{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04fdaa", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2025-12-08T11:17:41Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04fdaa" ], "records": [ { "ocid": "ocds-h6vhtk-04fdaa", "releases": [ { "ocid": "ocds-h6vhtk-04fdaa", "id": "013229-2025", "tag": [ "planning" ], "date": "2025-04-04T17:02:00+01:00", "initiationType": "tender", "parties": [ { "name": "the Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT12NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "catering.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Interested participants should complete the questionnaire and upload by 3pm on 16 April 2025. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment or via email to catering.procure@eani.org.uk.", "dueDate": "2025-04-16T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "013229-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013229-2025", "datePublished": "2025-04-04T17:02:00+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-04fdaa", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Pre Market Engagement Questionnaire for Bottle Fed Water Coolers for the Education Authority", "description": "***This is not a tender exercise by the Education Authority*** The Education Authority Northern Ireland (EANI) wishes to engage with the market to seek their views on establishing a robust, value for money contract for the provision of Bottle Fed Water Coolers. Any information gathered through this market consultation exercise will inform internal business planning and any possible subsequent procurement process and will NOT be appraised in any future tender evaluation exercise. Please note that participation or non-participation in this preliminary market consultation exercise shall not prevent any supplier from participating in any potential procurement process, nor is it intended that any information supplied shall place any supplier at an advantage or disadvantage in any forthcoming procurement process. For the avoidance of doubt, this is the scoping phase of the project and is not part of a formal procurement process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT documents. The Questionnaire must be completed and PME Document signed and returned via the Messaging function of eTendersNI by no later than 3pm on Wednesday 16th April 2025 (deadline) in accordance with the instructions detailed in the PME Questionnaire\" document. There are no formal tender documents to be completed other than the questionnaire.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" }, { "scheme": "CPV", "id": "15981000", "description": "Mineral water" } ], "relatedLot": "1" } ], "mainProcurementCategory": "goods", "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-07-03T00:00:00+01:00", "endDate": "2029-07-02T23:59:59+01:00" }, "status": "planning" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "048183-2025", "tag": [ "tender" ], "date": "2025-08-12T16:49:57+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fdaa", "parties": [ { "name": "the Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "darren.mccallum@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "tender": { "id": "CAT-25-008", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Water Coolers and Associated Items", "description": "The EA invites tenders for the Contract CAT-25-008 Water Coolers and Associated Items. The Contract is divided into two Lots as follows: • Lot 1 Bottle Fed Water Coolers and Associated Items and Lot 2 Mains Fed Water Coolers and Associated Items. A maximum of 1 Contractor will be awarded a place on each Lot. Tenderers may bid for and be appointed to one or more Lots.\nThis Contract is established by the Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place.\nDepartment of Education - Schools Plus \nPrimary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. \nNICIE - School Finder\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers’ and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA) \nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP)  \nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" } ], "relatedLot": "2" } ], "value": { "amountGross": 396000, "amount": 330000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://etendersni.gov.uk/", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-11T23:59:59+01:00" }, "enquiryPeriod": { "endDate": "2025-08-26T23:59:59+01:00" }, "awardPeriod": { "endDate": "2025-09-29T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Lot 1 – Bottle Fed Water Coolers and Associated Items", "description": "Lot 1 is for the supply and delivery of Bottle Fed Water Coolers and Associated Items.", "status": "active", "value": { "amountGross": 348000, "amount": 290000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "AC1 - Total Contract Price", "numbers": [ { "number": 100, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2025-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00" } }, { "id": "2", "title": "Lot 2 – Mains Fed Water Coolers and Associated Items", "description": "Lot 2 is for the supply and delivery of Mains Fed Water Coolers and Associated Items", "status": "active", "value": { "amountGross": 48000, "amount": 40000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "AC1 - Total Contract Price", "numbers": [ { "number": 100, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2025-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "048183-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/048183-2025", "datePublished": "2025-08-12T16:49:57+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-06-01T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "The Supplier must ensure that the Buyer has issued a Purchase order number in advance of any goods being delivered.\nPayments will only be made on receipt of an invoice quoting the relevant purchase order number. \nThe Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match. \nInvoices must be in pounds Sterling (GBP).\nSuppliers must submit invoices directly to the address as specified on the order.\nSupplier must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement.\nThe Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service. \nPayment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment.\nThe Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Contract, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing.\nDuring the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier.\nFor an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information: \n•\tPurchase Order number (only one purchase order per invoice)\n•\tInvoice number \n•\tInvoice date / tax point \n•\tSupplier name, address, postcode and VAT registration number\n•\tRemittance name and address where this is different to above\n•\tGoods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice)\nAll invoices must be made payable to the Supplier and not to any nominated sub-contractor(s)." }, "riskDetails": "This Contract will be divided into 2 Lots with one Supplier appointed to each Lot. Suppliers may bid for and be appointed to one or both Lots. \nLot 1 – Bottle Fed Water Coolers and Associated Items\nLot 2 – Mains Fed Water Coolers and Associated Items\nThe estimated value of the Contract over the whole (4 year) period is within the range of £280,000 – £330,000 (ex VAT) and £336,000 - £396,000 with VAT. A breakdown per Lot as:\nLot 1 – Bottle Fed Water Coolers and Associated Items = £250,000 - £290,000 (ex VAT)\nLot 2 – Mains Fed Water Coolers and Associated Items = £30,000 - £40,000 (ex VAT)\nThe Contract Value has been estimated based on the four year duration. \nThe lower range value for Lot 1 is based on the most recent annual spend under the former contract, with the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 1 the most recent annual spend under the former contract and indexation over the next four years but also includes a 40% additional value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe lower range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 40% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe EA reserves the right to move value between the Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) or £396,000 (inc. VAT). EA do reserve the right to modify the contract for any of the reasons noted in the Specification Schedule, Section 21 Additional Services, and so the actual value of the contract/s may be greater than noted above. \nThere is no guarantee that any orders will be placed in any quantity during the period of the Contract." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "049435-2025", "tag": [ "tenderUpdate" ], "date": "2025-08-18T11:58:13+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fdaa", "parties": [ { "name": "the Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "catering.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "tender": { "id": "CAT-25-008", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Water Coolers and Associated Items", "description": "The EA invites tenders for the Contract CAT-25-008 Water Coolers and Associated Items. The Contract is divided into two Lots as follows: • Lot 1 Bottle Fed Water Coolers and Associated Items and Lot 2 Mains Fed Water Coolers and Associated Items. A maximum of 1 Contractor will be awarded a place on each Lot. Tenderers may bid for and be appointed to one or more Lots.\nThis Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place.\nDepartment of Education - Schools Plus\nPrimary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.\nNICIE - School Finder\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers' and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP) \nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" } ], "relatedLot": "2" } ], "value": { "amountGross": 396000, "amount": 330000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://etendersni.gov.uk/", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-12T15:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-26T23:59:00+01:00" }, "awardPeriod": { "endDate": "2025-09-29T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Lot 1 - Bottle Fed Water Coolers and Associated Items", "description": "Lot 1 is for the supply and delivery of Bottle Fed Water Coolers and Associated Items.", "status": "active", "value": { "amountGross": 348000, "amount": 290000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "AC1 - Total Contract Price", "numbers": [ { "number": 100, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2025-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00" } }, { "id": "2", "title": "Lot 2 - Mains Fed Water Coolers and Associated Items", "description": "Lot 2 is for the supply and delivery of Mains Fed Water Coolers and Associated Items", "status": "active", "value": { "amountGross": 48000, "amount": 40000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "AC1 - Total Contract Price", "numbers": [ { "number": 100, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2025-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "049435-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/049435-2025", "datePublished": "2025-08-18T11:58:13+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-06-01T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "The Supplier must ensure that the Buyer has issued a Purchase order number in advance of any goods being delivered.\nPayments will only be made on receipt of an invoice quoting the relevant purchase order number.\nThe Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match.\nInvoices must be in pounds Sterling (GBP).\nSuppliers must submit invoices directly to the address as specified on the order.\nSupplier must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement.\nThe Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service.\nPayment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment.\nThe Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Contract, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing.\nDuring the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier.\nFor an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information:\n•\tPurchase Order number (only one purchase order per invoice)\n•\tInvoice number\n•\tInvoice date / tax point\n•\tSupplier name, address, postcode and VAT registration number\n•\tRemittance name and address where this is different to above\n•\tGoods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice)\nAll invoices must be made payable to the Supplier and not to any nominated sub-contractor(s)." }, "riskDetails": "This Contract will be divided into 2 Lots with one Supplier appointed to each Lot. Suppliers may bid for and be appointed to one or both Lots.\nLot 1 - Bottle Fed Water Coolers and Associated Items\nLot 2 - Mains Fed Water Coolers and Associated Items\nThe estimated value of the Contract over the whole (4 year) period is within the range of £280,000 - £330,000 (ex VAT) and £336,000 - £396,000 with VAT. A breakdown per Lot as:\nLot 1 - Bottle Fed Water Coolers and Associated Items = £250,000 - £290,000 (ex VAT)\nLot 2 - Mains Fed Water Coolers and Associated Items = £30,000 - £40,000 (ex VAT)\nThe Contract Value has been estimated based on the four year duration.\nThe lower range value for Lot 1 is based on the most recent annual spend under the former contract, with the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 1 the most recent annual spend under the former contract and indexation over the next four years but also includes a 40% additional value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe lower range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 40% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe EA reserves the right to move value between the Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) or £396,000 (inc. VAT). EA do reserve the right to modify the contract for any of the reasons noted in the Specification Schedule, Section 21 Additional Services, and so the actual value of the contract/s may be greater than noted above.\nThere is no guarantee that any orders will be placed in any quantity during the period of the Contract.", "amendments": [ { "description": "This notice has been modified to change the Tender Submission Deadline - the deadline for submissions is now 15:00 on Friday 12 September 2025. \nNo other changes have been made.", "id": "049435-2025" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "071730-2025", "tag": [ "award", "contract" ], "date": "2025-11-06T15:30:58Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fdaa", "parties": [ { "name": "the Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "equipment.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "name": "Culligan Water (Ireland) Ltd", "id": "GB-PPON-PMHC-8491-JZCJ", "identifier": { "scheme": "GB-PPON", "id": "PMHC-8491-JZCJ" }, "address": { "streetAddress": "88 Harcourt Street", "locality": "Dublin", "postalCode": "D02 DK15", "country": "IE", "countryName": "Ireland", "region": "IE" }, "contactPoint": { "email": "sales@culligan.ie" }, "roles": [ "supplier" ], "details": { "url": "https://www.culligan.ie/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "IRISH FOOD & BEVERAGES LTD", "id": "GB-COH-NI620217", "identifier": { "scheme": "GB-COH", "id": "NI620217" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVQR-4971-RGJN" } ], "address": { "streetAddress": "2nd Floor The Cornmill", "locality": "Coalisland", "postalCode": "BT71 4LP", "country": "GB", "countryName": "United Kingdom", "region": "UKN0B" }, "contactPoint": { "email": "info@rocwellwater.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.rocwellwater.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "tender": { "id": "CAT-25-008", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Water Coolers and Associated Items", "description": "CAT-25-008 Water Coolers and Associated Items\nThe Contract is divided into two Lots as follows: \n• Lot 1 Bottle Fed Water Coolers and Associated Items and;\n• Lot 2 Mains Fed Water Coolers and Associated Items. \nThis Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place.\nDepartment of Education - Schools Plus Primary and Post Primary schools under the control of the EA, \nCatholic Maintained Schools, \nIndependent Schools in NI, \nIrish Medium Schools in NI, \nboth Controlled and Voluntary Grammar Schools,\nNursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, \nand Controlled Youth Centres.\nNICIE - School Finder \nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers' and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP)\nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement.\nThe EA reserves the right to move value between Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) without modification in accordance with the requirements of the Procurement Act 2023.\nFurthermore, suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Contract without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Contract may differ from the values outlined above for the following reasons:\n•Increase/decrease in the number of schools and number of pupils.\n•Increase/decrease in the demand to use the Contract\n•General increases/decreases in all costs such as equipment, insurances, labour rates etc.\n•Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this Contract).\n•Increase/decrease in EA funding.", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "lots": [ { "id": "1", "status": "complete" }, { "id": "2", "status": "complete" } ] }, "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "5", "measure": "bids", "value": 4, "relatedLot": "2" }, { "id": "6", "measure": "finalStageBids", "value": 4, "relatedLot": "2" }, { "id": "7", "measure": "smeFinalStageBids", "value": 4, "relatedLot": "2" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" } ] }, "awards": [ { "id": "1", "title": "Lot 1 - Bottle Fed Water Coolers and Associated Items", "status": "pending", "date": "2025-10-31T00:00:00Z", "value": { "amountGross": 348000, "amount": 290000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PMHC-8491-JZCJ", "name": "Culligan Water (Ireland) Ltd" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" } ], "deliveryAddresses": [ { "region": "UKN", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-11-17T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2030-12-30T23:59:59Z" }, "relatedLots": [ "1" ], "documents": [ { "id": "071730-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/071730-2025", "datePublished": "2025-11-06T15:30:58Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-11-06T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-11-18T23:59:59Z", "status": "scheduled" } ] }, { "id": "2", "title": "Lot 2 - Mains Fed Water Coolers and Associated Items", "status": "pending", "date": "2025-10-31T00:00:00Z", "value": { "amountGross": 48000, "amount": 40000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-NI620217", "name": "IRISH FOOD & BEVERAGES LTD" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" } ], "deliveryAddresses": [ { "region": "UKN", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2025-11-17T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2030-12-30T23:59:59Z" }, "relatedLots": [ "2" ], "documents": [ { "id": "071730-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/071730-2025", "datePublished": "2025-11-06T15:30:58Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-11-06T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-11-18T23:59:59Z", "status": "scheduled" } ] } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "080502-2025", "tag": [ "award", "contract" ], "date": "2025-12-08T11:17:41Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fdaa", "parties": [ { "name": "the Education Authority", "id": "GB-PPON-PPHJ-6982-JPXY", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "equipment.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "name": "Culligan Water (Ireland) Limited", "id": "GB-PPON-PMHC-8491-JZCJ", "identifier": { "scheme": "GB-PPON", "id": "PMHC-8491-JZCJ" }, "address": { "streetAddress": "42 Merrywell Business Park, Ballymount", "locality": "Dublin", "postalCode": "D12 KFP9", "country": "IE", "countryName": "Ireland", "region": "IE" }, "contactPoint": { "email": "customercare@culligan.ie" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "name": "Irish Food and Beverages", "id": "GB-PPON-PVQR-4971-RGJN", "identifier": { "scheme": "GB-PPON", "id": "PVQR-4971-RGJN" }, "address": { "streetAddress": "38 Limehill Road", "locality": "Pomeroy", "postalCode": "BT70 2RX", "country": "GB", "countryName": "United Kingdom", "region": "UKN0B" }, "contactPoint": { "email": "info@rocwellwater.com" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "tender": { "id": "CAT-25-008", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Water Coolers and Associated Items", "description": "CAT-25-008 Water Coolers and Associated Items\nThe Contract is divided into two Lots as follows:\n• Lot 1 Bottle Fed Water Coolers and Associated Items and;\n• Lot 2 Mains Fed Water Coolers and Associated Items.\nThis Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. \nDepartment of Education - Schools Plus Primary and Post Primary schools under the control of the EA,\nCatholic Maintained Schools,\nIndependent Schools in NI,\nIrish Medium Schools in NI,\nboth Controlled and Voluntary Grammar Schools,\nNursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.\nNICIE - School Finder\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers' and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP)\nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement.\nThe EA reserves the right to move value between Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) without modification in accordance\nwith the requirements of the Procurement Act 2023.\nFurthermore, suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Contract without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Contract may differ from the values outlined above for the following reasons:\n•Increase/decrease in the number of schools and number of pupils.\n•Increase/decrease in the demand to use the Contract\n•General increases/decreases in all costs such as equipment, insurances, labour rates etc.\n•Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise thisContract).\n•Increase/decrease in EA funding.", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "lots": [ { "id": "1", "status": "complete" }, { "id": "2", "status": "complete" } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" } ] }, "awards": [ { "id": "1", "status": "active", "mainProcurementCategory": "goods", "suppliers": [ { "id": "GB-PPON-PMHC-8491-JZCJ", "name": "Culligan Water (Ireland) Limited" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" } ], "relatedLot": "1" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "active", "mainProcurementCategory": "goods", "suppliers": [ { "id": "GB-PPON-PVQR-4971-RGJN", "name": "Irish Food and Beverages" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" } ], "deliveryAddresses": [ { "region": "UKN", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "relatedLots": [ "2" ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Lot 1 - Bottle Fed Water Coolers and Associated Items", "status": "active", "period": { "startDate": "2026-01-01T00:00:00+00:00", "endDate": "2029-12-31T23:59:59+00:00" }, "value": { "amountGross": 348000, "amount": 290000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-11-20T00:00:00+00:00", "documents": [ { "id": "080502-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/080502-2025", "datePublished": "2025-12-08T11:17:41Z", "format": "text/html" } ] }, { "id": "2", "awardID": "2", "title": "Lot 2 - Mains Fed Water Coolers and Associated Items", "status": "active", "period": { "startDate": "2026-01-01T00:00:00+00:00", "endDate": "2029-12-31T23:59:59+00:00" }, "value": { "amountGross": 48000, "amount": 40000, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2025-11-20T00:00:00+00:00", "documents": [ { "id": "080502-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/080502-2025", "datePublished": "2025-12-08T11:17:41Z", "format": "text/html" } ] } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-04fdaa-2025-12-08T11:17:41Z", "date": "2025-12-08T11:17:41Z", "ocid": "ocds-h6vhtk-04fdaa", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "equipment.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "id": "GB-PPON-PMHC-8491-JZCJ", "name": "Culligan Water (Ireland) Limited", "identifier": { "scheme": "GB-PPON", "id": "PMHC-8491-JZCJ" }, "address": { "streetAddress": "42 Merrywell Business Park, Ballymount", "locality": "Dublin", "postalCode": "D12 KFP9", "country": "IE", "countryName": "Ireland", "region": "IE" }, "contactPoint": { "email": "customercare@culligan.ie" }, "roles": [ "supplier" ], "details": { "url": "https://www.culligan.ie/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-COH-NI620217", "name": "IRISH FOOD & BEVERAGES LTD", "identifier": { "scheme": "GB-COH", "id": "NI620217" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVQR-4971-RGJN" } ], "address": { "streetAddress": "2nd Floor The Cornmill", "locality": "Coalisland", "postalCode": "BT71 4LP", "country": "GB", "countryName": "United Kingdom", "region": "UKN0B" }, "contactPoint": { "email": "info@rocwellwater.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.rocwellwater.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-PPON-PVQR-4971-RGJN", "name": "Irish Food and Beverages", "identifier": { "scheme": "GB-PPON", "id": "PVQR-4971-RGJN" }, "address": { "streetAddress": "38 Limehill Road", "locality": "Pomeroy", "postalCode": "BT70 2RX", "country": "GB", "countryName": "United Kingdom", "region": "UKN0B" }, "contactPoint": { "email": "info@rocwellwater.com" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "the Education Authority" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Interested participants should complete the questionnaire and upload by 3pm on 16 April 2025. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment or via email to catering.procure@eani.org.uk.", "dueDate": "2025-04-16T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "013229-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013229-2025", "datePublished": "2025-04-04T17:02:00+01:00", "format": "text/html" } ] }, "tender": { "id": "CAT-25-008", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Water Coolers and Associated Items", "description": "CAT-25-008 Water Coolers and Associated Items\nThe Contract is divided into two Lots as follows:\n• Lot 1 Bottle Fed Water Coolers and Associated Items and;\n• Lot 2 Mains Fed Water Coolers and Associated Items.\nThis Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. \nDepartment of Education - Schools Plus Primary and Post Primary schools under the control of the EA,\nCatholic Maintained Schools,\nIndependent Schools in NI,\nIrish Medium Schools in NI,\nboth Controlled and Voluntary Grammar Schools,\nNursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.\nNICIE - School Finder\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers' and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP)\nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement.\nThe EA reserves the right to move value between Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) without modification in accordance\nwith the requirements of the Procurement Act 2023.\nFurthermore, suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Contract without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Contract may differ from the values outlined above for the following reasons:\n•Increase/decrease in the number of schools and number of pupils.\n•Increase/decrease in the demand to use the Contract\n•General increases/decreases in all costs such as equipment, insurances, labour rates etc.\n•Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise thisContract).\n•Increase/decrease in EA funding.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "15981000", "description": "Mineral water" }, { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" } ], "relatedLot": "2" } ], "mainProcurementCategory": "goods", "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00" }, "status": "complete", "title": "Lot 1 - Bottle Fed Water Coolers and Associated Items", "description": "Lot 1 is for the supply and delivery of Bottle Fed Water Coolers and Associated Items.", "value": { "amountGross": 348000, "amount": 290000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "AC1 - Total Contract Price", "numbers": [ { "number": 100, "weight": "percentageExact" } ] } ] } }, { "id": "2", "title": "Lot 2 - Mains Fed Water Coolers and Associated Items", "description": "Lot 2 is for the supply and delivery of Mains Fed Water Coolers and Associated Items", "status": "complete", "value": { "amountGross": 48000, "amount": 40000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "AC1 - Total Contract Price", "numbers": [ { "number": 100, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2025-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00" } } ], "status": "complete", "value": { "amountGross": 396000, "amount": 330000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://etendersni.gov.uk/", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-12T15:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-26T23:59:00+01:00" }, "awardPeriod": { "endDate": "2025-09-29T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "048183-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/048183-2025", "datePublished": "2025-08-12T16:49:57+01:00", "format": "text/html" }, { "id": "049435-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/049435-2025", "datePublished": "2025-08-18T11:58:13+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-06-01T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "The Supplier must ensure that the Buyer has issued a Purchase order number in advance of any goods being delivered.\nPayments will only be made on receipt of an invoice quoting the relevant purchase order number.\nThe Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match.\nInvoices must be in pounds Sterling (GBP).\nSuppliers must submit invoices directly to the address as specified on the order.\nSupplier must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement.\nThe Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service.\nPayment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment.\nThe Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Contract, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing.\nDuring the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier.\nFor an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information:\n•\tPurchase Order number (only one purchase order per invoice)\n•\tInvoice number\n•\tInvoice date / tax point\n•\tSupplier name, address, postcode and VAT registration number\n•\tRemittance name and address where this is different to above\n•\tGoods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice)\nAll invoices must be made payable to the Supplier and not to any nominated sub-contractor(s)." }, "riskDetails": "This Contract will be divided into 2 Lots with one Supplier appointed to each Lot. Suppliers may bid for and be appointed to one or both Lots.\nLot 1 - Bottle Fed Water Coolers and Associated Items\nLot 2 - Mains Fed Water Coolers and Associated Items\nThe estimated value of the Contract over the whole (4 year) period is within the range of £280,000 - £330,000 (ex VAT) and £336,000 - £396,000 with VAT. A breakdown per Lot as:\nLot 1 - Bottle Fed Water Coolers and Associated Items = £250,000 - £290,000 (ex VAT)\nLot 2 - Mains Fed Water Coolers and Associated Items = £30,000 - £40,000 (ex VAT)\nThe Contract Value has been estimated based on the four year duration.\nThe lower range value for Lot 1 is based on the most recent annual spend under the former contract, with the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 1 the most recent annual spend under the former contract and indexation over the next four years but also includes a 40% additional value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe lower range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 40% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe EA reserves the right to move value between the Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) or £396,000 (inc. VAT). EA do reserve the right to modify the contract for any of the reasons noted in the Specification Schedule, Section 21 Additional Services, and so the actual value of the contract/s may be greater than noted above.\nThere is no guarantee that any orders will be placed in any quantity during the period of the Contract.", "amendments": [ { "id": "049435-2025", "description": "This notice has been modified to change the Tender Submission Deadline - the deadline for submissions is now 15:00 on Friday 12 September 2025. \nNo other changes have been made." } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", 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"releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "Pomeroy" } ], "postalCode": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "BT70 2RX" } ], "country": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "GB" } ], "countryName": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "UKN0B" } ] }, "contactPoint": { "email": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "info@rocwellwater.com" } ] }, "roles": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": [ "supplier" ] } ], "details": { "scale": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "sme" } ], "vcse": [ { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": false } ] } } ], "buyer": { "id": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "GB-PPON-PPHJ-6982-JPXY" } ], "name": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "the Education Authority" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "Interested participants should complete the questionnaire and upload by 3pm on 16 April 2025. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment or via email to catering.procure@eani.org.uk." } ], "dueDate": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "2025-04-16T23:59:59+01:00" } ], "status": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "013229-2025", "documentType": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/013229-2025" } ], "datePublished": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "2025-04-04T17:02:00+01:00" } ], "format": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "ocds-h6vhtk-04fdaa" }, { "releaseID": "048183-2025", "releaseDate": "2025-08-12T16:49:57+01:00", "releaseTag": [ "tender" ], "value": "CAT-25-008" } ], "legalBasis": { "id": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "Pre Market Engagement Questionnaire for Bottle Fed Water Coolers for the Education Authority" }, { "releaseID": "048183-2025", "releaseDate": "2025-08-12T16:49:57+01:00", "releaseTag": [ "tender" ], "value": "Water Coolers and Associated Items" } ], "description": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "***This is not a tender exercise by the Education Authority*** The Education Authority Northern Ireland (EANI) wishes to engage with the market to seek their views on establishing a robust, value for money contract for the provision of Bottle Fed Water Coolers. Any information gathered through this market consultation exercise will inform internal business planning and any possible subsequent procurement process and will NOT be appraised in any future tender evaluation exercise. Please note that participation or non-participation in this preliminary market consultation exercise shall not prevent any supplier from participating in any potential procurement process, nor is it intended that any information supplied shall place any supplier at an advantage or disadvantage in any forthcoming procurement process. For the avoidance of doubt, this is the scoping phase of the project and is not part of a formal procurement process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT documents. The Questionnaire must be completed and PME Document signed and returned via the Messaging function of eTendersNI by no later than 3pm on Wednesday 16th April 2025 (deadline) in accordance with the instructions detailed in the PME Questionnaire\" document. There are no formal tender documents to be completed other than the questionnaire." }, { "releaseID": "048183-2025", "releaseDate": "2025-08-12T16:49:57+01:00", "releaseTag": [ "tender" ], "value": "The EA invites tenders for the Contract CAT-25-008 Water Coolers and Associated Items. The Contract is divided into two Lots as follows: • Lot 1 Bottle Fed Water Coolers and Associated Items and Lot 2 Mains Fed Water Coolers and Associated Items. A maximum of 1 Contractor will be awarded a place on each Lot. Tenderers may bid for and be appointed to one or more Lots.\nThis Contract is established by the Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place.\nDepartment of Education - Schools Plus \nPrimary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. \nNICIE - School Finder\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers’ and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA) \nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP)  \nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement." }, { "releaseID": "049435-2025", "releaseDate": "2025-08-18T11:58:13+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The EA invites tenders for the Contract CAT-25-008 Water Coolers and Associated Items. The Contract is divided into two Lots as follows: • Lot 1 Bottle Fed Water Coolers and Associated Items and Lot 2 Mains Fed Water Coolers and Associated Items. A maximum of 1 Contractor will be awarded a place on each Lot. Tenderers may bid for and be appointed to one or more Lots.\nThis Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place.\nDepartment of Education - Schools Plus\nPrimary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.\nNICIE - School Finder\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers' and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP) \nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement." }, { "releaseID": "071730-2025", "releaseDate": "2025-11-06T15:30:58Z", "releaseTag": [ "award", "contract" ], "value": "CAT-25-008 Water Coolers and Associated Items\nThe Contract is divided into two Lots as follows: \n• Lot 1 Bottle Fed Water Coolers and Associated Items and;\n• Lot 2 Mains Fed Water Coolers and Associated Items. \nThis Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place.\nDepartment of Education - Schools Plus Primary and Post Primary schools under the control of the EA, \nCatholic Maintained Schools, \nIndependent Schools in NI, \nIrish Medium Schools in NI, \nboth Controlled and Voluntary Grammar Schools,\nNursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, \nand Controlled Youth Centres.\nNICIE - School Finder \nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers' and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP)\nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement.\nThe EA reserves the right to move value between Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) without modification in accordance with the requirements of the Procurement Act 2023.\nFurthermore, suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Contract without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Contract may differ from the values outlined above for the following reasons:\n•Increase/decrease in the number of schools and number of pupils.\n•Increase/decrease in the demand to use the Contract\n•General increases/decreases in all costs such as equipment, insurances, labour rates etc.\n•Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this Contract).\n•Increase/decrease in EA funding." }, { "releaseID": "080502-2025", "releaseDate": "2025-12-08T11:17:41Z", "releaseTag": [ "award", "contract" ], "value": "CAT-25-008 Water Coolers and Associated Items\nThe Contract is divided into two Lots as follows:\n• Lot 1 Bottle Fed Water Coolers and Associated Items and;\n• Lot 2 Mains Fed Water Coolers and Associated Items.\nThis Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. \nDepartment of Education - Schools Plus Primary and Post Primary schools under the control of the EA,\nCatholic Maintained Schools,\nIndependent Schools in NI,\nIrish Medium Schools in NI,\nboth Controlled and Voluntary Grammar Schools,\nNursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.\nNICIE - School Finder\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI\nIndependent School in NI\nEA Teachers' and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included in the Pre-School Education Programme (PSEP)\nDue to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement.\nThe EA reserves the right to move value between Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) without modification in accordance\nwith the requirements of the Procurement Act 2023.\nFurthermore, suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Contract without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Contract may differ from the values outlined above for the following reasons:\n•Increase/decrease in the number of schools and number of pupils.\n•Increase/decrease in the demand to use the Contract\n•General increases/decreases in all costs such as equipment, insurances, labour rates etc.\n•Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise thisContract).\n•Increase/decrease in EA funding." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "15981100", "description": "Still mineral water" }, { "scheme": "CPV", "id": "41110000", "description": "Drinking water" }, { "scheme": "CPV", "id": "31141000", "description": "Water coolers" 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{ "releaseID": "048183-2025", "releaseDate": "2025-08-12T16:49:57+01:00", "releaseTag": [ "tender" ], "value": true } ], "recurrence": { "dates": [ { "releaseID": "048183-2025", "releaseDate": "2025-08-12T16:49:57+01:00", "releaseTag": [ "tender" ], "value": [ { "startDate": "2029-06-01T23:59:59+01:00" } ] } ] }, "contractTerms": { "financialTerms": [ { "releaseID": "048183-2025", "releaseDate": "2025-08-12T16:49:57+01:00", "releaseTag": [ "tender" ], "value": "The Supplier must ensure that the Buyer has issued a Purchase order number in advance of any goods being delivered.\nPayments will only be made on receipt of an invoice quoting the relevant purchase order number. \nThe Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match. \nInvoices must be in pounds Sterling (GBP).\nSuppliers must submit invoices directly to the address as specified on the order.\nSupplier must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement.\nThe Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service. \nPayment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment.\nThe Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Contract, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing.\nDuring the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier.\nFor an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information: \n•\tPurchase Order number (only one purchase order per invoice)\n•\tInvoice number \n•\tInvoice date / tax point \n•\tSupplier name, address, postcode and VAT registration number\n•\tRemittance name and address where this is different to above\n•\tGoods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice)\nAll invoices must be made payable to the Supplier and not to any nominated sub-contractor(s)." }, { "releaseID": "049435-2025", "releaseDate": "2025-08-18T11:58:13+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The Supplier must ensure that the Buyer has issued a Purchase order number in advance of any goods being delivered.\nPayments will only be made on receipt of an invoice quoting the relevant purchase order number.\nThe Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match.\nInvoices must be in pounds Sterling (GBP).\nSuppliers must submit invoices directly to the address as specified on the order.\nSupplier must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement.\nThe Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service.\nPayment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment.\nThe Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Contract, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing.\nDuring the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier.\nFor an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information:\n•\tPurchase Order number (only one purchase order per invoice)\n•\tInvoice number\n•\tInvoice date / tax point\n•\tSupplier name, address, postcode and VAT registration number\n•\tRemittance name and address where this is different to above\n•\tGoods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice)\nAll invoices must be made payable to the Supplier and not to any nominated sub-contractor(s)." } ] }, "riskDetails": [ { "releaseID": "048183-2025", "releaseDate": "2025-08-12T16:49:57+01:00", "releaseTag": [ "tender" ], "value": "This Contract will be divided into 2 Lots with one Supplier appointed to each Lot. Suppliers may bid for and be appointed to one or both Lots. \nLot 1 – Bottle Fed Water Coolers and Associated Items\nLot 2 – Mains Fed Water Coolers and Associated Items\nThe estimated value of the Contract over the whole (4 year) period is within the range of £280,000 – £330,000 (ex VAT) and £336,000 - £396,000 with VAT. A breakdown per Lot as:\nLot 1 – Bottle Fed Water Coolers and Associated Items = £250,000 - £290,000 (ex VAT)\nLot 2 – Mains Fed Water Coolers and Associated Items = £30,000 - £40,000 (ex VAT)\nThe Contract Value has been estimated based on the four year duration. \nThe lower range value for Lot 1 is based on the most recent annual spend under the former contract, with the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 1 the most recent annual spend under the former contract and indexation over the next four years but also includes a 40% additional value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe lower range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 40% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe EA reserves the right to move value between the Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) or £396,000 (inc. VAT). EA do reserve the right to modify the contract for any of the reasons noted in the Specification Schedule, Section 21 Additional Services, and so the actual value of the contract/s may be greater than noted above. \nThere is no guarantee that any orders will be placed in any quantity during the period of the Contract." }, { "releaseID": "049435-2025", "releaseDate": "2025-08-18T11:58:13+01:00", "releaseTag": [ "tenderUpdate" ], "value": "This Contract will be divided into 2 Lots with one Supplier appointed to each Lot. Suppliers may bid for and be appointed to one or both Lots.\nLot 1 - Bottle Fed Water Coolers and Associated Items\nLot 2 - Mains Fed Water Coolers and Associated Items\nThe estimated value of the Contract over the whole (4 year) period is within the range of £280,000 - £330,000 (ex VAT) and £336,000 - £396,000 with VAT. A breakdown per Lot as:\nLot 1 - Bottle Fed Water Coolers and Associated Items = £250,000 - £290,000 (ex VAT)\nLot 2 - Mains Fed Water Coolers and Associated Items = £30,000 - £40,000 (ex VAT)\nThe Contract Value has been estimated based on the four year duration.\nThe lower range value for Lot 1 is based on the most recent annual spend under the former contract, with the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 1 the most recent annual spend under the former contract and indexation over the next four years but also includes a 40% additional value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe lower range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 40% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract.\nThe EA reserves the right to move value between the Lots as required, however, the overarching value will not exceed £330,000 (ex VAT) or £396,000 (inc. VAT). EA do reserve the right to modify the contract for any of the reasons noted in the Specification Schedule, Section 21 Additional Services, and so the actual value of the contract/s may be greater than noted above.\nThere is no guarantee that any orders will be placed in any quantity during the period of the Contract." } ], "amendments": [ { "id": "049435-2025", "description": [ { "releaseID": "049435-2025", "releaseDate": "2025-08-18T11:58:13+01:00", "releaseTag": [ "tenderUpdate" ], "value": "This notice has been modified to change the Tender Submission Deadline - the deadline for submissions is now 15:00 on Friday 12 September 2025. \nNo other changes have been made." } ] } ] }, "language": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": "en" } ], "extensions": [ { "releaseID": "013229-2025", "releaseDate": "2025-04-04T17:02:00+01:00", "releaseTag": [ "planning" ], "value": [ 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