{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05055e", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-04-27T11:15:40+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-05055e" ], "records": [ { "ocid": "ocds-h6vhtk-05055e", "releases": [ { "ocid": "ocds-h6vhtk-05055e", "id": "016129-2025", "tag": [ "planning" ], "date": "2025-04-22T09:46:52+01:00", "initiationType": "tender", "parties": [ { "name": "West Yorkshire Fire and Rescue Authority", "id": "GB-PPON-PYTC-9788-PZGW", "identifier": { "scheme": "GB-PPON", "id": "PYTC-9788-PZGW" }, "address": { "streetAddress": "FSHQ, Bradford Road, Birkenshaw", "locality": "Bradford", "postalCode": "BD112DY", "country": "GB", "countryName": "United Kingdom", "region": "UKE44" }, "contactPoint": { "email": "wayne.robinson@westyorksfire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.westyorksfire.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYTC-9788-PZGW", "name": "West Yorkshire Fire and Rescue Authority" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Suppliers interested in participating are invited to email their expression of interest to wayne.robinson@westyorksfire.gov.uk by Monday 19th May.", "dueDate": "2025-05-19T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "016129-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/016129-2025", "datePublished": "2025-04-22T09:46:52+01:00", "format": "text/html" } ] }, "tender": { "id": "WYFRS0181", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "HR System", "description": "The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender for a replacement HR System.\nAs the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS employees approx. 1500 staff.\nAt this time, WYFRS is looking to assess the market's interest and its appetite to bid for and deliver this upcoming contract. A high-level overview of the key requirements is outlined below, although full details will be provided in the tender opportunity.\nThe solution will provide a streamlined approach, identifying and delivering effective support to WYFRS. A non-exhaustive overview of the core requirements is provided as follows: Core HR Functionality, Recruitment & On-Boarding, Training Module, Absence & Leave Management, Multiple Appointments/Contract, Discipline & Grievance Management, Appraisals/Performance Reviews, Time & Attendance, Comprehensive Reporting, Integration With Third Party Systems, Data Migration, Staff Rota & Workforce Planning, Training and Change Management, Rostering - Workforce Planning and timesheets.\nThe tender is expected to be issued approximately September 2025. The contract term will last a minimum of 3 years, with options to extend for +1 + 1 year periods, bringing the total duration to a maximum of 5 years total. \nThe estimated costs for the full contract term is expected to be between £600,000.00 and £750,000.00.\nThe existing contract is due to expire February 2027. It is expected that the new contract may need to commence prior to this date depending on market feedback.\nSuppliers interested in participating are invited to email their expression of interest to wayne.robinson@westyorksfire.gov.uk by Monday 19th May, and if possible, provide the following information:\n•\tMain contact name, email, and phone number for follow-up communication.\n•\tAny frameworks you are currently associated with or will be in the near future.\n•\tConfirmation if you believe that the core requirements can be delivered through your proposed solution. \n•\tConfirmation of your ability to bid within the specified time frame and that you have the capacity to deliver the contract over the full term, including implementation, testing & assurance, etc. by go live date February 2027.\n•\tAn indicative programme and the associated timescales e.g. implementation, testing & assurance, training etc.\n•\tA link to a demonstration of your current solution.\n•\tFeedback on the proposed budget.\n•\tFeedback on the proposed contract length e.g. do you deem it as suitable. \n•\tExpected invoicing methods. \n•\tExpected costing model.\n•\tAny additional comments or feedback based on the information provided.\nPlease note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. The tender route is yet to be determined.\nWYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken.\nWe also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: In-tend portal. 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The appointed supplier will play a key role in successfully and professionally delivering the required services. \nWYFRS are seeking proposals in which the appointed supplier will meet the following as a minimum; enhance operational efficiency, improve the user experience, and ensure that the latest technological advancements meet our evolving needs. This proactive approach will ensure that WYFRS will achieve our strategic goals/priorities through deployment of a simple to use system which better supports people at each stage in the employee lifecycle enabling efficiencies and improvements to our people processes, delivers successful outcomes and better supports our organisation, our managers, people specialists and our workforce. \nThis contract requires a combined solution of a HR/people system, and a rostering system.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72500000", "description": "Computer-related services" } ], "deliveryAddresses": [ { "region": "UKE4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 900000, "amount": 750000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "specialRegime": [ "concession" ], "aboveThreshold": true, "submissionMethodDetails": "https://in-tendhost.co.uk/wyfrs/aspx/Home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-26T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-01-12T12:00:00+00:00" }, "awardPeriod": { "endDate": "2026-03-06T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 900000, "amount": 750000, "currency": "AED" }, "awardCriteria": { "weightingDescription": "Quality and Costs.", "criteria": [ { "type": "price", "name": "Simple description", "description": "Quality and Costs." } ] }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Optional +1 + 1 year extensions" } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "url": "https://in-tendhost.co.uk/wyfrs/aspx/Home" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "083695-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/083695-2025", "datePublished": "2025-12-17T10:59:53Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-01-07T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "As per tender documentation." }, "riskDetails": "As per tender documentation." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "021008-2026", "tag": [ "award", "contract" ], "date": "2026-03-09T15:48:00Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-05055e", "parties": [ { "name": "West Yorkshire Fire and Rescue Authority", "id": "GB-PPON-PYTC-9788-PZGW", "identifier": { "scheme": "GB-PPON", "id": "PYTC-9788-PZGW" }, "address": { "streetAddress": "FSHQ, Bradford Road, Birkenshaw", "locality": "Bradford", "postalCode": "BD112DY", "country": "GB", "countryName": "United Kingdom", "region": "UKE44" }, "contactPoint": { "email": "Tenders@westyorksfire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.westyorksfire.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - 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System" } ], "description": [ { "releaseID": "016129-2025", "releaseDate": "2025-04-22T09:46:52+01:00", "releaseTag": [ "planning" ], "value": "The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender for a replacement HR System.\nAs the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS employees approx. 1500 staff.\nAt this time, WYFRS is looking to assess the market's interest and its appetite to bid for and deliver this upcoming contract. A high-level overview of the key requirements is outlined below, although full details will be provided in the tender opportunity.\nThe solution will provide a streamlined approach, identifying and delivering effective support to WYFRS. A non-exhaustive overview of the core requirements is provided as follows: Core HR Functionality, Recruitment & On-Boarding, Training Module, Absence & Leave Management, Multiple Appointments/Contract, Discipline & Grievance Management, Appraisals/Performance Reviews, Time & Attendance, Comprehensive Reporting, Integration With Third Party Systems, Data Migration, Staff Rota & Workforce Planning, Training and Change Management, Rostering - Workforce Planning and timesheets.\nThe tender is expected to be issued approximately September 2025. The contract term will last a minimum of 3 years, with options to extend for +1 + 1 year periods, bringing the total duration to a maximum of 5 years total. \nThe estimated costs for the full contract term is expected to be between £600,000.00 and £750,000.00.\nThe existing contract is due to expire February 2027. It is expected that the new contract may need to commence prior to this date depending on market feedback.\nSuppliers interested in participating are invited to email their expression of interest to wayne.robinson@westyorksfire.gov.uk by Monday 19th May, and if possible, provide the following information:\n•\tMain contact name, email, and phone number for follow-up communication.\n•\tAny frameworks you are currently associated with or will be in the near future.\n•\tConfirmation if you believe that the core requirements can be delivered through your proposed solution. \n•\tConfirmation of your ability to bid within the specified time frame and that you have the capacity to deliver the contract over the full term, including implementation, testing & assurance, etc. by go live date February 2027.\n•\tAn indicative programme and the associated timescales e.g. implementation, testing & assurance, training etc.\n•\tA link to a demonstration of your current solution.\n•\tFeedback on the proposed budget.\n•\tFeedback on the proposed contract length e.g. do you deem it as suitable. \n•\tExpected invoicing methods. \n•\tExpected costing model.\n•\tAny additional comments or feedback based on the information provided.\nPlease note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. The tender route is yet to be determined.\nWYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken.\nWe also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: In-tend portal. This will ensure that if a competitive tender procedure is undertaken, you will already have access to the documentation once live." }, { "releaseID": "083695-2025", "releaseDate": "2025-12-17T10:59:53Z", "releaseTag": [ "tender" ], "value": "WYFRS wish to appoint a supplier who, in partnership, will collaborate with WYFRS to drive and achieve win-win outcomes. The appointed supplier will play a key role in successfully and professionally delivering the required services. \nWYFRS are seeking proposals in which the appointed supplier will meet the following as a minimum; enhance operational efficiency, improve the user experience, and ensure that the latest technological advancements meet our evolving needs. This proactive approach will ensure that WYFRS will achieve our strategic goals/priorities through deployment of a simple to use system which better supports people at each stage in the employee lifecycle enabling efficiencies and improvements to our people processes, delivers successful outcomes and better supports our organisation, our managers, people specialists and our workforce. \nThis contract requires a combined solution of a HR/people system, and a rostering system." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "016129-2025", "releaseDate": "2025-04-22T09:46:52+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ] }, { "releaseID": "083695-2025", "releaseDate": "2025-12-17T10:59:53Z", "releaseTag": [ "tender" ], "value": [ { 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