{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0509c0", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-10-06T15:22:06+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-0509c0" ], "records": [ { "ocid": "ocds-h6vhtk-0509c0", "releases": [ { "ocid": "ocds-h6vhtk-0509c0", "id": "017829-2025", "tag": [ "planning" ], "date": "2025-04-30T09:54:36+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "017829-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017829-2025", "datePublished": "2025-04-30T09:54:36+01:00", "format": "text/html" } ] }, "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "ocds-h6vhtk-0509c0", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance (Gas, M&E and Buildings) for Council Managed Assets", "description": "Overview of Procurement Objectives \nPortsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock, with an estimated annual value of between £4M and £5M. The contract will be let for an initial 5-year term, with the option to extend by up to a further 5 years in intervals to be agreed. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued. \nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 9000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/\nExisting Gas Servicing & Repairs Contract\nA single term service provider has managed all gas servicing across the housing stock under an NEC 4 Option E Cost Reimbursement contract. The gas servicing contract covers residential housing stock only and does not include any corporate assets.\nThe contract has been in operation for just over 10 years and is currently utilising the extent of its extensions and will expire in March 2026 with an estimated overall contract value of approximately £70m.\nThe existing arrangement has incorporated a number of functions and has not been solely gas related \nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safey Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/", "status": "planned", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45261420", "description": "Waterproofing work" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262522", "description": "Masonry work" }, { "scheme": "CPV", "id": "45262660", "description": "Asbestos-removal work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331100", "description": "Central-heating installation work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45331200", "description": "Ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45331220", "description": "Air-conditioning installation work" }, { "scheme": "CPV", "id": "45331230", "description": "Installation work of cooling equipment" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 66000000, "amount": 55000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Market Testing\nPortsmouth City Council (the 'Council') undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets. \nTwo separate Prior Information Notices were issued, being - \n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741\nThe Council's main aim in undertaking SMT 1 was to understand the market's interest, capacity, capability, and ideas for delivering these services and inform an options appraisal which considered in-sourced, out-sourced and other alternative delivery options appraisal. \nThe subsequent options appraisal report submitted on 19th February 2025 to the Cabinet Member for Housing & Tackling Homelessness recommended continuation of outsourcing delivery and requested the following -\n•\tDelegated authority to the Director of Housing, Neighbourhood and Building Services (HNB) to determine \no\tthe lotting strategy\no\tcontractual arrangements\no\tindividual contract durations be for a minimum of five years, with the option to extend for up to 5 years subject to contractor performance\no\tcommencement of a procurement exercise to re-tender the R&M and GSR contracts\no\tability to proceed with the contract award and enter into contract with the preferred bidders\n•\tReview the R&M contract Scope of Service with Cabinet member for approval \n•\tDuty to consult and engage Portsmouth Homes (council housing service) tenants, leaseholders and shared owners \n•\tUpdate the Cabinet member, housing opposition portfolio members and the Residents Consortium, at the key procurement milestones. \nAll recommendations and requested delegations were approved. For full details of the Council's formal report and associated appendices can be found using the following link - \nhttps://democracy.portsmouth.gov.uk/ieIssueDetails.aspx?IId=31340&PlanId=0&Opt=3#AI25498\nA subsequent round of SMT was undertaken (SMT2) primarily to inform and refine the proposed lotting strategy, scope and contracting models. The following lotting structure, which included for combined bid options, were investigated with the market -\n•\tLot 1 - R&M On-Island (Lot1A) and R&M Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from £14M to £18M per supplier, total value both suppliers of around £36M\n•\tLot 2 - R&M Corporate Assets - estimated annual value from £400k to £600k\n•\tLot 3 - GSR - estimated annual value from £4M to £5M\n•\tLot 4 - FSCS - estimated annual value from £500k to £1M\nFollowing analysis of supplier feedback and a review of the risks and benefits, the Council now intends to proceed with separate staggered procurement processes on individual programmes for the following service areas:\n•\tGas Servicing & Repairs \n•\tFire Safety Compliance Services\n•\tRepairs & Maintenance*\n*The proposed Corporate Assets R&M is likely to be combined into the R&M opportunity. \nBy tendering these services separately, the Council aims to:\n•\tMaximise market engagement, particularly among SMEs and specialist contractors\n•\tAllow suppliers to bid for the areas most aligned with their expertise and capacity\n•\tSupport higher service quality and compliance through focused delivery\n•\tMaximise financial benefits through direct contracting with specialist suppliers for high volume/value requirements\n•\tAlign with the Council's strategic priorities around value for money, local economic support, and effective service delivery\nFeedback from suppliers indicates increased interest in tendering for these contracts separately rather than on a combined basis. There appears to be a larger market of suppliers who are capable of tendering for these contracts on an individual basis, compared to relatively few suppliers who are interested in delivering against multiple contracts who have direct delivery capacity and required level of experience. \nFollowing completion of the SMT processes, the Council has produced summary reports that can be found as appendix 1 & 2, which can be found under the documents section of this notice. \nThe Council now intends to undertake procurement process for the three main service areas inline with the following summary programmes - \n•\tGas Servicing & Repairs\no\tIssue Tender Notice - May/June 2025\no\tContract Award - November 2025\no\tContract Start - April 2026\n•\tFire Safety Compliance Services\no\tIssue Tender Notice -August/September 2025\no\tContract Award - January 2026\no\tContract Start - June 2026\n•\tRepairs & Maintenance\no\tTender - May/June 2026\no\tContract Award - November 2026\no\tContract Start - April 2027\nFor further details of the outline programmes see the relevant Planned Procurement Notices- \nGSR - PPN - 2025-000023\nFSCS - PPN - 2025-000026\nR&M - PPN - 2025-000027\nThe Council will publish the GSR and R&M contacts using a Competitive Flexible Procedure (CFP), which will encompass the utilisation of conditions of participation stage to create a shortlist of suppliers. The FSCS contract is also likely to be procured under a CFP, though the Council will review the option of using the Open Procedure before publishing the tender notice.\nGSR - CFP Design\nThe Council will run this procurement using the Competitive Flexible Procedures, which will be akin to the Restrictive Procedure under the Public Contracts Regulations (2015), with two separate stages - \nStage 1 - Initial Selection \nThis stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required for the contract. It aims to reduce the number of bidders to a manageable level through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.\nThe Council envisages the shortlisting process will have 4 to 6 suppliers. \nStage 2 - Invitation to Tender (ITT)\nThe second stage, shortlisted suppliers are invited to submit detailed proposals, including price, delivery methodology, and any specific solutions they propose. \nThe council may also consider the use of interviews and site visits, on a verification and due diligence basis. The procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS & Tender Notice issued - Tuesday 27th May 2025 \nTender issued and procurement documents published on Intend - CFP Stage 1 - Tuesday 27th May 2025\nDeadline for requests for clarification - Wednesday 18th June 2025 by 16:00\nCFP Stage 1 submission deadline - Friday 27th June 2025 by 12:00\nNotification of shortlisting decision - Monday 21st July 2025\nFinal procurement documents published on Intend - CFP Stage 2 - Monday 28th July 2025\nDeadline for requests for clarification - Monday 8th September 2025 by 16:00\nTender return deadline - Friday 26th September 2025 by 12:00\nContract Award Notice Published - Monday 10th November 2025\nStandstill and section 20 notification start\t- Tuesday 11th November 2025\nStandstill finish - Friday 28th November 2025\nSection 20 Notice Finish - Tuesday 9th December 2025\nContract award - Wednesday 10th December 2025\nContract commencement - Wednesday 1st April 2026" }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://www.portsmouth.gov.uk/ext/business/business.aspx", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-06-27T12:00:00+01:00", "enquiryPeriod": { "endDate": "2025-06-18T16:00:00+01:00" }, "awardPeriod": { "endDate": "2025-11-10T23:59:59Z" }, "lots": [ { "id": "1", "status": "planned", "value": { "amountGross": 66000000, "amount": 55000000, "currency": "GBP" }, "secondStage": { "minimumCandidates": 4, "maximumCandidates": 6 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "To be confirmed when Tender Notice is published." }, { "type": "technical", "description": "To be confirmed when Tender Notice is published." }, { "description": "To be confirmed when Tender Notice is published.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years. \nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." } } ], "documents": [ { "id": "A-790", "documentType": "biddingDocuments", "description": "Soft Market Testing Reports following the Prior Information Notices published on - \n•\tOutsourcing Options Appraisal - Wednesday 11th October 2024\n•\tLotting and Contracting Options Appraisal - Friday 23rd February 2025", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-790", "format": "application/x-zip-compressed" }, { "id": "A-892", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-892", "format": "application/x-zip-compressed" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform. \nhttps://www.portsmouth.gov.uk/ext/business/business.aspx" } ], "communication": { "futureNoticeDate": "2025-05-27T23:59:59+01:00" }, "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-05-28T23:59:59+01:00" } ] } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "028586-2025", "tag": [ "tender" ], "date": "2025-05-29T16:25:38+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-0509c0", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "noEngagementNoticeRationale": "The Council undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets. \nTwo separate Prior Information Notices were issued, being - 2025/S 000-017829\n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741\nFor further details of the SMT outcomes, see the Planned Procurement Notice- 2025-000023" }, "tender": { "id": "P00005106", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025", "description": "Overview of Procurement Objectives \nPortsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock, with an estimated annual value of between £4M and £5M. The contract will be let for an initial 5-year term, with the option to extend by up to a further 5 years in intervals to be agreed. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. \nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, the total value of the opportunity over the 10 year period could be up to £65M. \nFor additional information in relation to options and consideration of known known risks and known unknown risks, with how this may impact the subsequent contract during the expected duration - see the later section within the notice below in relation to contract options.\nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ \nFor additional information in relation to known risks, see the later section within the notice below in relation to other information.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331100", "description": "Central-heating installation work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45331200", "description": "Ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45331210", "description": "Ventilation installation work" }, { "scheme": "CPV", "id": "45331211", "description": "Outdoor ventilation installation work" }, { "scheme": "CPV", "id": "45331230", "description": "Installation work of cooling equipment" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Portsmouth City Council, (the Council) has decided to utilise a two-stage Competitive Flexible Procedure with the following stages:\n•\tStage 1 - a discrete Conditions of Participation stage (including checking Exclusion Grounds), which will limit the number of suppliers to a maximum of 6, to be invited to submit a tender.\n•\tStage 2 - a Tendering Round (with the option for interviews/site visits for verification purposes with up to the top 3 suppliers).\nThe above procedure is intended to replicate the Restricted Procedure from the previous legislation; specifically, Regulation 28 of the Public Contracts Regulations 2015, with some minor flexibility to \"tweak\"/ request non-material changes to the contract before award.\nStage 1 - Conditions of Participation Stage\nThis stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required by the contract. It aims to reduce the number of bidders through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.\nQualification will be determined through a series of pass/fail questions and a series of scored questions based on past performance using case studies. Suppliers will be required to complete the following documents - \n•\tProcurement Specific Questionnaire (PSQ) - Preliminary Questions\n•\tPSQ - Technical Questions & Contract Case Studies\n•\tAnnex B - Common Assessment Standards (for information only to support where required accreditations and qualifications are not held)\nThe PSQ Preliminary Questions focus on the following sections that will be assessed on a pass/fail basis - \n1.\tSupplier information\n2.\tGrounds for exclusion\n3.\tSupplier eligibility\n4.\tFinancial capacity\n5.\tInsurance\n6.\tGeneral compliance\n7.\tAccreditations and qualifications\n8.\tPayments in contracts\n9.\tCarbon reduction plan\n10.\tModern slavery\nAny supplier who does not meet the minimum requirements in the preliminary questions, will be excluded as not meeting the conditions of participation, and their submission will not be assessed any further.\nOnce a supplier has passed the initial Preliminary Questions, the Council will then undertake a review of a suppliers Technical Questions and Contract Case Studies.\nThe Technical Questions are split into four sections, each consisting of a maximum of 25% for each section, therefore achieving 100% in total - \n•\tTechnical Question - 25% (sub weightings below) - requires the supplier to provide an average for all their contracts in the last 3 years to demonstrate -\no\tGas Safety Compliance - 20%\no\tEmergency Works Completed in Time - 10%\no\tCustomer Satisfaction Scores - 20%\no\tQuality & Safe Service - Continuous Improvement - 10%\no\tAccess Arrangements/ meeting statutory obligations -20%\no\tManagement Information - 10%\no\tPartnership working - 10%\n•\tContract Case Study 1 - 25% (sub weightings below, these are the same for each contract case study)\no\tContract Value Per Year of Contract 10%\no\tContract Date - current status - 15%\no\tContract Date - duration - 5%\no\tGeographical Coverage of Contract - 5%\no\tNumber of replacement domestic boilers installed - 5%\no\tNumber of residential properties, and property types -15%\no\tAppointment Options - 20%\no\tDelivery Model - 20%\no\tSocial Value - 5%\n•\tContract Case Study 2 - 25%\n•\tContract Case Study 3 - 25%\nEach of these sections have a maximum score out of 100. However, some elements have additional pass/fail requirements and are identified in the PSQ.\nIf a contractor obtains all 100 points for a section, they will be awarded an equivalent 25% overall for that section. For example:\n•\tTechnical Question - 100 points available, 100 points achieved - 25% awarded\n•\tContract Case Study 1 - 100 points available, 50 points achieved - 12.5% awarded\n•\tContract Case Study 2 - 100 points available, 50 points achieved - 12.5% awarded\n•\tContract Case Study 3 - 100 points available, 75 points achieved - 18.75% awarded\nTotal score in this scenario 68.75%\nShortlisting\nThe Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass criteria, will progress to the second stage. \nSuppliers ranked 5th and 6th will only be taken forward if their score is within 10% of the 4th placed supplier.\nThe condition of participation questionnaire is awarded out of a total of 400 points, which is equal to 100 per cent. For example, if supplier four scores 240 points they will achieve a score of 60%. If suppliers five and six score 50% or more, they will also be taken forward to the second stage of the contract. If supplier seven scores 50% or more, they will not proceed on the basis that their score is lower than supplier six. \nIf there is a tie for position five between two suppliers, then the 6th placed supplier will be omitted. In the event there is a three-way or more tie for 5th position then only the top four suppliers will proceed. This is the same subsequent arrangement for any ties at 6th position.\nThe Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.\nAny interested suppliers will need to register on the governments Central Digital Platform for the Council to review any potential grounds for exclusion and conduct a debarment check. \nThe Council will be required to undertake checks on any named subcontractor a supplier incorporates into their bid. If the subcontractor was to meet the exclusion grounds and/or be listed on the debarment list, then the Council will need to investigate this as part of any award decision. The Council may require a supplier to change the nominated sub-contractor if they do not meet the exclusion grounds and/or listed on the debarment list. \nStage 2 - Invitation to Tender (ITT)\nThe second stage, shortlisted suppliers are invited to submit detailed proposals, including price in line with the stated, delivery methodology.\nThe cost/quality split is being tested on a 70/30 and is likely to be used for 2nd stage tender evaluation. However, the Council reserves its right to refine award criteria during the procurement procedure and to adopt a Cost/Quality split of 60/40.\nThe proposed cost breakdown is derived from the 70% allocation and has been assigned as follows:\n•\tSchedule of Rates amendments - 6%\n•\tHourly rates - 3%\n•\tMobilisation - 5%\n•\tCall Handling - 10%\n•\t3* Servicing - 14%\n•\t3* Maintenance - 14%\n•\tBoiler Replacement - 18%\nThe pricing section will be assessed on a normalised basis for each of the criteria outlined above. This ensures that the lowest price receives the highest score, and all other prices are scored relative to it. \nNormalised Scoring Example 3*Servicing (Max Score = 14)\n•\tLowest bid: £90,000\n•\tOther bids: £100,000 and £120,000\n•\tMaximum score for cost: 14 points\nScores:\n•\t£90,000 → (90,000 / 90,000) × 14 = 14.00 points\n•\t£100,000 → (90,000 / 100,000) × 14 = 12.60 points\n•\t£120,000 → (90,000 / 120,000) × 14 = 10.50 points\nThe quality breakdown will be out of a total of 30% but has the following proposed sub-weightings assigned, totalling 100%:\n1.\tMobilisation - 15%\n2.\tData Management - 10%\n3.\tResourcing - 20%\n4.\tDelivery and Quality - 25%\n5.\tResident Engagement - 10%\n6.\tResident Presentation - 5%\n7.\tFuture Proofing - 5%\n8.\tSocial Value 10%\n9.\tVFM - Pass/Fail\n10.\tContract Schedule - Pass/Fail\nHowever, the Council will be reviewing the main criteria and sub-criteria themes, which could result in the Quality assessment Question (QAQ's) weightings changing within the following ranges - \n1.\tMobilisation - 10% to 20%\n2.\tData Management - 5% to 15%\n3.\tResourcing - 15% to 25%\n4.\tDelivery & Quality - 20% to 30%\n5.\tResidents/ standards - 5% to 10%\n6.\tResidents - presentation - 5%\t\t\n7.\tFuture Proofing - 5% to 10%\n8.\tSocial Value - 5% to 10%\n9.\tVFM - Pass/Fail to 10%\n10.\tContract Schedule - Pass/ Fail to 10%\nThe evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. The quality scores will have sub-weightings and will not be assessed on a normalised basis.\nThe Council may also consider the use of interviews and site visits for up to the top 3 scoring suppliers following initial assessment of their quality submissions. Interviews and site visits will be held in the interests of verifying tender submissions and for the purposes of due diligence basis. \nThe procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. Contractors will need to take part in presentations to be scored by residents as part of the evaluation process to ensure compliance with Building Safety and Social Housing Regulator requirements to take tenants' views into account in decision-making. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS Tender Notice & Tender issued and procurement documents published on Intend - CFP Stage 1 - 29/05/2025 \nDeadline for requests for clarification - 18/06/2025 by 16:00\nCFP Stage 1 submission deadline - 27/06/2025 by 12:00\nNotification of shortlisting decision - 21/07/2025\nFinal procurement documents published on Intend - CFP Stage 2 - 28/07/2025\nDeadline for requests for clarification - 08/09/2025 by 16:00\nTender return deadline - 26/09/2025 by 12:00\nContract Award Notice Published - 10/11/2025\nStandstill and section 20 notification start - 11/11/2025\nStandstill finish - 28/11/2025\nSection 20 Notice Finish - 09/12/2025\nContract award - 10/12/2025\nContract commencement - 01/04/2026" }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.\nhttps://www.portsmouth.gov.uk/ext/business/business.aspx", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-06-27T12:00:00+01:00", "enquiryPeriod": { "endDate": "2025-06-18T16:00:00+01:00" }, "awardPeriod": { "endDate": "2025-11-28T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Schedule of Rates Amendments", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Hourly Rates", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Call Handling", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "3*Servicing", "numbers": [ { "number": 14, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Boiler Replacement", "numbers": [ { "number": 18, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 15%. Therefore, the percentage weighting below is 15% of the total 30% - 4.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 4.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Data Management", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 20%. Therefore, the percentage weighting below is 20% of the total 30% - 6%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery and Quality", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 25%. Therefore, the percentage weighting below is 25% of the total 30% - 7.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resident Engagement", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resident Presentation", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 5%. Therefore, the percentage weighting below is 5% of the total 30% - 1.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Future Proofing", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 5%. Therefore, the percentage weighting below is 5% of the total 30% - 1.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.\nThe percentage weighting here has been listed 0.02 lower below, as criterions 15 & 16 are currently being considered on a pass/fail basis but the notice requires a score of at least 0.01 on each corresponding section.", "numbers": [ { "number": 2.98, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Value for Money", "description": "This question is currently being considered on a pass/fail basis.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.\nWhilst a weighting of 0.01 has been listed, the score will be 0 if the Council assess this on a pass/fail basis.", "numbers": [ { "number": 0.01, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Schedule", "description": "This question is currently being considered on a pass/fail basis.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 0.01, "weight": "percentageExact" } ] }, { "type": "cost", "name": "3*Maintenance", "numbers": [ { "number": 14, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 6 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Shortlisting\nThe Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass/fail criteria, will progress to the second stage. A 5th and 6th contractor will only be taken forward if their score is within 10% of the 4th placed contractor.\nThe conditions of participation is awarded out of a total of 400 points, which is equal to 100 per cent. Therefore, if contractor four scores 240 points they will achieve a 60 per cent score. If contractors five and six score 50% or more, they will also be taken forward to the second stage of the contract. If contractor seven scores 50% or more, they will not proceed on the basis that their score is lower than contractor six. \nIf there is a tie for position five between two contractors, then the 6th placed contractor will be omitted. In the event there is a three-way or more tie for 5th position then only the top four contractors will proceed. This is the same subsequent arrangement for any ties at 6th position.\nThe Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.\nFull details can be found in the Competitive Flexible Procedure Description in the Procedure section of this notice.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-1427", "documentType": "biddingDocuments", "description": "Soft Market Testing Reports following the Prior Information Notices published on -\n• Outsourcing Options Appraisal - Wednesday 11th October 2024\n• Lotting and Contracting Options Appraisal - Friday 23rd February 2025", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1427", "format": "application/x-zip-compressed" }, { "id": "A-1428", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1428", "format": "application/x-zip-compressed" }, { "id": "028586-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/028586-2025", "datePublished": "2025-05-29T16:25:38+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-05-28T23:59:59+01:00" } ] }, "riskDetails": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\n(Unless already indicated above, further detail on how such modification will be managed will be provided at the second tender stage)\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "082809-2025", "tag": [ "award", "contract" ], "date": "2025-12-15T11:05:52Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-0509c0", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "TSG UK SOLUTIONS LTD", "id": "GB-COH-SC517423", "identifier": { "scheme": "GB-COH", "id": "SC517423" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PYBN-7763-GHVV" } ], "address": { "streetAddress": "19 Canning Street", "locality": "Edinburgh", "postalCode": "EH3 8EH", "country": "GB", "countryName": "United Kingdom", "region": "UKM75" }, "roles": [ "tenderer" ], "details": { "scale": "large", "vcse": false } }, { "name": "SMITH AND BYFORD LIMITED", "id": "GB-COH-01074356", "identifier": { "scheme": "GB-COH", "id": "01074356" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PQBQ-6895-RBWJ" } ], "address": { "streetAddress": "St George House, Station Approach", "locality": "Cheam", "postalCode": "SM2 7AT", "country": "GB", "countryName": "United Kingdom", "region": "UKI63" }, "roles": [ "tenderer" ], "details": { "url": "http://www.smithandbyford.com", "scale": "large", "vcse": false } }, { "name": "CORRECT CONTRACT SERVICES LIMITED", "id": "GB-COH-06368614", "identifier": { "scheme": "GB-COH", "id": "06368614" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMYP-9526-GNWM" } ], "address": { "streetAddress": "Fleming Court Leigh Road", "locality": "Southampton", "postalCode": "SO50 9PD", "country": "GB", "countryName": "United Kingdom", "region": "UKJ35" }, "roles": [ "tenderer" ], "details": { "url": "https://www.correctcs.co.uk/", "scale": "sme", "vcse": false } }, { "name": "SURESERVE COMPLIANCE SOUTH LIMITED", "id": "GB-COH-05158607", "identifier": { "scheme": "GB-COH", "id": "05158607" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPBM-9442-QQGG" } ], "address": { "streetAddress": "Norfolk House", "locality": "London", "postalCode": "WC1A 2AJ", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "contactPoint": { "email": "bidteam_south@sureserve.co.uk" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "https://www.sureserve.co.uk/sureserve-compliance/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005106", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025", "description": "AWARD & STANDSTILL PERIOD\nFollowing receipt of tenders on 3rd October 2025 the Council has concluded the assessment process and issued assessment summaries to the successful and unsuccessful suppliers as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the mandatory standstill period which will not be less than eight-working days (the Standstill Period), in line with section 51 of the Act.\nThe Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDESCRIPTION OF THE CONTRACT\nPortsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. \nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ \nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act.", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "lots": [ { "id": "1", "status": "complete" } ] }, "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-SC517423", "name": "TSG UK SOLUTIONS LTD" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-01074356", "name": "SMITH AND BYFORD LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-COH-06368614", "name": "CORRECT CONTRACT SERVICES LIMITED" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 4, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets", "status": "pending", "date": "2025-12-15T00:00:00Z", "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-12-24T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." }, "relatedLots": [ "1" ], "documents": [ { "id": "082809-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/082809-2025", "datePublished": "2025-12-15T11:05:52Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-12-15T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-01-19T23:59:59Z", "status": "scheduled" } ] } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "012705-2026", "tag": [ "award", "contract" ], "date": "2026-02-12T10:11:02Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-0509c0", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "SURESERVE COMPLIANCE SOUTH LIMITED", "id": "GB-COH-05158607", "identifier": { "scheme": "GB-COH", "id": "05158607" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPBM-9442-QQGG" } ], "address": { "streetAddress": "Norfolk House", "locality": "London", "postalCode": "WC1A 2AJ", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "contactPoint": { "email": "bidteam_south@sureserve.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://www.sureserve.co.uk/sureserve-compliance/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005106", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025", "description": "Following the receipt of tenders on 3rd October 2025 2025, the Council has completed the assessment and award process, including the mandatory standstill period.\nPortsmouth City Council (the Council) is appointing a contractor to deliver Gas Servicing and Repair services across its housing stock. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. \nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ \nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "coveredBy": [ "GPA" ], "lots": [ { "id": "1", "status": "complete" } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" } ] }, "awards": [ { "id": "1", "status": "active", "mainProcurementCategory": "services", "suppliers": [ { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years there after the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." }, "hasOptions": true, "options": { "description": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-01-14T00:00:00Z", "agreedMetrics": [ { "id": "1", "title": "KPI 1 Customer Satisfaction - overall" }, { "id": "2", "title": "KPI 2 Time - Emergency Works completed in time" }, { "id": "3", "title": "KPI 3 Time - Urgent Works completed in time" }, { "id": "4", "title": "KPI 4 Time - Routine Works completed in time" }, { "id": "5", "title": "KPI 5 Fixed First Visit (Responsive Maintenance and Routine Maintenance)" }, { "id": "6", "title": "KPI 8 Compliance - Completed LGSR" } ], "documents": [ { "id": "012705-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/012705-2026", "datePublished": "2026-02-12T10:11:02Z", "format": "text/html" } ] } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "buyerID": [], "id": "094369-2026", "tag": [ "award", "contract" ], "date": "2026-10-06T15:22:05+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-0509c0", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "SURESERVE COMPLIANCE SOUTH LIMITED", "id": "GB-COH-05158607", "identifier": { "scheme": "GB-COH", "id": "05158607" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPBM-9442-QQGG" } ], "address": { "streetAddress": "Norfolk House", "locality": "London", "postalCode": "WC1A 2AJ", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "contactPoint": { "email": "bidteam_south@sureserve.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://www.sureserve.co.uk/sureserve-compliance/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005106", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025", "description": "This notice replaces the previous contract detail notice - 2026/S 000-012705- as the redacted contract is available.\nFollowing the receipt of tenders on 3rd October 2025, the Council has completed the assessment and award process, including the mandatory standstill period.\nPortsmouth City Council (the Council) is appointing a contractor to deliver Gas Servicing and Repair services across its housing stock. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M.\nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ \nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "coveredBy": [ "GPA" ], "lots": [ { "id": "1", "status": "complete", "description": null } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" } ] }, "awards": [ { "id": "2", "status": "active", "mainProcurementCategory": "services", "suppliers": [ { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "2", "awardID": "2", "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets", "status": "active", "period": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years there after the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10years." }, "hasOptions": true, "options": { "description": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-01-14T00:00:00Z", "documents": [ { "id": "A-23665", "documentType": "contractSigned", "description": "Part 1 of the contract - file was too large to upload as a whole.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-23665", "format": "application/pdf" }, { "id": "A-23666", "documentType": "contractSigned", "description": "Part 2 of the contract - file was too large to upload as a whole.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-23666", "format": "application/pdf" }, { "id": "A-23668", "documentType": "contractSigned", "description": "Part 3 of the contract - file was too large to upload as a whole.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-23668", "format": "application/pdf" }, { "id": "094369-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/094369-2026", "datePublished": "2026-10-06T15:22:05+01:00", "format": "text/html" } ], "agreedMetrics": [ { "id": "1", "title": "KPI 1 Customer Satisfaction - overall" }, { "id": "2", "title": "KPI 2 Time - Emergency Works completed in time" }, { "id": "3", "title": "KPI 3 Time - Urgent Works completed in time" }, { "id": "4", "title": "KPI 4 Time - Routine Works completed in time" }, { "id": "5", "title": "KPI 5 Fixed First Visit (Responsive Maintenance and Routine Maintenance)" }, { "id": "6", "title": "KPI 8 Compliance - Completed LGSR" } ], "statusDetails": null } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_performance_failures_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-0509c0-2026-10-06T15:22:05+01:00", "date": "2026-10-06T15:22:05+01:00", "ocid": "ocds-h6vhtk-0509c0", "initiationType": "tender", "planning": { "documents": [ { "id": "017829-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017829-2025", "datePublished": "2025-04-30T09:54:36+01:00", "format": "text/html" } ], "noEngagementNoticeRationale": "The Council undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets. \nTwo separate Prior Information Notices were issued, being - 2025/S 000-017829\n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741\nFor further details of the SMT outcomes, see the Planned Procurement Notice- 2025-000023" }, "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-SC517423", "name": "TSG UK SOLUTIONS LTD", "identifier": { "scheme": "GB-COH", "id": "SC517423" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PYBN-7763-GHVV" } ], "address": { "streetAddress": "19 Canning Street", "locality": "Edinburgh", "postalCode": "EH3 8EH", "country": "GB", "countryName": "United Kingdom", "region": "UKM75" }, "roles": [ "tenderer" ], "details": { "scale": "large", "vcse": false } }, { "id": "GB-COH-01074356", "name": "SMITH AND BYFORD LIMITED", "identifier": { "scheme": "GB-COH", "id": "01074356" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PQBQ-6895-RBWJ" } ], "address": { "streetAddress": "St George House, Station Approach", "locality": "Cheam", "postalCode": "SM2 7AT", "country": "GB", "countryName": "United Kingdom", "region": "UKI63" }, "roles": [ "tenderer" ], "details": { "url": "http://www.smithandbyford.com", "scale": "large", "vcse": false } }, { "id": "GB-COH-06368614", "name": "CORRECT CONTRACT SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "06368614" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMYP-9526-GNWM" } ], "address": { "streetAddress": "Fleming Court Leigh Road", "locality": "Southampton", "postalCode": "SO50 9PD", "country": "GB", "countryName": "United Kingdom", "region": "UKJ35" }, "roles": [ "tenderer" ], "details": { "url": "https://www.correctcs.co.uk/", "scale": "sme", "vcse": false } }, { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED", "identifier": { "scheme": "GB-COH", "id": "05158607" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPBM-9442-QQGG" } ], "address": { "streetAddress": "Norfolk House", "locality": "London", "postalCode": "WC1A 2AJ", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "contactPoint": { "email": "bidteam_south@sureserve.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://www.sureserve.co.uk/sureserve-compliance/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005106", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025", "description": "This notice replaces the previous contract detail notice - 2026/S 000-012705- as the redacted contract is available.\nFollowing the receipt of tenders on 3rd October 2025, the Council has completed the assessment and award process, including the mandatory standstill period.\nPortsmouth City Council (the Council) is appointing a contractor to deliver Gas Servicing and Repair services across its housing stock. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M.\nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ \nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331100", "description": "Central-heating installation work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45331200", "description": "Ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45331210", "description": "Ventilation installation work" }, { "scheme": "CPV", "id": "45331211", "description": "Outdoor ventilation installation work" }, { "scheme": "CPV", "id": "45331230", "description": "Installation work of cooling equipment" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Portsmouth City Council, (the Council) has decided to utilise a two-stage Competitive Flexible Procedure with the following stages:\n•\tStage 1 - a discrete Conditions of Participation stage (including checking Exclusion Grounds), which will limit the number of suppliers to a maximum of 6, to be invited to submit a tender.\n•\tStage 2 - a Tendering Round (with the option for interviews/site visits for verification purposes with up to the top 3 suppliers).\nThe above procedure is intended to replicate the Restricted Procedure from the previous legislation; specifically, Regulation 28 of the Public Contracts Regulations 2015, with some minor flexibility to \"tweak\"/ request non-material changes to the contract before award.\nStage 1 - Conditions of Participation Stage\nThis stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required by the contract. It aims to reduce the number of bidders through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.\nQualification will be determined through a series of pass/fail questions and a series of scored questions based on past performance using case studies. Suppliers will be required to complete the following documents - \n•\tProcurement Specific Questionnaire (PSQ) - Preliminary Questions\n•\tPSQ - Technical Questions & Contract Case Studies\n•\tAnnex B - Common Assessment Standards (for information only to support where required accreditations and qualifications are not held)\nThe PSQ Preliminary Questions focus on the following sections that will be assessed on a pass/fail basis - \n1.\tSupplier information\n2.\tGrounds for exclusion\n3.\tSupplier eligibility\n4.\tFinancial capacity\n5.\tInsurance\n6.\tGeneral compliance\n7.\tAccreditations and qualifications\n8.\tPayments in contracts\n9.\tCarbon reduction plan\n10.\tModern slavery\nAny supplier who does not meet the minimum requirements in the preliminary questions, will be excluded as not meeting the conditions of participation, and their submission will not be assessed any further.\nOnce a supplier has passed the initial Preliminary Questions, the Council will then undertake a review of a suppliers Technical Questions and Contract Case Studies.\nThe Technical Questions are split into four sections, each consisting of a maximum of 25% for each section, therefore achieving 100% in total - \n•\tTechnical Question - 25% (sub weightings below) - requires the supplier to provide an average for all their contracts in the last 3 years to demonstrate -\no\tGas Safety Compliance - 20%\no\tEmergency Works Completed in Time - 10%\no\tCustomer Satisfaction Scores - 20%\no\tQuality & Safe Service - Continuous Improvement - 10%\no\tAccess Arrangements/ meeting statutory obligations -20%\no\tManagement Information - 10%\no\tPartnership working - 10%\n•\tContract Case Study 1 - 25% (sub weightings below, these are the same for each contract case study)\no\tContract Value Per Year of Contract 10%\no\tContract Date - current status - 15%\no\tContract Date - duration - 5%\no\tGeographical Coverage of Contract - 5%\no\tNumber of replacement domestic boilers installed - 5%\no\tNumber of residential properties, and property types -15%\no\tAppointment Options - 20%\no\tDelivery Model - 20%\no\tSocial Value - 5%\n•\tContract Case Study 2 - 25%\n•\tContract Case Study 3 - 25%\nEach of these sections have a maximum score out of 100. However, some elements have additional pass/fail requirements and are identified in the PSQ.\nIf a contractor obtains all 100 points for a section, they will be awarded an equivalent 25% overall for that section. For example:\n•\tTechnical Question - 100 points available, 100 points achieved - 25% awarded\n•\tContract Case Study 1 - 100 points available, 50 points achieved - 12.5% awarded\n•\tContract Case Study 2 - 100 points available, 50 points achieved - 12.5% awarded\n•\tContract Case Study 3 - 100 points available, 75 points achieved - 18.75% awarded\nTotal score in this scenario 68.75%\nShortlisting\nThe Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass criteria, will progress to the second stage. \nSuppliers ranked 5th and 6th will only be taken forward if their score is within 10% of the 4th placed supplier.\nThe condition of participation questionnaire is awarded out of a total of 400 points, which is equal to 100 per cent. For example, if supplier four scores 240 points they will achieve a score of 60%. If suppliers five and six score 50% or more, they will also be taken forward to the second stage of the contract. If supplier seven scores 50% or more, they will not proceed on the basis that their score is lower than supplier six. \nIf there is a tie for position five between two suppliers, then the 6th placed supplier will be omitted. In the event there is a three-way or more tie for 5th position then only the top four suppliers will proceed. This is the same subsequent arrangement for any ties at 6th position.\nThe Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.\nAny interested suppliers will need to register on the governments Central Digital Platform for the Council to review any potential grounds for exclusion and conduct a debarment check. \nThe Council will be required to undertake checks on any named subcontractor a supplier incorporates into their bid. If the subcontractor was to meet the exclusion grounds and/or be listed on the debarment list, then the Council will need to investigate this as part of any award decision. The Council may require a supplier to change the nominated sub-contractor if they do not meet the exclusion grounds and/or listed on the debarment list. \nStage 2 - Invitation to Tender (ITT)\nThe second stage, shortlisted suppliers are invited to submit detailed proposals, including price in line with the stated, delivery methodology.\nThe cost/quality split is being tested on a 70/30 and is likely to be used for 2nd stage tender evaluation. However, the Council reserves its right to refine award criteria during the procurement procedure and to adopt a Cost/Quality split of 60/40.\nThe proposed cost breakdown is derived from the 70% allocation and has been assigned as follows:\n•\tSchedule of Rates amendments - 6%\n•\tHourly rates - 3%\n•\tMobilisation - 5%\n•\tCall Handling - 10%\n•\t3* Servicing - 14%\n•\t3* Maintenance - 14%\n•\tBoiler Replacement - 18%\nThe pricing section will be assessed on a normalised basis for each of the criteria outlined above. This ensures that the lowest price receives the highest score, and all other prices are scored relative to it. \nNormalised Scoring Example 3*Servicing (Max Score = 14)\n•\tLowest bid: £90,000\n•\tOther bids: £100,000 and £120,000\n•\tMaximum score for cost: 14 points\nScores:\n•\t£90,000 → (90,000 / 90,000) × 14 = 14.00 points\n•\t£100,000 → (90,000 / 100,000) × 14 = 12.60 points\n•\t£120,000 → (90,000 / 120,000) × 14 = 10.50 points\nThe quality breakdown will be out of a total of 30% but has the following proposed sub-weightings assigned, totalling 100%:\n1.\tMobilisation - 15%\n2.\tData Management - 10%\n3.\tResourcing - 20%\n4.\tDelivery and Quality - 25%\n5.\tResident Engagement - 10%\n6.\tResident Presentation - 5%\n7.\tFuture Proofing - 5%\n8.\tSocial Value 10%\n9.\tVFM - Pass/Fail\n10.\tContract Schedule - Pass/Fail\nHowever, the Council will be reviewing the main criteria and sub-criteria themes, which could result in the Quality assessment Question (QAQ's) weightings changing within the following ranges - \n1.\tMobilisation - 10% to 20%\n2.\tData Management - 5% to 15%\n3.\tResourcing - 15% to 25%\n4.\tDelivery & Quality - 20% to 30%\n5.\tResidents/ standards - 5% to 10%\n6.\tResidents - presentation - 5%\t\t\n7.\tFuture Proofing - 5% to 10%\n8.\tSocial Value - 5% to 10%\n9.\tVFM - Pass/Fail to 10%\n10.\tContract Schedule - Pass/ Fail to 10%\nThe evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. The quality scores will have sub-weightings and will not be assessed on a normalised basis.\nThe Council may also consider the use of interviews and site visits for up to the top 3 scoring suppliers following initial assessment of their quality submissions. Interviews and site visits will be held in the interests of verifying tender submissions and for the purposes of due diligence basis. \nThe procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. Contractors will need to take part in presentations to be scored by residents as part of the evaluation process to ensure compliance with Building Safety and Social Housing Regulator requirements to take tenants' views into account in decision-making. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS Tender Notice & Tender issued and procurement documents published on Intend - CFP Stage 1 - 29/05/2025 \nDeadline for requests for clarification - 18/06/2025 by 16:00\nCFP Stage 1 submission deadline - 27/06/2025 by 12:00\nNotification of shortlisting decision - 21/07/2025\nFinal procurement documents published on Intend - CFP Stage 2 - 28/07/2025\nDeadline for requests for clarification - 08/09/2025 by 16:00\nTender return deadline - 26/09/2025 by 12:00\nContract Award Notice Published - 10/11/2025\nStandstill and section 20 notification start - 11/11/2025\nStandstill finish - 28/11/2025\nSection 20 Notice Finish - 09/12/2025\nContract award - 10/12/2025\nContract commencement - 01/04/2026" }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.\nhttps://www.portsmouth.gov.uk/ext/business/business.aspx", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-06-27T12:00:00+01:00", "enquiryPeriod": { "endDate": "2025-06-18T16:00:00+01:00" }, "awardPeriod": { "endDate": "2025-11-28T23:59:59Z" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "secondStage": { "minimumCandidates": 4, "maximumCandidates": 6 }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Shortlisting\nThe Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass/fail criteria, will progress to the second stage. A 5th and 6th contractor will only be taken forward if their score is within 10% of the 4th placed contractor.\nThe conditions of participation is awarded out of a total of 400 points, which is equal to 100 per cent. Therefore, if contractor four scores 240 points they will achieve a 60 per cent score. If contractors five and six score 50% or more, they will also be taken forward to the second stage of the contract. If contractor seven scores 50% or more, they will not proceed on the basis that their score is lower than contractor six. \nIf there is a tie for position five between two contractors, then the 6th placed contractor will be omitted. In the event there is a three-way or more tie for 5th position then only the top four contractors will proceed. This is the same subsequent arrangement for any ties at 6th position.\nThe Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.\nFull details can be found in the Competitive Flexible Procedure Description in the Procedure section of this notice.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Schedule of Rates Amendments", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Hourly Rates", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Call Handling", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "3*Servicing", "numbers": [ { "number": 14, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Boiler Replacement", "numbers": [ { "number": 18, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 15%. Therefore, the percentage weighting below is 15% of the total 30% - 4.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 4.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Data Management", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 20%. Therefore, the percentage weighting below is 20% of the total 30% - 6%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery and Quality", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 25%. Therefore, the percentage weighting below is 25% of the total 30% - 7.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resident Engagement", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resident Presentation", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 5%. Therefore, the percentage weighting below is 5% of the total 30% - 1.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Future Proofing", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 5%. Therefore, the percentage weighting below is 5% of the total 30% - 1.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.\nThe percentage weighting here has been listed 0.02 lower below, as criterions 15 & 16 are currently being considered on a pass/fail basis but the notice requires a score of at least 0.01 on each corresponding section.", "numbers": [ { "number": 2.98, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Value for Money", "description": "This question is currently being considered on a pass/fail basis.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.\nWhilst a weighting of 0.01 has been listed, the score will be 0 if the Council assess this on a pass/fail basis.", "numbers": [ { "number": 0.01, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Schedule", "description": "This question is currently being considered on a pass/fail basis.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 0.01, "weight": "percentageExact" } ] }, { "type": "cost", "name": "3*Maintenance", "numbers": [ { "number": 14, "weight": "percentageExact" } ] } ] } } ], "documents": [ { "id": "A-790", "documentType": "biddingDocuments", "description": "Soft Market Testing Reports following the Prior Information Notices published on - \n•\tOutsourcing Options Appraisal - Wednesday 11th October 2024\n•\tLotting and Contracting Options Appraisal - Friday 23rd February 2025", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-790", "format": "application/x-zip-compressed" }, { "id": "A-892", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-892", "format": "application/x-zip-compressed" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform. \nhttps://www.portsmouth.gov.uk/ext/business/business.aspx" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-1427", "documentType": "biddingDocuments", "description": "Soft Market Testing Reports following the Prior Information Notices published on -\n• Outsourcing Options Appraisal - Wednesday 11th October 2024\n• Lotting and Contracting Options Appraisal - Friday 23rd February 2025", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1427", "format": "application/x-zip-compressed" }, { "id": "A-1428", "documentType": "biddingDocuments", "description": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1428", "format": "application/x-zip-compressed" }, { "id": "028586-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/028586-2025", "datePublished": "2025-05-29T16:25:38+01:00", "format": "text/html" } ], "communication": { "futureNoticeDate": "2025-05-27T23:59:59+01:00" }, "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-05-28T23:59:59+01:00" } ] }, "riskDetails": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\n(Unless already indicated above, further detail on how such modification will be managed will be provided at the second tender stage)\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_performance_failures_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-SC517423", "name": "TSG UK SOLUTIONS LTD" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-01074356", "name": "SMITH AND BYFORD LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-COH-06368614", "name": "CORRECT CONTRACT SERVICES LIMITED" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 4, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets", "status": "active", "date": "2025-12-15T00:00:00Z", "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-12-24T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." }, "relatedLots": [ "1" ], "documents": [ { "id": "082809-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/082809-2025", "datePublished": "2025-12-15T11:05:52Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-12-15T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-01-19T23:59:59Z", "status": "scheduled" } ] }, { "id": "2", "status": "active", "mainProcurementCategory": "services", "suppliers": [ { "id": "GB-COH-05158607", "name": "SURESERVE COMPLIANCE SOUTH LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years there after the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." }, "hasOptions": true, "options": { "description": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-01-14T00:00:00Z", "agreedMetrics": [ { "id": "1", "title": "KPI 1 Customer Satisfaction - overall" }, { "id": "2", "title": "KPI 2 Time - Emergency Works completed in time" }, { "id": "3", "title": "KPI 3 Time - Urgent Works completed in time" }, { "id": "4", "title": "KPI 4 Time - Routine Works completed in time" }, { "id": "5", "title": "KPI 5 Fixed First Visit (Responsive Maintenance and Routine Maintenance)" }, { "id": "6", "title": "KPI 8 Compliance - Completed LGSR" } ], "documents": [ { "id": "012705-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/012705-2026", "datePublished": "2026-02-12T10:11:02Z", "format": "text/html" } ] }, { "id": "2", "awardID": "2", "title": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets", "status": "active", "period": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of five years there after the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10years." }, "hasOptions": true, "options": { "description": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "value": { "amountGross": 78000000, "amount": 65000000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-01-14T00:00:00Z", "documents": [ { "id": "A-23665", "documentType": "contractSigned", "description": "Part 1 of the contract - file was too large to upload as a whole.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-23665", "format": "application/pdf" }, { "id": "A-23666", "documentType": "contractSigned", "description": "Part 2 of the contract - file was too large to upload as a whole.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-23666", "format": "application/pdf" }, { "id": "A-23668", "documentType": "contractSigned", "description": "Part 3 of the contract - file was too large to upload as a whole.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-23668", "format": "application/pdf" }, { "id": "094369-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/094369-2026", "datePublished": "2026-10-06T15:22:05+01:00", "format": "text/html" } ], "agreedMetrics": [ { "id": "1", "title": "KPI 1 Customer Satisfaction - overall" }, { "id": "2", "title": "KPI 2 Time - Emergency Works completed in time" }, { "id": "3", "title": "KPI 3 Time - Urgent Works completed in time" }, { "id": "4", "title": "KPI 4 Time - Routine Works completed in time" }, { "id": "5", "title": "KPI 5 Fixed First Visit (Responsive Maintenance and Routine Maintenance)" }, { "id": "6", "title": "KPI 8 Compliance - Completed LGSR" } ] } ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-0509c0", "initiationType": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "planning": { "documents": [ { "id": "017829-2025", 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"noEngagementNoticeRationale": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "The Council undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets. \nTwo separate Prior Information Notices were issued, being - 2025/S 000-017829\n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741\nFor further details of the SMT outcomes, see the Planned Procurement Notice- 2025-000023" } ] }, "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ], "identifier": { "scheme": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "PCNL-5714-PRZV" } ] }, "address": { "streetAddress": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Civic Offices, Guildhall Square" } ], "locality": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth" } ], "postalCode": [ { "releaseID": "017829-2025", 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"Portsmouth City Council" } ] }, "tender": { "id": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "ocds-h6vhtk-0509c0" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "P00005106" } ], "legalBasis": { "id": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance (Gas, M&E and Buildings) for Council Managed Assets" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025" } ], "description": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Overview of Procurement Objectives \nPortsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock, with an estimated annual value of between £4M and £5M. The contract will be let for an initial 5-year term, with the option to extend by up to a further 5 years in intervals to be agreed. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued. \nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 9000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/\nExisting Gas Servicing & Repairs Contract\nA single term service provider has managed all gas servicing across the housing stock under an NEC 4 Option E Cost Reimbursement contract. The gas servicing contract covers residential housing stock only and does not include any corporate assets.\nThe contract has been in operation for just over 10 years and is currently utilising the extent of its extensions and will expire in March 2026 with an estimated overall contract value of approximately £70m.\nThe existing arrangement has incorporated a number of functions and has not been solely gas related \nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safey Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "Overview of Procurement Objectives \nPortsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock, with an estimated annual value of between £4M and £5M. The contract will be let for an initial 5-year term, with the option to extend by up to a further 5 years in intervals to be agreed. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. \nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, the total value of the opportunity over the 10 year period could be up to £65M. \nFor additional information in relation to options and consideration of known known risks and known unknown risks, with how this may impact the subsequent contract during the expected duration - see the later section within the notice below in relation to contract options.\nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/\nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ \nFor additional information in relation to known risks, see the later section within the notice below in relation to other information." }, { "releaseID": "082809-2025", "releaseDate": "2025-12-15T11:05:52Z", "releaseTag": [ "award", "contract" ], "value": "AWARD & STANDSTILL PERIOD\nFollowing receipt of tenders on 3rd October 2025 the Council has concluded the assessment process and issued assessment summaries to the successful and unsuccessful suppliers as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the mandatory standstill period which will not be less than eight-working days (the Standstill Period), in line with section 51 of the Act.\nThe Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDESCRIPTION OF THE CONTRACT\nPortsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. \nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ \nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/ \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)\n•\tThe ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology\n•\tFollowing the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase. \n•\tAmendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.\n•\tAn endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, { "releaseID": "012705-2026", "releaseDate": "2026-02-12T10:11:02Z", "releaseTag": [ "award", "contract" ], "value": "Following the receipt of tenders on 3rd October 2025 2025, the Council has completed the assessment and award process, including the mandatory standstill period.\nPortsmouth City Council (the Council) is appointing a contractor to deliver Gas Servicing and Repair services across its housing stock. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M. \nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ \nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/" }, { "releaseID": "094369-2026", "releaseDate": "2026-10-06T15:22:05+01:00", "releaseTag": [ "award", "contract" ], "value": "This notice replaces the previous contract detail notice - 2026/S 000-012705- as the redacted contract is available.\nFollowing the receipt of tenders on 3rd October 2025, the Council has completed the assessment and award process, including the mandatory standstill period.\nPortsmouth City Council (the Council) is appointing a contractor to deliver Gas Servicing and Repair services across its housing stock. \nThe scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.\nBased on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M.\nHousing Stock Information \nThe Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.\nTraditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). \nA recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.\nCurrent & Future Demand\nOver the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.\nThe Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.\nHowever, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.\nChanging Context and Objectives\nOver the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.\nThere will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.\nSignificant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.\nThere will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.\nNew Gas Servicing & Repairs Contract \nA single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum. \nThe core scope of works, which the successful supplier will be required to deliver are -\n•\tLandlord Gas Safety Check\n•\tAnnual Gas Servicing \n•\tCO Detector Checks \n•\tGas Boiler Installations\n•\tGas Boiler and Heating Repairs\n•\tVoids Gas Safety Works\n•\tOut of hours cover \nThe supplier will be required to resource an out of hours service which is available 365 days a year.\nAncillary Scope of Works\nThe ancillary scope of works, which the successful supplier may be required to deliver,\nnamely:\n•\tCommercial and Communal Landlord annual gas safety check;\n•\tCommercial gas boiler and heating repairs; and\n•\tCommercial gas boiler installations including heating systems, controls and all pipework.\n•\tCommercial and Commercial gas boiler servicing\n•\tServicing and maintenance to air source heat pumps\n•\tSupplementary repairs to other water systems, valves, pumps, etc\nPartnership Working\nIn addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.\nSocial Value\nThe Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ \nLocal Government Review \nAs part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.\nUnder current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.\nAt this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.\nAny tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.\nThe impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.\nIn the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.\nFor further details in respect of LGR see the following link - \nhttps://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/" } ], "status": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "082809-2025", "releaseDate": "2025-12-15T11:05:52Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45261420", "description": "Waterproofing work" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262522", "description": "Masonry work" }, { "scheme": "CPV", "id": "45262660", "description": "Asbestos-removal work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331100", "description": "Central-heating installation work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45331200", "description": "Ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45331220", "description": "Air-conditioning installation work" }, { "scheme": "CPV", "id": "45331230", "description": "Installation work of cooling equipment" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ] }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "45232100", "description": "Ancillary works for water pipelines" }, { "scheme": "CPV", "id": "45232141", "description": "Heating works" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45311000", "description": "Electrical wiring and fitting work" }, { "scheme": "CPV", "id": "45331100", "description": "Central-heating installation work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45331200", "description": "Ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45331210", "description": "Ventilation installation work" }, { "scheme": "CPV", "id": "45331211", "description": "Outdoor ventilation installation work" }, { "scheme": "CPV", "id": "45331230", "description": "Installation work of cooling equipment" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332300", "description": "Drain-laying work" }, { "scheme": "CPV", "id": "45333000", "description": "Gas-fitting installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50730000", "description": "Repair and maintenance services of cooler groups" }, { "scheme": "CPV", "id": "71251000", "description": "Architectural and building-surveying services" }, { "scheme": "CPV", "id": "71321000", "description": "Engineering design services for mechanical and electrical installations for buildings" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "UKJ31" } ], "country": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { 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[ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "UKJ35" } ], "country": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "GB" } ], "countryName": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "value": { "amountGross": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": 66000000 }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": 78000000 } ], "amount": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": 55000000 }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": 65000000 } ], "currency": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "selective" }, { "releaseID": "082809-2025", "releaseDate": "2025-12-15T11:05:52Z", "releaseTag": [ "award", "contract" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Competitive flexible procedure" } ], "procedure": { "features": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Market Testing\nPortsmouth City Council (the 'Council') undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets. \nTwo separate Prior Information Notices were issued, being - \n•\tSMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496\n•\tSMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741\nThe Council's main aim in undertaking SMT 1 was to understand the market's interest, capacity, capability, and ideas for delivering these services and inform an options appraisal which considered in-sourced, out-sourced and other alternative delivery options appraisal. \nThe subsequent options appraisal report submitted on 19th February 2025 to the Cabinet Member for Housing & Tackling Homelessness recommended continuation of outsourcing delivery and requested the following -\n•\tDelegated authority to the Director of Housing, Neighbourhood and Building Services (HNB) to determine \no\tthe lotting strategy\no\tcontractual arrangements\no\tindividual contract durations be for a minimum of five years, with the option to extend for up to 5 years subject to contractor performance\no\tcommencement of a procurement exercise to re-tender the R&M and GSR contracts\no\tability to proceed with the contract award and enter into contract with the preferred bidders\n•\tReview the R&M contract Scope of Service with Cabinet member for approval \n•\tDuty to consult and engage Portsmouth Homes (council housing service) tenants, leaseholders and shared owners \n•\tUpdate the Cabinet member, housing opposition portfolio members and the Residents Consortium, at the key procurement milestones. \nAll recommendations and requested delegations were approved. For full details of the Council's formal report and associated appendices can be found using the following link - \nhttps://democracy.portsmouth.gov.uk/ieIssueDetails.aspx?IId=31340&PlanId=0&Opt=3#AI25498\nA subsequent round of SMT was undertaken (SMT2) primarily to inform and refine the proposed lotting strategy, scope and contracting models. The following lotting structure, which included for combined bid options, were investigated with the market -\n•\tLot 1 - R&M On-Island (Lot1A) and R&M Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from £14M to £18M per supplier, total value both suppliers of around £36M\n•\tLot 2 - R&M Corporate Assets - estimated annual value from £400k to £600k\n•\tLot 3 - GSR - estimated annual value from £4M to £5M\n•\tLot 4 - FSCS - estimated annual value from £500k to £1M\nFollowing analysis of supplier feedback and a review of the risks and benefits, the Council now intends to proceed with separate staggered procurement processes on individual programmes for the following service areas:\n•\tGas Servicing & Repairs \n•\tFire Safety Compliance Services\n•\tRepairs & Maintenance*\n*The proposed Corporate Assets R&M is likely to be combined into the R&M opportunity. \nBy tendering these services separately, the Council aims to:\n•\tMaximise market engagement, particularly among SMEs and specialist contractors\n•\tAllow suppliers to bid for the areas most aligned with their expertise and capacity\n•\tSupport higher service quality and compliance through focused delivery\n•\tMaximise financial benefits through direct contracting with specialist suppliers for high volume/value requirements\n•\tAlign with the Council's strategic priorities around value for money, local economic support, and effective service delivery\nFeedback from suppliers indicates increased interest in tendering for these contracts separately rather than on a combined basis. There appears to be a larger market of suppliers who are capable of tendering for these contracts on an individual basis, compared to relatively few suppliers who are interested in delivering against multiple contracts who have direct delivery capacity and required level of experience. \nFollowing completion of the SMT processes, the Council has produced summary reports that can be found as appendix 1 & 2, which can be found under the documents section of this notice. \nThe Council now intends to undertake procurement process for the three main service areas inline with the following summary programmes - \n•\tGas Servicing & Repairs\no\tIssue Tender Notice - May/June 2025\no\tContract Award - November 2025\no\tContract Start - April 2026\n•\tFire Safety Compliance Services\no\tIssue Tender Notice -August/September 2025\no\tContract Award - January 2026\no\tContract Start - June 2026\n•\tRepairs & Maintenance\no\tTender - May/June 2026\no\tContract Award - November 2026\no\tContract Start - April 2027\nFor further details of the outline programmes see the relevant Planned Procurement Notices- \nGSR - PPN - 2025-000023\nFSCS - PPN - 2025-000026\nR&M - PPN - 2025-000027\nThe Council will publish the GSR and R&M contacts using a Competitive Flexible Procedure (CFP), which will encompass the utilisation of conditions of participation stage to create a shortlist of suppliers. The FSCS contract is also likely to be procured under a CFP, though the Council will review the option of using the Open Procedure before publishing the tender notice.\nGSR - CFP Design\nThe Council will run this procurement using the Competitive Flexible Procedures, which will be akin to the Restrictive Procedure under the Public Contracts Regulations (2015), with two separate stages - \nStage 1 - Initial Selection \nThis stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required for the contract. It aims to reduce the number of bidders to a manageable level through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.\nThe Council envisages the shortlisting process will have 4 to 6 suppliers. \nStage 2 - Invitation to Tender (ITT)\nThe second stage, shortlisted suppliers are invited to submit detailed proposals, including price, delivery methodology, and any specific solutions they propose. \nThe council may also consider the use of interviews and site visits, on a verification and due diligence basis. The procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS & Tender Notice issued - Tuesday 27th May 2025 \nTender issued and procurement documents published on Intend - CFP Stage 1 - Tuesday 27th May 2025\nDeadline for requests for clarification - Wednesday 18th June 2025 by 16:00\nCFP Stage 1 submission deadline - Friday 27th June 2025 by 12:00\nNotification of shortlisting decision - Monday 21st July 2025\nFinal procurement documents published on Intend - CFP Stage 2 - Monday 28th July 2025\nDeadline for requests for clarification - Monday 8th September 2025 by 16:00\nTender return deadline - Friday 26th September 2025 by 12:00\nContract Award Notice Published - Monday 10th November 2025\nStandstill and section 20 notification start\t- Tuesday 11th November 2025\nStandstill finish - Friday 28th November 2025\nSection 20 Notice Finish - Tuesday 9th December 2025\nContract award - Wednesday 10th December 2025\nContract commencement - Wednesday 1st April 2026" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth City Council, (the Council) has decided to utilise a two-stage Competitive Flexible Procedure with the following stages:\n•\tStage 1 - a discrete Conditions of Participation stage (including checking Exclusion Grounds), which will limit the number of suppliers to a maximum of 6, to be invited to submit a tender.\n•\tStage 2 - a Tendering Round (with the option for interviews/site visits for verification purposes with up to the top 3 suppliers).\nThe above procedure is intended to replicate the Restricted Procedure from the previous legislation; specifically, Regulation 28 of the Public Contracts Regulations 2015, with some minor flexibility to \"tweak\"/ request non-material changes to the contract before award.\nStage 1 - Conditions of Participation Stage\nThis stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required by the contract. It aims to reduce the number of bidders through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.\nQualification will be determined through a series of pass/fail questions and a series of scored questions based on past performance using case studies. Suppliers will be required to complete the following documents - \n•\tProcurement Specific Questionnaire (PSQ) - Preliminary Questions\n•\tPSQ - Technical Questions & Contract Case Studies\n•\tAnnex B - Common Assessment Standards (for information only to support where required accreditations and qualifications are not held)\nThe PSQ Preliminary Questions focus on the following sections that will be assessed on a pass/fail basis - \n1.\tSupplier information\n2.\tGrounds for exclusion\n3.\tSupplier eligibility\n4.\tFinancial capacity\n5.\tInsurance\n6.\tGeneral compliance\n7.\tAccreditations and qualifications\n8.\tPayments in contracts\n9.\tCarbon reduction plan\n10.\tModern slavery\nAny supplier who does not meet the minimum requirements in the preliminary questions, will be excluded as not meeting the conditions of participation, and their submission will not be assessed any further.\nOnce a supplier has passed the initial Preliminary Questions, the Council will then undertake a review of a suppliers Technical Questions and Contract Case Studies.\nThe Technical Questions are split into four sections, each consisting of a maximum of 25% for each section, therefore achieving 100% in total - \n•\tTechnical Question - 25% (sub weightings below) - requires the supplier to provide an average for all their contracts in the last 3 years to demonstrate -\no\tGas Safety Compliance - 20%\no\tEmergency Works Completed in Time - 10%\no\tCustomer Satisfaction Scores - 20%\no\tQuality & Safe Service - Continuous Improvement - 10%\no\tAccess Arrangements/ meeting statutory obligations -20%\no\tManagement Information - 10%\no\tPartnership working - 10%\n•\tContract Case Study 1 - 25% (sub weightings below, these are the same for each contract case study)\no\tContract Value Per Year of Contract 10%\no\tContract Date - current status - 15%\no\tContract Date - duration - 5%\no\tGeographical Coverage of Contract - 5%\no\tNumber of replacement domestic boilers installed - 5%\no\tNumber of residential properties, and property types -15%\no\tAppointment Options - 20%\no\tDelivery Model - 20%\no\tSocial Value - 5%\n•\tContract Case Study 2 - 25%\n•\tContract Case Study 3 - 25%\nEach of these sections have a maximum score out of 100. However, some elements have additional pass/fail requirements and are identified in the PSQ.\nIf a contractor obtains all 100 points for a section, they will be awarded an equivalent 25% overall for that section. For example:\n•\tTechnical Question - 100 points available, 100 points achieved - 25% awarded\n•\tContract Case Study 1 - 100 points available, 50 points achieved - 12.5% awarded\n•\tContract Case Study 2 - 100 points available, 50 points achieved - 12.5% awarded\n•\tContract Case Study 3 - 100 points available, 75 points achieved - 18.75% awarded\nTotal score in this scenario 68.75%\nShortlisting\nThe Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass criteria, will progress to the second stage. \nSuppliers ranked 5th and 6th will only be taken forward if their score is within 10% of the 4th placed supplier.\nThe condition of participation questionnaire is awarded out of a total of 400 points, which is equal to 100 per cent. For example, if supplier four scores 240 points they will achieve a score of 60%. If suppliers five and six score 50% or more, they will also be taken forward to the second stage of the contract. If supplier seven scores 50% or more, they will not proceed on the basis that their score is lower than supplier six. \nIf there is a tie for position five between two suppliers, then the 6th placed supplier will be omitted. In the event there is a three-way or more tie for 5th position then only the top four suppliers will proceed. This is the same subsequent arrangement for any ties at 6th position.\nThe Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.\nAny interested suppliers will need to register on the governments Central Digital Platform for the Council to review any potential grounds for exclusion and conduct a debarment check. \nThe Council will be required to undertake checks on any named subcontractor a supplier incorporates into their bid. If the subcontractor was to meet the exclusion grounds and/or be listed on the debarment list, then the Council will need to investigate this as part of any award decision. The Council may require a supplier to change the nominated sub-contractor if they do not meet the exclusion grounds and/or listed on the debarment list. \nStage 2 - Invitation to Tender (ITT)\nThe second stage, shortlisted suppliers are invited to submit detailed proposals, including price in line with the stated, delivery methodology.\nThe cost/quality split is being tested on a 70/30 and is likely to be used for 2nd stage tender evaluation. However, the Council reserves its right to refine award criteria during the procurement procedure and to adopt a Cost/Quality split of 60/40.\nThe proposed cost breakdown is derived from the 70% allocation and has been assigned as follows:\n•\tSchedule of Rates amendments - 6%\n•\tHourly rates - 3%\n•\tMobilisation - 5%\n•\tCall Handling - 10%\n•\t3* Servicing - 14%\n•\t3* Maintenance - 14%\n•\tBoiler Replacement - 18%\nThe pricing section will be assessed on a normalised basis for each of the criteria outlined above. This ensures that the lowest price receives the highest score, and all other prices are scored relative to it. \nNormalised Scoring Example 3*Servicing (Max Score = 14)\n•\tLowest bid: £90,000\n•\tOther bids: £100,000 and £120,000\n•\tMaximum score for cost: 14 points\nScores:\n•\t£90,000 → (90,000 / 90,000) × 14 = 14.00 points\n•\t£100,000 → (90,000 / 100,000) × 14 = 12.60 points\n•\t£120,000 → (90,000 / 120,000) × 14 = 10.50 points\nThe quality breakdown will be out of a total of 30% but has the following proposed sub-weightings assigned, totalling 100%:\n1.\tMobilisation - 15%\n2.\tData Management - 10%\n3.\tResourcing - 20%\n4.\tDelivery and Quality - 25%\n5.\tResident Engagement - 10%\n6.\tResident Presentation - 5%\n7.\tFuture Proofing - 5%\n8.\tSocial Value 10%\n9.\tVFM - Pass/Fail\n10.\tContract Schedule - Pass/Fail\nHowever, the Council will be reviewing the main criteria and sub-criteria themes, which could result in the Quality assessment Question (QAQ's) weightings changing within the following ranges - \n1.\tMobilisation - 10% to 20%\n2.\tData Management - 5% to 15%\n3.\tResourcing - 15% to 25%\n4.\tDelivery & Quality - 20% to 30%\n5.\tResidents/ standards - 5% to 10%\n6.\tResidents - presentation - 5%\t\t\n7.\tFuture Proofing - 5% to 10%\n8.\tSocial Value - 5% to 10%\n9.\tVFM - Pass/Fail to 10%\n10.\tContract Schedule - Pass/ Fail to 10%\nThe evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. The quality scores will have sub-weightings and will not be assessed on a normalised basis.\nThe Council may also consider the use of interviews and site visits for up to the top 3 scoring suppliers following initial assessment of their quality submissions. Interviews and site visits will be held in the interests of verifying tender submissions and for the purposes of due diligence basis. \nThe procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. Contractors will need to take part in presentations to be scored by residents as part of the evaluation process to ensure compliance with Building Safety and Social Housing Regulator requirements to take tenants' views into account in decision-making. \nThe Council are intending to follow the subsequent Procurement Programme -\nFTS Tender Notice & Tender issued and procurement documents published on Intend - CFP Stage 1 - 29/05/2025 \nDeadline for requests for clarification - 18/06/2025 by 16:00\nCFP Stage 1 submission deadline - 27/06/2025 by 12:00\nNotification of shortlisting decision - 21/07/2025\nFinal procurement documents published on Intend - CFP Stage 2 - 28/07/2025\nDeadline for requests for clarification - 08/09/2025 by 16:00\nTender return deadline - 26/09/2025 by 12:00\nContract Award Notice Published - 10/11/2025\nStandstill and section 20 notification start - 11/11/2025\nStandstill finish - 28/11/2025\nSection 20 Notice Finish - 09/12/2025\nContract award - 10/12/2025\nContract commencement - 01/04/2026" } ] }, "mainProcurementCategory": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "aboveThreshold": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": true } ], "coveredBy": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": [ "GPA" ] } ], "submissionMethodDetails": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "https://www.portsmouth.gov.uk/ext/business/business.aspx" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.\nhttps://www.portsmouth.gov.uk/ext/business/business.aspx" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "allowed" } ], "languages": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": [ "en" ] } ] }, "expressionOfInterestDeadline": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2025-06-27T12:00:00+01:00" } ], "enquiryPeriod": { "endDate": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2025-06-18T16:00:00+01:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2025-11-10T23:59:59Z" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "2025-11-28T23:59:59Z" } ] }, "lots": [ { "id": "1", "status": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "082809-2025", "releaseDate": "2025-12-15T11:05:52Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": 66000000 }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": 78000000 } ], "amount": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": 55000000 }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": 65000000 } ], "currency": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "secondStage": { "minimumCandidates": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": 4 } ], "maximumCandidates": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": 6 } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": [ { "type": "economic", "description": "To be confirmed when Tender Notice is published." }, { "type": "technical", "description": "To be confirmed when Tender Notice is published." }, { "description": "To be confirmed when Tender Notice is published.", "forReduction": true } ] }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the conditions of participation." }, { "description": "Shortlisting\nThe Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass/fail criteria, will progress to the second stage. A 5th and 6th contractor will only be taken forward if their score is within 10% of the 4th placed contractor.\nThe conditions of participation is awarded out of a total of 400 points, which is equal to 100 per cent. Therefore, if contractor four scores 240 points they will achieve a 60 per cent score. If contractors five and six score 50% or more, they will also be taken forward to the second stage of the contract. If contractor seven scores 50% or more, they will not proceed on the basis that their score is lower than contractor six. \nIf there is a tie for position five between two contractors, then the 6th placed contractor will be omitted. In the event there is a three-way or more tie for 5th position then only the top four contractors will proceed. This is the same subsequent arrangement for any ties at 6th position.\nThe Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.\nFull details can be found in the Competitive Flexible Procedure Description in the Procedure section of this notice.", "forReduction": true } ] } ] }, "suitability": { "sme": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2026-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2031-03-31T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2036-03-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": true } ], "renewal": { "description": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years. \nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." }, { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years.\nAny period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years." } ] }, "awardCriteria": { "criteria": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "Schedule of Rates Amendments", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Hourly Rates", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Call Handling", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "3*Servicing", "numbers": [ { "number": 14, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Boiler Replacement", "numbers": [ { "number": 18, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 15%. Therefore, the percentage weighting below is 15% of the total 30% - 4.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 4.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Data Management", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 20%. Therefore, the percentage weighting below is 20% of the total 30% - 6%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery and Quality", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 25%. Therefore, the percentage weighting below is 25% of the total 30% - 7.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resident Engagement", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resident Presentation", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 5%. Therefore, the percentage weighting below is 5% of the total 30% - 1.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Future Proofing", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 5%. Therefore, the percentage weighting below is 5% of the total 30% - 1.5%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.\nThe percentage weighting here has been listed 0.02 lower below, as criterions 15 & 16 are currently being considered on a pass/fail basis but the notice requires a score of at least 0.01 on each corresponding section.", "numbers": [ { "number": 2.98, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Value for Money", "description": "This question is currently being considered on a pass/fail basis.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.\nWhilst a weighting of 0.01 has been listed, the score will be 0 if the Council assess this on a pass/fail basis.", "numbers": [ { "number": 0.01, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Schedule", "description": "This question is currently being considered on a pass/fail basis.\nHowever, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.", "numbers": [ { "number": 0.01, "weight": "percentageExact" } ] }, { "type": "cost", "name": "3*Maintenance", "numbers": [ { "number": 14, "weight": "percentageExact" } ] } ] } ] }, "description": [ { "releaseID": "094369-2026", "releaseDate": "2026-10-06T15:22:05+01:00", "releaseTag": [ "award", "contract" ], "value": null } ] } ], "documents": [ { "id": "A-790", "documentType": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Soft Market Testing Reports following the Prior Information Notices published on - \n•\tOutsourcing Options Appraisal - Wednesday 11th October 2024\n•\tLotting and Contracting Options Appraisal - Friday 23rd February 2025" } ], "url": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-790" } ], "format": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "application/x-zip-compressed" } ] }, { "id": "A-892", "documentType": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices." } ], "url": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-892" } ], "format": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "application/x-zip-compressed" } ] }, { "id": "future", "documentType": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "biddingDocuments" } ], "accessDetails": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "The Council will publish the associated tender documents via Intend, the Councils e-tendering platform. \nhttps://www.portsmouth.gov.uk/ext/business/business.aspx" } ] }, { "id": "conflictOfInterest", "documentType": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "conflictOfInterest" } ], "description": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "Not published" } ] }, { "id": "A-1427", "documentType": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "Soft Market Testing Reports following the Prior Information Notices published on -\n• Outsourcing Options Appraisal - Wednesday 11th October 2024\n• Lotting and Contracting Options Appraisal - Friday 23rd February 2025" } ], "url": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1427" } ], "format": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "application/x-zip-compressed" } ] }, { "id": "A-1428", "documentType": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices." } ], "url": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1428" } ], "format": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "application/x-zip-compressed" } ] }, { "id": "028586-2025", "documentType": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "UK4" } ], "description": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/028586-2025" } ], "datePublished": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "2025-05-29T16:25:38+01:00" } ], "format": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "text/html" } ] } ], "communication": { "futureNoticeDate": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": "2025-05-27T23:59:59+01:00" } ] }, "hasRecurrence": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": true } ], "recurrence": { "dates": [ { "releaseID": "017829-2025", "releaseDate": "2025-04-30T09:54:36+01:00", "releaseTag": [ "planning" ], "value": [ { "startDate": "2030-05-28T23:59:59+01:00" } ] } ] }, "riskDetails": [ { "releaseID": "028586-2025", "releaseDate": "2025-05-29T16:25:38+01:00", "releaseTag": [ "tender" ], "value": "The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -\nKnown Risks \nThe Council has identified the following known risks that are likely to occur during the duration of the term of the contract - \n•\tAn increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings \n•\tA decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler) \n•\tA change in heating system, e.g. air source heat pumps. (decarbonisation)\nIn all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.\n•\tIncreased complexity due to -\no\tageing stock requiring more frequent or complex repairs \no\tincrease in the number of boiler replacements needed\no\tinclusion of other heating systems\nIn the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.\nOther Risks \n•\tLocal Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)\n•\tLocal Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)\n•\tKPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended. \n•\tWorkstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. 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