{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0509c2", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-03-27T17:48:33Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0509c2" ], "records": [ { "ocid": "ocds-h6vhtk-0509c2", "releases": [ { "ocid": "ocds-h6vhtk-0509c2", "id": "017831-2025", "tag": [ "planning" ], "date": "2025-04-30T09:58:24+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "017831-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017831-2025", "datePublished": "2025-04-30T09:58:24+01:00", "format": "text/html" } ] }, "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "ocds-h6vhtk-0509c2", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Repairs & Maintenance Residential and Commercial properties for Council Managed Assets", "description": "Overview of Procurement Objectives \nPortsmouth City Council (the Council) is seeking to procure repairs and maintenance services for its housing stock through two individual contracts, with a combined total value in the region of £36M per annum. \nTo meet the distinct geographical and logistical needs of service delivery, the procurement will result in two separate contract awards, one for properties located on \"on-island\" and one for those located ''off-island''. The successful contractors will be expected to deliver a responsive, high-quality service that ensures safe, well-maintained homes for residents while demonstrating value for money and alignment with the Council's strategic objectives.\nEach individual contract has an estimated annual value between £14M to £18M based on current historic spend. The contracts will be let for an initial base term of five years, with the option to extend for up to a further five years in intervals to be agreed. \nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £168M and £225M. Therefore, based on current market conditions, the total combine spend over the 10-year lifetime of both contracts could be in the region of £336M to £450M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued.\nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 16,000 annual general repairs and maintenance tasks undertaken across the 'on-island' housing stock and 15,000 annually across the 'off-island' housing stock, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nOver the course of the contract, it is likely that new workstreams will be introduced particularly as the stock is decarbonised and alternative renewables are implemented.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the new council boundary would be merged to create a new Council.\nThe Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/\nExisting R&M Contract\nTwo term service providers have managed the general repairs and maintenance requirements across the housing stock under an NEC 4 Option E Cost Reimbursement contract.\nEach service provider has covered a distinct geographical area with one provider being responsible for 'on-island' repairs and one contractor being responsible for 'off-island' repairs. The 'on-island' contractor also manages repairs to a number of the Council's corporate assets.\nThe contract with each service provider has been in operation for just under 10 years and will expire in March 2026 with an estimated overall combined contract value of approximately £400m split fairly evenly across both geographical areas.\nThe existing arrangement has incorporated a number of functions and has included but is not exhaustive of:\n•\tGeneral responsive repairs\n•\tGeneral void property works\n•\tDisabled adaptations\n•\tDecorations\n•\tCompliance testing\n•\tSolar panel repairs\n•\tFire door, sprinkler and smoke detector checks\n•\tCatering and Laundry Appliance Servicing and Repairs\nNew R&M Contract\nThe new contracts will mirror the existing arrangement with a geographical separation by on and off island. Two contracts supplied by two contractors will be established, one for the on-island properties and one for the off-island properties. \nBoth contracts will be run under an NEC 4 Option E Cost Reimbursable basis with an initial base term of 5 years with the option to extend the contractor for a further 5 years, in increments to be agreed. The Council are estimating the value per contractor will be in the region of £14m-£18m per annum.\nThe core scope of works will include but not limited to:\n•\tGeneral Repairs and Maintenance\n•\tSmoke/Heat Detector Checks\n•\tEICRs\n•\tEmergency Lighting\n•\tVentilation Checks\n•\tMVHR Testing and Repair\n•\tAsbestos Removal\n•\tFire Door Installation and Maintenance\n•\tDoor Entry Systems\n•\tWarden Call\n•\tPV Maintenance\n•\tVoid Works\n•\tOut of Hours \nThe contract may also require the following to covered or taken forward and will include but not limited to:\n•\tDecarbonisation\n•\tAir Source Heat Pumps\n•\tWater Hygiene Repairs\n•\tCommunal Ventilation\n•\tOn and Off Island Repairs\n•\tCorporate Asset Repairs\nWhile not fully determined it is possible that Repairs to the Council's Corporate Assets will be taken forward by either the on island or off island contractor.\nThe on-island contractor is responsible for approximately 550 assets across both geographical areas; however these are predominantly within the PO1-PO5 postcode.\nThe Council's broader property portfolio encompasses a range of building types which include but are not limited to:\n•\tSchools\n•\tOffices\n•\tCommercial buildings, warehouses and depots\n•\tCare homes\n•\tSheltered housing and supported living properties\n•\tMaritime port facilities\nWith reference to the corporate assets supported by the 'on-island' contractor there have been approximately 2000 repairs annually over the term of the contract at a value of approximately £750k per year.\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSystems Thinking Approach \nThe previous contracts have been managed on a full open book partnership basis with adoption of a range of Vanguard Systems Thinking designed processes and performance measures. The Council envisages these principles will still form part of any ongoing delivery strategy for Repairs & Maintenance contracts. \nFurther information on System Thinking can be freely accessed via the Vanguard site using the link below.\nhttps://vanguard-method.net/the-vanguard-method-and-systems-thinking/\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/", "status": "planned", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453000", "description": "Overhaul and refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50711000", "description": "Repair and maintenance services of electrical building installations" }, { "scheme": "CPV", "id": "50712000", "description": "Repair and maintenance services of mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 540000000, "amount": 450000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Market Testing\nPortsmouth City Council (the 'Council') undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets. \nTwo separate Prior Information Notices were issued, being - \n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741\nThe Council's main aim in undertaking SMT 1 was to understand the market's interest, capacity, capability, and ideas for delivering these services and inform an options appraisal which considered in-sourced, out-sourced and other alternative delivery options appraisal. \nThe subsequent options appraisal report submitted on 19th February 2025 to the Cabinet Member for Housing & Tackling Homelessness recommended continuation of outsourcing delivery and requested the following -\n•\tDelegated authority to the Director of Housing, Neighbourhood and Building Services (HNB) to determine \no\tthe lotting strategy\no\tcontractual arrangements\no\tindividual contract durations be for a minimum of five years, with the option to extend for up to 5 years subject to contractor performance\no\tcommencement of a procurement exercise to re-tender the R&M and GSR contracts\no\tability to proceed with the contract award and enter into contract with the preferred bidders\n•\tReview the R&M contract Scope of Service with Cabinet member for approval \n•\tDuty to consult and engage Portsmouth Homes (council housing service) tenants, leaseholders and shared owners \n•\tUpdate the Cabinet member, housing opposition portfolio members and the Residents Consortium, at the key procurement milestones. \nAll recommendations and requested delegations were approved. For full details of the Council's formal report and associated appendices can be found using the following link - \nhttps://democracy.portsmouth.gov.uk/ieIssueDetails.aspx?IId=31340&PlanId=0&Opt=3#AI25498\nA subsequent round of SMT was undertaken (SMT2) primarily to inform and refine the proposed lotting strategy, scope and contracting models. The following lotting structure, which included for combined bid options, were investigated with the market -\n•\tLot 1 - R&M On-Island (Lot1A) and R&M Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from £14M to £18M per supplier, total value both suppliers of around £36M\n•\tLot 2 - R&M Corporate Assets - estimated annual value from £400k to £600k\n•\tLot 3 - GSR - estimated annual value from £4M to £5M\n•\tLot 4 - FSCS - estimated annual value from £500k to £1M\nFollowing analysis of supplier feedback and a review of the risks and benefits, the Council now intends to proceed with separate staggered procurement processes on individual programmes for the following service areas:\n•\tGas Servicing & Repairs \n•\tFire Safety Compliance Services\n•\tRepairs & Maintenance*\n*The proposed Corporate Assets R&M is likely to be combined into the R&M opportunity. \nBy tendering these services separately, the Council aims to:\n•\tMaximise market engagement, particularly among SMEs and specialist contractors\n•\tAllow suppliers to bid for the areas most aligned with their expertise and capacity\n•\tSupport higher service quality and compliance through focused delivery\n•\tMaximise financial benefits through direct contracting with specialist suppliers for high volume/value requirements\n•\tAlign with the Council's strategic priorities around value for money, local economic support, and effective service delivery\nFeedback from suppliers indicates increased interest in tendering for these contracts separately rather than on a combined basis. There appears to be a larger market of suppliers who are capable of tendering for these contracts on an individual basis, compared to relatively few suppliers who are interested in delivering against multiple contracts who have direct delivery capacity and required level of experience. \nFollowing completion of the SMT processes, the Council has produced summary reports that can be found as appendix 1 & 2, which can be found under the documents section of this notice. \nThe Council now intends to undertake procurement process for the three main service areas inline with the following summary programmes - \n•\tGas Servicing & Repairs\no\tIssue Tender Notice - May/June 2025\no\tContract Award - November 2025\no\tContract Start - April 2026\n•\tFire Safety Compliance Services\no\tIssue Tender Notice -August/September 2025\no\tContract Award - January 2026\no\tContract Start - June 2026\n•\tRepairs & Maintenance\no\tTender - May/June 2026\no\tContract Award - November 2026\no\tContract Start - April 2027\nFor further details of the outline programmes see the relevant Planned Procurement Notices- \nGSR - PPN - 2025-000023\nFSCS - PPN - 2025-000026\nR&M - PPN - 2025-000027\nThe Council will publish the GSR and R&M contacts using a Competitive Flexible Procedure (CFP), which will encompass the utilisation of conditions of participation stage to create a shortlist of suppliers. The FSCS contract is also likely to be procured under a CFP, though the Council will review the option of using the Open Procedure before publishing the tender notice.\nR&M - CFP Design\nThe Council will run this procurement using the Competitive Flexible Procedures, which will be akin to the Restrictive Procedure under the Public Contracts Regulations (2015), with two separate stages - \nStage 1 - Initial Selection \nThis stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required for the contract. It aims to reduce the number of bidders to a manageable level through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.\nThe Council envisages the shortlisting process will have 4 to 6 suppliers. \nStage 2 - Invitation to Tender (ITT)\nThe second stage, shortlisted suppliers are invited to submit detailed proposals, including price, delivery methodology, and any specific solutions they propose. \nThe council may also consider the use of interviews and site visits, on a verification and due diligence basis. The procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS & Tender Notice issued - Monday 25th May 2026 \nTender issued and procurement documents published on Intend - CFP Stage 1 - Monday 25th May 2026 \nDeadline for requests for clarification - Wednesday 17th June 2026 by 16:00 \nCFP Stage 1 submission deadline - Friday 26th June 2026 by 12:00 \nNotification of shortlisting decision - Monday 20th July 2026 \nFinal procurement documents published on Intend - CFP Stage 2 - Monday 27th July 2026 \nDeadline for requests for clarification - Monday 7th September 2026 by 16:00 \nTender return deadline - Friday 25th September 2026 by 12:00 \nContract Award Notice Published - Monday 9th November 2026 \nStandstill and section 20 notification start\t- Tuesday 10th November 2026 \nStandstill finish - Friday 27th November 2026 \nSection 20 Notice Finish - Tuesday 8th December 2026 \nContract award - Wednesday 11th December 2026 \nContract commencement - Thursday 1st April 2027" }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-06-26T12:00:00+01:00", "enquiryPeriod": { "endDate": "2026-06-17T16:00:00+01:00" }, "awardPeriod": { "endDate": "2026-12-11T23:59:59Z" }, "lots": [ { "id": "1", "status": "planned", "value": { "amountGross": 540000000, "amount": 450000000, "currency": "GBP" }, "secondStage": { "minimumCandidates": 4, "maximumCandidates": 6 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "To be confirmed within the tender notice." }, { "type": "technical", "description": "To be confirmed within the tender notice." }, { "description": "To be confirmed within the tender notice.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contracts will be let for an initial base term of five years, with the option to extend for up to a further five years in intervals to be agreed." } } ], "documents": [ { "id": "A-862", "documentType": "biddingDocuments", "description": "SMT Survey Responses in relation to the following Prior Information Notices - \n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-862", "format": "application/x-zip-compressed" }, { "id": "A-893", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-893", "format": "application/x-zip-compressed" } ], "communication": { "futureNoticeDate": "2026-05-25T23:59:59+01:00" }, "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-05-26T23:59:59+01:00" } ] } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "018809-2025", "tag": [ "planning" ], "date": "2025-05-02T14:28:53+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "018809-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/018809-2025", "datePublished": "2025-05-02T14:28:53+01:00", "format": "text/html" } ] }, "ocid": "ocds-h6vhtk-0509c2", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "ocds-h6vhtk-0509c2", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Repairs & Maintenance Residential and Commercial properties for Council Managed Assets", "description": "Portsmouth City Council (the Council) is seeking to procure repairs and maintenance services for its housing stock through two individual contracts, with a combined total value in the region of £36M per annum. \nTo meet the distinct geographical and logistical needs of service delivery, the procurement will result in two separate contract awards, one for properties located on \"on-island\" and one for those located ''off-island''. The successful contractors will be expected to deliver a responsive, high-quality service that ensures safe, well-maintained homes for residents while demonstrating value for money and alignment with the Council's strategic objectives.\nEach individual contract has an estimated annual value between £14M to £18M based on current historic spend. The contracts will be let for an initial base term of five years, with the option to extend for up to a further five years in intervals to be agreed. \nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £168M and £225M. Therefore, based on current market conditions, the total combine spend over the 10-year lifetime of both contracts could be in the region of £336M to £450M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued.\nThe Council now intends to undertake a procurement process inline with the following summary programme - \n•\tRepairs & Maintenance\no\tTender - May/June 2026\no\tContract Award - November 2026\no\tContract Start - April 2027\nFull details can be found in the PPN - \nNotice identifier: 2025/S 000-017831\nProcurement identifier (OCID): ocds-h6vhtk-0509c2", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 540000000, "amount": 450000000, "currency": "GBP" }, "procurementMethodDetails": "Competitive flexible procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2026-05-26T23:59:59+01:00" }, "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "028778-2026", "tag": [ "tender" ], "date": "2026-03-27T17:48:32Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-0509c2", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "noEngagementNoticeRationale": "The Council undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets.\nTwo separate Prior Information Notices were issued, being - 2025/S 000-017829\n• SMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n• SMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal\n2025 - Friday 23rd February 2025- Reference 2025/S 000-006741" }, "tender": { "id": "P00005220", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contracts for the Repairs & Maintenance of Residential and Commercial Properties for Council Managed Assets - 2026", "description": "Portsmouth City Council (the Council) intends to appoint two suppliers to deliver repairs and maintenance services for its housing stock through two separate contracts, with one of these suppliers also taking responsibility for Corporate Assets. Contracts will run for an initial five year term, with the option to extend for up to a further five years in agreed intervals.\nThe opportunity is divided into three lots:\n• Lot 1 - On Island Repairs & Maintenance (£14M-£18M p.a.)\n• Lot 2 - Off Island Repairs & Maintenance (£14M-£18M p.a.)\n• Lot 3 - Corporate Assets Repairs & Maintenance (approx. £0.75M p.a.)\nA single shortlisting exercise applies to all three lots. Only suppliers who pass Stage 1 will be invited to Stage 2. Under Stage 2, suppliers must submit one tender covering both Lots 1 and 2, state their preferred lot, and submit a separate submission for Lot 3. \nThe highest ranked supplier will receive their preferred lot, and the second ranked supplier will be awarded the remaining lot. If any supplier declines an award, the Council may set aside that submission and approach the next ranked supplier. Only suppliers submitting fully compliant bids for both Lots 1 and 2 will be eligible for Lot 3, and only the two appointed suppliers for Lots 1 and 2 will be considered. Suppliers cannot tender directly for Lot 3.\nThe Council manages approximately 17,500 homes, including around 15,500 socially rented and 2,000 leasehold properties. Most dwellings are 1950s-1960s purpose built blocks. Historically, stock has been divided into on island (PO1-PO5) and off island (PO6-PO9), with recent acquisitions adding around 800 homes in Gosport, Fareham and Winchester.\nCorporate Assets are currently managed by the on island contractor and cover around 550 buildings, mainly in PO1-PO5.\nAround 16,000 repairs per year are completed on island and 15,000 off island, volumes expected to remain stable. Up to 1,000 new dwellings may be added over the next 5-10 years. New workstreams are likely as decarbonisation measures and renewables roll out across the stock.\nThe Council anticipates future challenges over the next decade, including changes from the Building Safety Act and Fire Safety Act, greater compliance scrutiny, increased requirements around information accuracy, and more focus on issues such as damp and mould under Social Housing Regulator oversight. Suppliers must work collaboratively with the Council to meet these demands.\nThe existing two housing R&M contracts (NEC4 Option E) have operated for 10 years plus a 12 month extension and will expire on 31 March 2027, with a combined total value of approximately £400m. Services provided include responsive repairs, void works, disabled adaptations, decorations, compliance testing, solar panel repairs, fire safety checks, and various appliance servicing.\nCorporate Assets cover a wide range of buildings including schools, offices, warehouses, depots, care homes, sheltered housing, supported living sites, and maritime facilities (the latter will be procured separately). Approximately 2,000 repairs per year are completed at an annual value of £750k.\nCore services include general repairs, smoke/heat detector checks, EICRs, emergency lighting, ventilation checks, MVHR repairs, asbestos removal, fire doors, door entry systems, warden call, PV maintenance, void works, and out of hours services. Suppliers must provide a 365 day out of hours service. Ancillary services may include decarbonisation works, air source heat pumps, water hygiene repairs, communal ventilation, on/off island repairs, Corporate Asset works, and gas servicing in emergencies.\nThe Specification sets out functional and performance requirements and may be updated before Stage 2.\nRepairs to Corporate Assets (Lot 3) will be delivered by either the Lot 1 or Lot 2 supplier to ensure consistency, clear accountability, and value for money. This approach supports operational efficiency and allows flexibility in preparation for potential Local Government Reorganisation (LGR). \nShould LGR occur, the Council may inherit a significantly larger Corporate Asset portfolio, potentially adding several million pounds per year to R&M demand. In such circumstances, the Council may vary the Lot 3 contract, create a new lot open only to the Lot 1 and Lot 2 suppliers, or run a separate procurement.\nThe Council expects requirements to remain broadly consistent but may adjust scope, boundaries, or statutory obligations to reflect any LGR driven changes.\nSuppliers will be expected to work collaboratively with the Council and with other term contractors. Previous contracts have used an open book partnership model and Vanguard Systems Thinking, which the Council expects to continue.\nFurther information is available at: https://vanguard-method.net/the-vanguard-method-and-systems-thinking/\nThe Council is committed to improving social value delivery. Information can be found at: https://www.portsmouth.gov.uk/services/council-and-democracy/social-value/\nTo support organisations that cannot deliver the full contract scope but wish to offer services to main bidders, the Council will maintain a voluntary list of interested subcontractors and supply chain partners.\nSuppliers wishing to offer their services as sub-contractors should contact the Council via the In Tend correspondence function and provide their company name and reference number, contact details, a brief description of services, relevant experience, and website address.\nThe Council will collate this information and share it with all main bidders on a no liability, no guarantee basis. Inclusion on the list does not constitute endorsement, pre qualification, or recommendation. Main bidders are solely responsible for assessing the suitability, capability, and compliance of any subcontractors they choose to engage.\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council has been required to engage with neighbouring authorities to explore future structural reform, shared service opportunities, and alignment of governance arrangements. The UK Government has now confirmed its decision regarding Local Government Reorganisation across Hampshire and the Isle of Wight.\nUnder the confirmed proposals, Portsmouth City Council will become part of a new, larger unitary authority covering the areas of Gosport, Fareham and Havant, and including Newlands, Horndean, Clanfield and Rowlands Castle. The new unitary authority will formally come into existence on 1 April 2028, at which point Portsmouth City Council, as it currently exists, will be legally dissolved on 31 March 2028.\nWhile the new authority's service delivery model has not yet been finalised, the reorganisation will merge all existing local authority service responsibilities within the new boundary. This means that current demand, scope and operational requirements for Repairs & Maintenance (R&M) services may change substantially as part of the transition, depending on the final asset base, stock profile, and governance arrangements determined for the new authority.\nFor Portsmouth's current footprint alone, the estimated 10‑year total contract value remains within the region of £336M to £450M, taking into account inflationary pressures, anticipated stock growth, decarbonisation workstreams, and increased compliance requirements.\nFollowing LGR, the total opportunity value is expected to increase materially, due to the combined housing stock, broader corporate estate, additional operational buildings, wider geographical footprint, and increased repairs demand integrated from the merging authorities. The Council will continue to plan responsibly for the transition and reserves the right to modify the contract in line with Schedule 8 of the Procurement Act 2023 should the confirmed LGR arrangements require changes to scope, value or delivery structure.\nFor planning purposes, and in the absence of confirmed stock and asset figures from potential partner authorities, an initial estimate is that the overall maintenance requirement may increase by 50% to 70% relative to Portsmouth alone. On this basis, the inflation adjusted 10 year total opportunity value is estimated at between £504M and £765M.\nHampshire County Council (HCC) is currently procuring a single‑supplier £250 million, 10‑year Term Maintenance Contract (2026-2036) covering building fabric and M&E services across approximately 825 sites, including schools. Depending on the outcome, the appointed HCC contractor may continue to manage part or all of these assets following LGR, meaning little or no change in scope may initially arise for the Corporate Assets element of this procurement.\nHowever, if the new unitary authority assumes direct responsibility for HCC Corporate Assets within the reorganised boundary, the new Authority anticipates inheriting a substantial proportion of this service portfolio. Based on indicative modelling, the inherited Corporate Assets R&M requirement may be in the region of 20% of the HCC contract value, although the Council reserves the right to exceed this estimate if future Government directions or statutory transfers require it.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ \nFor additional information in relation to known risks, see the later section within the notice below in relation to other information.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45110000", "description": "Building demolition and wrecking work and earthmoving work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45321000", "description": "Thermal insulation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45110000", "description": "Building demolition and wrecking work and earthmoving work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45321000", "description": "Thermal insulation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "45110000", "description": "Building demolition and wrecking work and earthmoving work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45321000", "description": "Thermal insulation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 918000000, "amount": 765000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Portsmouth City Council, (the Council) has decided to utilise a two-stage Competitive Flexible Procedure with the following stages:\n•\tStage 1 - a discrete Conditions of Participation stage (including checking Exclusion Grounds), which will limit the number of suppliers to a maximum of 6, to be invited to submit a tender.\n•\tStage 2 - a Tendering Round (with the option for interviews/site visits for verification purposes with up to the top 3 suppliers).\nThis procedure reflects the Restricted Procedure under the Public Contracts Regulations 2015 but allows limited non material adjustments before contract award.\nStage 1 - Conditions of Participation Stage\nStage 1 shortlists suppliers with the technical, financial and operational capability to deliver the contract. Assessment includes experience, capacity, systems, accreditations, financial standing and legal standing.\nSuppliers must complete:\n• PSQ - Preliminary Questions\n• PSQ - Technical Questions & Contract Case Studies\n• Completed PSQ Technical Response sheet 12.1, 12.2 & 12.3\n• Annex B - Common Assessment Standards (information only)\nThe PSQ Preliminary Questions focus on the following sections that will be assessed on a pass/fail basis -\n1.\tSupplier information\n2.\tGrounds for exclusion\n3.\tSupplier eligibility\n4.\tFinancial capacity\n5.\tInsurance\n6.\tGeneral compliance\n7.\tAccreditations and qualifications\n8.\tPayments in contracts\n9.\tCarbon reduction plan\n10.\tModern slavery\nFailure to meet any mandatory requirement results in exclusion.\nSuppliers passing the Preliminary Questions progress to the PSQ Technical and Case Study evaluations.\nScored Sections\n• Section 12 - Technical Questions part 1 (25%)\n• Section 13 - Technical Questions part 2 (50%)\n• Section 14 - Case Studies (25%)\nEach section scores up to 100 points, with some additional pass/fail triggers. A full 100 point score equates to the full percentage weighting.\nExample:\n• Section 12: 100/100 → 25%\n• Section 13: 50/100 → 25%\n• Section 14: 50/100 → 12.5%\nTotal score = 62.5%\nShortlisting\nThe Council expects to shortlist 4 to 6 suppliers for Stage 2. The top four scoring suppliers automatically progress. Suppliers in 5th and 6th place will only progress if within 10 points of the 3rd ranked supplier.\nExample: 3rd place = 80 points\n• 5th place = 70 → within 10 → shortlisted\n• 6th place = 65 → more than 10 → not shortlisted\nIf a tie would cause the shortlist to exceed six suppliers, published tie break criteria will apply - see stage 1 ITT for further details.\nSuppliers must register on the Central Digital Platform to allow mandatory exclusion and debarment checks. Subcontractors named in submissions will also be checked; the Council may require alternatives where exclusion grounds apply.\nStage 2 - Invitation to Tender (ITT)\nLot 1 On-island and Lot 2 Off Island Envisaged Evaluation Criteria\nShortlisted suppliers will submit full proposals, including pricing and delivery methodology.\nSuppliers will submit one tender response covering Lot 1 (On Island) and Lot 2 (Off Island), stating their preferred lot.\n• The 1st ranked supplier receives their preferred lot.\n• The 2nd ranked supplier receives the remaining lot.\n• No supplier will be awarded both lots.\nThe cost/quality split is being tested on a 50/50 and is likely to be used for 2nd stage tender evaluation. However, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nThe proposed cost breakdown is derived from the 50% but has the following proposed sub-weightings assigned with potential range to be confirmed at stage 2. All the percentages will total 100%:\n•\tCall Handling - 18% - range 13% to 18%\n•\tLocal Office and Management - 20% - range 15% to 25%\n•\tAccounting, Legal, H&S, HR and R&D - 12% - range 7% to 17%\n•\tVehicles, Materials, IT, Suppliers - 17% - range 12% to 22%\n•\tSocial Value, Environmental, Insurance and Profit - 15% - range 10% to 20%\n•\tTask Order Fee - 15% - range 10% to 20%\n•\tMobilisation - 3% - range 1% to 5%\nThe pricing section is likely to be assessed on a normalised basis for each of the criteria outlined above. This ensures that the lowest price receives the highest score, and all other prices are scored relative to it. \nThe proposed cost will include sub-criteria:\n•\tPrice Assessment: Based on a normalised comparison of submitted prices.\n•\tValue for Money: Reviewing the cost breakdown and methodology to understand how pricing has been derived.\nHowever, the Council also reserves the right to assess priced elements either on a normalised basis and/or through a qualitative scoring approach, depending on the nature of the submissions and the evaluation methodology adopted. The evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. \nThis process could either form a pass/fail check or require a scored response for qualitative elements. For example, Local Office and Management is listed with a 20% weighting. \n•\tThe Council may assess the full section weighting on a normalised cost with 20% weighting and pass/fail on the value for money.\n•\tAlternatively, the Council may assess the section weighting on a normalised cost with 10% weighting and apportion 10% on the value for money on a weighted scored basis.\n•\tAlternatively, the Council may reduce some/all the pricing weightings to ask one or more weighted question to review the value for money criteria i.e. for criteria 1 to 5 the Council reduces the weighting of each question by 2% to then have one weighting value for money question to cover criteria 1 to 5. The amount the criteria could be reduced has not been defined and is unlikely to exceed 50% per criteria.\nThe proposed quality breakdown is derived from the 50% but has the following proposed sub-weightings assigned with potential range to be confirmed at stage 2. All the percentages will total 100%: \n1.\tMobilisation - 15% - range 10% to 20%\n2.\tData Management - 10% - range 5% to 15%\n3.\tResourcing - 20% - range 15% to 25%\n4.\tQuality Assurance - 25% - range 20% to 30%\n5.\tResident Engagement - 10% - range 5% to 15%\n6.\tResident Presentation - 5% - range 5% to 10%\n7.\tFuture Proofing - 5% - range 5% to 10%\n8.\tVFM - Pass/Fail - up to 40 (this will be taken from the weighting on price)\n9.\tSocial Value - 10% - range 5% to 10%\nThe evaluation of the tender returns will be undertaken by suitable qualified technical matter experts. However, the Council will most likely adopt the following approach for the Resident Presentation evaluation. The Resident Presentation will be evaluated collectively by a panel of residents following the presentations. Their assessment will take place as a group exercise, supported and overseen by trained Council moderators to ensure fairness, consistency, and adherence to the published scoring methodology.\nThe Council may also consider the use of interviews and site visits for up to the top 3 scoring suppliers following initial assessment of their quality submissions. Interviews and site visits will be held in the interests of verifying tender submissions and for the purposes of due diligence basis. \nLot 3 Corporate Assets Island Envisaged Evaluation Criteria\nLot 3 (Corporate Assets) will be evaluated only between the preferred suppliers for Lots 1 and 2 and will be assessed on 90% price and 10% Quality. The Council will not evaluate the Lot 3 submission until the preferred bidders for Lot 1 and Lot 2 have been identified, all other returns will for Lot 3 will be discounted.\nThe pricing section is likely to be assessed on a normalised basis for each of the criteria outlined above for Lot 1 & 2. The cost section will not have a weighted qualitative assessment but may introduce the Value for Money assessment on a pass/fail basis as per Lots 1 & 2, though the Council will investigate any abnormally low or high submissions.\nThe proposed quality breakdown of 10% will be assigned to Social Value, which may have sub criteria proposed at stage 2 of the tender process. The quality assessment will be on a weighted basis.\nThe evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. The quality scores will have sub-weightings and will not be assessed on a normalised basis.\nThe procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. Contractors will need to take part in presentations to be scored by residents as part of the evaluation process to ensure compliance with Building Safety and Social Housing Regulator requirements to take tenants' views into account in decision-making. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS Tender Notice & Tender issued - CFP Stage 1 - 27/03/2026\nDeadline for requests for clarification -24/04/2026 by 16:00\nCFP Stage 1 submission deadline - 08/05/2026 by 12:00\nNotification of shortlisting decision - 10/07/2026\nFinal procurement documents published on In‑Tend - CFP Stage 2 - 17/07/2026\nDeadline for requests for clarification - 14/08/2026 by 16:00\nTender return deadline - 11/09/2026 by 12:00\nContract Award Notice Published - 30/10/2026\nStandstill and section 20 notification start - 30/10/2026\nStandstill finish - 11/11/2026\nSection 20 Notice Finish - 04/12/2026\nContract award - 07/12/2026\nContract commencement - 01/04/2027\nHowever, the Council might adopt an accelerated programme, please refer to the stage 1 ITT for further details." }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-05-08T12:00:00+01:00", "enquiryPeriod": { "endDate": "2026-04-24T16:00:00+01:00" }, "awardPeriod": { "endDate": "2026-10-30T23:59:59Z" }, "lots": [ { "id": "1", "title": "Lot 1 - On Island", "description": "Refer to the main description of this tender notice for the description of services required for Lot 1.", "status": "active", "value": { "amountGross": 372000000, "amount": 310000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 1 and Lot 2.\nPrice - 50%\nQuality\t- 50%\nHowever, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend", "criteria": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quaility", "description": "The Quality element of the return will assess the following elements - \nMobilisation\nData Management\nResourcing\nQuality Assurance\nResident Engagement \nResident Presentation\nFuture Proofing\nVFM \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] }, "secondStage": { "minimumCandidates": 4, "maximumCandidates": 6 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 1.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." }, "hasOptions": true, "options": { "description": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } }, { "id": "2", "title": "Lot 2 Off Island", "description": "Refer to the main description of this tender notice for the description of services required for Lot 2.", "status": "active", "value": { "amountGross": 372000000, "amount": 310000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 1 and Lot 2.\nPrice - 50%\nQuality\t- 50%\nHowever, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend", "criteria": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quality", "description": "The Quality element of the return will assess the following elements - \nMobilisation\nData Management\nResourcing\nQuality Assurance\nResident Engagement \nResident Presentation\nFuture Proofing\nVFM \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 2.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." }, "hasOptions": true, "options": { "description": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } }, { "id": "3", "title": "Lot 3 Corporate Assets", "description": "Refer to the main description of this tender notice for the description of services required for Lot 3.", "status": "active", "value": { "amountGross": 174000000, "amount": 145000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 3.\nPrice \t90%\nQuality\t10%\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend", "criteria": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quaility", "description": "The Quality element of the return will assess the following elements - \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 3.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." }, "hasOptions": true, "options": { "description": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } } ], "lotDetails": { "maximumLotsAwardedPerSupplier": 2, "awardCriteriaDetails": "The opportunity is divided into three lots: \n•\tLot 1 - On‑Island Repairs & Maintenance (Approx. £14M to £18M per annum)\n•\tLot 2 - Off‑Island Repairs & Maintenance (Approx. £14M to £18M per annum)\n•\tLot 3 - Corporate Assets Repairs & Maintenance (Approx. £0.75M per annum)\nThere is one shortlisting exercise only for all three Lots, and only suppliers who successfully pass Stage 1 - Conditions of Participation will be invited to tender for Stage 2.\nUnder stage 2 of the tender process there are two distinct contract awards made for Lot 1 and Lot 2, suppliers will be required to submit one tender response covering both opportunities. Suppliers will need to state their preference for either Lot 1 or Lot 2, with the supplier ranked number 1 will be given their preference of Lots and the supplier ranked number 2 awarded the remaining lot. In the event any supplier declines either Lot, the Council reserves the right to set the suppliers tender aside and approach the next ranking supplier until both Lots are awarded.\nOnly suppliers submitting a fully compliant bid for both Lot 1 and Lot 2 will be eligible for consideration for Lot 3. Following evaluation of Lots 1 and 2, only the two preferred suppliers, one for Lot 1 and one for Lot 2, will be assessed for the Lot 3 Corporate Assets award. No other suppliers, including those who submitted compliant bids for Lots 1 and 2, will be considered for Lot 3. Suppliers will not be able to tender for Lot 3 as a standalone opportunity." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-14110", "documentType": "biddingDocuments", "description": "Soft Market Testing Reports following the Prior Information Notices published on -\n• Outsourcing Options Appraisal - Wednesday 11th October 2024\n• Lotting and Contracting Options Appraisal - Friday 23rd February 2025", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14110", "format": "application/x-zip-compressed" }, { "id": "A-14111", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the\nproposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14111", "format": "application/x-zip-compressed" }, { "id": "028778-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/028778-2026", "datePublished": "2026-03-27T17:48:32Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-03-27T23:59:59Z" } ] }, "riskDetails": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings \nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract due to increased complexity of -\n•\tageing stock requiring more frequent or complex repairs \n•\tincrease in the number of system replacements needed\n•\tinclusion of other installations as risk assessments or Legislation dictates\nUnder this cost‑reimbursable contract, any requirements that fall outside the agreed baseline scope will be instructed and managed through the contract's defined Task Order depending on value and urgency.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. \n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. \n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers increasing the size and value of the contract. \n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new legislation, changes in building safety legislation, evolving targets and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAmendments or the introduction of new building safety legislation (e.g. under the Building Safety Act 2022 or related statutory instruments) may require the Council to modify the scope of the contract to ensure continued compliance. This could include new inspection regimes, reporting obligations, or remedial works not originally priced.\n•\tLocal Government Reorganisation may require the new authority to assume responsibility for a significantly expanded Corporate Asset portfolio (e.g., schools, offices, social care facilities) currently maintained under Hampshire County Council's £25M per annum R&M contract. This may materially increase the scale, value and geographic spread of the Corporate Assets element of the contract. The Council may need to vary the existing Corporate Assets arrangement, create a new lot restricted to the Lot 1 and Lot 2 suppliers, or undertake a separate procurement exercise to accommodate the increased workload. Although the nature of works is expected to remain broadly consistent, the operational scale may increase substantially.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-0509c2-2026-03-27T17:48:32Z", "date": "2026-03-27T17:48:32Z", "ocid": "ocds-h6vhtk-0509c2", "initiationType": "tender", "planning": { "documents": [ { "id": "017831-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017831-2025", "datePublished": "2025-04-30T09:58:24+01:00", "format": "text/html" }, { "id": "018809-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/018809-2025", "datePublished": "2025-05-02T14:28:53+01:00", "format": "text/html" } ], "noEngagementNoticeRationale": "The Council undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets.\nTwo separate Prior Information Notices were issued, being - 2025/S 000-017829\n• SMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n• SMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal\n2025 - Friday 23rd February 2025- Reference 2025/S 000-006741" }, "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005220", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contracts for the Repairs & Maintenance of Residential and Commercial Properties for Council Managed Assets - 2026", "description": "Portsmouth City Council (the Council) intends to appoint two suppliers to deliver repairs and maintenance services for its housing stock through two separate contracts, with one of these suppliers also taking responsibility for Corporate Assets. Contracts will run for an initial five year term, with the option to extend for up to a further five years in agreed intervals.\nThe opportunity is divided into three lots:\n• Lot 1 - On Island Repairs & Maintenance (£14M-£18M p.a.)\n• Lot 2 - Off Island Repairs & Maintenance (£14M-£18M p.a.)\n• Lot 3 - Corporate Assets Repairs & Maintenance (approx. £0.75M p.a.)\nA single shortlisting exercise applies to all three lots. Only suppliers who pass Stage 1 will be invited to Stage 2. Under Stage 2, suppliers must submit one tender covering both Lots 1 and 2, state their preferred lot, and submit a separate submission for Lot 3. \nThe highest ranked supplier will receive their preferred lot, and the second ranked supplier will be awarded the remaining lot. If any supplier declines an award, the Council may set aside that submission and approach the next ranked supplier. Only suppliers submitting fully compliant bids for both Lots 1 and 2 will be eligible for Lot 3, and only the two appointed suppliers for Lots 1 and 2 will be considered. Suppliers cannot tender directly for Lot 3.\nThe Council manages approximately 17,500 homes, including around 15,500 socially rented and 2,000 leasehold properties. Most dwellings are 1950s-1960s purpose built blocks. Historically, stock has been divided into on island (PO1-PO5) and off island (PO6-PO9), with recent acquisitions adding around 800 homes in Gosport, Fareham and Winchester.\nCorporate Assets are currently managed by the on island contractor and cover around 550 buildings, mainly in PO1-PO5.\nAround 16,000 repairs per year are completed on island and 15,000 off island, volumes expected to remain stable. Up to 1,000 new dwellings may be added over the next 5-10 years. New workstreams are likely as decarbonisation measures and renewables roll out across the stock.\nThe Council anticipates future challenges over the next decade, including changes from the Building Safety Act and Fire Safety Act, greater compliance scrutiny, increased requirements around information accuracy, and more focus on issues such as damp and mould under Social Housing Regulator oversight. Suppliers must work collaboratively with the Council to meet these demands.\nThe existing two housing R&M contracts (NEC4 Option E) have operated for 10 years plus a 12 month extension and will expire on 31 March 2027, with a combined total value of approximately £400m. Services provided include responsive repairs, void works, disabled adaptations, decorations, compliance testing, solar panel repairs, fire safety checks, and various appliance servicing.\nCorporate Assets cover a wide range of buildings including schools, offices, warehouses, depots, care homes, sheltered housing, supported living sites, and maritime facilities (the latter will be procured separately). Approximately 2,000 repairs per year are completed at an annual value of £750k.\nCore services include general repairs, smoke/heat detector checks, EICRs, emergency lighting, ventilation checks, MVHR repairs, asbestos removal, fire doors, door entry systems, warden call, PV maintenance, void works, and out of hours services. Suppliers must provide a 365 day out of hours service. Ancillary services may include decarbonisation works, air source heat pumps, water hygiene repairs, communal ventilation, on/off island repairs, Corporate Asset works, and gas servicing in emergencies.\nThe Specification sets out functional and performance requirements and may be updated before Stage 2.\nRepairs to Corporate Assets (Lot 3) will be delivered by either the Lot 1 or Lot 2 supplier to ensure consistency, clear accountability, and value for money. This approach supports operational efficiency and allows flexibility in preparation for potential Local Government Reorganisation (LGR). \nShould LGR occur, the Council may inherit a significantly larger Corporate Asset portfolio, potentially adding several million pounds per year to R&M demand. In such circumstances, the Council may vary the Lot 3 contract, create a new lot open only to the Lot 1 and Lot 2 suppliers, or run a separate procurement.\nThe Council expects requirements to remain broadly consistent but may adjust scope, boundaries, or statutory obligations to reflect any LGR driven changes.\nSuppliers will be expected to work collaboratively with the Council and with other term contractors. Previous contracts have used an open book partnership model and Vanguard Systems Thinking, which the Council expects to continue.\nFurther information is available at: https://vanguard-method.net/the-vanguard-method-and-systems-thinking/\nThe Council is committed to improving social value delivery. Information can be found at: https://www.portsmouth.gov.uk/services/council-and-democracy/social-value/\nTo support organisations that cannot deliver the full contract scope but wish to offer services to main bidders, the Council will maintain a voluntary list of interested subcontractors and supply chain partners.\nSuppliers wishing to offer their services as sub-contractors should contact the Council via the In Tend correspondence function and provide their company name and reference number, contact details, a brief description of services, relevant experience, and website address.\nThe Council will collate this information and share it with all main bidders on a no liability, no guarantee basis. Inclusion on the list does not constitute endorsement, pre qualification, or recommendation. Main bidders are solely responsible for assessing the suitability, capability, and compliance of any subcontractors they choose to engage.\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council has been required to engage with neighbouring authorities to explore future structural reform, shared service opportunities, and alignment of governance arrangements. The UK Government has now confirmed its decision regarding Local Government Reorganisation across Hampshire and the Isle of Wight.\nUnder the confirmed proposals, Portsmouth City Council will become part of a new, larger unitary authority covering the areas of Gosport, Fareham and Havant, and including Newlands, Horndean, Clanfield and Rowlands Castle. The new unitary authority will formally come into existence on 1 April 2028, at which point Portsmouth City Council, as it currently exists, will be legally dissolved on 31 March 2028.\nWhile the new authority's service delivery model has not yet been finalised, the reorganisation will merge all existing local authority service responsibilities within the new boundary. This means that current demand, scope and operational requirements for Repairs & Maintenance (R&M) services may change substantially as part of the transition, depending on the final asset base, stock profile, and governance arrangements determined for the new authority.\nFor Portsmouth's current footprint alone, the estimated 10‑year total contract value remains within the region of £336M to £450M, taking into account inflationary pressures, anticipated stock growth, decarbonisation workstreams, and increased compliance requirements.\nFollowing LGR, the total opportunity value is expected to increase materially, due to the combined housing stock, broader corporate estate, additional operational buildings, wider geographical footprint, and increased repairs demand integrated from the merging authorities. The Council will continue to plan responsibly for the transition and reserves the right to modify the contract in line with Schedule 8 of the Procurement Act 2023 should the confirmed LGR arrangements require changes to scope, value or delivery structure.\nFor planning purposes, and in the absence of confirmed stock and asset figures from potential partner authorities, an initial estimate is that the overall maintenance requirement may increase by 50% to 70% relative to Portsmouth alone. On this basis, the inflation adjusted 10 year total opportunity value is estimated at between £504M and £765M.\nHampshire County Council (HCC) is currently procuring a single‑supplier £250 million, 10‑year Term Maintenance Contract (2026-2036) covering building fabric and M&E services across approximately 825 sites, including schools. Depending on the outcome, the appointed HCC contractor may continue to manage part or all of these assets following LGR, meaning little or no change in scope may initially arise for the Corporate Assets element of this procurement.\nHowever, if the new unitary authority assumes direct responsibility for HCC Corporate Assets within the reorganised boundary, the new Authority anticipates inheriting a substantial proportion of this service portfolio. Based on indicative modelling, the inherited Corporate Assets R&M requirement may be in the region of 20% of the HCC contract value, although the Council reserves the right to exceed this estimate if future Government directions or statutory transfers require it.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ \nFor additional information in relation to known risks, see the later section within the notice below in relation to other information.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45110000", "description": "Building demolition and wrecking work and earthmoving work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45321000", "description": "Thermal insulation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45110000", "description": "Building demolition and wrecking work and earthmoving work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45321000", "description": "Thermal insulation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "45110000", "description": "Building demolition and wrecking work and earthmoving work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45321000", "description": "Thermal insulation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 918000000, "amount": 765000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Portsmouth City Council, (the Council) has decided to utilise a two-stage Competitive Flexible Procedure with the following stages:\n•\tStage 1 - a discrete Conditions of Participation stage (including checking Exclusion Grounds), which will limit the number of suppliers to a maximum of 6, to be invited to submit a tender.\n•\tStage 2 - a Tendering Round (with the option for interviews/site visits for verification purposes with up to the top 3 suppliers).\nThis procedure reflects the Restricted Procedure under the Public Contracts Regulations 2015 but allows limited non material adjustments before contract award.\nStage 1 - Conditions of Participation Stage\nStage 1 shortlists suppliers with the technical, financial and operational capability to deliver the contract. Assessment includes experience, capacity, systems, accreditations, financial standing and legal standing.\nSuppliers must complete:\n• PSQ - Preliminary Questions\n• PSQ - Technical Questions & Contract Case Studies\n• Completed PSQ Technical Response sheet 12.1, 12.2 & 12.3\n• Annex B - Common Assessment Standards (information only)\nThe PSQ Preliminary Questions focus on the following sections that will be assessed on a pass/fail basis -\n1.\tSupplier information\n2.\tGrounds for exclusion\n3.\tSupplier eligibility\n4.\tFinancial capacity\n5.\tInsurance\n6.\tGeneral compliance\n7.\tAccreditations and qualifications\n8.\tPayments in contracts\n9.\tCarbon reduction plan\n10.\tModern slavery\nFailure to meet any mandatory requirement results in exclusion.\nSuppliers passing the Preliminary Questions progress to the PSQ Technical and Case Study evaluations.\nScored Sections\n• Section 12 - Technical Questions part 1 (25%)\n• Section 13 - Technical Questions part 2 (50%)\n• Section 14 - Case Studies (25%)\nEach section scores up to 100 points, with some additional pass/fail triggers. A full 100 point score equates to the full percentage weighting.\nExample:\n• Section 12: 100/100 → 25%\n• Section 13: 50/100 → 25%\n• Section 14: 50/100 → 12.5%\nTotal score = 62.5%\nShortlisting\nThe Council expects to shortlist 4 to 6 suppliers for Stage 2. The top four scoring suppliers automatically progress. Suppliers in 5th and 6th place will only progress if within 10 points of the 3rd ranked supplier.\nExample: 3rd place = 80 points\n• 5th place = 70 → within 10 → shortlisted\n• 6th place = 65 → more than 10 → not shortlisted\nIf a tie would cause the shortlist to exceed six suppliers, published tie break criteria will apply - see stage 1 ITT for further details.\nSuppliers must register on the Central Digital Platform to allow mandatory exclusion and debarment checks. Subcontractors named in submissions will also be checked; the Council may require alternatives where exclusion grounds apply.\nStage 2 - Invitation to Tender (ITT)\nLot 1 On-island and Lot 2 Off Island Envisaged Evaluation Criteria\nShortlisted suppliers will submit full proposals, including pricing and delivery methodology.\nSuppliers will submit one tender response covering Lot 1 (On Island) and Lot 2 (Off Island), stating their preferred lot.\n• The 1st ranked supplier receives their preferred lot.\n• The 2nd ranked supplier receives the remaining lot.\n• No supplier will be awarded both lots.\nThe cost/quality split is being tested on a 50/50 and is likely to be used for 2nd stage tender evaluation. However, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nThe proposed cost breakdown is derived from the 50% but has the following proposed sub-weightings assigned with potential range to be confirmed at stage 2. All the percentages will total 100%:\n•\tCall Handling - 18% - range 13% to 18%\n•\tLocal Office and Management - 20% - range 15% to 25%\n•\tAccounting, Legal, H&S, HR and R&D - 12% - range 7% to 17%\n•\tVehicles, Materials, IT, Suppliers - 17% - range 12% to 22%\n•\tSocial Value, Environmental, Insurance and Profit - 15% - range 10% to 20%\n•\tTask Order Fee - 15% - range 10% to 20%\n•\tMobilisation - 3% - range 1% to 5%\nThe pricing section is likely to be assessed on a normalised basis for each of the criteria outlined above. This ensures that the lowest price receives the highest score, and all other prices are scored relative to it. \nThe proposed cost will include sub-criteria:\n•\tPrice Assessment: Based on a normalised comparison of submitted prices.\n•\tValue for Money: Reviewing the cost breakdown and methodology to understand how pricing has been derived.\nHowever, the Council also reserves the right to assess priced elements either on a normalised basis and/or through a qualitative scoring approach, depending on the nature of the submissions and the evaluation methodology adopted. The evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. \nThis process could either form a pass/fail check or require a scored response for qualitative elements. For example, Local Office and Management is listed with a 20% weighting. \n•\tThe Council may assess the full section weighting on a normalised cost with 20% weighting and pass/fail on the value for money.\n•\tAlternatively, the Council may assess the section weighting on a normalised cost with 10% weighting and apportion 10% on the value for money on a weighted scored basis.\n•\tAlternatively, the Council may reduce some/all the pricing weightings to ask one or more weighted question to review the value for money criteria i.e. for criteria 1 to 5 the Council reduces the weighting of each question by 2% to then have one weighting value for money question to cover criteria 1 to 5. The amount the criteria could be reduced has not been defined and is unlikely to exceed 50% per criteria.\nThe proposed quality breakdown is derived from the 50% but has the following proposed sub-weightings assigned with potential range to be confirmed at stage 2. All the percentages will total 100%: \n1.\tMobilisation - 15% - range 10% to 20%\n2.\tData Management - 10% - range 5% to 15%\n3.\tResourcing - 20% - range 15% to 25%\n4.\tQuality Assurance - 25% - range 20% to 30%\n5.\tResident Engagement - 10% - range 5% to 15%\n6.\tResident Presentation - 5% - range 5% to 10%\n7.\tFuture Proofing - 5% - range 5% to 10%\n8.\tVFM - Pass/Fail - up to 40 (this will be taken from the weighting on price)\n9.\tSocial Value - 10% - range 5% to 10%\nThe evaluation of the tender returns will be undertaken by suitable qualified technical matter experts. However, the Council will most likely adopt the following approach for the Resident Presentation evaluation. The Resident Presentation will be evaluated collectively by a panel of residents following the presentations. Their assessment will take place as a group exercise, supported and overseen by trained Council moderators to ensure fairness, consistency, and adherence to the published scoring methodology.\nThe Council may also consider the use of interviews and site visits for up to the top 3 scoring suppliers following initial assessment of their quality submissions. Interviews and site visits will be held in the interests of verifying tender submissions and for the purposes of due diligence basis. \nLot 3 Corporate Assets Island Envisaged Evaluation Criteria\nLot 3 (Corporate Assets) will be evaluated only between the preferred suppliers for Lots 1 and 2 and will be assessed on 90% price and 10% Quality. The Council will not evaluate the Lot 3 submission until the preferred bidders for Lot 1 and Lot 2 have been identified, all other returns will for Lot 3 will be discounted.\nThe pricing section is likely to be assessed on a normalised basis for each of the criteria outlined above for Lot 1 & 2. The cost section will not have a weighted qualitative assessment but may introduce the Value for Money assessment on a pass/fail basis as per Lots 1 & 2, though the Council will investigate any abnormally low or high submissions.\nThe proposed quality breakdown of 10% will be assigned to Social Value, which may have sub criteria proposed at stage 2 of the tender process. The quality assessment will be on a weighted basis.\nThe evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. The quality scores will have sub-weightings and will not be assessed on a normalised basis.\nThe procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. Contractors will need to take part in presentations to be scored by residents as part of the evaluation process to ensure compliance with Building Safety and Social Housing Regulator requirements to take tenants' views into account in decision-making. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS Tender Notice & Tender issued - CFP Stage 1 - 27/03/2026\nDeadline for requests for clarification -24/04/2026 by 16:00\nCFP Stage 1 submission deadline - 08/05/2026 by 12:00\nNotification of shortlisting decision - 10/07/2026\nFinal procurement documents published on In‑Tend - CFP Stage 2 - 17/07/2026\nDeadline for requests for clarification - 14/08/2026 by 16:00\nTender return deadline - 11/09/2026 by 12:00\nContract Award Notice Published - 30/10/2026\nStandstill and section 20 notification start - 30/10/2026\nStandstill finish - 11/11/2026\nSection 20 Notice Finish - 04/12/2026\nContract award - 07/12/2026\nContract commencement - 01/04/2027\nHowever, the Council might adopt an accelerated programme, please refer to the stage 1 ITT for further details." }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-05-08T12:00:00+01:00", "enquiryPeriod": { "endDate": "2026-04-24T16:00:00+01:00" }, "awardPeriod": { "endDate": "2026-10-30T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 372000000, "amount": 310000000, "currency": "GBP" }, "secondStage": { "minimumCandidates": 4, "maximumCandidates": 6 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 1.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." }, "title": "Lot 1 - On Island", "description": "Refer to the main description of this tender notice for the description of services required for Lot 1.", "awardCriteria": { "weightingDescription": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 1 and Lot 2.\nPrice - 50%\nQuality\t- 50%\nHowever, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend", "criteria": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quaility", "description": "The Quality element of the return will assess the following elements - \nMobilisation\nData Management\nResourcing\nQuality Assurance\nResident Engagement \nResident Presentation\nFuture Proofing\nVFM \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] }, "hasOptions": true, "options": { "description": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } }, { "id": "2", "title": "Lot 2 Off Island", "description": "Refer to the main description of this tender notice for the description of services required for Lot 2.", "status": "active", "value": { "amountGross": 372000000, "amount": 310000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 1 and Lot 2.\nPrice - 50%\nQuality\t- 50%\nHowever, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend", "criteria": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quality", "description": "The Quality element of the return will assess the following elements - \nMobilisation\nData Management\nResourcing\nQuality Assurance\nResident Engagement \nResident Presentation\nFuture Proofing\nVFM \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 2.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." }, "hasOptions": true, "options": { "description": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } }, { "id": "3", "title": "Lot 3 Corporate Assets", "description": "Refer to the main description of this tender notice for the description of services required for Lot 3.", "status": "active", "value": { "amountGross": 174000000, "amount": 145000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 3.\nPrice \t90%\nQuality\t10%\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend", "criteria": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quaility", "description": "The Quality element of the return will assess the following elements - \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 3.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2032-03-31T23:59:59+01:00", "maxExtentDate": "2037-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." }, "hasOptions": true, "options": { "description": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } } ], "documents": [ { "id": "A-862", "documentType": "biddingDocuments", "description": "SMT Survey Responses in relation to the following Prior Information Notices - \n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-862", "format": "application/x-zip-compressed" }, { "id": "A-893", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-893", "format": "application/x-zip-compressed" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-14110", "documentType": "biddingDocuments", "description": "Soft Market Testing Reports following the Prior Information Notices published on -\n• Outsourcing Options Appraisal - Wednesday 11th October 2024\n• Lotting and Contracting Options Appraisal - Friday 23rd February 2025", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14110", "format": "application/x-zip-compressed" }, { "id": "A-14111", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the\nproposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14111", "format": "application/x-zip-compressed" }, { "id": "028778-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/028778-2026", "datePublished": "2026-03-27T17:48:32Z", "format": "text/html" } ], "communication": { "futureNoticeDate": "2026-05-26T23:59:59+01:00" }, "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-03-27T23:59:59Z" } ] }, "lotDetails": { "maximumLotsAwardedPerSupplier": 2, "awardCriteriaDetails": "The opportunity is divided into three lots: \n•\tLot 1 - On‑Island Repairs & Maintenance (Approx. £14M to £18M per annum)\n•\tLot 2 - Off‑Island Repairs & Maintenance (Approx. £14M to £18M per annum)\n•\tLot 3 - Corporate Assets Repairs & Maintenance (Approx. £0.75M per annum)\nThere is one shortlisting exercise only for all three Lots, and only suppliers who successfully pass Stage 1 - Conditions of Participation will be invited to tender for Stage 2.\nUnder stage 2 of the tender process there are two distinct contract awards made for Lot 1 and Lot 2, suppliers will be required to submit one tender response covering both opportunities. Suppliers will need to state their preference for either Lot 1 or Lot 2, with the supplier ranked number 1 will be given their preference of Lots and the supplier ranked number 2 awarded the remaining lot. In the event any supplier declines either Lot, the Council reserves the right to set the suppliers tender aside and approach the next ranking supplier until both Lots are awarded.\nOnly suppliers submitting a fully compliant bid for both Lot 1 and Lot 2 will be eligible for consideration for Lot 3. Following evaluation of Lots 1 and 2, only the two preferred suppliers, one for Lot 1 and one for Lot 2, will be assessed for the Lot 3 Corporate Assets award. No other suppliers, including those who submitted compliant bids for Lots 1 and 2, will be considered for Lot 3. Suppliers will not be able to tender for Lot 3 as a standalone opportunity." }, "riskDetails": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings \nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract due to increased complexity of -\n•\tageing stock requiring more frequent or complex repairs \n•\tincrease in the number of system replacements needed\n•\tinclusion of other installations as risk assessments or Legislation dictates\nUnder this cost‑reimbursable contract, any requirements that fall outside the agreed baseline scope will be instructed and managed through the contract's defined Task Order depending on value and urgency.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. \n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. \n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers increasing the size and value of the contract. \n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new legislation, changes in building safety legislation, evolving targets and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAmendments or the introduction of new building safety legislation (e.g. under the Building Safety Act 2022 or related statutory instruments) may require the Council to modify the scope of the contract to ensure continued compliance. This could include new inspection regimes, reporting obligations, or remedial works not originally priced.\n•\tLocal Government Reorganisation may require the new authority to assume responsibility for a significantly expanded Corporate Asset portfolio (e.g., schools, offices, social care facilities) currently maintained under Hampshire County Council's £25M per annum R&M contract. This may materially increase the scale, value and geographic spread of the Corporate Assets element of the contract. The Council may need to vary the existing Corporate Assets arrangement, create a new lot restricted to the Lot 1 and Lot 2 suppliers, or undertake a separate procurement exercise to accommodate the increased workload. Although the nature of works is expected to remain broadly consistent, the operational scale may increase substantially.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-0509c2", "initiationType": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "planning": { "documents": [ { "id": "017831-2025", "documentType": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "plannedProcurementNotice" } ], "noticeType": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "UK3" } ], "description": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Planned procurement notice on Find a Tender" } ], "url": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/017831-2025" } ], "datePublished": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2025-04-30T09:58:24+01:00" } ], "format": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "018809-2025", "documentType": [ { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "plannedProcurementNotice" } ], "noticeType": [ { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "UK1" } ], "description": [ { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "Pipeline notice on Find a Tender" } ], "url": [ { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/018809-2025" } ], "datePublished": [ { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "2025-05-02T14:28:53+01:00" } ], "format": [ { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ], "noEngagementNoticeRationale": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The Council undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets.\nTwo separate Prior Information Notices were issued, being - 2025/S 000-017829\n• SMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n• SMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal\n2025 - Friday 23rd February 2025- Reference 2025/S 000-006741" } ] }, "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ], "identifier": { "scheme": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "PCNL-5714-PRZV" } ] }, "address": { "streetAddress": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Civic Offices, Guildhall Square" } ], "locality": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth" } ], "postalCode": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "PO1 2AL" } ], "country": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "UKJ31" } ] }, "contactPoint": { "email": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "procurement@portsmouthcc.gov.uk" } ] }, "roles": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "classifications": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PCNL-5714-PRZV" } ], "name": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ] }, "tender": { "id": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "ocds-h6vhtk-0509c2" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "P00005220" } ], "legalBasis": { "id": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council - Term Service Contract for the Repairs & Maintenance Residential and Commercial properties for Council Managed Assets" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Portsmouth City Council - Term Service Contracts for the Repairs & Maintenance of Residential and Commercial Properties for Council Managed Assets - 2026" } ], "description": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Overview of Procurement Objectives \nPortsmouth City Council (the Council) is seeking to procure repairs and maintenance services for its housing stock through two individual contracts, with a combined total value in the region of £36M per annum. \nTo meet the distinct geographical and logistical needs of service delivery, the procurement will result in two separate contract awards, one for properties located on \"on-island\" and one for those located ''off-island''. The successful contractors will be expected to deliver a responsive, high-quality service that ensures safe, well-maintained homes for residents while demonstrating value for money and alignment with the Council's strategic objectives.\nEach individual contract has an estimated annual value between £14M to £18M based on current historic spend. The contracts will be let for an initial base term of five years, with the option to extend for up to a further five years in intervals to be agreed. \nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £168M and £225M. Therefore, based on current market conditions, the total combine spend over the 10-year lifetime of both contracts could be in the region of £336M to £450M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued.\nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 16,000 annual general repairs and maintenance tasks undertaken across the 'on-island' housing stock and 15,000 annually across the 'off-island' housing stock, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nOver the course of the contract, it is likely that new workstreams will be introduced particularly as the stock is decarbonised and alternative renewables are implemented.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the new council boundary would be merged to create a new Council.\nThe Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/\nExisting R&M Contract\nTwo term service providers have managed the general repairs and maintenance requirements across the housing stock under an NEC 4 Option E Cost Reimbursement contract.\nEach service provider has covered a distinct geographical area with one provider being responsible for 'on-island' repairs and one contractor being responsible for 'off-island' repairs. The 'on-island' contractor also manages repairs to a number of the Council's corporate assets.\nThe contract with each service provider has been in operation for just under 10 years and will expire in March 2026 with an estimated overall combined contract value of approximately £400m split fairly evenly across both geographical areas.\nThe existing arrangement has incorporated a number of functions and has included but is not exhaustive of:\n•\tGeneral responsive repairs\n•\tGeneral void property works\n•\tDisabled adaptations\n•\tDecorations\n•\tCompliance testing\n•\tSolar panel repairs\n•\tFire door, sprinkler and smoke detector checks\n•\tCatering and Laundry Appliance Servicing and Repairs\nNew R&M Contract\nThe new contracts will mirror the existing arrangement with a geographical separation by on and off island. Two contracts supplied by two contractors will be established, one for the on-island properties and one for the off-island properties. \nBoth contracts will be run under an NEC 4 Option E Cost Reimbursable basis with an initial base term of 5 years with the option to extend the contractor for a further 5 years, in increments to be agreed. The Council are estimating the value per contractor will be in the region of £14m-£18m per annum.\nThe core scope of works will include but not limited to:\n•\tGeneral Repairs and Maintenance\n•\tSmoke/Heat Detector Checks\n•\tEICRs\n•\tEmergency Lighting\n•\tVentilation Checks\n•\tMVHR Testing and Repair\n•\tAsbestos Removal\n•\tFire Door Installation and Maintenance\n•\tDoor Entry Systems\n•\tWarden Call\n•\tPV Maintenance\n•\tVoid Works\n•\tOut of Hours \nThe contract may also require the following to covered or taken forward and will include but not limited to:\n•\tDecarbonisation\n•\tAir Source Heat Pumps\n•\tWater Hygiene Repairs\n•\tCommunal Ventilation\n•\tOn and Off Island Repairs\n•\tCorporate Asset Repairs\nWhile not fully determined it is possible that Repairs to the Council's Corporate Assets will be taken forward by either the on island or off island contractor.\nThe on-island contractor is responsible for approximately 550 assets across both geographical areas; however these are predominantly within the PO1-PO5 postcode.\nThe Council's broader property portfolio encompasses a range of building types which include but are not limited to:\n•\tSchools\n•\tOffices\n•\tCommercial buildings, warehouses and depots\n•\tCare homes\n•\tSheltered housing and supported living properties\n•\tMaritime port facilities\nWith reference to the corporate assets supported by the 'on-island' contractor there have been approximately 2000 repairs annually over the term of the contract at a value of approximately £750k per year.\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSystems Thinking Approach \nThe previous contracts have been managed on a full open book partnership basis with adoption of a range of Vanguard Systems Thinking designed processes and performance measures. The Council envisages these principles will still form part of any ongoing delivery strategy for Repairs & Maintenance contracts. \nFurther information on System Thinking can be freely accessed via the Vanguard site using the link below.\nhttps://vanguard-method.net/the-vanguard-method-and-systems-thinking/\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/" }, { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council (the Council) is seeking to procure repairs and maintenance services for its housing stock through two individual contracts, with a combined total value in the region of £36M per annum. \nTo meet the distinct geographical and logistical needs of service delivery, the procurement will result in two separate contract awards, one for properties located on \"on-island\" and one for those located ''off-island''. The successful contractors will be expected to deliver a responsive, high-quality service that ensures safe, well-maintained homes for residents while demonstrating value for money and alignment with the Council's strategic objectives.\nEach individual contract has an estimated annual value between £14M to £18M based on current historic spend. The contracts will be let for an initial base term of five years, with the option to extend for up to a further five years in intervals to be agreed. \nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £168M and £225M. Therefore, based on current market conditions, the total combine spend over the 10-year lifetime of both contracts could be in the region of £336M to £450M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued.\nThe Council now intends to undertake a procurement process inline with the following summary programme - \n•\tRepairs & Maintenance\no\tTender - May/June 2026\no\tContract Award - November 2026\no\tContract Start - April 2027\nFull details can be found in the PPN - \nNotice identifier: 2025/S 000-017831\nProcurement identifier (OCID): ocds-h6vhtk-0509c2" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Portsmouth City Council (the Council) intends to appoint two suppliers to deliver repairs and maintenance services for its housing stock through two separate contracts, with one of these suppliers also taking responsibility for Corporate Assets. Contracts will run for an initial five year term, with the option to extend for up to a further five years in agreed intervals.\nThe opportunity is divided into three lots:\n• Lot 1 - On Island Repairs & Maintenance (£14M-£18M p.a.)\n• Lot 2 - Off Island Repairs & Maintenance (£14M-£18M p.a.)\n• Lot 3 - Corporate Assets Repairs & Maintenance (approx. £0.75M p.a.)\nA single shortlisting exercise applies to all three lots. Only suppliers who pass Stage 1 will be invited to Stage 2. Under Stage 2, suppliers must submit one tender covering both Lots 1 and 2, state their preferred lot, and submit a separate submission for Lot 3. \nThe highest ranked supplier will receive their preferred lot, and the second ranked supplier will be awarded the remaining lot. If any supplier declines an award, the Council may set aside that submission and approach the next ranked supplier. Only suppliers submitting fully compliant bids for both Lots 1 and 2 will be eligible for Lot 3, and only the two appointed suppliers for Lots 1 and 2 will be considered. Suppliers cannot tender directly for Lot 3.\nThe Council manages approximately 17,500 homes, including around 15,500 socially rented and 2,000 leasehold properties. Most dwellings are 1950s-1960s purpose built blocks. Historically, stock has been divided into on island (PO1-PO5) and off island (PO6-PO9), with recent acquisitions adding around 800 homes in Gosport, Fareham and Winchester.\nCorporate Assets are currently managed by the on island contractor and cover around 550 buildings, mainly in PO1-PO5.\nAround 16,000 repairs per year are completed on island and 15,000 off island, volumes expected to remain stable. Up to 1,000 new dwellings may be added over the next 5-10 years. New workstreams are likely as decarbonisation measures and renewables roll out across the stock.\nThe Council anticipates future challenges over the next decade, including changes from the Building Safety Act and Fire Safety Act, greater compliance scrutiny, increased requirements around information accuracy, and more focus on issues such as damp and mould under Social Housing Regulator oversight. Suppliers must work collaboratively with the Council to meet these demands.\nThe existing two housing R&M contracts (NEC4 Option E) have operated for 10 years plus a 12 month extension and will expire on 31 March 2027, with a combined total value of approximately £400m. Services provided include responsive repairs, void works, disabled adaptations, decorations, compliance testing, solar panel repairs, fire safety checks, and various appliance servicing.\nCorporate Assets cover a wide range of buildings including schools, offices, warehouses, depots, care homes, sheltered housing, supported living sites, and maritime facilities (the latter will be procured separately). Approximately 2,000 repairs per year are completed at an annual value of £750k.\nCore services include general repairs, smoke/heat detector checks, EICRs, emergency lighting, ventilation checks, MVHR repairs, asbestos removal, fire doors, door entry systems, warden call, PV maintenance, void works, and out of hours services. Suppliers must provide a 365 day out of hours service. Ancillary services may include decarbonisation works, air source heat pumps, water hygiene repairs, communal ventilation, on/off island repairs, Corporate Asset works, and gas servicing in emergencies.\nThe Specification sets out functional and performance requirements and may be updated before Stage 2.\nRepairs to Corporate Assets (Lot 3) will be delivered by either the Lot 1 or Lot 2 supplier to ensure consistency, clear accountability, and value for money. This approach supports operational efficiency and allows flexibility in preparation for potential Local Government Reorganisation (LGR). \nShould LGR occur, the Council may inherit a significantly larger Corporate Asset portfolio, potentially adding several million pounds per year to R&M demand. In such circumstances, the Council may vary the Lot 3 contract, create a new lot open only to the Lot 1 and Lot 2 suppliers, or run a separate procurement.\nThe Council expects requirements to remain broadly consistent but may adjust scope, boundaries, or statutory obligations to reflect any LGR driven changes.\nSuppliers will be expected to work collaboratively with the Council and with other term contractors. Previous contracts have used an open book partnership model and Vanguard Systems Thinking, which the Council expects to continue.\nFurther information is available at: https://vanguard-method.net/the-vanguard-method-and-systems-thinking/\nThe Council is committed to improving social value delivery. Information can be found at: https://www.portsmouth.gov.uk/services/council-and-democracy/social-value/\nTo support organisations that cannot deliver the full contract scope but wish to offer services to main bidders, the Council will maintain a voluntary list of interested subcontractors and supply chain partners.\nSuppliers wishing to offer their services as sub-contractors should contact the Council via the In Tend correspondence function and provide their company name and reference number, contact details, a brief description of services, relevant experience, and website address.\nThe Council will collate this information and share it with all main bidders on a no liability, no guarantee basis. Inclusion on the list does not constitute endorsement, pre qualification, or recommendation. Main bidders are solely responsible for assessing the suitability, capability, and compliance of any subcontractors they choose to engage.\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council has been required to engage with neighbouring authorities to explore future structural reform, shared service opportunities, and alignment of governance arrangements. The UK Government has now confirmed its decision regarding Local Government Reorganisation across Hampshire and the Isle of Wight.\nUnder the confirmed proposals, Portsmouth City Council will become part of a new, larger unitary authority covering the areas of Gosport, Fareham and Havant, and including Newlands, Horndean, Clanfield and Rowlands Castle. The new unitary authority will formally come into existence on 1 April 2028, at which point Portsmouth City Council, as it currently exists, will be legally dissolved on 31 March 2028.\nWhile the new authority's service delivery model has not yet been finalised, the reorganisation will merge all existing local authority service responsibilities within the new boundary. This means that current demand, scope and operational requirements for Repairs & Maintenance (R&M) services may change substantially as part of the transition, depending on the final asset base, stock profile, and governance arrangements determined for the new authority.\nFor Portsmouth's current footprint alone, the estimated 10‑year total contract value remains within the region of £336M to £450M, taking into account inflationary pressures, anticipated stock growth, decarbonisation workstreams, and increased compliance requirements.\nFollowing LGR, the total opportunity value is expected to increase materially, due to the combined housing stock, broader corporate estate, additional operational buildings, wider geographical footprint, and increased repairs demand integrated from the merging authorities. The Council will continue to plan responsibly for the transition and reserves the right to modify the contract in line with Schedule 8 of the Procurement Act 2023 should the confirmed LGR arrangements require changes to scope, value or delivery structure.\nFor planning purposes, and in the absence of confirmed stock and asset figures from potential partner authorities, an initial estimate is that the overall maintenance requirement may increase by 50% to 70% relative to Portsmouth alone. On this basis, the inflation adjusted 10 year total opportunity value is estimated at between £504M and £765M.\nHampshire County Council (HCC) is currently procuring a single‑supplier £250 million, 10‑year Term Maintenance Contract (2026-2036) covering building fabric and M&E services across approximately 825 sites, including schools. Depending on the outcome, the appointed HCC contractor may continue to manage part or all of these assets following LGR, meaning little or no change in scope may initially arise for the Corporate Assets element of this procurement.\nHowever, if the new unitary authority assumes direct responsibility for HCC Corporate Assets within the reorganised boundary, the new Authority anticipates inheriting a substantial proportion of this service portfolio. Based on indicative modelling, the inherited Corporate Assets R&M requirement may be in the region of 20% of the HCC contract value, although the Council reserves the right to exceed this estimate if future Government directions or statutory transfers require it.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ \nFor additional information in relation to known risks, see the later section within the notice below in relation to other information." } ], "status": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "active" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453000", "description": "Overhaul and refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50711000", "description": "Repair and maintenance services of electrical building installations" }, { "scheme": "CPV", "id": "50712000", "description": "Repair and maintenance services of mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ] }, { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" } ] }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "45110000", "description": "Building demolition and wrecking work and earthmoving work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45312000", "description": "Alarm system and antenna installation work" }, { "scheme": "CPV", "id": "45315100", "description": "Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": 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"description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "UKJ31" } ], "country": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": 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"CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "UKJ31" } ], "country": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "028778-2026", "releaseDate": 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"Electrical engineering installation works" }, { "scheme": "CPV", "id": "45315300", "description": "Electricity supply installations" }, { "scheme": "CPV", "id": "45315400", "description": "High voltage installation work" }, { "scheme": "CPV", "id": "45315500", "description": "Medium-voltage installation work" }, { "scheme": "CPV", "id": "45315600", "description": "Low-voltage installation work" }, { "scheme": "CPV", "id": "45315700", "description": "Switching station installation work" }, { "scheme": "CPV", "id": "45317100", "description": "Electrical installation work of pumping equipment" }, { "scheme": "CPV", "id": "45317200", "description": "Electrical installation work of transformers" }, { "scheme": "CPV", "id": "45317300", "description": "Electrical installation work of electrical distribution apparatus" }, { "scheme": "CPV", "id": "45321000", "description": "Thermal insulation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332000", "description": "Plumbing and drain-laying work" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45343200", "description": "Firefighting equipment installation work" }, { "scheme": "CPV", "id": "45343220", "description": "Fire-extinguishers installation work" }, { "scheme": "CPV", "id": "45343230", "description": "Sprinkler systems installation work" }, { "scheme": "CPV", "id": "45351000", "description": "Mechanical engineering installation works" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45450000", "description": "Other building completion work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50870000", "description": "Repair and maintenance services of playground equipment" }, { "scheme": "CPV", "id": "51100000", "description": "Installation services of electrical and mechanical equipment" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "UKJ31" } ], "country": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "UKJ35" } ], "country": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "3" } ] } ], "value": { "amountGross": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": 540000000 }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 918000000 } ], "amount": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": 450000000 }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 765000000 } ], "currency": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "selective" } ], "procurementMethodDetails": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Competitive flexible procedure" } ], "procedure": { "features": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Market Testing\nPortsmouth City Council (the 'Council') undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets. \nTwo separate Prior Information Notices were issued, being - \n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741\nThe Council's main aim in undertaking SMT 1 was to understand the market's interest, capacity, capability, and ideas for delivering these services and inform an options appraisal which considered in-sourced, out-sourced and other alternative delivery options appraisal. \nThe subsequent options appraisal report submitted on 19th February 2025 to the Cabinet Member for Housing & Tackling Homelessness recommended continuation of outsourcing delivery and requested the following -\n•\tDelegated authority to the Director of Housing, Neighbourhood and Building Services (HNB) to determine \no\tthe lotting strategy\no\tcontractual arrangements\no\tindividual contract durations be for a minimum of five years, with the option to extend for up to 5 years subject to contractor performance\no\tcommencement of a procurement exercise to re-tender the R&M and GSR contracts\no\tability to proceed with the contract award and enter into contract with the preferred bidders\n•\tReview the R&M contract Scope of Service with Cabinet member for approval \n•\tDuty to consult and engage Portsmouth Homes (council housing service) tenants, leaseholders and shared owners \n•\tUpdate the Cabinet member, housing opposition portfolio members and the Residents Consortium, at the key procurement milestones. \nAll recommendations and requested delegations were approved. For full details of the Council's formal report and associated appendices can be found using the following link - \nhttps://democracy.portsmouth.gov.uk/ieIssueDetails.aspx?IId=31340&PlanId=0&Opt=3#AI25498\nA subsequent round of SMT was undertaken (SMT2) primarily to inform and refine the proposed lotting strategy, scope and contracting models. The following lotting structure, which included for combined bid options, were investigated with the market -\n•\tLot 1 - R&M On-Island (Lot1A) and R&M Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from £14M to £18M per supplier, total value both suppliers of around £36M\n•\tLot 2 - R&M Corporate Assets - estimated annual value from £400k to £600k\n•\tLot 3 - GSR - estimated annual value from £4M to £5M\n•\tLot 4 - FSCS - estimated annual value from £500k to £1M\nFollowing analysis of supplier feedback and a review of the risks and benefits, the Council now intends to proceed with separate staggered procurement processes on individual programmes for the following service areas:\n•\tGas Servicing & Repairs \n•\tFire Safety Compliance Services\n•\tRepairs & Maintenance*\n*The proposed Corporate Assets R&M is likely to be combined into the R&M opportunity. \nBy tendering these services separately, the Council aims to:\n•\tMaximise market engagement, particularly among SMEs and specialist contractors\n•\tAllow suppliers to bid for the areas most aligned with their expertise and capacity\n•\tSupport higher service quality and compliance through focused delivery\n•\tMaximise financial benefits through direct contracting with specialist suppliers for high volume/value requirements\n•\tAlign with the Council's strategic priorities around value for money, local economic support, and effective service delivery\nFeedback from suppliers indicates increased interest in tendering for these contracts separately rather than on a combined basis. There appears to be a larger market of suppliers who are capable of tendering for these contracts on an individual basis, compared to relatively few suppliers who are interested in delivering against multiple contracts who have direct delivery capacity and required level of experience. \nFollowing completion of the SMT processes, the Council has produced summary reports that can be found as appendix 1 & 2, which can be found under the documents section of this notice. \nThe Council now intends to undertake procurement process for the three main service areas inline with the following summary programmes - \n•\tGas Servicing & Repairs\no\tIssue Tender Notice - May/June 2025\no\tContract Award - November 2025\no\tContract Start - April 2026\n•\tFire Safety Compliance Services\no\tIssue Tender Notice -August/September 2025\no\tContract Award - January 2026\no\tContract Start - June 2026\n•\tRepairs & Maintenance\no\tTender - May/June 2026\no\tContract Award - November 2026\no\tContract Start - April 2027\nFor further details of the outline programmes see the relevant Planned Procurement Notices- \nGSR - PPN - 2025-000023\nFSCS - PPN - 2025-000026\nR&M - PPN - 2025-000027\nThe Council will publish the GSR and R&M contacts using a Competitive Flexible Procedure (CFP), which will encompass the utilisation of conditions of participation stage to create a shortlist of suppliers. The FSCS contract is also likely to be procured under a CFP, though the Council will review the option of using the Open Procedure before publishing the tender notice.\nR&M - CFP Design\nThe Council will run this procurement using the Competitive Flexible Procedures, which will be akin to the Restrictive Procedure under the Public Contracts Regulations (2015), with two separate stages - \nStage 1 - Initial Selection \nThis stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required for the contract. It aims to reduce the number of bidders to a manageable level through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.\nThe Council envisages the shortlisting process will have 4 to 6 suppliers. \nStage 2 - Invitation to Tender (ITT)\nThe second stage, shortlisted suppliers are invited to submit detailed proposals, including price, delivery methodology, and any specific solutions they propose. \nThe council may also consider the use of interviews and site visits, on a verification and due diligence basis. The procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS & Tender Notice issued - Monday 25th May 2026 \nTender issued and procurement documents published on Intend - CFP Stage 1 - Monday 25th May 2026 \nDeadline for requests for clarification - Wednesday 17th June 2026 by 16:00 \nCFP Stage 1 submission deadline - Friday 26th June 2026 by 12:00 \nNotification of shortlisting decision - Monday 20th July 2026 \nFinal procurement documents published on Intend - CFP Stage 2 - Monday 27th July 2026 \nDeadline for requests for clarification - Monday 7th September 2026 by 16:00 \nTender return deadline - Friday 25th September 2026 by 12:00 \nContract Award Notice Published - Monday 9th November 2026 \nStandstill and section 20 notification start\t- Tuesday 10th November 2026 \nStandstill finish - Friday 27th November 2026 \nSection 20 Notice Finish - Tuesday 8th December 2026 \nContract award - Wednesday 11th December 2026 \nContract commencement - Thursday 1st April 2027" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Portsmouth City Council, (the Council) has decided to utilise a two-stage Competitive Flexible Procedure with the following stages:\n•\tStage 1 - a discrete Conditions of Participation stage (including checking Exclusion Grounds), which will limit the number of suppliers to a maximum of 6, to be invited to submit a tender.\n•\tStage 2 - a Tendering Round (with the option for interviews/site visits for verification purposes with up to the top 3 suppliers).\nThis procedure reflects the Restricted Procedure under the Public Contracts Regulations 2015 but allows limited non material adjustments before contract award.\nStage 1 - Conditions of Participation Stage\nStage 1 shortlists suppliers with the technical, financial and operational capability to deliver the contract. Assessment includes experience, capacity, systems, accreditations, financial standing and legal standing.\nSuppliers must complete:\n• PSQ - Preliminary Questions\n• PSQ - Technical Questions & Contract Case Studies\n• Completed PSQ Technical Response sheet 12.1, 12.2 & 12.3\n• Annex B - Common Assessment Standards (information only)\nThe PSQ Preliminary Questions focus on the following sections that will be assessed on a pass/fail basis -\n1.\tSupplier information\n2.\tGrounds for exclusion\n3.\tSupplier eligibility\n4.\tFinancial capacity\n5.\tInsurance\n6.\tGeneral compliance\n7.\tAccreditations and qualifications\n8.\tPayments in contracts\n9.\tCarbon reduction plan\n10.\tModern slavery\nFailure to meet any mandatory requirement results in exclusion.\nSuppliers passing the Preliminary Questions progress to the PSQ Technical and Case Study evaluations.\nScored Sections\n• Section 12 - Technical Questions part 1 (25%)\n• Section 13 - Technical Questions part 2 (50%)\n• Section 14 - Case Studies (25%)\nEach section scores up to 100 points, with some additional pass/fail triggers. A full 100 point score equates to the full percentage weighting.\nExample:\n• Section 12: 100/100 → 25%\n• Section 13: 50/100 → 25%\n• Section 14: 50/100 → 12.5%\nTotal score = 62.5%\nShortlisting\nThe Council expects to shortlist 4 to 6 suppliers for Stage 2. The top four scoring suppliers automatically progress. Suppliers in 5th and 6th place will only progress if within 10 points of the 3rd ranked supplier.\nExample: 3rd place = 80 points\n• 5th place = 70 → within 10 → shortlisted\n• 6th place = 65 → more than 10 → not shortlisted\nIf a tie would cause the shortlist to exceed six suppliers, published tie break criteria will apply - see stage 1 ITT for further details.\nSuppliers must register on the Central Digital Platform to allow mandatory exclusion and debarment checks. Subcontractors named in submissions will also be checked; the Council may require alternatives where exclusion grounds apply.\nStage 2 - Invitation to Tender (ITT)\nLot 1 On-island and Lot 2 Off Island Envisaged Evaluation Criteria\nShortlisted suppliers will submit full proposals, including pricing and delivery methodology.\nSuppliers will submit one tender response covering Lot 1 (On Island) and Lot 2 (Off Island), stating their preferred lot.\n• The 1st ranked supplier receives their preferred lot.\n• The 2nd ranked supplier receives the remaining lot.\n• No supplier will be awarded both lots.\nThe cost/quality split is being tested on a 50/50 and is likely to be used for 2nd stage tender evaluation. However, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nThe proposed cost breakdown is derived from the 50% but has the following proposed sub-weightings assigned with potential range to be confirmed at stage 2. All the percentages will total 100%:\n•\tCall Handling - 18% - range 13% to 18%\n•\tLocal Office and Management - 20% - range 15% to 25%\n•\tAccounting, Legal, H&S, HR and R&D - 12% - range 7% to 17%\n•\tVehicles, Materials, IT, Suppliers - 17% - range 12% to 22%\n•\tSocial Value, Environmental, Insurance and Profit - 15% - range 10% to 20%\n•\tTask Order Fee - 15% - range 10% to 20%\n•\tMobilisation - 3% - range 1% to 5%\nThe pricing section is likely to be assessed on a normalised basis for each of the criteria outlined above. This ensures that the lowest price receives the highest score, and all other prices are scored relative to it. \nThe proposed cost will include sub-criteria:\n•\tPrice Assessment: Based on a normalised comparison of submitted prices.\n•\tValue for Money: Reviewing the cost breakdown and methodology to understand how pricing has been derived.\nHowever, the Council also reserves the right to assess priced elements either on a normalised basis and/or through a qualitative scoring approach, depending on the nature of the submissions and the evaluation methodology adopted. The evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. \nThis process could either form a pass/fail check or require a scored response for qualitative elements. For example, Local Office and Management is listed with a 20% weighting. \n•\tThe Council may assess the full section weighting on a normalised cost with 20% weighting and pass/fail on the value for money.\n•\tAlternatively, the Council may assess the section weighting on a normalised cost with 10% weighting and apportion 10% on the value for money on a weighted scored basis.\n•\tAlternatively, the Council may reduce some/all the pricing weightings to ask one or more weighted question to review the value for money criteria i.e. for criteria 1 to 5 the Council reduces the weighting of each question by 2% to then have one weighting value for money question to cover criteria 1 to 5. The amount the criteria could be reduced has not been defined and is unlikely to exceed 50% per criteria.\nThe proposed quality breakdown is derived from the 50% but has the following proposed sub-weightings assigned with potential range to be confirmed at stage 2. All the percentages will total 100%: \n1.\tMobilisation - 15% - range 10% to 20%\n2.\tData Management - 10% - range 5% to 15%\n3.\tResourcing - 20% - range 15% to 25%\n4.\tQuality Assurance - 25% - range 20% to 30%\n5.\tResident Engagement - 10% - range 5% to 15%\n6.\tResident Presentation - 5% - range 5% to 10%\n7.\tFuture Proofing - 5% - range 5% to 10%\n8.\tVFM - Pass/Fail - up to 40 (this will be taken from the weighting on price)\n9.\tSocial Value - 10% - range 5% to 10%\nThe evaluation of the tender returns will be undertaken by suitable qualified technical matter experts. However, the Council will most likely adopt the following approach for the Resident Presentation evaluation. The Resident Presentation will be evaluated collectively by a panel of residents following the presentations. Their assessment will take place as a group exercise, supported and overseen by trained Council moderators to ensure fairness, consistency, and adherence to the published scoring methodology.\nThe Council may also consider the use of interviews and site visits for up to the top 3 scoring suppliers following initial assessment of their quality submissions. Interviews and site visits will be held in the interests of verifying tender submissions and for the purposes of due diligence basis. \nLot 3 Corporate Assets Island Envisaged Evaluation Criteria\nLot 3 (Corporate Assets) will be evaluated only between the preferred suppliers for Lots 1 and 2 and will be assessed on 90% price and 10% Quality. The Council will not evaluate the Lot 3 submission until the preferred bidders for Lot 1 and Lot 2 have been identified, all other returns will for Lot 3 will be discounted.\nThe pricing section is likely to be assessed on a normalised basis for each of the criteria outlined above for Lot 1 & 2. The cost section will not have a weighted qualitative assessment but may introduce the Value for Money assessment on a pass/fail basis as per Lots 1 & 2, though the Council will investigate any abnormally low or high submissions.\nThe proposed quality breakdown of 10% will be assigned to Social Value, which may have sub criteria proposed at stage 2 of the tender process. The quality assessment will be on a weighted basis.\nThe evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. The quality scores will have sub-weightings and will not be assessed on a normalised basis.\nThe procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. Contractors will need to take part in presentations to be scored by residents as part of the evaluation process to ensure compliance with Building Safety and Social Housing Regulator requirements to take tenants' views into account in decision-making. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS Tender Notice & Tender issued - CFP Stage 1 - 27/03/2026\nDeadline for requests for clarification -24/04/2026 by 16:00\nCFP Stage 1 submission deadline - 08/05/2026 by 12:00\nNotification of shortlisting decision - 10/07/2026\nFinal procurement documents published on In‑Tend - CFP Stage 2 - 17/07/2026\nDeadline for requests for clarification - 14/08/2026 by 16:00\nTender return deadline - 11/09/2026 by 12:00\nContract Award Notice Published - 30/10/2026\nStandstill and section 20 notification start - 30/10/2026\nStandstill finish - 11/11/2026\nSection 20 Notice Finish - 04/12/2026\nContract award - 07/12/2026\nContract commencement - 01/04/2027\nHowever, the Council might adopt an accelerated programme, please refer to the stage 1 ITT for further details." } ] }, "mainProcurementCategory": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": true } ], "coveredBy": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ "GPA" ] } ], "submissionMethodDetails": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "https://in-tendhost.co.uk/portsmouthcc/aspx/home" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/home" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "allowed" } ], "languages": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ "en" ] } ] }, "expressionOfInterestDeadline": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2026-06-26T12:00:00+01:00" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2026-05-08T12:00:00+01:00" } ], "enquiryPeriod": { "endDate": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2026-06-17T16:00:00+01:00" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2026-04-24T16:00:00+01:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2026-12-11T23:59:59Z" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2026-10-30T23:59:59Z" } ] }, "lots": [ { "id": "1", "status": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": 540000000 }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 372000000 } ], "amount": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": 450000000 }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 310000000 } ], "currency": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "secondStage": { "minimumCandidates": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": 4 } ], "maximumCandidates": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": 6 } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ { "type": "economic", "description": "To be confirmed within the tender notice." }, { "type": "technical", "description": "To be confirmed within the tender notice." }, { "description": "To be confirmed within the tender notice.", "forReduction": true } ] }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 1.", "forReduction": true } ] } ] }, "suitability": { "sme": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2027-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2032-03-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2037-03-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": true } ], "renewal": { "description": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "The contracts will be let for an initial base term of five years, with the option to extend for up to a further five years in intervals to be agreed." }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." } ] }, "title": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Lot 1 - On Island" } ], "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Refer to the main description of this tender notice for the description of services required for Lot 1." } ], "awardCriteria": { "weightingDescription": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 1 and Lot 2.\nPrice - 50%\nQuality\t- 50%\nHowever, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend" } ], "criteria": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quaility", "description": "The Quality element of the return will assess the following elements - \nMobilisation\nData Management\nResourcing\nQuality Assurance\nResident Engagement \nResident Presentation\nFuture Proofing\nVFM \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] } ] }, "hasOptions": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } ] } }, { "id": "2", "title": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Lot 2 Off Island" } ], "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Refer to the main description of this tender notice for the description of services required for Lot 2." } ], "status": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 372000000 } ], "amount": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 310000000 } ], "currency": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "weightingDescription": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 1 and Lot 2.\nPrice - 50%\nQuality\t- 50%\nHowever, the Council reserves the right to change the price/quality weighting above and any subsequent sub-criteria weighting. The final cost/quality weighting could fall within a range of 60/40 to 40/60.\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend" } ], "criteria": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quality", "description": "The Quality element of the return will assess the following elements - \nMobilisation\nData Management\nResourcing\nQuality Assurance\nResident Engagement \nResident Presentation\nFuture Proofing\nVFM \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 2.", "forReduction": true } ] } ] }, "suitability": { "sme": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2027-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2032-03-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2037-03-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." } ] }, "hasOptions": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } ] } }, { "id": "3", "title": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Lot 3 Corporate Assets" } ], "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Refer to the main description of this tender notice for the description of services required for Lot 3." } ], "status": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "active" } ], "value": { "amountGross": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 174000000 } ], "amount": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 145000000 } ], "currency": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "weightingDescription": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The Council are looking to use the following Price/Quality assessment in the 2nd stage of the process for Lot 3.\nPrice \t90%\nQuality\t10%\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend" } ], "criteria": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "Price", "description": "The Pricing element of the return will assess the following elements - \nCall Handling\nLocal Office and Management\nAccounting, Legal, H&S, HR and R&D\nVehicles, Materials, IT, Suppliers\nSocial Value, Environmental, Insurance and Profit\nTask Order Fee\nMobilisation\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." }, { "type": "quality", "name": "Quaility", "description": "The Quality element of the return will assess the following elements - \nSocial Value\nFor full details of the proposed Cost/Quality weightings, the ranges being considered for Stage 2 and how the returns will be assessed, suppliers should refer to section 18 of the Invitation to Tender - Competitive Flexible Procedure - Stage 1 Conditions of Participation available through the Councils e-tendering platform - Intend." } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Refer to the procedure section of this tender notice for the selection criteria for Lot 3.", "forReduction": true } ] } ] }, "suitability": { "sme": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2027-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2032-03-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2037-03-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The initial contracts will be for 5 years with an option to extend by up to a further 5 years in increments to be agreed." } ] }, "hasOptions": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Contract Modification - Adding Scope to Existing R&M Contracts\nThe Council may expand the scope of the on island or off island contract where the additional work is compatible with the original contract, represents a non-substantial modification, and supports operational efficiency.\nBefore awarding additional scope, the contractor must:\n•\tContinue to meet all conditions of participation, including technical, professional and financial requirements.\n•\tDemonstrate they meet any new or enhanced insurance requirements for the expanded scope.\n•\tConfirm they are not listed on the national debarment list under the Procurement Act 2023.\n•\tProvide assurance of adequate resource capacity and performance levels.\nNew Contract Award Following Local Government Reorganisation (LGR) or Other Authority Collaboration\nThe new Authority/collaborating Authorities may award new or expanded contracts to align with the enlarged geographical and service footprint.\n•\tThe Council may award new service areas directly to the supplier ranked number 1.\n•\tWhere a new service requires a specific skillset, the Council may assign it to the supplier with the stronger technical or operational capability.\n•\tThe Council may invite both suppliers to compete in a closed mini‑competition to determine the most economically advantageous provider for new work.\n•\tThe above does not preclude the respective Authority/Authorities from fully re-tendering and new service areas\nRegardless of the mechanism used, any contractor considered for additional work must:\n•\tContinue to satisfy the participation conditions applied during the original tender (technical, financial, legal, professional).\n•\tMeet any expanded insurance requirements triggered by the new service area (e.g., increased PL/EL/PI limits, specialist coverage).\n•\tNot appear on the Procurement Act 2023 debarment list, nor be subject to mandatory or discretionary exclusion.\n•\tMaintain acceptable performance levels under the existing contract.\n•\tDemonstrate sufficient resource capacity and resilience to absorb additional work.\n•\tPass updated financial standing checks, proportionate to the enlarged scope." } ] } } ], "documents": [ { "id": "A-862", "documentType": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "SMT Survey Responses in relation to the following Prior Information Notices - \n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741" } ], "url": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-862" } ], "format": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "application/x-zip-compressed" } ] }, { "id": "A-893", "documentType": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices." } ], "url": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-893" } ], "format": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "application/x-zip-compressed" } ] }, { "id": "conflictOfInterest", "documentType": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "conflictOfInterest" } ], "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Not published" } ] }, { "id": "A-14110", "documentType": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Soft Market Testing Reports following the Prior Information Notices published on -\n• Outsourcing Options Appraisal - Wednesday 11th October 2024\n• Lotting and Contracting Options Appraisal - Friday 23rd February 2025" } ], "url": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14110" } ], "format": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "application/x-zip-compressed" } ] }, { "id": "A-14111", "documentType": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Supporting information for SMT 2 - including the background information regarding the\nproposed lotting structure, example questionnaire and attached appendices." } ], "url": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14111" } ], "format": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "application/x-zip-compressed" } ] }, { "id": "028778-2026", "documentType": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "UK4" } ], "description": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/028778-2026" } ], "datePublished": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "2026-03-27T17:48:32Z" } ], "format": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "text/html" } ] } ], "communication": { "futureNoticeDate": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "2026-05-25T23:59:59+01:00" }, { "releaseID": "018809-2025", "releaseDate": "2025-05-02T14:28:53+01:00", "releaseTag": [ "planning" ], "value": "2026-05-26T23:59:59+01:00" } ] }, "hasRecurrence": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": true } ], "recurrence": { "dates": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ { "startDate": "2031-05-26T23:59:59+01:00" } ] }, { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": [ { "startDate": "2031-03-27T23:59:59Z" } ] } ] }, "lotDetails": { "maximumLotsAwardedPerSupplier": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": 2 } ], "awardCriteriaDetails": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The opportunity is divided into three lots: \n•\tLot 1 - On‑Island Repairs & Maintenance (Approx. £14M to £18M per annum)\n•\tLot 2 - Off‑Island Repairs & Maintenance (Approx. £14M to £18M per annum)\n•\tLot 3 - Corporate Assets Repairs & Maintenance (Approx. £0.75M per annum)\nThere is one shortlisting exercise only for all three Lots, and only suppliers who successfully pass Stage 1 - Conditions of Participation will be invited to tender for Stage 2.\nUnder stage 2 of the tender process there are two distinct contract awards made for Lot 1 and Lot 2, suppliers will be required to submit one tender response covering both opportunities. Suppliers will need to state their preference for either Lot 1 or Lot 2, with the supplier ranked number 1 will be given their preference of Lots and the supplier ranked number 2 awarded the remaining lot. In the event any supplier declines either Lot, the Council reserves the right to set the suppliers tender aside and approach the next ranking supplier until both Lots are awarded.\nOnly suppliers submitting a fully compliant bid for both Lot 1 and Lot 2 will be eligible for consideration for Lot 3. Following evaluation of Lots 1 and 2, only the two preferred suppliers, one for Lot 1 and one for Lot 2, will be assessed for the Lot 3 Corporate Assets award. No other suppliers, including those who submitted compliant bids for Lots 1 and 2, will be considered for Lot 3. Suppliers will not be able to tender for Lot 3 as a standalone opportunity." } ] }, "riskDetails": [ { "releaseID": "028778-2026", "releaseDate": "2026-03-27T17:48:32Z", "releaseTag": [ "tender" ], "value": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings \nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract due to increased complexity of -\n•\tageing stock requiring more frequent or complex repairs \n•\tincrease in the number of system replacements needed\n•\tinclusion of other installations as risk assessments or Legislation dictates\nUnder this cost‑reimbursable contract, any requirements that fall outside the agreed baseline scope will be instructed and managed through the contract's defined Task Order depending on value and urgency.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. \n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. \n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers increasing the size and value of the contract. \n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new legislation, changes in building safety legislation, evolving targets and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAmendments or the introduction of new building safety legislation (e.g. under the Building Safety Act 2022 or related statutory instruments) may require the Council to modify the scope of the contract to ensure continued compliance. This could include new inspection regimes, reporting obligations, or remedial works not originally priced.\n•\tLocal Government Reorganisation may require the new authority to assume responsibility for a significantly expanded Corporate Asset portfolio (e.g., schools, offices, social care facilities) currently maintained under Hampshire County Council's £25M per annum R&M contract. This may materially increase the scale, value and geographic spread of the Corporate Assets element of the contract. The Council may need to vary the existing Corporate Assets arrangement, create a new lot restricted to the Lot 1 and Lot 2 suppliers, or undertake a separate procurement exercise to accommodate the increased workload. Although the nature of works is expected to remain broadly consistent, the operational scale may increase substantially.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." } ] }, "language": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "017831-2025", "releaseDate": "2025-04-30T09:58:24+01:00", "releaseTag": [ "planning" ], "value": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ] } } ] }