934-MNZX" } ] } ], "address": { "streetAddress": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "50 Bank Street" } ], "locality": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "London" } ], "postalCode": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "E14 5NT" } ], "country": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "GB" } ], "countryName": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ 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"releaseTag": [ "planning" ], "value": "GB-COH-09136445" } ], "name": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "LONDON LGPS CIV LIMITED" } ] }, "tender": { "id": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "P00225" } ], "legalBasis": { "id": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "Administration, Custodian & Depository Services" }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Fund Administration & Custody Services" }, { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "Fund Administration, Custody, Depository & Client Reporting Services" } ], "description": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "The Contracting Authority intends to procure Fund Administration, Custodian, and Depositary services to support the ongoing management and oversight of its authorised and unauthorised fund structures, which may include UK-based Authorised Contractual Schemes (ACS) and European Unauthorised Unit Trusts (EUUT's).\nThe appointed service provider(s) will be expected to deliver a robust and scalable operating model to support a growing range of asset classes across public and private markets. Core services may include fund accounting, financial reporting, investor dealing, transfer agency, regulatory reporting, asset safekeeping, settlement, and oversight obligations as required under relevant FCA and AIFMD regulations.\nThe procurement may also include ancillary services such as performance measurement, risk analytics, FX execution, investor reporting, securities lending support, ESG data integration, or related technology solutions, subject to further scoping.\nThe procurement will assess providers' capabilities across operational delivery, service quality, technology and reporting infrastructure, risk and compliance, and the ability to support future growth and innovation.\nThis PIN is issued to inform the market of a potential upcoming tender and to invite expressions of interest from suitably qualified and experienced providers." }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "The Authority is seeking to appoint one or more suppliers to deliver a range of services in support of its investment fund platform, operational oversight model, and client servicing responsibilities. These services have been grouped into three Lots and will be awarded via a Competitive Flexible Procedure under the Procurement Act 2023.\nThe services sought through this procurement will replace those currently delivered by the Authority's existing providers, whose contracts are due to expire on 31 December 2025. A transition window will be established to allow for implementation and onboarding activities in advance of go-live dates.\nSuppliers may submit proposals for one, multiple, or all Lots. Each Lot will be evaluated and awarded independently, and the Authority reserves the right to award all, some, or none of the Lots depending on the quality and value of tenders received.\nLot 1 - Core Services\nThis Lot comprises the Authority's essential operational fund services and will form the backbone of the requirements. The services in scope include:\nCustody (including safekeeping, settlements, corporate actions, proxy voting);\nCustody: Provision of global and domestic custody across asset classes including listed securities, fixed income, private markets, and derivatives. Core activities include safekeeping, settlement, income collection, corporate action processing, and proxy voting coordination.\nFund Administration: Full NAV accounting and unit pricing for both public and private market funds. Requirements include accurate valuation, shadow NAV capabilities, financial reporting, and audit support.\nDepository Services: ACS & EUUT-compliant depository oversight, including cash monitoring, ownership verification, and regulatory reporting.\nTransfer Agency: Maintenance of investor registers, processing of investor activity, AML/KYC checks, and generation of investor confirmations and statements.\nInvestment Operations Support: Cashflow management, reconciliation oversight, settlement instruction coordination, and support for fund launches or mandate changes.\nWithholding Tax Services: End-to-end support including documentation, relief at source where applicable, and reclaim processing across multiple jurisdictions.\nThis Lot is expected to go live on or around 1 January 2026, subject to the completion of transition and onboarding.\nLot 2 comprises client-facing reporting and oversight services to support transparency, engagement, and governance with London CIV's underlying clients. This Lot includes the production of standardised client reports, the integration of data sources and systems to enable reporting automation, and the provision of dashboards and oversight tools that facilitate monitoring of service performance.\nThe services in scope include:\nClient Reporting: Delivery of accurate, timely, and relevant client reports across all fund types, investment strategies, and asset classes. This includes monthly, quarterly, and annual reporting as well as ad hoc reporting where required.\nData Integration: The ability to ingest, transform, and reconcile data from custodians, fund administrators, investment managers, and internal sources to populate reports.\nReporting Flexibility: Capacity to evolve formats, content, and reporting frequencies to meet emerging stakeholder needs.\nOversight Tools: Dashboards, issue logs, and service monitoring tools to support day-to-day operations and service reviews.\nThis Lot is expected to go live on or around 1 January 2026, subject to the completion of transition and onboarding.\nLot 3 - Ancillary Services\nThis Lot includes a group of additional operational services that the Authority may wish to implement in future, subject to internal strategy and operating model decisions. The services potentially in scope include:\nPerformance Measurement & Attribution: Calculation and reporting of investment performance metrics across Public and Private Market funds, mandates, and asset classes; including absolute, relative, and risk-adjusted returns and multi-level attribution.\nFund Compliance & Breach Monitoring: Ongoing monitoring of fund-specific investment guidelines, regulatory constraints, and mandate compliance.\nLot 3 will be competitively tendered under this procurement, but no commitment is made at this stage regarding its implementation. Suppliers are invited to submit proposals, but any award will be subject to further assessment of need and available resources.\nImplementation and Transition Expectations\nFor any Lots awarded, the Supplier(s) will be expected to engage with the Authority promptly following notification of contract signature award to agree a detailed mobilisation and implementation plan prior to contract signature. This will include transition timelines, data and system readiness, regulatory considerations, and resourcing commitments. The Authority expects that implementation planning will begin during the standstill period and that all awarded services (except Lot 3, where relevant) will be operational by 1 January 2026. Suppliers should be prepared to collaborate closely with incumbent providers, internal stakeholders, and third parties to ensure a seamless transition with minimal service disruption." }, { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "The Authority is seeking to appoint one or more suppliers to deliver a range of services in support of its investment fund platform, operational oversight model, and client servicing responsibilities. These services have been grouped into three Lots and will be awarded via a Competitive Flexible Procedure under the Procurement Act 2023.\nThe services sought through this procurement will replace those currently delivered by the Authority's existing providers, whose contracts are due to expire on 31 December 2025. A transition window will be established to allow for implementation and onboarding activities in advance of go-live dates.\nSuppliers may submit proposals for one, multiple, or all Lots. Each Lot will be evaluated and awarded independently, and the Authority reserves the right to award all, some, or none of the Lots depending on the quality and value of tenders received." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "66150000", "description": "Financial markets administration services" }, { "scheme": "CPV", "id": "66160000", "description": "Trust and custody services" } ] }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "019087-2025", "releaseDate": 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"releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "UKJ" } ], "country": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "UKK" } ], "country": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "1" } ] }, { "id": "2", "additionalClassifications": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2" } ] }, { "id": "3", "additionalClassifications": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "66500000", "description": "Insurance and pension services" }, { "scheme": "CPV", "id": "66600000", "description": "Treasury services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "UK" } ], "country": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "3" } ] } ], "procurementMethodDetails": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "Competitive flexible procedure" } ], "mainProcurementCategory": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "contractPeriod": { "startDate": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "2025-10-31T00:00:00Z" }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2026-01-01T00:00:00Z" } ], "endDate": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "2028-10-31T23:59:59Z" }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2029-12-31T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "2035-10-31T23:59:59Z" }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2033-12-31T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "title": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Core Services" } ], "description": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "This Lot forms the operational foundation of the Authority's fund platform and includes essential middle- and back-office services across both public and private market funds. The supplier must demonstrate full integration and automation capabilities across the following areas.\nCustody\n•\tProvision of safekeeping for all asset types including public equity, bonds, private assets, and derivatives.\n•\tFull trade lifecycle support including settlement, monitoring, and exception resolution.\n•\tCorporate actions processing, including notifications, elections, and entitlement collection.\n•\tProxy voting services aligned with client mandates, with reporting on execution.\n•\tCash and income management across multicurrency accounts, with intraday visibility and control.\nFund Administration\n•\tNAV production and validation across public (e.g. ACS, EUUT) and private fund structures (e.g. SLPs).\n•\tFinancial reporting and audit support, including trial balances, annual accounts preparation, and year-end reconciliation.\n•\tManagement of capital calls, distributions, performance fee crystallisation, and valuation challenges.\n•\tFlexible reporting across investor levels and fund structures and share classes.\nDepository Services\n•\tOversight of regulated fund vehicles, including asset safekeeping verification, cash flow monitoring, and breach escalation.\n•\tSegregation of oversight and custody where required under regulation.\n•\tPeriodic due diligence and assurance reporting.\nTransfer Agency\n•\tSubscription, redemption, and switch processing for investors.\n•\tMaintenance of investor registers, anti-money laundering compliance, and document collection.\n•\tClient onboarding, portal access, and investor servicing SLAs.\n•\tTailored to both listed and unlisted fund share classes.\nInvestment Operations\n•\tOversight of middle-office processes: trade capture, reconciliations (cash, positions, transactions), and lifecycle monitoring.\n•\tData management for positions, transactions, and reference data including fund static.\n•\tIntegration with Investment Managers, custodians, and third-party systems.\n•\tProvision of timely dashboards, workflow tools, and MI reporting.\n•\tPlacement of Orders for Pooled Fund activity and Private Market Fund Drawdowns, including FX trade placement.\nWithholding Tax\n•\tMaintenance of tax documentation across jurisdictions.\n•\tApplication of relief at source where eligible.\n•\tReclaim filing and monitoring, with visibility of status and recovery timing. Reporting on open reclaims, timelines, and recovery rates\nSuppliers are expected to:\nDemonstrate operational scale, regulatory expertise, and automation across services\nSupport UK fund structures (e.g., ACS, EUUTs) and global asset classes\nProvide transparent, flexible service models with strong MI and risk oversight\nEvidence technology infrastructure, data controls, and continuity measures" } ], "value": { "amountGross": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": 34424000 } ], "currency": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] } ] }, "secondStage": { "maximumCandidates": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": 4 } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "description": "Scoring of the PSQ responses, with particular focus on Technical Ability, capacity & track record, with strong consideration to the requirements outlined in the documentation.", "forReduction": true } ] } ] }, "renewal": { "description": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Subject to enduring requirements and absence of alternative provision." } ] } }, { "id": "2", "title": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Client Reporting Services" } ], "description": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Lot 2 comprises client-facing reporting and oversight services to support transparency, engagement, and governance with London CIV's underlying clients. This Lot includes the production of standardised client reports, the integration of data sources and systems to enable reporting automation, and the provision of dashboards and oversight tools that facilitate monitoring of service performance\nThis Lot covers services including:\nClient Reporting\n•\tProduction of standardised reports (performance, attribution, holdings, risk) tailored to different client types.\n•\tSupport for templated and bespoke reporting across Private and Public market fund structures.\n•\tAdherence to agreed reporting deadlines and publication schedules.\n•\tSupport for ESG and stewardship-related metrics and disclosures.\n•\tSupport for SFDR, TCFD, and TNFD reporting where required\nData Integration\n•\tIntegration with third-party systems (e.g. custodians, fund admins) to automatically ingest data.\n•\tReconciliation of data feeds and validation of input data for accuracy.\n•\tData validation processes and audit logs for change management\n•\tDaily/weekly/monthly/Quarterly automated data refresh where required.\nReporting Flexibility\n•\tSupport for evolving templates, branding, regulatory disclosures, and investor requirements.\n•\tAbility to accommodate new mandates or fund launches with minimal lead time.\n•\tSupport for cross-fund and cross-client asset consolidated views\n•\tScalable report configuration through no-code or low-code tools\nOversight & Engagement Tools\n•\tProvision of dashboards to track reporting completion, delays, or data issues.\n•\tWorkflow tools to support approval and escalation processes.\n•\tAudit trails and export functionality for internal oversight.\nSuppliers are expected to:\nDemonstrate advanced, flexible reporting platforms and delivery formats\nOffer reporting aligned to regulatory and client-specific reporting cycles\nShow integration capabilities with fund administrators, custodians, and performance providers\nEvidence client access tools and transparency features" } ], "status": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": 576000 } ], "currency": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] } ] }, "secondStage": { "maximumCandidates": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": 5 } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "description": "Competency, flexibility, capacity, track record and price.", "forReduction": true } ] } ] }, "suitability": { "sme": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2026-01-01T00:00:00Z" } ], "endDate": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2028-12-31T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2033-12-31T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Contract is structured as 3 + 2 + 2, extensions will be subject to performance and operational requirements" } ] } }, { "id": "3", "title": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Ancillary Services" } ], "description": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Lot 3 comprises additional value-added services that may be required by the Authority in future. These services will be tendered as part of this procurement, but are not guaranteed to be implemented. The inclusion of Lot 3 is intended to support strategic flexibility and operational scalability\nPerformance Measurement and Attribution\n•\tDelivery of absolute and relative performance figures across portfolio and benchmarks\n•\tDaily and monthly performance calculations at total fund, asset class, and security level.\n•\tTime-weighted and money-weighted returns with appropriate benchmarks.\n•\tAttribution models to support manager evaluation.\n•\tPerformance dashboards and historical performance reports.\nFund Compliance and Breach Monitoring\n•\tSetup and maintenance of investment compliance rules based on fund prospectuses and mandates.\n•\tDaily automated breach checks against key metrics (e.g. issuer concentration, duration, credit rating).\n•\tAlerts, reporting, and audit trails for compliance monitoring.\n•\tWorkflow and resolution tools to track breach resolution and reporting obligations.\nSuppliers must clearly indicate the services offered within this Lot.\nSuppliers are expected to:\nDemonstrate specialist expertise and systems in respective service areas\nShow integration ability with other vendors or platforms\nProvide examples of existing client service models and SLAs" } ], "status": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": 1000000 } ], "currency": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] } ] }, "secondStage": { "maximumCandidates": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": 4 } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ { "description": "Capability, Capacity, track record & price.", "forReduction": true } ] } ] }, "contractPeriod": { "startDate": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2026-01-01T00:00:00Z" } ], "endDate": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2029-12-31T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2033-12-31T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Contract is structured on a 3+2+2 basis." } ] } } ], "communication": { "futureNoticeDate": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "2025-05-30T23:59:59+01:00" } ] }, "status": [ { "releaseID": "019087-2025", "releaseDate": "2025-05-06T13:15:09+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": 36000000 } ], "currency": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "selective" }, { "releaseID": "079676-2025", "releaseDate": "2025-12-04T11:52:09Z", "releaseTag": [ "award", "contract" ], "value": "open" } ], "procedure": { "features": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "The procurement will be structured into two key stages followed by an award stage:\na.\tStage 1: Selection\ni.\tApplicants who have expressed an interest in one or more lots of the procurement will need to pre-qualify and must complete the Procurement Specific Questionnaire (PSQ) and have registered their details on the Central Digital Portal (CDP) within the Find a Tender portal.\nii.\tThe PSQ sets out the information required by the authority in order to assess the suitability of applicants to perform the Services as well as their economic and financial standing and technical and professional ability. In preparing your application, you need to consider the questions listed in this document and the requirements detailed.\niii.\tPost the PSQ phase, Tenders will be evaluated based on the bidder's written submission and proof of concept presentations.\niv.\tLCIV reserves the right to limit the number of applicants that are invited to Stage 2 of the procurement. It is anticipated that Lot 1 will be limited to no more than 3 that have received the highest scores after scoring of the PSQ. Lots 2 and 3 will be limited to those invited to to Stage 2 of Lot 1 and no more than 2 others that have received the highest scores after scoring of the PSQ. \nb.\tStage 2: Tender Stage\ni.\tThe Authority will issue an ITN to applicants that are shortlisted to Stage 2 following the evaluation of the PSQ responses.\nii.\tTenders will be evaluated based on the bidder's written submission and proof of concept presentations.\nThe ITN(s) will be structured to reflect the suppliers Lot submissions post the PSQ phase. Scoring will be conducted independently for each Lot\nc.\tAward Stage\ni.\tThe successful bidder for each Lot will be informed, unsuccessful bidders notified and, prior to the commencement of the standstill period, the contract notice published." } ] }, "submissionMethodDetails": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "Submissions may only be made via email to:\nprocurement@londonciv.org.uk" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "notAllowed" } ], "languages": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "expressionOfInterestDeadline": [ { "releaseID": "033324-2025", "releaseDate": "2025-06-18T14:04:43+01:00", "releaseTag": [ "tender" ], "value": "2025-07-11T17:00:00+01:00" } ], "enquiryPeriod": { 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