{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-050993", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-09-02T14:39:15+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-050993" ], "records": [ { "ocid": "ocds-h6vhtk-050993", "releases": [ { "ocid": "ocds-h6vhtk-050993", "id": "017757-2025", "tag": [ "planning" ], "date": "2025-04-29T17:12:36+01:00", "initiationType": "tender", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.portsmouth.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "OVERVIEW\nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the services summarised within the 'Scope' section of this PME Notice. \nThe procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026. The services are currently outsourced and the Port is not considering in-house or other alternative delivery models.\nThis engagement aims to assess the markets interest in the contract, explore commercial models, approaches to delivery, and understand the markets capability and capacity.\nBy engaging with suppliers, the Port seeks to ensure that any potential procurement strategy is well-informed, commercially viable, and aligned with industry best practices. \nAdditionally, this process will help identify potential risks, environmental opportunities, and social value contributions, ensuring the successful and efficient delivery of any potential contract.\nThe Preliminary Market Engagement exercise shall comprise of a Get to Know the Port session, Questionnaire Guidance meeting and submission and subsequent analysis of engagement questionnaires. \nTo assist suppliers with understanding the purpose of the questionnaire and effectively answer the questions the Port will provide an overview of the questionnaire at the Get to Know the Port session and the Questionnaire Guidance meeting on Microsoft Teams. \nFollowing the Get to Know the Port event, and subsequent Questionnaire Guidance meeting, the Port will issue the market engagement questionnaire via In-tend.\nThe Getting to Know the Port session will take place at the Portsmouth International Port site on 12th May at 11:30 which will include for a tour of the site, overview of the operational environment. \nThe session will also include for an overview of the market engagement questionnaire and completion guidance. The questionnaire will be published following this session and should be completed and returned by 2nd June 2025 17:00. \nPME PRINCIPLES\nThe Port wishes to engage with suppliers who have experience in undertaking general property and estate repair and maintenance activities. In summary, the preliminary market engagement objectives are to:\n•\tShare Information:\no\tCurrent requirements, demand, and cost models,\no\tPossible future requirements for support staff,\no\tEnvisaged contracting strategy, including duration and extension options, \no\tEnvisaged procurement process, including the procedure and timeline,\no\tEnvisaged commercial and management model.\n•\tReview and Understand:\no\tMarket capacity and capability to deliver the future requirements, \no\tSuppliers current local market presence,\no\tTypical contracting and commercial models within the industry,\no\tMarket interest and preference in potential delivery model options, \no\tAbility to manage likely TUPE transfer considerations, including for ongoing considerations that may arise through re-configuration and development of the dedicated team over the course of the contract,\no\tCosting options, pressures, and budget.\n•\tInform the development of the procurement strategy:\no\tThe contract delivery strategy,\no\tThe scope of the contract, \no\tSupport staff model, including requirements, experience, and training,\no\tOptions, including labour skill set, qualifications,\no\tContracting basis, including terms and conditions and length of contract\no\tCommercial model,\no\tProcurement strategy, including programme, conditions of participation, tender award criteria,\no\tService levels, including key performance indicators, response time for out of hours provision,\no\tBudget.\nThe key areas the Port are seeking feedback from the market through gathering information through the engagement questionnaire include for - \n•\tMarket Capacity\no\tCompany Size and Core Services: understand the market's current capacity in delivering repairs and maintenance arrangements of similar scale and scope.\no\tSupplier Size and Participation: how the Port can encourage effective fair participation from both large contractors and SMEs in the procurement process, whilst understanding if any barriers exist for smaller suppliers.\no\tOut of Hours Provision: understand the market's ability to provide an out of hours call out facility and response times.\no\tGeographic Coverage: where suppliers currently operate in relation to the Port location.\n•\tMarket Capability\no\tEnvisaged Scope: understand and review the scope, understand whether the market can supply the auxiliary services.\no\tDelivery Models: understand what skills could be delivered directly from the supplier, and that would need to be subcontracted, levels of current experience, existing sub-contracting arrangements.\no\tDelivery Options: team configuration, core skills, flexibility vs specialisms, role of supervisor, etc. \no\tStaff Management: review the markets ability to recruit highly qualified and experienced trades, ability to provide a consistent core team.\no\tService Levels: understand the markets ability to deliver consistently against the proposed key performance indicators, additional performance measures, service level viability. \n•\tMarket Commercial Perspectives\no\tPricing Models and Budget: review the market norms on how such services are costed over term of contract, sufficiency of budget.\no\tContractual and Legal Considerations: review of market norms in respect of the suggested contractual models, term, and other options.\no\tContract Management: key performance indictors norms in market, whether the market deem the contract KPIs reasonable and achievable. \nREQUESTS TO PARTICPATE IN PME INSTRUCTIONS\nSuppliers interested in taking part in the Get to Know the Port session or Questionnaire Guidance meeting on Microsoft Teams are required to complete the following forms which are accessible via In-tend:\n•\tthe Participation Request form (Appendix J) \n•\tConflicts of Interest Declaration (Appendix B)\nSuppliers are required to return the forms by no later than 9th May 2025 at 12:00 and submit via In-tend correspondence function.\nGET TO KNOW THE PORT SESSION\nThe Port shall be holding an in person Get to Know the Port session on the 12th May at 11:30. The draft agenda for this event is as follows:\n\tWelcome and introductions,\n\tTour of the Port (buildings and estate) - provide the supplier familiarisation of the Port and the operational environment, \n\tQuestionnaire Guidance\nThe Get to Know the Port session will take place in the Terminal building, further details can be found Find us - Portsmouth Port (portsmouth-port.co.uk). \nThe address is: Portsmouth International Port, George Byng Way, Portsmouth, PO2 8SP.\nParking is available at the multi-story car park, weblink for further details Parking - Portsmouth Port (portsmouth-port.co.uk)\nSuppliers are limited to having a maximum of two delegates attending the Get to Know the Ports session at the Port and spaces will be allocated on a first come first served basis. \nSuppliers are required to bring photo ID, their own hi-viz and safety footwear.\nMARKET ENGAGEMENT QUESTIONNAIRE GUIDANCE\nA Word version of the questionnaire will be provided after the completion of this meeting through In-tend. Suppliers are encouraged but not obliged to complete the questionnaire.\nCompleting the online questionnaire will help the Port to understand the delivery options of an outsourced provision and subsequently, the structure of the procurement to ensure it can be carried out by the market and optimises the participation of suppliers, including SMEs.\nThe Port are requesting the questionnaire is completed by Monday 2nd June 2025 by 17:00, any responses after this deadline may not be considered in the PME report. Completed questionnaires are to be submit via In-tend through making a return against the In-tend PME stage.\nPME ANALYSIS & REPORTING\nThe Port reserves the right to contact suppliers following submission of questionnaires in order to gain clarification and understanding of the responses. This may be purely via In-tend correspondence or for more complex matters may require attendance at a brief on-line TEAMS meeting on either Friday 6th June or Monday 9th June. \nAny suppliers who submit a completed questionnaire will be sent a copy of the draft PME Feedback Report, which will accompany the procurement process documentation. This report shall provide a summary of the overall trends in the response received against the areas of consideration.\nThe Port are aiming to have collated the PME feedback by Thursday 26th June 2025 to issue the draft report via Intend correspondence for suppliers to review. \nPME CLARIFCIATION PROTOCOLS\nAny queries, questions or clarifications regarding this preliminary market engagement exercise must be made in writing using the project correspondence facility on the In-tend system. \nAny questions and answers from either event will be recorded via a separate clarification log and will be published to Intend for all suppliers to access, unless deemed commercially sensitive. The Port will be recording the Microsoft Teams meeting and will subsequently make this available as part of the PME brief via In-tend. \nFor full details of the clarification process suppliers should review Appendix I - Intend Guidance accessible via In-tend.\nGENERAL\nSuppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. \nEngaging suppliers will not receive preferential treatment in any subsequent tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nCompleting the survey will help the Port to review the scope of service to allow the optimal means for suppliers, including SMEs, to participate in any subsequent procurement.", "dueDate": "2025-06-06T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "017757-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017757-2025", "datePublished": "2025-04-29T17:12:36+01:00", "format": "text/html" } ] }, "tender": { "id": "P00005097", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Preliminary Market Engagement - Repairs & Maintenance Support Staff and Ancillary Services - Portsmouth International Port", "description": "INTRODUCTION\nPortsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) concerning the provision of repair & maintenance support staff and ancillary services that include for gas servicing and water control services. \nThe Port requires a core number of support staff to be supplied, to meet its reactive environment and to ensure the positive customer experience is maintained. This provision currently has a value of approximately £250,000 - £400,000 per annum (including materials). It is envisaged that the contract shall commence on the 1st April 2026 for an initial term of a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties. \nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026. \nCURRENT ARRANGEMENTS & SCOPE\nREPAIRS & MAINTENANCE SUPPORT STAFF\nThe Port currently has two contracts in place that are part of a larger Council contract held by the Housing and Neighbourhood department, which are due to expire on 31st March 2026. Provision of repairs & maintenance support staff is via a contract held with Mountjoy Ltd and provision of gas servicing & water services is via a contract held with Liberty Group.\nUnder the existing contracting arrangements, the supplier's support staff cover the entire Port estate, which includes:\n-\tPortsmouth Cruise and Ferry Port,\n-\tCamber Quay,\nThe supplier's support staff are supplementary to the Port's own, directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. This team and the support staff are managed by the Port's Maintenance and Facilities Manager.\nTo cater for the dynamic work requirements, it is envisaged that the supplier's support staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list):\n•\tCarpentry \n•\tPlumbing \n•\tDecorations / Painting\n•\tGroundwork\n•\tHorticultural \nAt times works outside of the core team will be required such as:\n•\tGlazing\n•\tRoofing\nThe current repair & maintenance support staff supplier, Mountjoy, supplies the Port several permanent support staff, these are:\n-\t1x Full time, supervisor (also a plumber)\n-\t1x Full time, groundworker \n-\t1x Full time, painter\n-\t1x Part time, handyman\nThese support staff are recruited and employed by the supplier who are expected to be qualified and have extensive experience within the trade specified. The supplier's support staff are on site at the Port Monday - Friday, between the hours 8:00 - 17:00. \nAny planned absence by the permanent support staff is covered by the supplier, who ensures the support staff cover are trained to work on site. Equipment to carry out the jobs is supplied, maintained, and stored by the supplier. The supplier carry's out their own training, risk assessments and safe systems of work, method statements for the equipment.\nThe supplier provides an out of hours call out facility, which is provided 24 hours, 7 days a week, 52 weeks of the year. This operates outside the days and hours the support staff are at the Port. When a call out is made, the supplier shall be at the Port to rectify the issue within 2 hours. \nOn a monthly basis the supplier sends an Excel spreadsheet for the support staff labour hours, including the applicable rates and a separate spreadsheet for the materials purchased by them.\nThe jobs and frequency vary, the Port does not commit to providing the supplier any guarantee of number of jobs or that the trades will be required. \nThe Port's annual spend on repair and maintenance services covered under the current contract is approximately between £250,000 and £350,000 per annum (including some materials that are purchased by the supplier up to a given value). \nAn all-inclusive set hourly rate for each of the trades is provided. Rates for each of the trades are provided for a standard working day, weekend and call out. Any overtime, work required outside of the of the normal working days and hours, the supplier requires the Maintenance and Facilities Manager prior approval. If support staff are not required on site or absent from site, then no charge is made to the Port.\nThe material purchases by the supplier are costed at invoice cost plus an agreed mark up. \nABCILLARY SERVICES\nOther services provided via a separate existing contractual arrangement held by the Council which may form part of the future procurement process are for water control and gas services, these are currently provided by the supplier Liberty Group. \nThe supplier is responsible for providing staff who are qualified and have extensive experienced; and are equipped with the required equipment, plant, and materials to carry out the services. \nThe services are carried out between the hours 08:00 - 17:00, Monday to Friday (excluding Bank Holidays). It is the supplier's responsibility to ensure that all staff working at the Port meet the required standards and training requirements. All site visits are booked in advance with the Port's Maintenance and Facilities Manager. \nThe annual services are costed at an agreed rate per service type and the reactive repairs is costed per job.\nThe Port's current spend on water control services is between £8,000 - £12,000 per annum with spend on gas servicing & repair between £2,000 - £3,500 per annum.\nCONTRACT SCALING\nThe Port is a dynamic environment and may require the supplier to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract. \nFURTHER INFORMATION\nIn addition to the information contained within this Notice the Port has also made available a detailed Preliminary Market Engagement Brief and additional information in respect of the site, scope, demand and draft specifications via the Council's e-sourcing system, In-tend\nCONTRACT DURATION & TERMS\nThe Port envisages entering a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties. The full scope of the services will formally commence on the 1st April 2026.\nThe Port is currently reviewing options for contract terms and conditions which may include for bespoke arrangements or use of industry standard forms such as JCT Measured Term Contract 2024 and will be seeking input from the market via this preliminary market engagement process.\nENVISAGED PROCUREMENT PROCESS & PROGRAMME\nThe Port is considering running a competitive tending procedure in accordance with the 'Open Procedure' as defined within the Procurement Act 2023. \nThe Port envisages undertaking the future procurement process in line with the following draft summary procurement programme, however it should be noted that the dates below are purely indicative and may be subject to future change.\n•\tIssue Tender Notice - 11th August 2025\n•\tIssue procurement documents via In-tend - 11th August 2025\n•\tClarification deadline - 11th September 2025 12:00\n•\tTender submission deadline - 25th September 2025 12:00\n•\tTender evaluation period completed - 23rd October 2025\n•\tContract Award Notice issued - 17th November 2025\n•\tCompletion of standstill period - 27th November 2025\n•\tContract Details Notice issued - 19th December 2025\n•\tContract mobilisation commences - 1st January 2026\n•\tCommencement of services - 1st April 2026\nPROCUREMENT ADMINISTRATION\nThe Port will administrate the procurement process using the Council's e-sourcing system, In-tend, which will be used for: \n•\tAccess to and issue of procurement information and documentation \n•\tPre-tender submission clarification requests and response \n•\tTender submission \n•\tTender opening & access to responses \n•\tPost-tender submission clarification requests and response \n•\tAward decision notification and feedback \nThe In-tend system can be accessed free of charge via the following web link:\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nENVISAGED EVALUATION WEIGHTINGS\nThe Port is considering an evaluation percentage split focused on quality of service, which may include for a 60/40 ratio in favour of quality.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45259200", "description": "Purification-plant repair and maintenance work" }, { "scheme": "CPV", "id": "45259300", "description": "Heating-plant repair and maintenance work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332400", "description": "Sanitary fixture installation work" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77312000", "description": "Weed-clearance services" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-08-11T23:59:59+01:00" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "021360-2025", "tag": [ "planningUpdate" ], "date": "2025-05-14T15:05:37+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-050993", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.portsmouth.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "OVERVIEW\nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the services summarised within the 'Scope' section of this PME Notice.\nThe procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026. \nThis engagement aims to assess the markets interest in the contract, explore commercial models, approaches to delivery, and understand the markets capability and capacity.\nBy engaging with suppliers, the Port seeks to ensure that any potential procurement strategy is well-informed, commercially viable, and aligned with industry best practices.\nAdditionally, this process will help identify potential risks, environmental opportunities, and social value contributions, ensuring the successful and efficient delivery of any potential contract.\nThe Preliminary Market Engagement exercise shall comprise of a Get to Know the Port session, Questionnaire Guidance meeting and submission and subsequent analysis of engagement questionnaires.\nTo assist suppliers with understanding the purpose of the questionnaire and effectively answer the questions the Port will provide an overview of the questionnaire at the Get to Know the Port session and the Questionnaire Guidance meeting on Microsoft Teams.\nFollowing the Get to Know the Port event, and subsequent Questionnaire Guidance meeting, the Port will issue the market engagement questionnaire via In-tend.\nThe Getting to Know the Port session will take place at the Portsmouth International Port site on 12th May at 11:30 which will include for a tour of the site, overview of the operational environment.\nThe session will also include for an overview of the market engagement questionnaire and completion guidance. The questionnaire will be published following this session and should be completed and returned by 2nd June 2025 17:00.\nTaking part in the Getting to Know the Port session is not compulsory and the Port is still very interested in receiving questionnaire responses from suppliers who are unable to attend. \nPME PRINCIPLES\nThe Port wishes to engage with suppliers who have experience in undertaking general property and estate repair and maintenance activities. In summary, the preliminary market engagement objectives are to:\n•\tShare Information:\no\tCurrent requirements, demand, and cost models,\no\tPossible future requirements for support staff,\no\tEnvisaged contracting strategy, including duration and extension options,\no\tEnvisaged procurement process, including the procedure and timeline,\no\tEnvisaged commercial and management model.\n•\tReview and Understand:\no\tMarket capacity and capability to deliver the future requirements,\no\tSuppliers current local market presence,\no\tTypical contracting and commercial models within the industry,\no\tMarket interest and preference in potential delivery model options,\no\tAbility to manage likely TUPE transfer considerations, including for ongoing considerations that may arise through re-configuration and development of the dedicated team over the course of the contract,\no\tCosting options, pressures, and budget.\n•\tInform the development of the procurement strategy:\no\tThe contract delivery strategy,\no\tThe scope of the contract,\no\tSupport staff model, including requirements, experience, and training,\no\tOptions, including labour skill set, qualifications,\no\tContracting basis, including terms and conditions and length of contract\no\tCommercial model,\no\tProcurement strategy, including programme, conditions of participation, tender award criteria,\no\tService levels, including key performance indicators, response time for out of hours provision,\no\tBudget.\nThe key areas the Port are seeking feedback from the market through gathering information through the engagement questionnaire include for -\n•\tMarket Capacity\no\tCompany Size and Core Services: understand the market's current capacity in delivering repairs and maintenance arrangements of similar scale and scope.\no\tSupplier Size and Participation: how the Port can encourage effective fair participation from both large contractors and SMEs in the procurement process, whilst understanding if any barriers exist for smaller suppliers.\no\tOut of Hours Provision: understand the market's ability to provide an out of hours call out facility and response times.\no\tGeographic Coverage: where suppliers currently operate in relation to the Port location.\n•\tMarket Capability\no\tEnvisaged Scope: understand and review the scope, understand whether the market can supply the auxiliary services.\no\tDelivery Models: understand what skills could be delivered directly from the supplier, and that would need to be subcontracted, levels of current experience, existing sub-contracting arrangements.\no\tDelivery Options: team configuration, core skills, flexibility vs specialisms, role of supervisor, etc.\no\tStaff Management: review the markets ability to recruit highly qualified and experienced trades, ability to provide a consistent core team.\no\tService Levels: understand the markets ability to deliver consistently against the proposed key performance indicators, additional performance measures, service level viability.\n•\tMarket Commercial Perspectives\no\tPricing Models and Budget: review the market norms on how such services are costed over term of contract, sufficiency of budget.\no\tContractual and Legal Considerations: review of market norms in respect of the suggested contractual models, term, and other options.\no\tContract Management: key performance indictors norms in market, whether the market deem the contract KPIs reasonable and achievable.\nREQUESTS TO PARTICPATE IN PME INSTRUCTIONS\nSuppliers interested in taking part in the Get to Know the Port session or Questionnaire Guidance meeting on Microsoft Teams are required to complete the following forms which are accessible via In-tend:\n•\tthe Participation Request form (Appendix J)\n•\tConflicts of Interest Declaration (Appendix B)\nSuppliers are required to return the forms by no later than 9th May 2025 at 12:00 and submit via In-tend correspondence function.\nGET TO KNOW THE PORT SESSION\nThe Port shall be holding an in person Get to Know the Port session on the 12th May at 11:30. The draft agenda for this event is as follows:\n\tWelcome and introductions,\n\tTour of the Port (buildings and estate) - provide the supplier familiarisation of the Port and the operational environment,\n\tQuestionnaire Guidance\nThe Get to Know the Port session will take place in the Terminal building, further details can be found Find us - Portsmouth Port (portsmouth-port.co.uk).\nThe address is: Portsmouth International Port, George Byng Way, Portsmouth, PO2 8SP.\nParking is available at the multi-story car park, weblink for further details Parking - Portsmouth Port (portsmouth-port.co.uk)\nSuppliers are limited to having a maximum of two delegates attending the Get to Know the Ports session at the Port and spaces will be allocated on a first come first served basis.\nSuppliers are required to bring photo ID, their own hi-viz and safety footwear.\nMARKET ENGAGEMENT QUESTIONNAIRE GUIDANCE\nA Word version of the questionnaire will be provided after the completion of this meeting through In-tend. Suppliers are encouraged but not obliged to complete the questionnaire.\nCompleting the online questionnaire will help the Port to understand the delivery options of an outsourced provision and subsequently, the structure of the procurement to ensure it can be carried out by the market and optimises the participation of suppliers, including SMEs.\nThe Port are requesting the questionnaire is completed by Monday 2nd June 2025 by 17:00, any responses after this deadline may not be considered in the PME report. Completed questionnaires are to be submit via In-tend through making a return against the In-tend PME stage.\nPME ANALYSIS & REPORTING\nThe Port reserves the right to contact suppliers following submission of questionnaires in order to gain clarification and understanding of the responses. This may be purely via In-tend correspondence or for more complex matters may require attendance at a brief on-line TEAMS meeting on either Friday 6th June or Monday 9th June.\nAny suppliers who submit a completed questionnaire will be sent a copy of the draft PME Feedback Report, which will accompany the procurement process documentation. This report shall provide a summary of the overall trends in the response received against the areas of consideration.\nThe Port are aiming to have collated the PME feedback by Thursday 26th June 2025 to issue the draft report via Intend correspondence for suppliers to review.\nPME CLARIFCIATION PROTOCOLS\nAny queries, questions or clarifications regarding this preliminary market engagement exercise must be made in writing using the project correspondence facility on the In-tend system.\nAny questions and answers from either event will be recorded via a separate clarification log and will be published to Intend for all suppliers to access, unless deemed commercially sensitive. The Port will be recording the Microsoft Teams meeting and will subsequently make this available as part of the PME brief via In-tend.\nFor full details of the clarification process suppliers should review Appendix I - Intend Guidance accessible via In-tend.\nGENERAL\nSuppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process.\nEngaging suppliers will not receive preferential treatment in any subsequent tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nCompleting the survey will help the Port to review the scope of service to allow the optimal means for suppliers, including SMEs, to participate in any subsequent procurement.", "dueDate": "2025-06-06T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "021360-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/021360-2025", "datePublished": "2025-05-14T15:05:37+01:00", "format": "text/html" } ] }, "tender": { "id": "P00005097", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Preliminary Market Engagement - Repairs & Maintenance Support Staff and Ancillary Services - Portsmouth International Port", "description": "INTRODUCTION\nPortsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) concerning the provision of repair & maintenance support staff and ancillary services that include for gas servicing and water control services.\nThe services are currently outsourced and the Port is not considering in-house or other alternative delivery models.\nThe Port requires a core number of support staff to be supplied, to meet its reactive environment and to ensure the positive customer experience is maintained. This provision currently has a value of approximately £250,000 - £400,000 per annum (including materials). It is envisaged that the contract shall commence on the 1st April 2026 for an initial term of a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties.\nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026.\nCURRENT ARRANGEMENTS & SCOPE\nREPAIRS & MAINTENANCE SUPPORT STAFF\nThe Port currently has two contracts in place that are part of a larger Council contract held by the Housing and Neighbourhood department, which are due to expire on 31st March 2026. Provision of repairs & maintenance support staff is via a contract held with Mountjoy Ltd and provision of gas servicing & water services is via a contract held with Liberty Group.\nUnder the existing contracting arrangements, the supplier's support staff cover the entire Port estate, which includes:\n-\tPortsmouth Cruise and Ferry Port,\n-\tCamber Quay,\nThe supplier's support staff are supplementary to the Port's own, directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. This team and the support staff are managed by the Port's Maintenance and Facilities Manager.\nTo cater for the dynamic work requirements, it is envisaged that the supplier's support staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list):\n•\tCarpentry\n•\tPlumbing\n•\tDecorations / Painting\n•\tGroundwork\n•\tHorticultural\nAt times works outside of the core team will be required such as:\n•\tGlazing\n•\tRoofing\nThe current repair & maintenance support staff supplier, Mountjoy, supplies the Port several permanent support staff, these are:\n-\t1x Full time, supervisor (also a plumber)\n-\t1x Full time, groundworker\n-\t1x Full time, painter\n-\t1x Part time, handyman\nThese support staff are recruited and employed by the supplier who are expected to be qualified and have extensive experience within the trade specified. The supplier's support staff are on site at the Port Monday - Friday, between the hours 8:00 - 17:00.\nAny planned absence by the permanent support staff is covered by the supplier, who ensures the support staff cover are trained to work on site. Equipment to carry out the jobs is supplied, maintained, and stored by the supplier. The supplier carry's out their own training, risk assessments and safe systems of work, method statements for the equipment.\nThe supplier provides an out of hours call out facility, which is provided 24 hours, 7 days a week, 52 weeks of the year. This operates outside the days and hours the support staff are at the Port. When a call out is made, the supplier shall be at the Port to rectify the issue within 2 hours.\nOn a monthly basis the supplier sends an Excel spreadsheet for the support staff labour hours, including the applicable rates and a separate spreadsheet for the materials purchased by them.\nThe jobs and frequency vary, the Port does not commit to providing the supplier any guarantee of number of jobs or that the trades will be required.\nThe Port's annual spend on repair and maintenance services covered under the current contract is approximately between £250,000 and £350,000 per annum (including some materials that are purchased by the supplier up to a given value).\nAn all-inclusive set hourly rate for each of the trades is provided. Rates for each of the trades are provided for a standard working day, weekend and call out. Any overtime, work required outside of the of the normal working days and hours, the supplier requires the Maintenance and Facilities Manager prior approval. If support staff are not required on site or absent from site, then no charge is made to the Port.\nThe material purchases by the supplier are costed at invoice cost plus an agreed mark up.\nABCILLARY SERVICES\nOther services provided via a separate existing contractual arrangement held by the Council which may form part of the future procurement process are for water control and gas services, these are currently provided by the supplier Liberty Group.\nThe supplier is responsible for providing staff who are qualified and have extensive experienced; and are equipped with the required equipment, plant, and materials to carry out the services.\nThe services are carried out between the hours 08:00 - 17:00, Monday to Friday (excluding Bank Holidays). It is the supplier's responsibility to ensure that all staff working at the Port meet the required standards and training requirements. All site visits are booked in advance with the Port's Maintenance and Facilities Manager.\nThe annual services are costed at an agreed rate per service type and the reactive repairs is costed per job.\nThe Port's current spend on water control services is between £8,000 - £12,000 per annum with spend on gas servicing & repair between £2,000 - £3,500 per annum.\nCONTRACT SCALING\nThe Port is a dynamic environment and may require the supplier to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract.\nFURTHER INFORMATION\nIn addition to the information contained within this Notice the Port has also made available a detailed Preliminary Market Engagement Brief and additional information in respect of the site, scope, demand and draft specifications via the Council's e-sourcing system, In-tend\nCONTRACT DURATION & TERMS\nThe Port envisages entering a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties. The full scope of the services will formally commence on the 1st April 2026.\nThe Port is currently reviewing options for contract terms and conditions which may include for bespoke arrangements or use of industry standard forms such as JCT Measured Term Contract 2024 and will be seeking input from the market via this preliminary market engagement process.\nENVISAGED PROCUREMENT PROCESS & PROGRAMME\nThe Port is considering running a competitive tending procedure in accordance with the 'Open Procedure' as defined within the Procurement Act 2023.\nThe Port envisages undertaking the future procurement process in line with the following draft summary procurement programme, however it should be noted that the dates below are purely indicative and may be subject to future change.\n•\tIssue Tender Notice - 11th August 2025\n•\tIssue procurement documents via In-tend - 11th August 2025\n•\tClarification deadline - 11th September 2025 12:00\n•\tTender submission deadline - 25th September 2025 12:00\n•\tTender evaluation period completed - 23rd October 2025\n•\tContract Award Notice issued - 17th November 2025\n•\tCompletion of standstill period - 27th November 2025\n•\tContract Details Notice issued - 19th December 2025\n•\tContract mobilisation commences - 1st January 2026\n•\tCommencement of services - 1st April 2026\nPROCUREMENT ADMINISTRATION\nThe Port will administrate the procurement process using the Council's e-sourcing system, In-tend, which will be used for:\n•\tAccess to and issue of procurement information and documentation\n•\tPre-tender submission clarification requests and response\n•\tTender submission\n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification and feedback\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nENVISAGED EVALUATION WEIGHTINGS\nThe Port is considering an evaluation percentage split focused on quality of service, which may include for a 60/40 ratio in favour of quality.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45259200", "description": "Purification-plant repair and maintenance work" }, { "scheme": "CPV", "id": "45259300", "description": "Heating-plant repair and maintenance work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332400", "description": "Sanitary fixture installation work" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77312000", "description": "Weed-clearance services" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-08-11T23:59:59+01:00" }, "amendments": [ { "description": "To provide clarification that suppliers who may have been unable to attend the Getting to Know the Port site visit on Monday 12th May are still encouraged to complete and submit preliminary market engagement questionnaire responses, ideally by Monday. 2nd June 2025 17:00. \nA further site visit will also be offered for suppliers to attend during the subsequent formal procurement process. \nA questionnaire with accompanying slides from the event has been published via the Council's e-sourcing solution In-tend. If suppliers are only able to partially complete the questionnaire and / or only provide very high-level summary responses they are still encouraged to submit a response, as all feedback will be considered.", "id": "021360-2025" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "029683-2025", "tag": [ "planning" ], "date": "2025-06-04T08:43:16+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "029683-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/029683-2025", "datePublished": "2025-06-04T08:43:16+01:00", "format": "text/html" } ] }, "ocid": "ocds-h6vhtk-050993", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005097", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth International Port - Repairs & Maintenance Support Staff and Ancillary Services", "description": "Portsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is seeking to appoint a contractor to deliver the provision of repair & maintenance support staff. This provision currently has a value of approximately £250,000 - £400,000 per annum (including materials). It is envisaged that the contract shall commence on the 1st April 2026 for an initial term of a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties.\nSCOPE\nThe scope of the contract requires the contractor to supply, be responsible and accountable for the support staff provided to cover the repair and maintenance of the Portsmouth International Port's estate. The Port's estate are located in two locations within the area of Portsmouth, which are:\n1. Portsmouth Cruise and Ferry Port.\n2. Camber Quay (Old Portsmouth).\nThe supplier's support staff are supplementary to the Port's own, directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. This team and the support staff are managed by the Port's Maintenance and Facilities Manager.\nTo cater for the dynamic work requirements, it is envisaged that the supplier's core support staff who are permanently based at the Port will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list):\n• Carpentry\n• Plumbing\n• Decorations / Painting\n• Groundwork\n• Horticultural\nAt times works outside of the core team will be required such as:\n• Glazing\n• Roofing\nThese support staff are recruited and employed by the supplier who are expected to be qualified and have extensive experience within the trade specified. The supplier's support staff are on site at the Port Monday - Friday, between the hours 8:00 - 17:00.\nAny planned absence by the permanent support staff is covered by the supplier, who ensures the support staff cover are trained to work on site. Equipment to carry out the jobs is supplied, maintained, and stored by the supplier. The supplier carry's out their own training, risk assessments and safe systems of work, method statements for the equipment.\nThe supplier provides an out of hours call out facility, which is provided 24 hours, 7 days a week, 52 weeks of the year. This operates outside the days and hours the support staff are at the Port. When a call out is made, the supplier shall be at the Port to rectify the issue within 2 hours, however this response time is under review.\nThe jobs and frequency vary, the Port does not commit to providing the supplier any guarantee of number of jobs or that the trades will be required.\nAn all-inclusive set hourly rate for each of the trades is provided. Rates for each of the trades are provided for a standard working day, weekend and call out. Any overtime, work required outside of the of the normal working days and hours, the supplier requires the Maintenance and Facilities Manager prior approval. If support staff are not required on site or absent from site, then no charge is made to the Port.\nThe material purchased by the supplier are costed at invoice cost plus an agreed mark up.\nCONTRACT SCALING\nThe Port is a dynamic environment and may require the supplier to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract.\nANCILLARY SERVICES\nThe Port has several smaller repair and maintenance contracts in place, which the Port is considering whether to include in the repair and maintenance contract.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45261320", "description": "Guttering work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45332400", "description": "Sanitary fixture installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "mainProcurementCategory": "services", "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2025-08-11T23:59:59+01:00" }, "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "076315-2026", "tag": [ "planning" ], "date": "2026-08-11T14:59:32+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "076315-2026", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076315-2026", "datePublished": "2026-08-11T14:59:32+01:00", "format": "text/html" } ] }, "ocid": "ocds-h6vhtk-050993", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005097", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth International Port - Repairs & Maintenance Support Staff and Ancillary Services", "description": "Portsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is seeking to appoint a Contractor to provide a dedicated core maintenance team and associated gas maintenance services across the Port estate. The contract is expected to have an annual value in the region of £400,000 to £450,000. The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years, up to a maximum total contract term of five (5) years.\nThe scope of the service includes the provision of a dedicated on-site maintenance team to undertake planned, minor and corrective maintenance activities across the Port estate, together with the provision of gas safety inspections, planned gas maintenance, reactive repairs and an out-of-hours emergency call-out service. The Contractor may also be required to provide quotations for additional works and specialist trades as required. This procurement represents a re-procurement of the Council's existing repairs and maintenance service provision\nBackground information\nPortsmouth International Port\nThe Port is wholly owned by the Council and is the UK's largest municipal port. The Port is a major UK port, responsible for handling millions of passengers and vital cargo across the globe. With easy access from the motorway and major shipping lanes, the Port is ideally placed for ferries, cruise, and freight. \nWithin Portsmouth Cruise and Ferry Port, referred to as the port, there are five Roll On/Roll Off berths serving both ferries and cruise ships. The ferries provide regular sailings to France, Spain, and the Channel Islands; the cruise ships attend the port with both full turnaround and cruise calls. Within the year of 2025, the Port welcomed 1.6 million cruise and ferry passengers, 570,000 passenger vehicles, and 190,000 fright units. \nThe port usually operates during the hours of 0530 to midnight, 7 days a week, 52 weeks of the year. It has bold environmental ambitions to tackle its emissions and carbon footprint and aims to reach carbon zero by 2050. The Port's plans to improve air quality and their carbon footprint can be found under Sustainability and innovation on the Port's website at Sustainability and innovation - Portsmouth Port (portsmouth-port.co.uk). \nFurther information about the port, including an overview of the facilities, current ferry and cruise schedules, cargo and logistics, etc, can be freely accessed on the Port's website via the weblink Home - Portsmouth Port (portsmouth-port.co.uk) \nThe Port manages The Camber, which is set close to the harbour entrance and is Portsmouth's oldest commercial docks, comprising of four berths that are available for small vessels that are primarily local fishing boats, small coastal commercial vessels, and private pleasure craft. The Port is also responsible for a significant area of the land in this area. Further information can be found on the Port's website at The Camber - Portsmouth Port (portsmouthport.co.uk).\nFuture Requirements - Core Team\nThe successful contractor is to supply a permanent core team of staff to supplement the Port's own directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. Both teams are directed by the Port's directly employed Maintenance and Facilities Manager to undertake planned, minor, and corrective maintenance.\nOne member of the core team of staff should act as a working supervisor having a good understanding of the Port's requirement and undertaking day to day liaison with the Port's Maintenance and Facilities Manager.\nThe core team are on site at the Port between Monday - Friday (excluding bank holidays), between the hours 8:00 - 17:00. Due to the operational requirements and security at the Port consistency of staffing is required and members of the permanent core team of staff should be treated as a dedicated resource. \nTo cater for the dynamic work requirements, it is envisaged that the contractors' staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list): \n•\tCarpentry \n•\tPlumbing \n•\tDecorations / Painting \n•\tGroundwork \n•\tHorticultural \nOn occasion the Contractor may be requested by the Port's Maintenance and Facilities Manager to provide a fixed quotation for a particular job or to provide additional trades outside of those listed above.\nThe Contractor will provide a call out facility to make safe, prevent further damage to property or personnel and to safeguard the public within a maximum of two hours \nCommercial Gas Services\nThe Contractor is to provide and manage an effective programme for annual safety inspections that ensures that all the Port's assets have Commercial Gas Safety Certificates that are less than twelve months old.\nThe Contractor is to provide a reactive responsive repairs service, which includes outside of the hours of 0800 to 1700 hours Monday to Friday.\nThe Contractor will carry out the right repairs first time as and when required to maintain the Port's assets.\nContract Scaling\nThe Port is a dynamic environment and though not guaranteed, may require the contractors to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract.\nScope and Specification\nThe Council requires the provision of Repairs and Maintenance Services across Portsmouth International Port, including Portsmouth Cruise and Ferry Port, The Camber and the Border Control Post. The services will support the ongoing operation, safety and maintenance of the Port's estate and associated assets.\nThe principal elements of the service include:\n•\tPlanned maintenance activities.\n•\tMinor and corrective maintenance repairs.\n•\tProvision of a dedicated on-site core maintenance team.\n•\tCommercial Gas safety inspections, servicing and maintenance.\n•\tOut-of-hours emergency call-out services.\n•\tProvision of additional specialist trades and quoted works as required.\nThe Contractor will be expected to work collaboratively with the Port's directly employed maintenance personnel and deliver the services in a manner that supports the operational, safety and security requirements of the Port environment.", "status": "planned", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45261320", "description": "Guttering work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262310", "description": "Reinforced-concrete work" }, { "scheme": "CPV", "id": "45262320", "description": "Screed works" }, { "scheme": "CPV", "id": "45262321", "description": "Floor-screed works" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262340", "description": "Grouting work" }, { "scheme": "CPV", "id": "45262360", "description": "Cementing work" }, { "scheme": "CPV", "id": "45262370", "description": "Concrete-coating work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262660", "description": "Asbestos-removal work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45310000", "description": "Electrical installation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45330000", "description": "Plumbing and sanitary works" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50740000", "description": "Repair and maintenance services of escalators" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-16T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-10-07T16:00:00+01:00" }, "awardPeriod": { "endDate": "2026-12-02T23:59:59Z" }, "lots": [ { "id": "1", "status": "planned", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "To be confirmed within the tender notice." }, { "type": "technical", "description": "To be confirmed within the tender notice." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years in increments to be agreed, up to a maximum total contract term of five (5) years." }, "hasOptions": true, "options": { "description": "Impact of Local Government Reform \nLocal Government Review \nAs part of the wider Local Government Review (LGR), Portsmouth City Council has been required to work with neighbouring authorities to support the development of future local government structures and governance arrangements. The UK Government has now confirmed its decision regarding Local Government Reorganisation across Hampshire and the Isle of Wight.\nUnder the confirmed proposals, Portsmouth City Council will become part of a new unitary authority covering the areas of Portsmouth, Gosport, Fareham and Havant, together with Newlands, Horndean, Clanfield and Rowlands Castle. The new authority is expected to assume responsibility for local authority services from 1 April 2028.\nPortsmouth International Port is a distinct operational asset owned and managed by Portsmouth City Council. Whilst responsibility for the Port may transfer to the successor authority as part of the reorganisation, the Council does not currently anticipate that Local Government Reorganisation will result in any material change to the scope, demand profile, operational requirements or estimated value of this contract.\nContractors should therefore prepare their submissions on the basis of the requirements set out within the Contract Documents. The Council's current expectation is that the services will continue to be delivered substantially in accordance with the Scope throughout the contract term, subject to normal operational variations and contract management requirements.\nTo ensure continuity of service and effective contract management, the contract may include provisions enabling the transfer (novation) of the contract to any successor authority and to accommodate reasonable organisational or governance changes arising from Local Government Reorganisation. Any such changes would be implemented in accordance with the terms of the Contract and applicable procurement legislation.\nIn line with established public sector contracting practice, and to ensure long-term resilience and continuity, the contract includes proportionate flexibility provisions. These are included as standard safeguards to ensure the contract remains effective over time, rather than to anticipate any specific future change. Such provisions may include:\n•\tThe ability to make minor or reasonable adjustments to service scope or service volumes, where operational requirements evolve\n•\tFlexibility to reflect changes in organisational structures or governance arrangements, should these arise\n•\tProvision for the transfer (novation) of the contract to a successor authority, if required as part of any future reorganisation" } } ], "communication": { "futureNoticeDate": "2026-09-01T23:59:59+01:00" }, "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-04-02T23:59:59+01:00" } ] } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "083108-2026", "tag": [ "tender" ], "date": "2026-09-02T14:39:14+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-050993", "parties": [ { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "tender": { "id": "P00005266", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth International Port - Repairs &Maintenance Support Staff and Ancillary Services 2026", "description": "Portsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is seeking to appoint a Contractor to provide a dedicated core maintenance team and associated gas maintenance services across the Port estate. The contract is expected to have an annual value in the region of £400,000 to £450,000.The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years, up to a maximum total contract term of five (5) years.\nThe scope of the service includes the provision of a dedicated on-site maintenance team to undertake planned, minor and corrective maintenance activities across the Port estate, together with the provision of gas safety inspections, planned gas maintenance, reactive repairs and an out-of-hours emergency call-out service. The Contractor may also be required to provide quotations for additional works and specialist trades as required. \nThis procurement represents a re-procurement of the Council's existing repairs and maintenance service provision.\nBackground information\nPortsmouth International Port\nThe Port is wholly owned by the Council and is the UK's largest municipal port. The Port is a major UK port, responsible for handling millions of passengers and vital cargo across the globe. With easy access from the motorway and major shipping lanes, the Port is ideally placed for ferries, cruise, and freight.\nWithin Portsmouth Cruise and Ferry Port, referred to as the port, there are five Roll On/Roll Off berths serving both ferries and cruise ships. The ferries provide regular sailings to France, Spain, and the Channel Islands; the cruise ships attend the port with both full turnaround and cruise calls. Within the year of 2025, the Port welcomed 1.6 million cruise and ferry passengers, 570,000 passenger vehicles, and 190,000 fright units.\nThe port usually operates during the hours of 0530 to midnight, 7 days a week, 52 weeks of the year. It has bold environmental ambitions to tackle its emissions and carbon footprint and aims to reach carbon zero by 2050. The Port's plans to improve air quality and their carbon footprint can be found under Sustainability and innovation on the Port's website at Sustainability and innovation - Portsmouth Port (portsmouth-port.co.uk). \nFurther information about the port, including an overview of the facilities, current ferry and cruise schedules, cargo and logistics, etc, can be freely accessed on the Port's website via the weblink Home - Portsmouth Port (portsmouth-port.co.uk) \nThe port manages The Camber, which is set close to the harbour entrance and is Portsmouth's oldest commercial docks, comprising of four berths that are available for small vessels that are primarily local fishing boats, small coastal commercial vessels, and private pleasure craft. The Port is also responsible for a significant area of the land in this area. Further information can be found on the Port's website at The Camber - Portsmouth Port (portsmouthport.co.uk).\nFuture Requirements - Core Team\nThe successful contractor is to supply a permanent core team of staff to supplement the Port's own directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. Both teams are directed by the Port's directly employed Maintenance and Facilities Manager to undertake planned, minor, and corrective maintenance.\nOne member of the core team of staff should act as a working supervisor having a good understanding of the Port's requirement and undertaking day to day liaison with the Port's Maintenance and Facilities Manager.\nThe core team are on site at the Port between Monday - Friday (excluding bank holidays), between the hours 8:00 - 17:00. Due to the operational requirements and security at the Port consistency of staffing is required and members of the permanent core team of staff should be treated as a dedicated resource. \nTo cater for the dynamic work requirements, it is envisaged that the contractors' staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list): \n•\tCarpentry \n•\tPlumbing \n•\tDecorations / Painting \n•\tGroundwork \n•\tHorticultural \nOn occasion the Contractor may be requested by the Port's Maintenance and Facilities Manager to provide a fixed quotation for a particular job or to provide additional trades outside of those listed above.\nThe Contractor will provide a call out facility to make safe, prevent further damage to property or personnel and to safeguard the public within a maximum of two hours \nCommercial Gas Services\nThe Contractor is to provide and manage an effective programme for annual safety inspections that ensures that all the Port's assets have Gas Safety Certificates that are less than twelve months old.\nThe Contractor is to provide a reactive responsive repairs service, which includes outside of the hours of 0800 to 1700 hours Monday to Friday.\nThe Contractor will carry out the right repairs first time as and when required to maintain the Port's assets.\nContract Scaling\nThe Port is a dynamic environment and though not guaranteed, may require the contractors to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract which is included in the financial range included in section 8 on this invitation to tender.\nScope and Specification \nThe Council requires the provision of Repairs and Maintenance Services across Portsmouth International Port, including Portsmouth Cruise and Ferry Port, The Camber and the Border Control Post. The services will support the ongoing operation, safety and maintenance of the Port's estate and associated assets. \nThe principal elements of the service include:\n•\tPlanned maintenance activities.\n•\tMinor and corrective maintenance repairs.\n•\tProvision of a dedicated on-site core maintenance team.\n•\tGas safety inspections, servicing and maintenance.\n•\tOut-of-hours emergency call-out services.\n•\tProvision of additional specialist trades and quoted works as required.\nThe Contractor will be expected to work collaboratively with the Port's directly employed maintenance personnel and deliver the services in a manner that supports the operational, safety and security requirements of the Port environment.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\nContract notice published on FTS\tWednesday 2nd September 2026\nProcurement documents available on In-tend\tWednesday 2nd September 2026\nContractor's briefing\tFriday 25th September 2026 at 11:30 am\nDeadline for requests for clarification\tWednesday 7th October 2026 by 16:00\nTender return deadline\tFriday 16th October 2026 at 12 noon\nConditions of Participation (COP) Review\tMonday 19th October 2026 to Friday 23rd October 2026\nNotification of COP Outcomes\tFriday 23rd October 2026\nEvaluation\tMonday 26th October 2026 to Tuesday 10th November 2026\nEvaluation of tenders completed\tFriday 13th November 2026\nContract Notice and Assessment Summaries Issued\tFriday 20th November 2026\nStandstill period\tFriday 20th November 2026 to Tuesday 1st December 2026\nContract award\tWednesday 2nd December 2026\nMobilisation Period\tThursday 3rd December 2026 to Tuesday 31st March 2027\nStart of Contract\tThursday 1st April 2027\nContractor's briefing\nA contractors briefing will be held on 25/09/2026 at Portsmouth International Port. Interested contractors may express their interest in attending by 23/09/2026 using the Intend correspondence function of Intend. Contractors need to advise of the names of the delegates who will be attending.\nThe purpose of the briefing is to provide Contractors with an overview of: \n•\tAn overview of the project and procurement process. \n•\tAn opportunity to undertake a guided tour of the port facilities to gain a visual understanding of the site.\n•\tA question-and-answer session, allowing Contractors to seek clarification on any aspects of the opportunity.\nAttendance at the Contractor's briefing is a mandatory requirement of participation in this procurement for all Contractors other than the incumbent Contractor. Failure to attend the briefing will result in the Contractor's Tender being set aside as non-compliant. No alternative dates, catch-up sessions, virtual attendance options or separate site visits will be offered. \nAny clarification questions raised and subsequent information will be published via In-Tend. The session will be recorded and made available to Contractors who attended the briefing.\nCentral Digital Platform\nContractors are required to register on the Central Digital Platform, and upload and/or check that their core Contractors information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting both a Tender Response. Where relevant, Contractors will also need to provide information concerning Associated Persons and intended Sub-contractors. \nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Contractors will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Contractors being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found here -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45261320", "description": "Guttering work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete 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{ "scheme": "CPV", "id": "45310000", "description": "Electrical installation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45330000", "description": "Plumbing and sanitary works" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": 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"UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-16T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-10-07T16:00:00+01:00" }, "awardPeriod": { "endDate": "2026-11-20T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quaility", "description": "1\tServices Activities\t33%\n1.1\t\tMobilisation and Contract Transition\t5%\n1.2\t\tMaintenance Jobs\t11%\n1.3\t\tOut of Hours Call Out Facility\t5%\n1.4\t\tRisk Management\t7%\n1.5\t\tService Activity Demands\t5%\n2\tStaffing\t11%\n2.1\t\tTeam Structure and Organisational Arrangements\t5%\n2.2\t\tStaff management\t6%\n3\tContract Management\t16%\n3.1\tSub-Contractor Management\t4%\n3.2\tContract Management\t7%\n3.3\tTimeframe/Mobilisation\t5%\n\tTotal\t60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Sub-criteria\tWeighting\n1\tTotal Hourly Rates\t35%\n2\tMarkup\t5%\n\tTotal\t40%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the invitation to tender." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the invitation to tender." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years in increments to be agreed, up to a maximum total contract term of five (5) years." }, "hasOptions": true, "options": { "description": "Impact of Local Government Reform \nLocal Government Review \nAs part of the wider Local Government Review (LGR), Portsmouth City Council has been required to work with neighbouring authorities to support the development of future local government structures and governance arrangements. The UK Government has now confirmed its decision regarding Local Government Reorganisation across Hampshire and the Isle of Wight.\nUnder the confirmed proposals, Portsmouth City Council will become part of a new unitary authority covering the areas of Portsmouth, Gosport, Fareham and Havant, together with Newlands, Horndean, Clanfield and Rowlands Castle. The new authority is expected to assume responsibility for local authority services from 1 April 2028.\nPortsmouth International Port is a distinct operational asset owned and managed by Portsmouth City Council. Whilst responsibility for the Port may transfer to the successor authority as part of the reorganisation, the Council does not currently anticipate that Local Government Reorganisation will result in any material change to the scope, demand profile, operational requirements or estimated value of this contract.\nContractors should therefore prepare their submissions on the basis of the requirements set out within the Contract Documents. The Council's current expectation is that the services will continue to be delivered substantially in accordance with the Scope throughout the contract term, subject to normal operational variations and contract management requirements.\nTo ensure continuity of service and effective contract management, the contract may include provisions enabling the transfer (novation) of the contract to any successor authority and to accommodate reasonable organisational or governance changes arising from Local Government Reorganisation. Any such changes would be implemented in accordance with the terms of the Contract and applicable procurement legislation.\nIn line with established public sector contracting practice, and to ensure long-term resilience and continuity, the contract includes proportionate flexibility provisions. These are included as standard safeguards to ensure the contract remains effective over time, rather than to anticipate any specific future change. Such provisions may include:\n•\tThe ability to make minor or reasonable adjustments to service scope or service volumes, where operational requirements evolve\n•\tFlexibility to reflect changes in organisational structures or governance arrangements, should these arise\n•\tProvision for the transfer (novation) of the contract to a successor authority, if required as part of any future reorganisation" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "083108-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/083108-2026", "datePublished": "2026-09-02T14:39:14+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-10-01T23:59:59+01:00" } ] } }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-050993-2026-09-02T14:39:14+01:00", "date": "2026-09-02T14:39:14+01:00", "ocid": "ocds-h6vhtk-050993", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.portsmouth.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "OVERVIEW\nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the services summarised within the 'Scope' section of this PME Notice.\nThe procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026. \nThis engagement aims to assess the markets interest in the contract, explore commercial models, approaches to delivery, and understand the markets capability and capacity.\nBy engaging with suppliers, the Port seeks to ensure that any potential procurement strategy is well-informed, commercially viable, and aligned with industry best practices.\nAdditionally, this process will help identify potential risks, environmental opportunities, and social value contributions, ensuring the successful and efficient delivery of any potential contract.\nThe Preliminary Market Engagement exercise shall comprise of a Get to Know the Port session, Questionnaire Guidance meeting and submission and subsequent analysis of engagement questionnaires.\nTo assist suppliers with understanding the purpose of the questionnaire and effectively answer the questions the Port will provide an overview of the questionnaire at the Get to Know the Port session and the Questionnaire Guidance meeting on Microsoft Teams.\nFollowing the Get to Know the Port event, and subsequent Questionnaire Guidance meeting, the Port will issue the market engagement questionnaire via In-tend.\nThe Getting to Know the Port session will take place at the Portsmouth International Port site on 12th May at 11:30 which will include for a tour of the site, overview of the operational environment.\nThe session will also include for an overview of the market engagement questionnaire and completion guidance. The questionnaire will be published following this session and should be completed and returned by 2nd June 2025 17:00.\nTaking part in the Getting to Know the Port session is not compulsory and the Port is still very interested in receiving questionnaire responses from suppliers who are unable to attend. \nPME PRINCIPLES\nThe Port wishes to engage with suppliers who have experience in undertaking general property and estate repair and maintenance activities. In summary, the preliminary market engagement objectives are to:\n•\tShare Information:\no\tCurrent requirements, demand, and cost models,\no\tPossible future requirements for support staff,\no\tEnvisaged contracting strategy, including duration and extension options,\no\tEnvisaged procurement process, including the procedure and timeline,\no\tEnvisaged commercial and management model.\n•\tReview and Understand:\no\tMarket capacity and capability to deliver the future requirements,\no\tSuppliers current local market presence,\no\tTypical contracting and commercial models within the industry,\no\tMarket interest and preference in potential delivery model options,\no\tAbility to manage likely TUPE transfer considerations, including for ongoing considerations that may arise through re-configuration and development of the dedicated team over the course of the contract,\no\tCosting options, pressures, and budget.\n•\tInform the development of the procurement strategy:\no\tThe contract delivery strategy,\no\tThe scope of the contract,\no\tSupport staff model, including requirements, experience, and training,\no\tOptions, including labour skill set, qualifications,\no\tContracting basis, including terms and conditions and length of contract\no\tCommercial model,\no\tProcurement strategy, including programme, conditions of participation, tender award criteria,\no\tService levels, including key performance indicators, response time for out of hours provision,\no\tBudget.\nThe key areas the Port are seeking feedback from the market through gathering information through the engagement questionnaire include for -\n•\tMarket Capacity\no\tCompany Size and Core Services: understand the market's current capacity in delivering repairs and maintenance arrangements of similar scale and scope.\no\tSupplier Size and Participation: how the Port can encourage effective fair participation from both large contractors and SMEs in the procurement process, whilst understanding if any barriers exist for smaller suppliers.\no\tOut of Hours Provision: understand the market's ability to provide an out of hours call out facility and response times.\no\tGeographic Coverage: where suppliers currently operate in relation to the Port location.\n•\tMarket Capability\no\tEnvisaged Scope: understand and review the scope, understand whether the market can supply the auxiliary services.\no\tDelivery Models: understand what skills could be delivered directly from the supplier, and that would need to be subcontracted, levels of current experience, existing sub-contracting arrangements.\no\tDelivery Options: team configuration, core skills, flexibility vs specialisms, role of supervisor, etc.\no\tStaff Management: review the markets ability to recruit highly qualified and experienced trades, ability to provide a consistent core team.\no\tService Levels: understand the markets ability to deliver consistently against the proposed key performance indicators, additional performance measures, service level viability.\n•\tMarket Commercial Perspectives\no\tPricing Models and Budget: review the market norms on how such services are costed over term of contract, sufficiency of budget.\no\tContractual and Legal Considerations: review of market norms in respect of the suggested contractual models, term, and other options.\no\tContract Management: key performance indictors norms in market, whether the market deem the contract KPIs reasonable and achievable.\nREQUESTS TO PARTICPATE IN PME INSTRUCTIONS\nSuppliers interested in taking part in the Get to Know the Port session or Questionnaire Guidance meeting on Microsoft Teams are required to complete the following forms which are accessible via In-tend:\n•\tthe Participation Request form (Appendix J)\n•\tConflicts of Interest Declaration (Appendix B)\nSuppliers are required to return the forms by no later than 9th May 2025 at 12:00 and submit via In-tend correspondence function.\nGET TO KNOW THE PORT SESSION\nThe Port shall be holding an in person Get to Know the Port session on the 12th May at 11:30. The draft agenda for this event is as follows:\n\tWelcome and introductions,\n\tTour of the Port (buildings and estate) - provide the supplier familiarisation of the Port and the operational environment,\n\tQuestionnaire Guidance\nThe Get to Know the Port session will take place in the Terminal building, further details can be found Find us - Portsmouth Port (portsmouth-port.co.uk).\nThe address is: Portsmouth International Port, George Byng Way, Portsmouth, PO2 8SP.\nParking is available at the multi-story car park, weblink for further details Parking - Portsmouth Port (portsmouth-port.co.uk)\nSuppliers are limited to having a maximum of two delegates attending the Get to Know the Ports session at the Port and spaces will be allocated on a first come first served basis.\nSuppliers are required to bring photo ID, their own hi-viz and safety footwear.\nMARKET ENGAGEMENT QUESTIONNAIRE GUIDANCE\nA Word version of the questionnaire will be provided after the completion of this meeting through In-tend. Suppliers are encouraged but not obliged to complete the questionnaire.\nCompleting the online questionnaire will help the Port to understand the delivery options of an outsourced provision and subsequently, the structure of the procurement to ensure it can be carried out by the market and optimises the participation of suppliers, including SMEs.\nThe Port are requesting the questionnaire is completed by Monday 2nd June 2025 by 17:00, any responses after this deadline may not be considered in the PME report. Completed questionnaires are to be submit via In-tend through making a return against the In-tend PME stage.\nPME ANALYSIS & REPORTING\nThe Port reserves the right to contact suppliers following submission of questionnaires in order to gain clarification and understanding of the responses. This may be purely via In-tend correspondence or for more complex matters may require attendance at a brief on-line TEAMS meeting on either Friday 6th June or Monday 9th June.\nAny suppliers who submit a completed questionnaire will be sent a copy of the draft PME Feedback Report, which will accompany the procurement process documentation. This report shall provide a summary of the overall trends in the response received against the areas of consideration.\nThe Port are aiming to have collated the PME feedback by Thursday 26th June 2025 to issue the draft report via Intend correspondence for suppliers to review.\nPME CLARIFCIATION PROTOCOLS\nAny queries, questions or clarifications regarding this preliminary market engagement exercise must be made in writing using the project correspondence facility on the In-tend system.\nAny questions and answers from either event will be recorded via a separate clarification log and will be published to Intend for all suppliers to access, unless deemed commercially sensitive. The Port will be recording the Microsoft Teams meeting and will subsequently make this available as part of the PME brief via In-tend.\nFor full details of the clarification process suppliers should review Appendix I - Intend Guidance accessible via In-tend.\nGENERAL\nSuppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process.\nEngaging suppliers will not receive preferential treatment in any subsequent tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nCompleting the survey will help the Port to review the scope of service to allow the optimal means for suppliers, including SMEs, to participate in any subsequent procurement.", "dueDate": "2025-06-06T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "017757-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017757-2025", "datePublished": "2025-04-29T17:12:36+01:00", "format": "text/html" }, { "id": "021360-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/021360-2025", "datePublished": "2025-05-14T15:05:37+01:00", "format": "text/html" }, { "id": "029683-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/029683-2025", "datePublished": "2025-06-04T08:43:16+01:00", "format": "text/html" }, { "id": "076315-2026", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076315-2026", "datePublished": "2026-08-11T14:59:32+01:00", "format": "text/html" } ] }, "tender": { "id": "P00005266", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth International Port - Repairs &Maintenance Support Staff and Ancillary Services 2026", "description": "Portsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is seeking to appoint a Contractor to provide a dedicated core maintenance team and associated gas maintenance services across the Port estate. The contract is expected to have an annual value in the region of £400,000 to £450,000.The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years, up to a maximum total contract term of five (5) years.\nThe scope of the service includes the provision of a dedicated on-site maintenance team to undertake planned, minor and corrective maintenance activities across the Port estate, together with the provision of gas safety inspections, planned gas maintenance, reactive repairs and an out-of-hours emergency call-out service. The Contractor may also be required to provide quotations for additional works and specialist trades as required. \nThis procurement represents a re-procurement of the Council's existing repairs and maintenance service provision.\nBackground information\nPortsmouth International Port\nThe Port is wholly owned by the Council and is the UK's largest municipal port. The Port is a major UK port, responsible for handling millions of passengers and vital cargo across the globe. With easy access from the motorway and major shipping lanes, the Port is ideally placed for ferries, cruise, and freight.\nWithin Portsmouth Cruise and Ferry Port, referred to as the port, there are five Roll On/Roll Off berths serving both ferries and cruise ships. The ferries provide regular sailings to France, Spain, and the Channel Islands; the cruise ships attend the port with both full turnaround and cruise calls. Within the year of 2025, the Port welcomed 1.6 million cruise and ferry passengers, 570,000 passenger vehicles, and 190,000 fright units.\nThe port usually operates during the hours of 0530 to midnight, 7 days a week, 52 weeks of the year. It has bold environmental ambitions to tackle its emissions and carbon footprint and aims to reach carbon zero by 2050. The Port's plans to improve air quality and their carbon footprint can be found under Sustainability and innovation on the Port's website at Sustainability and innovation - Portsmouth Port (portsmouth-port.co.uk). \nFurther information about the port, including an overview of the facilities, current ferry and cruise schedules, cargo and logistics, etc, can be freely accessed on the Port's website via the weblink Home - Portsmouth Port (portsmouth-port.co.uk) \nThe port manages The Camber, which is set close to the harbour entrance and is Portsmouth's oldest commercial docks, comprising of four berths that are available for small vessels that are primarily local fishing boats, small coastal commercial vessels, and private pleasure craft. The Port is also responsible for a significant area of the land in this area. Further information can be found on the Port's website at The Camber - Portsmouth Port (portsmouthport.co.uk).\nFuture Requirements - Core Team\nThe successful contractor is to supply a permanent core team of staff to supplement the Port's own directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. Both teams are directed by the Port's directly employed Maintenance and Facilities Manager to undertake planned, minor, and corrective maintenance.\nOne member of the core team of staff should act as a working supervisor having a good understanding of the Port's requirement and undertaking day to day liaison with the Port's Maintenance and Facilities Manager.\nThe core team are on site at the Port between Monday - Friday (excluding bank holidays), between the hours 8:00 - 17:00. Due to the operational requirements and security at the Port consistency of staffing is required and members of the permanent core team of staff should be treated as a dedicated resource. \nTo cater for the dynamic work requirements, it is envisaged that the contractors' staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list): \n•\tCarpentry \n•\tPlumbing \n•\tDecorations / Painting \n•\tGroundwork \n•\tHorticultural \nOn occasion the Contractor may be requested by the Port's Maintenance and Facilities Manager to provide a fixed quotation for a particular job or to provide additional trades outside of those listed above.\nThe Contractor will provide a call out facility to make safe, prevent further damage to property or personnel and to safeguard the public within a maximum of two hours \nCommercial Gas Services\nThe Contractor is to provide and manage an effective programme for annual safety inspections that ensures that all the Port's assets have Gas Safety Certificates that are less than twelve months old.\nThe Contractor is to provide a reactive responsive repairs service, which includes outside of the hours of 0800 to 1700 hours Monday to Friday.\nThe Contractor will carry out the right repairs first time as and when required to maintain the Port's assets.\nContract Scaling\nThe Port is a dynamic environment and though not guaranteed, may require the contractors to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract which is included in the financial range included in section 8 on this invitation to tender.\nScope and Specification \nThe Council requires the provision of Repairs and Maintenance Services across Portsmouth International Port, including Portsmouth Cruise and Ferry Port, The Camber and the Border Control Post. The services will support the ongoing operation, safety and maintenance of the Port's estate and associated assets. \nThe principal elements of the service include:\n•\tPlanned maintenance activities.\n•\tMinor and corrective maintenance repairs.\n•\tProvision of a dedicated on-site core maintenance team.\n•\tGas safety inspections, servicing and maintenance.\n•\tOut-of-hours emergency call-out services.\n•\tProvision of additional specialist trades and quoted works as required.\nThe Contractor will be expected to work collaboratively with the Port's directly employed maintenance personnel and deliver the services in a manner that supports the operational, safety and security requirements of the Port environment.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\nContract notice published on FTS\tWednesday 2nd September 2026\nProcurement documents available on In-tend\tWednesday 2nd September 2026\nContractor's briefing\tFriday 25th September 2026 at 11:30 am\nDeadline for requests for clarification\tWednesday 7th October 2026 by 16:00\nTender return deadline\tFriday 16th October 2026 at 12 noon\nConditions of Participation (COP) Review\tMonday 19th October 2026 to Friday 23rd October 2026\nNotification of COP Outcomes\tFriday 23rd October 2026\nEvaluation\tMonday 26th October 2026 to Tuesday 10th November 2026\nEvaluation of tenders completed\tFriday 13th November 2026\nContract Notice and Assessment Summaries Issued\tFriday 20th November 2026\nStandstill period\tFriday 20th November 2026 to Tuesday 1st December 2026\nContract award\tWednesday 2nd December 2026\nMobilisation Period\tThursday 3rd December 2026 to Tuesday 31st March 2027\nStart of Contract\tThursday 1st April 2027\nContractor's briefing\nA contractors briefing will be held on 25/09/2026 at Portsmouth International Port. Interested contractors may express their interest in attending by 23/09/2026 using the Intend correspondence function of Intend. Contractors need to advise of the names of the delegates who will be attending.\nThe purpose of the briefing is to provide Contractors with an overview of: \n•\tAn overview of the project and procurement process. \n•\tAn opportunity to undertake a guided tour of the port facilities to gain a visual understanding of the site.\n•\tA question-and-answer session, allowing Contractors to seek clarification on any aspects of the opportunity.\nAttendance at the Contractor's briefing is a mandatory requirement of participation in this procurement for all Contractors other than the incumbent Contractor. Failure to attend the briefing will result in the Contractor's Tender being set aside as non-compliant. No alternative dates, catch-up sessions, virtual attendance options or separate site visits will be offered. \nAny clarification questions raised and subsequent information will be published via In-Tend. The session will be recorded and made available to Contractors who attended the briefing.\nCentral Digital Platform\nContractors are required to register on the Central Digital Platform, and upload and/or check that their core Contractors information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting both a Tender Response. Where relevant, Contractors will also need to provide information concerning Associated Persons and intended Sub-contractors. \nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Contractors will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Contractors being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found here -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45261320", "description": "Guttering work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262310", "description": "Reinforced-concrete work" }, { "scheme": "CPV", "id": "45262320", "description": "Screed works" }, { "scheme": "CPV", "id": "45262321", "description": "Floor-screed works" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262340", "description": "Grouting work" }, { "scheme": "CPV", "id": "45262360", "description": "Cementing work" }, { "scheme": "CPV", "id": "45262370", "description": "Concrete-coating work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262520", "description": "Bricklaying work" }, { "scheme": "CPV", "id": "45262522", "description": "Masonry work" }, { "scheme": "CPV", "id": "45262650", "description": "Cladding works" }, { "scheme": "CPV", "id": "45262660", "description": "Asbestos-removal work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45310000", "description": "Electrical installation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45330000", "description": "Plumbing and sanitary works" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45343100", "description": "Fireproofing work" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453000", "description": "Overhaul and refurbishment work" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50740000", "description": "Repair and maintenance services of escalators" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ35", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in the procurement specific questionnaire and the invitation to tender." }, { "type": "technical", "description": "As described in the procurement specific questionnaire and the invitation to tender." } ] }, "renewal": { "description": "The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years in increments to be agreed, up to a maximum total contract term of five (5) years." }, "hasOptions": true, "options": { "description": "Impact of Local Government Reform \nLocal Government Review \nAs part of the wider Local Government Review (LGR), Portsmouth City Council has been required to work with neighbouring authorities to support the development of future local government structures and governance arrangements. The UK Government has now confirmed its decision regarding Local Government Reorganisation across Hampshire and the Isle of Wight.\nUnder the confirmed proposals, Portsmouth City Council will become part of a new unitary authority covering the areas of Portsmouth, Gosport, Fareham and Havant, together with Newlands, Horndean, Clanfield and Rowlands Castle. The new authority is expected to assume responsibility for local authority services from 1 April 2028.\nPortsmouth International Port is a distinct operational asset owned and managed by Portsmouth City Council. Whilst responsibility for the Port may transfer to the successor authority as part of the reorganisation, the Council does not currently anticipate that Local Government Reorganisation will result in any material change to the scope, demand profile, operational requirements or estimated value of this contract.\nContractors should therefore prepare their submissions on the basis of the requirements set out within the Contract Documents. The Council's current expectation is that the services will continue to be delivered substantially in accordance with the Scope throughout the contract term, subject to normal operational variations and contract management requirements.\nTo ensure continuity of service and effective contract management, the contract may include provisions enabling the transfer (novation) of the contract to any successor authority and to accommodate reasonable organisational or governance changes arising from Local Government Reorganisation. Any such changes would be implemented in accordance with the terms of the Contract and applicable procurement legislation.\nIn line with established public sector contracting practice, and to ensure long-term resilience and continuity, the contract includes proportionate flexibility provisions. These are included as standard safeguards to ensure the contract remains effective over time, rather than to anticipate any specific future change. Such provisions may include:\n•\tThe ability to make minor or reasonable adjustments to service scope or service volumes, where operational requirements evolve\n•\tFlexibility to reflect changes in organisational structures or governance arrangements, should these arise\n•\tProvision for the transfer (novation) of the contract to a successor authority, if required as part of any future reorganisation" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quaility", "description": "1\tServices Activities\t33%\n1.1\t\tMobilisation and Contract Transition\t5%\n1.2\t\tMaintenance Jobs\t11%\n1.3\t\tOut of Hours Call Out Facility\t5%\n1.4\t\tRisk Management\t7%\n1.5\t\tService Activity Demands\t5%\n2\tStaffing\t11%\n2.1\t\tTeam Structure and Organisational Arrangements\t5%\n2.2\t\tStaff management\t6%\n3\tContract Management\t16%\n3.1\tSub-Contractor Management\t4%\n3.2\tContract Management\t7%\n3.3\tTimeframe/Mobilisation\t5%\n\tTotal\t60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Sub-criteria\tWeighting\n1\tTotal Hourly Rates\t35%\n2\tMarkup\t5%\n\tTotal\t40%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] } } ], "communication": { "futureNoticeDate": "2026-09-01T23:59:59+01:00" }, "status": "active", "amendments": [ { "id": "021360-2025", "description": "To provide clarification that suppliers who may have been unable to attend the Getting to Know the Port site visit on Monday 12th May are still encouraged to complete and submit preliminary market engagement questionnaire responses, ideally by Monday. 2nd June 2025 17:00. \nA further site visit will also be offered for suppliers to attend during the subsequent formal procurement process. \nA questionnaire with accompanying slides from the event has been published via the Council's e-sourcing solution In-tend. If suppliers are only able to partially complete the questionnaire and / or only provide very high-level summary responses they are still encouraged to submit a response, as all feedback will be considered." } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-16T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-10-07T16:00:00+01:00" }, "awardPeriod": { "endDate": "2026-11-20T23:59:59Z" }, "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-10-01T23:59:59+01:00" } ] }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "083108-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/083108-2026", "datePublished": "2026-09-02T14:39:14+01:00", "format": "text/html" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, "versionedRelease": { "ocid": "ocds-h6vhtk-050993", "initiationType": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ], "identifier": { "scheme": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "PCNL-5714-PRZV" } ] }, "address": { "streetAddress": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "Civic Offices, Guildhall Square" } ], "locality": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth" } ], "postalCode": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "PO1 2AL" } ], "country": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "UKJ31" } ] }, "contactPoint": { "email": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "procurement@portsmouthcc.gov.uk" } ] }, "roles": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "https://www.portsmouth.gov.uk/" } ], "classifications": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } ] } } ], "buyer": { "id": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PCNL-5714-PRZV" } ], "name": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth City Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "OVERVIEW\nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the services summarised within the 'Scope' section of this PME Notice. \nThe procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026. The services are currently outsourced and the Port is not considering in-house or other alternative delivery models.\nThis engagement aims to assess the markets interest in the contract, explore commercial models, approaches to delivery, and understand the markets capability and capacity.\nBy engaging with suppliers, the Port seeks to ensure that any potential procurement strategy is well-informed, commercially viable, and aligned with industry best practices. \nAdditionally, this process will help identify potential risks, environmental opportunities, and social value contributions, ensuring the successful and efficient delivery of any potential contract.\nThe Preliminary Market Engagement exercise shall comprise of a Get to Know the Port session, Questionnaire Guidance meeting and submission and subsequent analysis of engagement questionnaires. \nTo assist suppliers with understanding the purpose of the questionnaire and effectively answer the questions the Port will provide an overview of the questionnaire at the Get to Know the Port session and the Questionnaire Guidance meeting on Microsoft Teams. \nFollowing the Get to Know the Port event, and subsequent Questionnaire Guidance meeting, the Port will issue the market engagement questionnaire via In-tend.\nThe Getting to Know the Port session will take place at the Portsmouth International Port site on 12th May at 11:30 which will include for a tour of the site, overview of the operational environment. \nThe session will also include for an overview of the market engagement questionnaire and completion guidance. The questionnaire will be published following this session and should be completed and returned by 2nd June 2025 17:00. \nPME PRINCIPLES\nThe Port wishes to engage with suppliers who have experience in undertaking general property and estate repair and maintenance activities. In summary, the preliminary market engagement objectives are to:\n•\tShare Information:\no\tCurrent requirements, demand, and cost models,\no\tPossible future requirements for support staff,\no\tEnvisaged contracting strategy, including duration and extension options, \no\tEnvisaged procurement process, including the procedure and timeline,\no\tEnvisaged commercial and management model.\n•\tReview and Understand:\no\tMarket capacity and capability to deliver the future requirements, \no\tSuppliers current local market presence,\no\tTypical contracting and commercial models within the industry,\no\tMarket interest and preference in potential delivery model options, \no\tAbility to manage likely TUPE transfer considerations, including for ongoing considerations that may arise through re-configuration and development of the dedicated team over the course of the contract,\no\tCosting options, pressures, and budget.\n•\tInform the development of the procurement strategy:\no\tThe contract delivery strategy,\no\tThe scope of the contract, \no\tSupport staff model, including requirements, experience, and training,\no\tOptions, including labour skill set, qualifications,\no\tContracting basis, including terms and conditions and length of contract\no\tCommercial model,\no\tProcurement strategy, including programme, conditions of participation, tender award criteria,\no\tService levels, including key performance indicators, response time for out of hours provision,\no\tBudget.\nThe key areas the Port are seeking feedback from the market through gathering information through the engagement questionnaire include for - \n•\tMarket Capacity\no\tCompany Size and Core Services: understand the market's current capacity in delivering repairs and maintenance arrangements of similar scale and scope.\no\tSupplier Size and Participation: how the Port can encourage effective fair participation from both large contractors and SMEs in the procurement process, whilst understanding if any barriers exist for smaller suppliers.\no\tOut of Hours Provision: understand the market's ability to provide an out of hours call out facility and response times.\no\tGeographic Coverage: where suppliers currently operate in relation to the Port location.\n•\tMarket Capability\no\tEnvisaged Scope: understand and review the scope, understand whether the market can supply the auxiliary services.\no\tDelivery Models: understand what skills could be delivered directly from the supplier, and that would need to be subcontracted, levels of current experience, existing sub-contracting arrangements.\no\tDelivery Options: team configuration, core skills, flexibility vs specialisms, role of supervisor, etc. \no\tStaff Management: review the markets ability to recruit highly qualified and experienced trades, ability to provide a consistent core team.\no\tService Levels: understand the markets ability to deliver consistently against the proposed key performance indicators, additional performance measures, service level viability. \n•\tMarket Commercial Perspectives\no\tPricing Models and Budget: review the market norms on how such services are costed over term of contract, sufficiency of budget.\no\tContractual and Legal Considerations: review of market norms in respect of the suggested contractual models, term, and other options.\no\tContract Management: key performance indictors norms in market, whether the market deem the contract KPIs reasonable and achievable. \nREQUESTS TO PARTICPATE IN PME INSTRUCTIONS\nSuppliers interested in taking part in the Get to Know the Port session or Questionnaire Guidance meeting on Microsoft Teams are required to complete the following forms which are accessible via In-tend:\n•\tthe Participation Request form (Appendix J) \n•\tConflicts of Interest Declaration (Appendix B)\nSuppliers are required to return the forms by no later than 9th May 2025 at 12:00 and submit via In-tend correspondence function.\nGET TO KNOW THE PORT SESSION\nThe Port shall be holding an in person Get to Know the Port session on the 12th May at 11:30. The draft agenda for this event is as follows:\n\tWelcome and introductions,\n\tTour of the Port (buildings and estate) - provide the supplier familiarisation of the Port and the operational environment, \n\tQuestionnaire Guidance\nThe Get to Know the Port session will take place in the Terminal building, further details can be found Find us - Portsmouth Port (portsmouth-port.co.uk). \nThe address is: Portsmouth International Port, George Byng Way, Portsmouth, PO2 8SP.\nParking is available at the multi-story car park, weblink for further details Parking - Portsmouth Port (portsmouth-port.co.uk)\nSuppliers are limited to having a maximum of two delegates attending the Get to Know the Ports session at the Port and spaces will be allocated on a first come first served basis. \nSuppliers are required to bring photo ID, their own hi-viz and safety footwear.\nMARKET ENGAGEMENT QUESTIONNAIRE GUIDANCE\nA Word version of the questionnaire will be provided after the completion of this meeting through In-tend. Suppliers are encouraged but not obliged to complete the questionnaire.\nCompleting the online questionnaire will help the Port to understand the delivery options of an outsourced provision and subsequently, the structure of the procurement to ensure it can be carried out by the market and optimises the participation of suppliers, including SMEs.\nThe Port are requesting the questionnaire is completed by Monday 2nd June 2025 by 17:00, any responses after this deadline may not be considered in the PME report. Completed questionnaires are to be submit via In-tend through making a return against the In-tend PME stage.\nPME ANALYSIS & REPORTING\nThe Port reserves the right to contact suppliers following submission of questionnaires in order to gain clarification and understanding of the responses. This may be purely via In-tend correspondence or for more complex matters may require attendance at a brief on-line TEAMS meeting on either Friday 6th June or Monday 9th June. \nAny suppliers who submit a completed questionnaire will be sent a copy of the draft PME Feedback Report, which will accompany the procurement process documentation. This report shall provide a summary of the overall trends in the response received against the areas of consideration.\nThe Port are aiming to have collated the PME feedback by Thursday 26th June 2025 to issue the draft report via Intend correspondence for suppliers to review. \nPME CLARIFCIATION PROTOCOLS\nAny queries, questions or clarifications regarding this preliminary market engagement exercise must be made in writing using the project correspondence facility on the In-tend system. \nAny questions and answers from either event will be recorded via a separate clarification log and will be published to Intend for all suppliers to access, unless deemed commercially sensitive. The Port will be recording the Microsoft Teams meeting and will subsequently make this available as part of the PME brief via In-tend. \nFor full details of the clarification process suppliers should review Appendix I - Intend Guidance accessible via In-tend.\nGENERAL\nSuppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. \nEngaging suppliers will not receive preferential treatment in any subsequent tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nCompleting the survey will help the Port to review the scope of service to allow the optimal means for suppliers, including SMEs, to participate in any subsequent procurement." }, { "releaseID": "021360-2025", "releaseDate": "2025-05-14T15:05:37+01:00", "releaseTag": [ "planningUpdate" ], "value": "OVERVIEW\nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the services summarised within the 'Scope' section of this PME Notice.\nThe procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026. \nThis engagement aims to assess the markets interest in the contract, explore commercial models, approaches to delivery, and understand the markets capability and capacity.\nBy engaging with suppliers, the Port seeks to ensure that any potential procurement strategy is well-informed, commercially viable, and aligned with industry best practices.\nAdditionally, this process will help identify potential risks, environmental opportunities, and social value contributions, ensuring the successful and efficient delivery of any potential contract.\nThe Preliminary Market Engagement exercise shall comprise of a Get to Know the Port session, Questionnaire Guidance meeting and submission and subsequent analysis of engagement questionnaires.\nTo assist suppliers with understanding the purpose of the questionnaire and effectively answer the questions the Port will provide an overview of the questionnaire at the Get to Know the Port session and the Questionnaire Guidance meeting on Microsoft Teams.\nFollowing the Get to Know the Port event, and subsequent Questionnaire Guidance meeting, the Port will issue the market engagement questionnaire via In-tend.\nThe Getting to Know the Port session will take place at the Portsmouth International Port site on 12th May at 11:30 which will include for a tour of the site, overview of the operational environment.\nThe session will also include for an overview of the market engagement questionnaire and completion guidance. The questionnaire will be published following this session and should be completed and returned by 2nd June 2025 17:00.\nTaking part in the Getting to Know the Port session is not compulsory and the Port is still very interested in receiving questionnaire responses from suppliers who are unable to attend. \nPME PRINCIPLES\nThe Port wishes to engage with suppliers who have experience in undertaking general property and estate repair and maintenance activities. In summary, the preliminary market engagement objectives are to:\n•\tShare Information:\no\tCurrent requirements, demand, and cost models,\no\tPossible future requirements for support staff,\no\tEnvisaged contracting strategy, including duration and extension options,\no\tEnvisaged procurement process, including the procedure and timeline,\no\tEnvisaged commercial and management model.\n•\tReview and Understand:\no\tMarket capacity and capability to deliver the future requirements,\no\tSuppliers current local market presence,\no\tTypical contracting and commercial models within the industry,\no\tMarket interest and preference in potential delivery model options,\no\tAbility to manage likely TUPE transfer considerations, including for ongoing considerations that may arise through re-configuration and development of the dedicated team over the course of the contract,\no\tCosting options, pressures, and budget.\n•\tInform the development of the procurement strategy:\no\tThe contract delivery strategy,\no\tThe scope of the contract,\no\tSupport staff model, including requirements, experience, and training,\no\tOptions, including labour skill set, qualifications,\no\tContracting basis, including terms and conditions and length of contract\no\tCommercial model,\no\tProcurement strategy, including programme, conditions of participation, tender award criteria,\no\tService levels, including key performance indicators, response time for out of hours provision,\no\tBudget.\nThe key areas the Port are seeking feedback from the market through gathering information through the engagement questionnaire include for -\n•\tMarket Capacity\no\tCompany Size and Core Services: understand the market's current capacity in delivering repairs and maintenance arrangements of similar scale and scope.\no\tSupplier Size and Participation: how the Port can encourage effective fair participation from both large contractors and SMEs in the procurement process, whilst understanding if any barriers exist for smaller suppliers.\no\tOut of Hours Provision: understand the market's ability to provide an out of hours call out facility and response times.\no\tGeographic Coverage: where suppliers currently operate in relation to the Port location.\n•\tMarket Capability\no\tEnvisaged Scope: understand and review the scope, understand whether the market can supply the auxiliary services.\no\tDelivery Models: understand what skills could be delivered directly from the supplier, and that would need to be subcontracted, levels of current experience, existing sub-contracting arrangements.\no\tDelivery Options: team configuration, core skills, flexibility vs specialisms, role of supervisor, etc.\no\tStaff Management: review the markets ability to recruit highly qualified and experienced trades, ability to provide a consistent core team.\no\tService Levels: understand the markets ability to deliver consistently against the proposed key performance indicators, additional performance measures, service level viability.\n•\tMarket Commercial Perspectives\no\tPricing Models and Budget: review the market norms on how such services are costed over term of contract, sufficiency of budget.\no\tContractual and Legal Considerations: review of market norms in respect of the suggested contractual models, term, and other options.\no\tContract Management: key performance indictors norms in market, whether the market deem the contract KPIs reasonable and achievable.\nREQUESTS TO PARTICPATE IN PME INSTRUCTIONS\nSuppliers interested in taking part in the Get to Know the Port session or Questionnaire Guidance meeting on Microsoft Teams are required to complete the following forms which are accessible via In-tend:\n•\tthe Participation Request form (Appendix J)\n•\tConflicts of Interest Declaration (Appendix B)\nSuppliers are required to return the forms by no later than 9th May 2025 at 12:00 and submit via In-tend correspondence function.\nGET TO KNOW THE PORT SESSION\nThe Port shall be holding an in person Get to Know the Port session on the 12th May at 11:30. The draft agenda for this event is as follows:\n\tWelcome and introductions,\n\tTour of the Port (buildings and estate) - provide the supplier familiarisation of the Port and the operational environment,\n\tQuestionnaire Guidance\nThe Get to Know the Port session will take place in the Terminal building, further details can be found Find us - Portsmouth Port (portsmouth-port.co.uk).\nThe address is: Portsmouth International Port, George Byng Way, Portsmouth, PO2 8SP.\nParking is available at the multi-story car park, weblink for further details Parking - Portsmouth Port (portsmouth-port.co.uk)\nSuppliers are limited to having a maximum of two delegates attending the Get to Know the Ports session at the Port and spaces will be allocated on a first come first served basis.\nSuppliers are required to bring photo ID, their own hi-viz and safety footwear.\nMARKET ENGAGEMENT QUESTIONNAIRE GUIDANCE\nA Word version of the questionnaire will be provided after the completion of this meeting through In-tend. Suppliers are encouraged but not obliged to complete the questionnaire.\nCompleting the online questionnaire will help the Port to understand the delivery options of an outsourced provision and subsequently, the structure of the procurement to ensure it can be carried out by the market and optimises the participation of suppliers, including SMEs.\nThe Port are requesting the questionnaire is completed by Monday 2nd June 2025 by 17:00, any responses after this deadline may not be considered in the PME report. Completed questionnaires are to be submit via In-tend through making a return against the In-tend PME stage.\nPME ANALYSIS & REPORTING\nThe Port reserves the right to contact suppliers following submission of questionnaires in order to gain clarification and understanding of the responses. This may be purely via In-tend correspondence or for more complex matters may require attendance at a brief on-line TEAMS meeting on either Friday 6th June or Monday 9th June.\nAny suppliers who submit a completed questionnaire will be sent a copy of the draft PME Feedback Report, which will accompany the procurement process documentation. This report shall provide a summary of the overall trends in the response received against the areas of consideration.\nThe Port are aiming to have collated the PME feedback by Thursday 26th June 2025 to issue the draft report via Intend correspondence for suppliers to review.\nPME CLARIFCIATION PROTOCOLS\nAny queries, questions or clarifications regarding this preliminary market engagement exercise must be made in writing using the project correspondence facility on the In-tend system.\nAny questions and answers from either event will be recorded via a separate clarification log and will be published to Intend for all suppliers to access, unless deemed commercially sensitive. The Port will be recording the Microsoft Teams meeting and will subsequently make this available as part of the PME brief via In-tend.\nFor full details of the clarification process suppliers should review Appendix I - Intend Guidance accessible via In-tend.\nGENERAL\nSuppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process.\nEngaging suppliers will not receive preferential treatment in any subsequent tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nCompleting the survey will help the Port to review the scope of service to allow the optimal means for suppliers, including SMEs, to participate in any subsequent procurement." } ], "dueDate": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "2025-06-06T23:59:59+01:00" } ], 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"releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": "INTRODUCTION\nPortsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) concerning the provision of repair & maintenance support staff and ancillary services that include for gas servicing and water control services. \nThe Port requires a core number of support staff to be supplied, to meet its reactive environment and to ensure the positive customer experience is maintained. This provision currently has a value of approximately £250,000 - £400,000 per annum (including materials). It is envisaged that the contract shall commence on the 1st April 2026 for an initial term of a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties. \nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026. \nCURRENT ARRANGEMENTS & SCOPE\nREPAIRS & MAINTENANCE SUPPORT STAFF\nThe Port currently has two contracts in place that are part of a larger Council contract held by the Housing and Neighbourhood department, which are due to expire on 31st March 2026. Provision of repairs & maintenance support staff is via a contract held with Mountjoy Ltd and provision of gas servicing & water services is via a contract held with Liberty Group.\nUnder the existing contracting arrangements, the supplier's support staff cover the entire Port estate, which includes:\n-\tPortsmouth Cruise and Ferry Port,\n-\tCamber Quay,\nThe supplier's support staff are supplementary to the Port's own, directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. This team and the support staff are managed by the Port's Maintenance and Facilities Manager.\nTo cater for the dynamic work requirements, it is envisaged that the supplier's support staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list):\n•\tCarpentry \n•\tPlumbing \n•\tDecorations / Painting\n•\tGroundwork\n•\tHorticultural \nAt times works outside of the core team will be required such as:\n•\tGlazing\n•\tRoofing\nThe current repair & maintenance support staff supplier, Mountjoy, supplies the Port several permanent support staff, these are:\n-\t1x Full time, supervisor (also a plumber)\n-\t1x Full time, groundworker \n-\t1x Full time, painter\n-\t1x Part time, handyman\nThese support staff are recruited and employed by the supplier who are expected to be qualified and have extensive experience within the trade specified. The supplier's support staff are on site at the Port Monday - Friday, between the hours 8:00 - 17:00. \nAny planned absence by the permanent support staff is covered by the supplier, who ensures the support staff cover are trained to work on site. Equipment to carry out the jobs is supplied, maintained, and stored by the supplier. The supplier carry's out their own training, risk assessments and safe systems of work, method statements for the equipment.\nThe supplier provides an out of hours call out facility, which is provided 24 hours, 7 days a week, 52 weeks of the year. This operates outside the days and hours the support staff are at the Port. When a call out is made, the supplier shall be at the Port to rectify the issue within 2 hours. \nOn a monthly basis the supplier sends an Excel spreadsheet for the support staff labour hours, including the applicable rates and a separate spreadsheet for the materials purchased by them.\nThe jobs and frequency vary, the Port does not commit to providing the supplier any guarantee of number of jobs or that the trades will be required. \nThe Port's annual spend on repair and maintenance services covered under the current contract is approximately between £250,000 and £350,000 per annum (including some materials that are purchased by the supplier up to a given value). \nAn all-inclusive set hourly rate for each of the trades is provided. Rates for each of the trades are provided for a standard working day, weekend and call out. Any overtime, work required outside of the of the normal working days and hours, the supplier requires the Maintenance and Facilities Manager prior approval. If support staff are not required on site or absent from site, then no charge is made to the Port.\nThe material purchases by the supplier are costed at invoice cost plus an agreed mark up. \nABCILLARY SERVICES\nOther services provided via a separate existing contractual arrangement held by the Council which may form part of the future procurement process are for water control and gas services, these are currently provided by the supplier Liberty Group. \nThe supplier is responsible for providing staff who are qualified and have extensive experienced; and are equipped with the required equipment, plant, and materials to carry out the services. \nThe services are carried out between the hours 08:00 - 17:00, Monday to Friday (excluding Bank Holidays). It is the supplier's responsibility to ensure that all staff working at the Port meet the required standards and training requirements. All site visits are booked in advance with the Port's Maintenance and Facilities Manager. \nThe annual services are costed at an agreed rate per service type and the reactive repairs is costed per job.\nThe Port's current spend on water control services is between £8,000 - £12,000 per annum with spend on gas servicing & repair between £2,000 - £3,500 per annum.\nCONTRACT SCALING\nThe Port is a dynamic environment and may require the supplier to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract. \nFURTHER INFORMATION\nIn addition to the information contained within this Notice the Port has also made available a detailed Preliminary Market Engagement Brief and additional information in respect of the site, scope, demand and draft specifications via the Council's e-sourcing system, In-tend\nCONTRACT DURATION & TERMS\nThe Port envisages entering a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties. The full scope of the services will formally commence on the 1st April 2026.\nThe Port is currently reviewing options for contract terms and conditions which may include for bespoke arrangements or use of industry standard forms such as JCT Measured Term Contract 2024 and will be seeking input from the market via this preliminary market engagement process.\nENVISAGED PROCUREMENT PROCESS & PROGRAMME\nThe Port is considering running a competitive tending procedure in accordance with the 'Open Procedure' as defined within the Procurement Act 2023. \nThe Port envisages undertaking the future procurement process in line with the following draft summary procurement programme, however it should be noted that the dates below are purely indicative and may be subject to future change.\n•\tIssue Tender Notice - 11th August 2025\n•\tIssue procurement documents via In-tend - 11th August 2025\n•\tClarification deadline - 11th September 2025 12:00\n•\tTender submission deadline - 25th September 2025 12:00\n•\tTender evaluation period completed - 23rd October 2025\n•\tContract Award Notice issued - 17th November 2025\n•\tCompletion of standstill period - 27th November 2025\n•\tContract Details Notice issued - 19th December 2025\n•\tContract mobilisation commences - 1st January 2026\n•\tCommencement of services - 1st April 2026\nPROCUREMENT ADMINISTRATION\nThe Port will administrate the procurement process using the Council's e-sourcing system, In-tend, which will be used for: \n•\tAccess to and issue of procurement information and documentation \n•\tPre-tender submission clarification requests and response \n•\tTender submission \n•\tTender opening & access to responses \n•\tPost-tender submission clarification requests and response \n•\tAward decision notification and feedback \nThe In-tend system can be accessed free of charge via the following web link:\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nENVISAGED EVALUATION WEIGHTINGS\nThe Port is considering an evaluation percentage split focused on quality of service, which may include for a 60/40 ratio in favour of quality." }, { "releaseID": "021360-2025", "releaseDate": "2025-05-14T15:05:37+01:00", "releaseTag": [ "planningUpdate" ], "value": "INTRODUCTION\nPortsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) concerning the provision of repair & maintenance support staff and ancillary services that include for gas servicing and water control services.\nThe services are currently outsourced and the Port is not considering in-house or other alternative delivery models.\nThe Port requires a core number of support staff to be supplied, to meet its reactive environment and to ensure the positive customer experience is maintained. This provision currently has a value of approximately £250,000 - £400,000 per annum (including materials). It is envisaged that the contract shall commence on the 1st April 2026 for an initial term of a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties.\nThe Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for December 2025 to allow for mobilisation and commencement of services on 1st April 2026.\nCURRENT ARRANGEMENTS & SCOPE\nREPAIRS & MAINTENANCE SUPPORT STAFF\nThe Port currently has two contracts in place that are part of a larger Council contract held by the Housing and Neighbourhood department, which are due to expire on 31st March 2026. Provision of repairs & maintenance support staff is via a contract held with Mountjoy Ltd and provision of gas servicing & water services is via a contract held with Liberty Group.\nUnder the existing contracting arrangements, the supplier's support staff cover the entire Port estate, which includes:\n-\tPortsmouth Cruise and Ferry Port,\n-\tCamber Quay,\nThe supplier's support staff are supplementary to the Port's own, directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. This team and the support staff are managed by the Port's Maintenance and Facilities Manager.\nTo cater for the dynamic work requirements, it is envisaged that the supplier's support staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list):\n•\tCarpentry\n•\tPlumbing\n•\tDecorations / Painting\n•\tGroundwork\n•\tHorticultural\nAt times works outside of the core team will be required such as:\n•\tGlazing\n•\tRoofing\nThe current repair & maintenance support staff supplier, Mountjoy, supplies the Port several permanent support staff, these are:\n-\t1x Full time, supervisor (also a plumber)\n-\t1x Full time, groundworker\n-\t1x Full time, painter\n-\t1x Part time, handyman\nThese support staff are recruited and employed by the supplier who are expected to be qualified and have extensive experience within the trade specified. The supplier's support staff are on site at the Port Monday - Friday, between the hours 8:00 - 17:00.\nAny planned absence by the permanent support staff is covered by the supplier, who ensures the support staff cover are trained to work on site. Equipment to carry out the jobs is supplied, maintained, and stored by the supplier. The supplier carry's out their own training, risk assessments and safe systems of work, method statements for the equipment.\nThe supplier provides an out of hours call out facility, which is provided 24 hours, 7 days a week, 52 weeks of the year. This operates outside the days and hours the support staff are at the Port. When a call out is made, the supplier shall be at the Port to rectify the issue within 2 hours.\nOn a monthly basis the supplier sends an Excel spreadsheet for the support staff labour hours, including the applicable rates and a separate spreadsheet for the materials purchased by them.\nThe jobs and frequency vary, the Port does not commit to providing the supplier any guarantee of number of jobs or that the trades will be required.\nThe Port's annual spend on repair and maintenance services covered under the current contract is approximately between £250,000 and £350,000 per annum (including some materials that are purchased by the supplier up to a given value).\nAn all-inclusive set hourly rate for each of the trades is provided. Rates for each of the trades are provided for a standard working day, weekend and call out. Any overtime, work required outside of the of the normal working days and hours, the supplier requires the Maintenance and Facilities Manager prior approval. If support staff are not required on site or absent from site, then no charge is made to the Port.\nThe material purchases by the supplier are costed at invoice cost plus an agreed mark up.\nABCILLARY SERVICES\nOther services provided via a separate existing contractual arrangement held by the Council which may form part of the future procurement process are for water control and gas services, these are currently provided by the supplier Liberty Group.\nThe supplier is responsible for providing staff who are qualified and have extensive experienced; and are equipped with the required equipment, plant, and materials to carry out the services.\nThe services are carried out between the hours 08:00 - 17:00, Monday to Friday (excluding Bank Holidays). It is the supplier's responsibility to ensure that all staff working at the Port meet the required standards and training requirements. All site visits are booked in advance with the Port's Maintenance and Facilities Manager.\nThe annual services are costed at an agreed rate per service type and the reactive repairs is costed per job.\nThe Port's current spend on water control services is between £8,000 - £12,000 per annum with spend on gas servicing & repair between £2,000 - £3,500 per annum.\nCONTRACT SCALING\nThe Port is a dynamic environment and may require the supplier to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract.\nFURTHER INFORMATION\nIn addition to the information contained within this Notice the Port has also made available a detailed Preliminary Market Engagement Brief and additional information in respect of the site, scope, demand and draft specifications via the Council's e-sourcing system, In-tend\nCONTRACT DURATION & TERMS\nThe Port envisages entering a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties. The full scope of the services will formally commence on the 1st April 2026.\nThe Port is currently reviewing options for contract terms and conditions which may include for bespoke arrangements or use of industry standard forms such as JCT Measured Term Contract 2024 and will be seeking input from the market via this preliminary market engagement process.\nENVISAGED PROCUREMENT PROCESS & PROGRAMME\nThe Port is considering running a competitive tending procedure in accordance with the 'Open Procedure' as defined within the Procurement Act 2023.\nThe Port envisages undertaking the future procurement process in line with the following draft summary procurement programme, however it should be noted that the dates below are purely indicative and may be subject to future change.\n•\tIssue Tender Notice - 11th August 2025\n•\tIssue procurement documents via In-tend - 11th August 2025\n•\tClarification deadline - 11th September 2025 12:00\n•\tTender submission deadline - 25th September 2025 12:00\n•\tTender evaluation period completed - 23rd October 2025\n•\tContract Award Notice issued - 17th November 2025\n•\tCompletion of standstill period - 27th November 2025\n•\tContract Details Notice issued - 19th December 2025\n•\tContract mobilisation commences - 1st January 2026\n•\tCommencement of services - 1st April 2026\nPROCUREMENT ADMINISTRATION\nThe Port will administrate the procurement process using the Council's e-sourcing system, In-tend, which will be used for:\n•\tAccess to and issue of procurement information and documentation\n•\tPre-tender submission clarification requests and response\n•\tTender submission\n•\tTender opening & access to responses\n•\tPost-tender submission clarification requests and response\n•\tAward decision notification and feedback\nThe In-tend system can be accessed free of charge via the following web link:\nhttps://in-tendhost.co.uk/portsmouthcc/aspx/Home\nENVISAGED EVALUATION WEIGHTINGS\nThe Port is considering an evaluation percentage split focused on quality of service, which may include for a 60/40 ratio in favour of quality." }, { "releaseID": "029683-2025", "releaseDate": "2025-06-04T08:43:16+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is seeking to appoint a contractor to deliver the provision of repair & maintenance support staff. This provision currently has a value of approximately £250,000 - £400,000 per annum (including materials). It is envisaged that the contract shall commence on the 1st April 2026 for an initial term of a 3-year contract, extendable by a further 7-years in increments to be agreed at the time by both parties.\nSCOPE\nThe scope of the contract requires the contractor to supply, be responsible and accountable for the support staff provided to cover the repair and maintenance of the Portsmouth International Port's estate. The Port's estate are located in two locations within the area of Portsmouth, which are:\n1. Portsmouth Cruise and Ferry Port.\n2. Camber Quay (Old Portsmouth).\nThe supplier's support staff are supplementary to the Port's own, directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. This team and the support staff are managed by the Port's Maintenance and Facilities Manager.\nTo cater for the dynamic work requirements, it is envisaged that the supplier's core support staff who are permanently based at the Port will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list):\n• Carpentry\n• Plumbing\n• Decorations / Painting\n• Groundwork\n• Horticultural\nAt times works outside of the core team will be required such as:\n• Glazing\n• Roofing\nThese support staff are recruited and employed by the supplier who are expected to be qualified and have extensive experience within the trade specified. The supplier's support staff are on site at the Port Monday - Friday, between the hours 8:00 - 17:00.\nAny planned absence by the permanent support staff is covered by the supplier, who ensures the support staff cover are trained to work on site. Equipment to carry out the jobs is supplied, maintained, and stored by the supplier. The supplier carry's out their own training, risk assessments and safe systems of work, method statements for the equipment.\nThe supplier provides an out of hours call out facility, which is provided 24 hours, 7 days a week, 52 weeks of the year. This operates outside the days and hours the support staff are at the Port. When a call out is made, the supplier shall be at the Port to rectify the issue within 2 hours, however this response time is under review.\nThe jobs and frequency vary, the Port does not commit to providing the supplier any guarantee of number of jobs or that the trades will be required.\nAn all-inclusive set hourly rate for each of the trades is provided. Rates for each of the trades are provided for a standard working day, weekend and call out. Any overtime, work required outside of the of the normal working days and hours, the supplier requires the Maintenance and Facilities Manager prior approval. If support staff are not required on site or absent from site, then no charge is made to the Port.\nThe material purchased by the supplier are costed at invoice cost plus an agreed mark up.\nCONTRACT SCALING\nThe Port is a dynamic environment and may require the supplier to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract.\nANCILLARY SERVICES\nThe Port has several smaller repair and maintenance contracts in place, which the Port is considering whether to include in the repair and maintenance contract." }, { "releaseID": "076315-2026", "releaseDate": "2026-08-11T14:59:32+01:00", "releaseTag": [ "planning" ], "value": "Portsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is seeking to appoint a Contractor to provide a dedicated core maintenance team and associated gas maintenance services across the Port estate. The contract is expected to have an annual value in the region of £400,000 to £450,000. The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years, up to a maximum total contract term of five (5) years.\nThe scope of the service includes the provision of a dedicated on-site maintenance team to undertake planned, minor and corrective maintenance activities across the Port estate, together with the provision of gas safety inspections, planned gas maintenance, reactive repairs and an out-of-hours emergency call-out service. The Contractor may also be required to provide quotations for additional works and specialist trades as required. This procurement represents a re-procurement of the Council's existing repairs and maintenance service provision\nBackground information\nPortsmouth International Port\nThe Port is wholly owned by the Council and is the UK's largest municipal port. The Port is a major UK port, responsible for handling millions of passengers and vital cargo across the globe. With easy access from the motorway and major shipping lanes, the Port is ideally placed for ferries, cruise, and freight. \nWithin Portsmouth Cruise and Ferry Port, referred to as the port, there are five Roll On/Roll Off berths serving both ferries and cruise ships. The ferries provide regular sailings to France, Spain, and the Channel Islands; the cruise ships attend the port with both full turnaround and cruise calls. Within the year of 2025, the Port welcomed 1.6 million cruise and ferry passengers, 570,000 passenger vehicles, and 190,000 fright units. \nThe port usually operates during the hours of 0530 to midnight, 7 days a week, 52 weeks of the year. It has bold environmental ambitions to tackle its emissions and carbon footprint and aims to reach carbon zero by 2050. The Port's plans to improve air quality and their carbon footprint can be found under Sustainability and innovation on the Port's website at Sustainability and innovation - Portsmouth Port (portsmouth-port.co.uk). \nFurther information about the port, including an overview of the facilities, current ferry and cruise schedules, cargo and logistics, etc, can be freely accessed on the Port's website via the weblink Home - Portsmouth Port (portsmouth-port.co.uk) \nThe Port manages The Camber, which is set close to the harbour entrance and is Portsmouth's oldest commercial docks, comprising of four berths that are available for small vessels that are primarily local fishing boats, small coastal commercial vessels, and private pleasure craft. The Port is also responsible for a significant area of the land in this area. Further information can be found on the Port's website at The Camber - Portsmouth Port (portsmouthport.co.uk).\nFuture Requirements - Core Team\nThe successful contractor is to supply a permanent core team of staff to supplement the Port's own directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. Both teams are directed by the Port's directly employed Maintenance and Facilities Manager to undertake planned, minor, and corrective maintenance.\nOne member of the core team of staff should act as a working supervisor having a good understanding of the Port's requirement and undertaking day to day liaison with the Port's Maintenance and Facilities Manager.\nThe core team are on site at the Port between Monday - Friday (excluding bank holidays), between the hours 8:00 - 17:00. Due to the operational requirements and security at the Port consistency of staffing is required and members of the permanent core team of staff should be treated as a dedicated resource. \nTo cater for the dynamic work requirements, it is envisaged that the contractors' staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list): \n•\tCarpentry \n•\tPlumbing \n•\tDecorations / Painting \n•\tGroundwork \n•\tHorticultural \nOn occasion the Contractor may be requested by the Port's Maintenance and Facilities Manager to provide a fixed quotation for a particular job or to provide additional trades outside of those listed above.\nThe Contractor will provide a call out facility to make safe, prevent further damage to property or personnel and to safeguard the public within a maximum of two hours \nCommercial Gas Services\nThe Contractor is to provide and manage an effective programme for annual safety inspections that ensures that all the Port's assets have Commercial Gas Safety Certificates that are less than twelve months old.\nThe Contractor is to provide a reactive responsive repairs service, which includes outside of the hours of 0800 to 1700 hours Monday to Friday.\nThe Contractor will carry out the right repairs first time as and when required to maintain the Port's assets.\nContract Scaling\nThe Port is a dynamic environment and though not guaranteed, may require the contractors to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract.\nScope and Specification\nThe Council requires the provision of Repairs and Maintenance Services across Portsmouth International Port, including Portsmouth Cruise and Ferry Port, The Camber and the Border Control Post. The services will support the ongoing operation, safety and maintenance of the Port's estate and associated assets.\nThe principal elements of the service include:\n•\tPlanned maintenance activities.\n•\tMinor and corrective maintenance repairs.\n•\tProvision of a dedicated on-site core maintenance team.\n•\tCommercial Gas safety inspections, servicing and maintenance.\n•\tOut-of-hours emergency call-out services.\n•\tProvision of additional specialist trades and quoted works as required.\nThe Contractor will be expected to work collaboratively with the Port's directly employed maintenance personnel and deliver the services in a manner that supports the operational, safety and security requirements of the Port environment." }, { "releaseID": "083108-2026", "releaseDate": "2026-09-02T14:39:14+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth International Port (the 'Port'), a directorate of Portsmouth City Council (the 'Council'), is seeking to appoint a Contractor to provide a dedicated core maintenance team and associated gas maintenance services across the Port estate. The contract is expected to have an annual value in the region of £400,000 to £450,000.The contract will be awarded for an initial term of three (3) years, with the option to extend for up to a further two (2) years, up to a maximum total contract term of five (5) years.\nThe scope of the service includes the provision of a dedicated on-site maintenance team to undertake planned, minor and corrective maintenance activities across the Port estate, together with the provision of gas safety inspections, planned gas maintenance, reactive repairs and an out-of-hours emergency call-out service. The Contractor may also be required to provide quotations for additional works and specialist trades as required. \nThis procurement represents a re-procurement of the Council's existing repairs and maintenance service provision.\nBackground information\nPortsmouth International Port\nThe Port is wholly owned by the Council and is the UK's largest municipal port. The Port is a major UK port, responsible for handling millions of passengers and vital cargo across the globe. With easy access from the motorway and major shipping lanes, the Port is ideally placed for ferries, cruise, and freight.\nWithin Portsmouth Cruise and Ferry Port, referred to as the port, there are five Roll On/Roll Off berths serving both ferries and cruise ships. The ferries provide regular sailings to France, Spain, and the Channel Islands; the cruise ships attend the port with both full turnaround and cruise calls. Within the year of 2025, the Port welcomed 1.6 million cruise and ferry passengers, 570,000 passenger vehicles, and 190,000 fright units.\nThe port usually operates during the hours of 0530 to midnight, 7 days a week, 52 weeks of the year. It has bold environmental ambitions to tackle its emissions and carbon footprint and aims to reach carbon zero by 2050. The Port's plans to improve air quality and their carbon footprint can be found under Sustainability and innovation on the Port's website at Sustainability and innovation - Portsmouth Port (portsmouth-port.co.uk). \nFurther information about the port, including an overview of the facilities, current ferry and cruise schedules, cargo and logistics, etc, can be freely accessed on the Port's website via the weblink Home - Portsmouth Port (portsmouth-port.co.uk) \nThe port manages The Camber, which is set close to the harbour entrance and is Portsmouth's oldest commercial docks, comprising of four berths that are available for small vessels that are primarily local fishing boats, small coastal commercial vessels, and private pleasure craft. The Port is also responsible for a significant area of the land in this area. Further information can be found on the Port's website at The Camber - Portsmouth Port (portsmouthport.co.uk).\nFuture Requirements - Core Team\nThe successful contractor is to supply a permanent core team of staff to supplement the Port's own directly employed Technical Services Group who carry out repairs and maintenance across the Port's estate. Both teams are directed by the Port's directly employed Maintenance and Facilities Manager to undertake planned, minor, and corrective maintenance.\nOne member of the core team of staff should act as a working supervisor having a good understanding of the Port's requirement and undertaking day to day liaison with the Port's Maintenance and Facilities Manager.\nThe core team are on site at the Port between Monday - Friday (excluding bank holidays), between the hours 8:00 - 17:00. Due to the operational requirements and security at the Port consistency of staffing is required and members of the permanent core team of staff should be treated as a dedicated resource. \nTo cater for the dynamic work requirements, it is envisaged that the contractors' staff will be required to carry out a range of different jobs, which includes a range of trades (this is not an exhaustive list): \n•\tCarpentry \n•\tPlumbing \n•\tDecorations / Painting \n•\tGroundwork \n•\tHorticultural \nOn occasion the Contractor may be requested by the Port's Maintenance and Facilities Manager to provide a fixed quotation for a particular job or to provide additional trades outside of those listed above.\nThe Contractor will provide a call out facility to make safe, prevent further damage to property or personnel and to safeguard the public within a maximum of two hours \nCommercial Gas Services\nThe Contractor is to provide and manage an effective programme for annual safety inspections that ensures that all the Port's assets have Gas Safety Certificates that are less than twelve months old.\nThe Contractor is to provide a reactive responsive repairs service, which includes outside of the hours of 0800 to 1700 hours Monday to Friday.\nThe Contractor will carry out the right repairs first time as and when required to maintain the Port's assets.\nContract Scaling\nThe Port is a dynamic environment and though not guaranteed, may require the contractors to be able to scale up their workforce by up to two thirds of the current core team over the life of the contract, either on a flexible temporary or long-term basis which will impact the value of the contract which is included in the financial range included in section 8 on this invitation to tender.\nScope and Specification \nThe Council requires the provision of Repairs and Maintenance Services across Portsmouth International Port, including Portsmouth Cruise and Ferry Port, The Camber and the Border Control Post. The services will support the ongoing operation, safety and maintenance of the Port's estate and associated assets. \nThe principal elements of the service include:\n•\tPlanned maintenance activities.\n•\tMinor and corrective maintenance repairs.\n•\tProvision of a dedicated on-site core maintenance team.\n•\tGas safety inspections, servicing and maintenance.\n•\tOut-of-hours emergency call-out services.\n•\tProvision of additional specialist trades and quoted works as required.\nThe Contractor will be expected to work collaboratively with the Port's directly employed maintenance personnel and deliver the services in a manner that supports the operational, safety and security requirements of the Port environment.\nThis procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time.\nContract notice published on FTS\tWednesday 2nd September 2026\nProcurement documents available on In-tend\tWednesday 2nd September 2026\nContractor's briefing\tFriday 25th September 2026 at 11:30 am\nDeadline for requests for clarification\tWednesday 7th October 2026 by 16:00\nTender return deadline\tFriday 16th October 2026 at 12 noon\nConditions of Participation (COP) Review\tMonday 19th October 2026 to Friday 23rd October 2026\nNotification of COP Outcomes\tFriday 23rd October 2026\nEvaluation\tMonday 26th October 2026 to Tuesday 10th November 2026\nEvaluation of tenders completed\tFriday 13th November 2026\nContract Notice and Assessment Summaries Issued\tFriday 20th November 2026\nStandstill period\tFriday 20th November 2026 to Tuesday 1st December 2026\nContract award\tWednesday 2nd December 2026\nMobilisation Period\tThursday 3rd December 2026 to Tuesday 31st March 2027\nStart of Contract\tThursday 1st April 2027\nContractor's briefing\nA contractors briefing will be held on 25/09/2026 at Portsmouth International Port. Interested contractors may express their interest in attending by 23/09/2026 using the Intend correspondence function of Intend. Contractors need to advise of the names of the delegates who will be attending.\nThe purpose of the briefing is to provide Contractors with an overview of: \n•\tAn overview of the project and procurement process. \n•\tAn opportunity to undertake a guided tour of the port facilities to gain a visual understanding of the site.\n•\tA question-and-answer session, allowing Contractors to seek clarification on any aspects of the opportunity.\nAttendance at the Contractor's briefing is a mandatory requirement of participation in this procurement for all Contractors other than the incumbent Contractor. Failure to attend the briefing will result in the Contractor's Tender being set aside as non-compliant. No alternative dates, catch-up sessions, virtual attendance options or separate site visits will be offered. \nAny clarification questions raised and subsequent information will be published via In-Tend. The session will be recorded and made available to Contractors who attended the briefing.\nCentral Digital Platform\nContractors are required to register on the Central Digital Platform, and upload and/or check that their core Contractors information on the Central Digital Platform relating to their company information, Mandatory and Discretionary Exclusions, Connected Persons, and economic and financial standing is all up to date and accurate at the point of submitting both a Tender Response. Where relevant, Contractors will also need to provide information concerning Associated Persons and intended Sub-contractors. \nShould there be any inconsistency between this information and the information as submitted in response to this Procurement, the Contractors will need to provide evidence as to the accuracy of their submission and failure to do so could result in the Contractors being excluded for Improper Behaviour.\nGuidance on accessing the Central Digital Platform can be found here -\nSuppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK" } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "017757-2025", "releaseDate": "2025-04-29T17:12:36+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "45259200", "description": "Purification-plant repair and maintenance work" }, { "scheme": "CPV", "id": "45259300", "description": "Heating-plant repair and maintenance work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45331110", "description": "Boiler installation work" }, { "scheme": "CPV", "id": "45332200", "description": "Water plumbing work" }, { "scheme": "CPV", "id": "45332400", "description": "Sanitary fixture installation work" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77312000", "description": "Weed-clearance services" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ] }, { "releaseID": "029683-2025", "releaseDate": "2025-06-04T08:43:16+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "45261320", "description": "Guttering work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45332400", "description": "Sanitary fixture installation work" }, { "scheme": "CPV", "id": "45350000", "description": "Mechanical installations" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ] }, { "releaseID": "076315-2026", "releaseDate": "2026-08-11T14:59:32+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "45261320", "description": "Guttering work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262310", "description": "Reinforced-concrete work" }, { "scheme": "CPV", "id": "45262320", "description": "Screed works" }, { "scheme": "CPV", "id": "45262321", "description": "Floor-screed works" }, { "scheme": "CPV", "id": "45262330", "description": "Concrete repair work" }, { "scheme": "CPV", "id": "45262340", "description": "Grouting work" }, { "scheme": "CPV", "id": "45262360", "description": "Cementing work" }, { "scheme": "CPV", "id": "45262370", "description": "Concrete-coating work" }, { "scheme": "CPV", "id": "45262500", "description": "Masonry and bricklaying work" }, { "scheme": "CPV", "id": "45262660", "description": "Asbestos-removal work" }, { "scheme": "CPV", "id": "45262700", "description": "Building alteration work" }, { "scheme": "CPV", "id": "45310000", "description": "Electrical installation work" }, { "scheme": "CPV", "id": "45324000", "description": "Plasterboard works" }, { "scheme": "CPV", "id": "45330000", "description": "Plumbing and sanitary works" }, { "scheme": "CPV", "id": "45341000", "description": "Erection of railings" }, { "scheme": "CPV", "id": "45342000", "description": "Erection of fencing" }, { "scheme": "CPV", "id": "45410000", "description": "Plastering work" }, { "scheme": "CPV", "id": "45420000", "description": "Joinery and carpentry installation work" }, { "scheme": "CPV", "id": "45430000", "description": "Floor and wall covering work" }, { "scheme": "CPV", "id": "45440000", "description": "Painting and glazing work" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50740000", "description": "Repair and maintenance services of escalators" }, { "scheme": "CPV", "id": "50760000", "description": "Repair and maintenance of public conveniences" }, { "scheme": "CPV", "id": "50850000", "description": "Repair and maintenance services of furniture" }, { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77315000", "description": "Seeding services" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" }, { "scheme": "CPV", "id": "77340000", "description": "Tree pruning and hedge trimming" } ] }, { "releaseID": "083108-2026", "releaseDate": "2026-09-02T14:39:14+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "45261320", "description": "Guttering work" }, { "scheme": "CPV", "id": "45261900", "description": "Roof repair and maintenance work" }, { "scheme": "CPV", "id": "45262100", "description": "Scaffolding work" }, { "scheme": "CPV", "id": "45262300", "description": "Concrete work" }, { "scheme": "CPV", "id": "45262310", "description": "Reinforced-concrete work" }, { "scheme": "CPV", "id": "45262320", "description": "Screed works" }, { "scheme": "CPV", "id": "45262321", "description": "Floor-screed works" }, { "scheme": "CPV", "id": "45262330", 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