{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04fd5e", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2025-10-02T15:32:37+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04fd5e" ], "records": [ { "ocid": "ocds-h6vhtk-04fd5e", "releases": [ { "ocid": "ocds-h6vhtk-04fd5e", "id": "013102-2025", "tag": [ "planning" ], "date": "2025-04-04T13:50:01+01:00", "initiationType": "tender", "parties": [ { "name": "Department for Work and Pensions", "id": "GB-PPON-PJCP-7274-TLRQ", "identifier": { "scheme": "GB-PPON", "id": "PJCP-7274-TLRQ" }, "address": { "streetAddress": "Caxton House 7th Floor 6–12", "locality": "London", "postalCode": "SW1H 9NA", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "name": "ADRIAN SAGE", "email": "ADRIAN.SAGE@DWP.GOV.UK", "telephone": "07795301195" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/department-for-work-pensions", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-PPON-PJCP-7274-TLRQ", "name": "Department for Work and Pensions" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "GENERAL INFORMATION\nIt is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service. DWP welcomes interest from all suitable suppliers, including SMEs and VCSEs.\nPRELIMINARY MARKET ENGAGEMENT\n1) Questionnaire\nDWP will be issuing a questionnaire to suppliers who wish to participate in this preliminary market engagement. The questionnaire will ask suppliers for feedback on: (i) various aspects of the services DWP intends to procure; and, (ii) the previous experience of suppliers in delivering similar services.\nQuestionnaire responses must be returned to DWP no later than 25 April 2025.\nDWP may follow up with individual suppliers to clarify responses in their questionnaire submissions.\n2) Supplier Briefing Day\nThe Supplier Briefing Day will be held via Teams. The date is to be confirmed but will be held between 22 – 24 April 2025. The duration is to be confirmed but is likely to be 3 to 4 hours between 9am and 5pm on the selected day.\nDWP’s Chief Medical Advisor will open the event outlining the purpose and objectives of this procurement and DWP’s procurement team will also attend to answer any questions from participating suppliers.\nSuppliers are required to register their interest to participate in this preliminary market engagement no later than 17 April 2025 by emailing professional.services@dwp.gov.uk detailing: (i) company registered name; (ii) company registered address; (iii) details of the company’s primary and secondary nominated representatives for this engagement (e.g. name, job title, email address and contact telephone numbers).\nDWP will close this preliminary market engagement on 2 May 2025.", "dueDate": "2025-05-02T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "013102-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013102-2025", "datePublished": "2025-04-04T13:50:01+01:00", "format": "text/html" } ] }, "tender": { "id": "project_27621", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "description": "BACKGROUND\nDWP commissions the provision of circa 2 million assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by the suppliers that were awarded Functional Assessment Service (FAS) contracts. The assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nDWP’s Core Training and Guidance Materials (CTGM) is used by the FAS suppliers to ensure HPs have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities (as well as specific knowledge of how to conduct the benefit related assessments and the related policy) to enable the HPs to effectively conduct the assessments.\nThe CTGM currently comprises a total of approximately 900 documents with a total of circa 30,000 pages.\nDWP is required to review and update the CTGM on an annual basis and when changes are required to any CTGM document due to policy changes, guidance updates, legislative changes, etc.\nIn addition, approximately 200 Authority Clinicians who work for DWP will also use the CTGM for reference and as a resource for Continuing Professional Development (CPD).\nSCOPE OF THE REQUIREMENT / CONTRACT SUBJECT-MATTER\nDWP is intending to run a procurement exercise to procure the following services:\n • Clinical QA Service\n • Annual Training Course Service\n • Educational CPD Materials Service\nClinical QA Service:\nThe scope of the Clinical QA Service is for the Supplier to undertake a clinical assurance review and update of all CTGM documents at least annually. The contents of the CTGM documents vary widely but generally consist of functional assessor training, clinical policy specific documents, clinical condition specific training, multiple choice questions, case scenarios, etc. The purpose of the clinical quality assurance review to be performed by the Supplier is to ensure each CTGM document is clinically accurate, uses appropriate clinical language and aligns with current NHS best practice and national guidance (e.g. NICE guidance) and international guidance (e.g. WHO).\nThe Supplier will be required to perform the clinical quality assurance review of the CTGM documents using clinicians that: (i) are either primary care doctors with a valid MRCGP qualification or a specialist doctor holding CCT or CESR qualification; (ii) registered with a licence to practise on the GMC’s ‘GP Register’ or ‘Specialist Register’ with no sanctions attached to their registration (with the exception of a sanction that relates to the clinician’s personal disability) and, (iii) have at least 2 years demonstrable experience of developing and/or reviewing clinical education and/or training materials which reflect UK national guidance (e.g. NHS best practice, NICE guidance, etc.) and international guidance (e.g. WHO) and have an up-to-date knowledge of a wide range of clinical conditions, functional effects of disease, disability awareness and mental health awareness.\nAnnual Training Course Service:\nThe scope of the Annual Training Course Service will cover the development and delivery of a bespoke CPD clinical training course once per year. The Supplier is required to develop this training course with content that can be delivered in a face-to-face setting with 6 hours of content. The course will cover clinical topics related to the clinical and functional assessments detailed within the CTGM documents that have been updated during the previous 12 months and other relevant material agreed by DWP e.g. safeguarding or topics of interest. The training course material must be in line with CPD for Regulated Clinicians as per best practice in the NHS.\nEducational CPD Materials Service:\nThe scope of the Educational CPD Materials Service is for the Supplier to develop educational CPD materials that will provide 6 hours of clinical education material in the form of videos, podcasts, /or other interactive materials for Authority Clinicians to access independently.\nThe CPD material is required to: (i) cover clinical topics relevant to Assessments (and from Contract Year 2 include the clinical topics detailed within the CTGM documents that have been updated during the previous 12 months); (ii) cover the main clinical changes that have occurred in National guidance over the previous 12 months, e.g. updates to NICE guidelines; (iii) meet DWP quality standards, be evidence based, in line with best practice (e.g. NICE guidelines) and free from bias; and, (iv) be in line with CPD for Regulated Clinicians as per best practice in the NHS.\nCONTRACT DETAILS:\nThe contract details are to be determined. The estimated contract start date is 1 August 2025. The contract duration is to be determined but will be for a minimum of 2 years and there may be options for DWP to further extend the initial term of the contract.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "80500000", "description": "Training services" }, { "scheme": "CPV", "id": "80510000", "description": "Specialist training services" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85000000", "description": "Health and social work services" }, { "scheme": "CPV", "id": "85100000", "description": "Health services" }, { "scheme": "CPV", "id": "85140000", "description": "Miscellaneous health services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" }, { "scheme": "CPV", "id": "75310000", "description": "Benefit services" }, { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 420000, "amount": 350000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-01T00:00:00+01:00", "endDate": "2027-07-31T23:59:59+01:00" }, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-05-13T23:59:59+01:00" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "013106-2025", "tag": [ "planningUpdate" ], "date": "2025-04-04T13:55:13+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fd5e", "parties": [ { "name": "Department for Work and Pensions", "id": "GB-PPON-PJCP-7274-TLRQ", "identifier": { "scheme": "GB-PPON", "id": "PJCP-7274-TLRQ" }, "address": { "streetAddress": "Caxton House 7th Floor 6–12", "locality": "London", "postalCode": "SW1H 9NA", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "name": "ADRIAN SAGE", "email": "ADRIAN.SAGE@DWP.GOV.UK", "telephone": "07795301195" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/department-for-work-pensions", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-PPON-PJCP-7274-TLRQ", "name": "Department for Work and Pensions" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "GENERAL INFORMATION\nIt is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service. DWP welcomes interest from all suitable suppliers, including SMEs and VCSEs.\nPRELIMINARY MARKET ENGAGEMENT\n1) Questionnaire\nDWP will be issuing a questionnaire to suppliers who wish to participate in this preliminary market engagement. The questionnaire will ask suppliers for feedback on: (i) various aspects of the services DWP intends to procure; and, (ii) the previous experience of suppliers in delivering similar services.\nQuestionnaire responses must be returned to DWP no later than 25 April 2025.\nDWP may follow up with individual suppliers to clarify responses in their questionnaire submissions.\n2) Supplier Briefing Day\nThe Supplier Briefing Day will be held via Teams. The date is to be confirmed but will be held between 22 – 24 April 2025. The duration is to be confirmed but is likely to be 3 to 4 hours between 9am and 5pm on the selected day.\nDWP’s Chief Medical Advisor will open the event outlining the purpose and objectives of this procurement and DWP’s procurement team will also attend to answer any questions from participating suppliers.\nSuppliers are required to register their interest to participate in this preliminary market engagement no later than 17 April 2025 by emailing professional.services@dwp.gov.uk detailing: (i) company registered name; (ii) company registered address; (iii) details of the company’s primary and secondary nominated representatives for this engagement (e.g. name, job title, email address and contact telephone numbers).\nDWP will close this preliminary market engagement on 2 May 2025.", "dueDate": "2025-05-02T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "013106-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013106-2025", "datePublished": "2025-04-04T13:55:13+01:00", "format": "text/html" } ] }, "tender": { "id": "project_27621", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "description": "BACKGROUND\nDWP commissions the provision of circa 2 million assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by the suppliers that were awarded Functional Assessment Service (FAS) contracts. The assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nDWP’s Core Training and Guidance Materials (CTGM) is used by the FAS suppliers to ensure HPs have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities (as well as specific knowledge of how to conduct the benefit related assessments and the related policy) to enable the HPs to effectively conduct the assessments.\nThe CTGM currently comprises a total of approximately 900 documents with a total of circa 30,000 pages.\nDWP is required to review and update the CTGM on an annual basis and when changes are required to any CTGM document due to policy changes, guidance updates, legislative changes, etc.\nIn addition, approximately 200 Authority Clinicians who work for DWP will also use the CTGM for reference and as a resource for Continuing Professional Development (CPD).\nSCOPE OF THE REQUIREMENT / CONTRACT SUBJECT-MATTER\nDWP is intending to run a procurement exercise to procure the following services:\n • Clinical QA Service\n • Annual Training Course Service\n • Educational CPD Materials Service\nClinical QA Service:\nThe scope of the Clinical QA Service is for the Supplier to undertake a clinical assurance review and update of all CTGM documents at least annually. The contents of the CTGM documents vary widely but generally consist of functional assessor training, clinical policy specific documents, clinical condition specific training, multiple choice questions, case scenarios, etc. The purpose of the clinical quality assurance review to be performed by the Supplier is to ensure each CTGM document is clinically accurate, uses appropriate clinical language and aligns with current NHS best practice and national guidance (e.g. NICE guidance) and international guidance (e.g. WHO).\nThe Supplier will be required to perform the clinical quality assurance review of the CTGM documents using clinicians that: (i) are either primary care doctors with a valid MRCGP qualification or a specialist doctor holding CCT or CESR qualification; (ii) registered with a licence to practise on the GMC’s ‘GP Register’ or ‘Specialist Register’ with no sanctions attached to their registration (with the exception of a sanction that relates to the clinician’s personal disability) and, (iii) have at least 2 years demonstrable experience of developing and/or reviewing clinical education and/or training materials which reflect UK national guidance (e.g. NHS best practice, NICE guidance, etc.) and international guidance (e.g. WHO) and have an up-to-date knowledge of a wide range of clinical conditions, functional effects of disease, disability awareness and mental health awareness.\nAnnual Training Course Service:\nThe scope of the Annual Training Course Service will cover the development and delivery of a bespoke CPD clinical training course once per year. The Supplier is required to develop this training course with content that can be delivered in a face-to-face setting with 6 hours of content. The course will cover clinical topics related to the clinical and functional assessments detailed within the CTGM documents that have been updated during the previous 12 months and other relevant material agreed by DWP e.g. safeguarding or topics of interest. The training course material must be in line with CPD for Regulated Clinicians as per best practice in the NHS.\nEducational CPD Materials Service:\nThe scope of the Educational CPD Materials Service is for the Supplier to develop educational CPD materials that will provide 6 hours of clinical education material in the form of videos, podcasts, /or other interactive materials for Authority Clinicians to access independently.\nThe CPD material is required to: (i) cover clinical topics relevant to Assessments (and from Contract Year 2 include the clinical topics detailed within the CTGM documents that have been updated during the previous 12 months); (ii) cover the main clinical changes that have occurred in National guidance over the previous 12 months, e.g. updates to NICE guidelines; (iii) meet DWP quality standards, be evidence based, in line with best practice (e.g. NICE guidelines) and free from bias; and, (iv) be in line with CPD for Regulated Clinicians as per best practice in the NHS.\nCONTRACT DETAILS:\nThe contract details are to be determined. The estimated contract start date is 1 August 2025. The contract duration is to be determined but will be for a minimum of 2 years and there may be options for DWP to further extend the initial term of the contract.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "80500000", "description": "Training services" }, { "scheme": "CPV", "id": "80510000", "description": "Specialist training services" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85000000", "description": "Health and social work services" }, { "scheme": "CPV", "id": "85100000", "description": "Health services" }, { "scheme": "CPV", "id": "85140000", "description": "Miscellaneous health services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" }, { "scheme": "CPV", "id": "75310000", "description": "Benefit services" }, { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 840000, "amount": 700000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-01T00:00:00+01:00", "endDate": "2027-07-31T23:59:59+01:00" }, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-05-13T23:59:59+01:00" }, "amendments": [ { "description": "The estimated contract values have been updated as the initial version of the notice specified annual contract values. Therefore, for the minimum contract term of 2 years stated in the notice, the estimated total contract value is £700,000 excluding VAT (£840,000 including VAT).", "id": "013106-2025" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "033510-2025", "tag": [ "tender" ], "date": "2025-06-18T23:38:53+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fd5e", "parties": [ { "name": "Department for Work and Pensions", "id": "GB-PPON-PJCP-7274-TLRQ", "identifier": { "scheme": "GB-PPON", "id": "PJCP-7274-TLRQ" }, "address": { "streetAddress": "Caxton House 7th Floor 6—12, Tothill Street,", "locality": "London", "postalCode": "SW1H 9NA", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "name": "ADRIAN SAGE", "email": "ADRIAN.SAGE@DWP.GOV.UK", "telephone": "07795301195" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/department-for-work-pensions", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-PPON-PJCP-7274-TLRQ", "name": "Department for Work and Pensions" }, "tender": { "id": "ITT_22251", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "description": "The Authority intends to award a public contract under section 19 of the Procurement Act 2023 (“PA 2023”). This procurement for the award of that public contract is being conducted as an open procedure in accordance with sections 20(1) and 20(2)(a) of PA 2023 for the award of a light touch contract in accordance with section 9 of PA 2023.\nOverview\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nThe Authority currently anticipates awarding a contract for the services (as further described below) for an initial period of 36 months with an option (at the Authority’s discretion and subject to governance approval, available funding and satisfactory performance) for the Authority to extend the contract for a further period of up to 12 months by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires.\nContract subject-matter\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification, which is set out in Appendix B of the ITS;\nb)\tthe relevant Service Levels, as set out in Appendix C of the ITS; and\nc)\tthe terms and conditions of the Contract, for which a draft is set out in Appendix D of the ITS.\nThe Authority has considered whether the FACATS Services could reasonably be supplied under more than one contract by dividing the procurement into lots. The Authority has concluded that splitting the procurement into lots could make the requirement disproportionately expensive to manage and increase the technical risk to deliver the requirement. The Services will be supplied under one contract.\nWeightings for the Technical Qualitative Questions:\nThe weightings for Technical Qualitative Questions apply to the overall question and the Supplier should ensure any areas highlighted by the bullet points are covered within the overall response. No individual bullet point has a separate weighting and, subsequently, does not have a greater or lesser impact on the overall question, which will be assessed as a whole. Information will be evaluated against the pre-determined criteria as stated in the ITS.\nSuppliers' Tender Responses will be scored in accordance with the scoring criteria set out below.\nThe score awarded for each question (in accordance with the scoring methodology detailed in paragraph 168 of the ITS) will be converted to a percentage score (in accordance with the question’s respective weighting shown in the table in paragraph 173 of the ITS) to give a total score using the following formula:\nPercentage score % = (Score awarded / Maximum score) x Percentage weighting\nExample:\nIf a Supplier is awarded a score of 7 (Good) for Question 1, the percentage score awarded for that question will be:\nPercentage score % = (7/10) x 22.5% = 15.75%\nThe maximum score available in respect of the Technical Qualitative Questions is 70%. The different weightings reflect the relative importance of each question to the Authority.\nExample CTGM documents:\nThe Authority will provide copies of example CTGM documents (as listed in Appendix N to the ITS), to aid Suppliers in understanding the variation in content and size of individual CTGM documents.\nDue to CTGM documents being classified as Official and containing some information that is confidential, it is a requirement of the Authority that a Supplier completes and signs the Non-Disclosure Agreement (set out in Appendix O to the ITS) as a prerequisite of receiving the example CTGM documents listed in Appendix N.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "80500000", "description": "Training services" }, { "scheme": "CPV", "id": "80510000", "description": "Specialist training services" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85000000", "description": "Health and social work services" }, { "scheme": "CPV", "id": "85100000", "description": "Health services" }, { "scheme": "CPV", "id": "85140000", "description": "Miscellaneous health services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" }, { "scheme": "CPV", "id": "75310000", "description": "Benefit services" }, { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1968000, "amount": 1640000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "procedure": { "isAccelerated": true, "acceleratedRationale": "Light touch contract" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "submissionMethodDetails": "The tender documents associated with this tender notice are available at the same time as this notice is published.\nThe tender documents associated with this tender notice are:\n•\tFunctional Assessment Clinical Assurance and Training Services (FACATS) – Instructions to Suppliers\n•\tAppendix A: Procurement terms and conditions\n•\tAppendix B: The Authority’s detailed requirement (Specification)\n•\tAppendix C: Service Levels\n•\tAppendix D: The draft contract terms\n•\tAppendix E: Glossary\n•\tAppendix F: Form of tender\n•\tAppendix G: Certificate of non-collusion and non-canvassing\n•\tAppendix H: Commercially sensitive information\n•\tAppendix I: Procurement Specific Questionnaire (PSQ)\n•\tAppendix J: Technical Qualitative Questions\n•\tAppendix K: Pricing Quotation Template\n•\tAppendix L: Financial Viability Risk Assessment (FVRA)\n•\tAppendix M: Information Security Questionnaire\n•\tAppendix N: Example CTGM documents\n•\tAppendix O: Non-Disclosure Agreement\nThe Authority will be administering the competitive tendering procedure electronically via the ‘DWP e-procurement portal’ (the Portal). Suppliers must ensure they are registered on the Portal to participate in this procurement.\nThe tender documents are only available via the Portal which can be accessed via the URL link below within ITT_22251:\nhttps://dwp.bravosolution.co.uk/\nHow to Express Interest in this Tender:\n1. Register on the Portal (this is only required once):\nhttps://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)\n2. Express an Interest in the tender - Login to the Portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Authority Attachments' in the 'PQQ/ ITT Details' box\n3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the Authority and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).\nFor further assistance please consult the online help, or the eTendering help desk.\nA Tender Launch Event will be held on 27 June 2025 10:00 – 11:30. The session will cover the Competitive Tendering Procedure and is an opportunity for Suppliers to ask any clarification questions.\nSuppliers wanting to attend the Tender Launch Event are required to use the messaging facility within ITT_22251 to provide the Authority with a list of attendee names and email addresses by 17:00 on 25 June 2025.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-07-14T23:59:00+01:00" }, "enquiryPeriod": { "endDate": "2025-07-04T23:59:00+01:00" }, "awardPeriod": { "endDate": "2025-08-05T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 1968000, "amount": 1640000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Question 2.2.1: Example of a contract for similar services", "description": "Please describe, using at least one example, where you have delivered similar clinical QA services for a major organisation (public or private sector) and how you will use the experience gained and lessons learned to deliver the Clinical QA Service detailed in the Specification.\nPlease provide contact details for a senior management representative within the organisation detailed in your example that is willing to act as a reference and who you have confirmed is willing to be contacted by DWP to verify the information you have provided in your response to this question.\nAs a minimum your response should:\n1.\tDetail the scope of services you delivered to the organisation and how they have relevance to the Clinical QA Service.\n2.\tDetail your performance levels in delivering the similar services and describe how you will use your experiences to ensure the Service Levels in the Contract will be achieved.\n3.\tDetail examples of where your service delivery exceeded the requirements of the relevant service description / specification, where you added value and how this will positively impact delivery of the Services for this Contract.\n4.\tGive an example to demonstrate how you dealt with blockers and issues including evidence of where things didn’t go well, what you did to improve the situation and the approach you will take to manage blockers/issues that may arise on this Contract.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 22.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.2: Recruitment & Retention of Supplier QA Clinicians", "description": "Please describe in detail how you will recruit and retain Supplier QA Clinicians (during the mobilisation period and throughout the life of the Contract) to deliver the Clinical QA Service.\nPlease include your rationale and evidence to support your approach.\nAlso detail the processes your organisation will put in place to ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician (i.e. as detailed is Section 4.2.3 of the Specification which states if such person is currently employed or contracted by a FAS Provider (either directly or indirectly) to carry out the role of a Clinical Author on behalf of such FAS Provider, they cannot deliver services under this Contract).\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation.\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum your response should:\n1.\tOutline how you will ensure suitably qualified (i.e. meeting the credentials detailed in the Specification) and motivated Supplier QA Clinicians will be recruited: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tOutline how you will ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician.\n3.\tDetail your proposed process for Supplier QA Clinician retention to support consistent delivery of the Clinical QA Service.\n4.\tDetail how you will monitor and evaluate the effectiveness of your proposed recruitment and retention approach.\n5.\tDescribe the key recruitment and retention challenges you envisage in relation to delivery of the Services and how you plan to overcome them (e.g. recruiting in a highly competitive market, ensuring the job description and expectations of the role are clear).\n6.\tDescribe how your Supplier QA Clinician resource planning assumptions allow for flexibility to respond to any factors including Supplier QA Clinician absence (e.g., Maternity/Paternity, long/short term sickness absence, annual leave), attrition (including during recruitment, on-boarding and initial training periods).\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.3: Skills and development of Supplier QA Clinicians", "description": "Please describe in detail how you will ensure that Supplier QA Clinicians delivering the Clinical QA Service possess and retain the necessary skills, experience, and competencies to deliver as set out in the Specification throughout the life of the Contract.\nPlease include your rationale and evidence to support your approach.\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation;\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum, your response should:\n1.\tOutline how you will approach and deliver specific training/upskilling for the Clinical QA Service: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tDetail the skills and experience of Supplier QA Clinicians in respect of functional impacts of disease and disability on a person's daily living activities and how such skills/experience will be maintained and kept up to date throughout the life of the contract.\n3.\tExplain how you will assess and monitor competence of Supplier QA Clinicians to carry out the Clinical QA Service initially and throughout the life of the contract.\nPlease complete your response using Arial font size 12 limited to two(2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.4: Quality of the Clinical QA Service", "description": "Please describe in detail the processes you will put in place to manage, monitor, and report on the quality and consistency of CTGM document reviews under the Clinical QA Service to be carried out by Supplier QA Clinicians. \nPlease include your rationale and evidence to support your approach.\nAs a minimum, your response should;\n1.\tDetail your processes for ensuring consistency of delivering the Clinical QA Service and avoidance of conflicting comments when reviewing similar CTGM documents (e.g. two separate CTGM documents which may cover asthma and ensuring both documents cross-reference to the same sources of clinical guidance).\n2.\tDetail your processes for monitoring and analysing trends, managing, and improving all aspects of quality across your delivery to ensure what is detailed in the Specification are met, including performance against KPIs, management information, and any other reporting requirements.\n3.\tExplain how improvement actions in relation to Clinical QA Service quality will be identified and undertaken to positively support the Supplier QA Clinicians in their performance and development.\nPlease complete your response using Arial font size 12 limited to two (2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.5: Development and delivery of the Annual Clinical Training Course Service", "description": "Please describe, using examples from previous experience, your approach to the development of training materials required under the Annual Clinical Training Course Service and how you will use the experience gained and lessons learned to deliver an excellent educational experience to all Authority Clinicians who participate at the face-to-face annual clinical training course.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the Annual Clinical Training Course you develop will meet the requirements set out in Section 5.2 of the Specification.\n2.\tOutline how you will approach and develop training, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail the skills and experience within your organisation of training presenters / facilitators who can deliver engaging face-to-face CPD training courses.\n4.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the training course to ensure it meets the training needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n5.\tDescribe, using examples from previous experience, how you will gather and review feedback and how this will be used to improve on the following years Annual Clinical Training Course Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.6: Development and delivery of the Educational CPD Materials Service", "description": "Please describe, using examples from previous experience, your approach to the development of educational CPD materials required under the Educational CPD Materials Service and how you will use the experience gained and lessons learned to ensure such materials are relevant, based upon functional impacts of disease, up-to-date, and engaging for a wide range of Authority Clinicians.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the educational CPD materials you develop will meet the requirements set out in Section 6.2 of the Specification.\n2.\tOutline how you will approach and develop educational CPD materials, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the educational CPD materials to ensure they meet the CPD needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n4.\tDetail the skills and experience within your organisation to develop, publish and host CPD content that can be accessed by Authority Clinicians.\n5.\tDescribe, using examples from previous experience, how you will gather feedback and how this will be used to improve on the following years Educational CPD Materials Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial Envelope", "description": "Price Methodology\nAny Tender which exceeds the Authority’s available budget for the first year of the Contract shall be treated as non-compliant and rejected. The Authority’s available budget for the first year of the Contract is £406,667 excluding VAT (i.e. £488,000 including VAT).\nIf it appears to the Authority that any Tender may be abnormally low then the Authority may ask the Supplier to explain its price or costs. If following the Supplier's explanation, the Authority is not satisfied with the Supplier's account for the low level of price or cost in the Tender, the Authority may treat the Tender as non-compliant and reject it.\nFinancial information should be submitted by Suppliers using the Pricing Quotation Template on the Portal. Further details on how to complete this Commercial Envelope can be found in the Pricing Quotation Template on the Portal.\nFinancial Evaluation Methodology\nThe weighting for pricing in the Commercial Envelope is 30% of the total available for the Tender.\nThe price per Billable Page quoted by the Supplier for the Clinical QA Service will be multiplied by the total number of Billable Pages estimated per year, as detailed in the 'CTGM volumetrics' tab, i.e. 29,222 Billable Pages. The resulting value will be the Suppliers total Charges for the Clinical QA Service.\nThe Suppliers total anticipated Charges for the Clinical QA Service will be added to the Suppliers quoted annual fixed prices for the Annual Clinical Training Course Service and the Educational CPD Materials Service. The resulting value will be the Suppliers total annual Charges for all Services.\nEach Supplier will be given a score under this Commercial Envelope using the calculation below:\nCalculation: ( A / B ) x 30%\nWhere:\nA = the lowest total annual Charges for all Services from the Supplier who submitted the lowest total annual Charges;\nB = the total annual Charges for all Services for the Supplier being evaluated.\nCompleting the Pricing Quotation Template\nYou must complete the Pricing Quotation Template electronically using the spreadsheet provided.\nTo open, click on the attachment, which should automatically open up the file. The attachment was produced in Microsoft Excel 365. Please ensure your Pricing Quotation Template response is completed in Microsoft Excel 2010 or later versions. \nAll prices quoted in the Pricing Quotation Template must:\na) be exclusive of VAT.\nb) not include indexation, as prices will be adjusted for indexation in accordance with the terms and conditions of the Contract.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The conditions of participation that apply to this competitive tendering procedure are contained within the Procurement Specific Questionnaire (in Appendix I of the ITS). The conditions of participation relating to legal and financial capacity are listed below:\nPSQ 13 – Are you intending to rely on another supplier to act as a guarantor?\nIf so, please provide their name and evidence of their economic and financial standing.\nIf you have answered ‘no’, please go to question PSQ 15.\nPSQ 13(a) - If you are proposing to rely on another supplier to act as a guarantor please provide the following details:\n- Full name of immediate parent company,\n- Registered or head office address,\n- Registration number (if applicable),\n- VAT number (if applicable),\nPSQ 14 – Please confirm whether you already have, or can commit to obtain, the levels of insurance cover indicated below that will be effective for the duration of the contract:\na. Employer’s (Compulsory) Liability Insurance* = £5,000,000\nb. Public Liability Insurance = £1m\nc. Professional Indemnity Insurance = £1m\nPSQ 14(a) – Insert details of your insurances already in place or insurances which would be obtained for the duration of the contract (including information on how you will obtain this insurance - e.g. a quote)\nPSQ 15 – Please confirm that you have in place, or that you will have in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects.\nPSQ 15(a) – Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures:\n - to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services\n - to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data\n - to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable\n - to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place)\n - to maintain records of personal data processing activities\n - to regularly test, assess and evaluate the effectiveness of the above measures.\nPSQ 17 – If you are a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015, and if your latest statement is available electronically, please provide:\n - the web address,\n - precise reference of the documents.\nIf it is not available electronically, please state this and go to question PSQ 17 (a)\nPSQ 17(a) – If your latest statement is not available electronically, please provide a copy.\nPSQ 17(b) – If you are not a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015 (for example if your turnover is less than £36 million or you do not carry on your business, or part of your business, in the UK), please provide a link to an equivalent statement or document which demonstrates information to a to f above.\nPSQ 17(c) – If all the information set out in a to f above is not included in your modern slavery statement or other statement or documents, please provide an explanation as to why not and/or assurances that it will be included before contract award." }, { "type": "technical", "description": "PSQ 16 – Are you either:\na) a Supplier to any of the Functional Assessment Service (FAS) Contracts with the Authority (Procurement reference: tender_267317/1270543); or,\nb) a sub-contractor to a Supplier detailed in (a) above that provides such Supplier with ‘Supplier Personnel’ to carry out the role of a HP and/or Clinical Author on behalf of such Supplier?" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-16T00:00:00+01:00", "endDate": "2028-08-15T23:59:59+01:00", "maxExtentDate": "2029-08-15T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority’s discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "033510-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/033510-2025", "datePublished": "2025-06-18T23:38:53+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "The Supplier must be prepared to use electronic purchase to pay (P2P) routes, including eInvoicing. The Supplier must be prepared to work with the Authority to set up and test all electronic P2P routes. This may involve creating technical ordering and invoice files, including working with our ERP system service suppliers and systems." }, "riskDetails": "Not applicable." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "035553-2025", "tag": [ "tenderUpdate" ], "date": "2025-06-26T17:24:43+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fd5e", "parties": [ { "name": "Department for Work and Pensions", "id": "GB-PPON-PJCP-7274-TLRQ", "identifier": { "scheme": "GB-PPON", "id": "PJCP-7274-TLRQ" }, "address": { "streetAddress": "Caxton House 7th Floor 6—12, Tothill Street,", "locality": "London", "postalCode": "SW1H 9NA", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "name": "ADRIAN SAGE", "email": "ADRIAN.SAGE@DWP.GOV.UK", "telephone": "07795301195" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/department-for-work-pensions", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-PPON-PJCP-7274-TLRQ", "name": "Department for Work and Pensions" }, "tender": { "id": "ITT_22251", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "description": "The Authority intends to award a public contract under section 19 of the Procurement Act 2023 (“PA 2023”). This procurement for the award of that public contract is being conducted as an open procedure in accordance with sections 20(1) and 20(2)(a) of PA 2023 for the award of a light touch contract in accordance with section 9 of PA 2023.\nOverview\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nThe Authority currently anticipates awarding a contract for the services (as further described below) for an initial period of 36 months with an option (at the Authority’s discretion and subject to governance approval, available funding and satisfactory performance) for the Authority to extend the contract for a further period of up to 12 months by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires.\nContract subject-matter\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification, which is set out in Appendix B of the ITS;\nb)\tthe relevant Service Levels, as set out in Appendix C of the ITS; and\nc)\tthe terms and conditions of the Contract, for which a draft is set out in Appendix D of the ITS.\nThe Authority has considered whether the FACATS Services could reasonably be supplied under more than one contract by dividing the procurement into lots. The Authority has concluded that splitting the procurement into lots could make the requirement disproportionately expensive to manage and increase the technical risk to deliver the requirement. The Services will be supplied under one contract.\nWeightings for the Technical Qualitative Questions:\nThe weightings for Technical Qualitative Questions apply to the overall question and the Supplier should ensure any areas highlighted by the bullet points are covered within the overall response. No individual bullet point has a separate weighting and, subsequently, does not have a greater or lesser impact on the overall question, which will be assessed as a whole. Information will be evaluated against the pre-determined criteria as stated in the ITS.\nSuppliers' Tender Responses will be scored in accordance with the scoring criteria set out below.\nThe score awarded for each question (in accordance with the scoring methodology detailed in paragraph 168 of the ITS) will be converted to a percentage score (in accordance with the question’s respective weighting shown in the table in paragraph 173 of the ITS) to give a total score using the following formula:\nPercentage score % = (Score awarded / Maximum score) x Percentage weighting\nExample:\nIf a Supplier is awarded a score of 7 (Good) for Question 1, the percentage score awarded for that question will be:\nPercentage score % = (7/10) x 22.5% = 15.75%\nThe maximum score available in respect of the Technical Qualitative Questions is 70%. The different weightings reflect the relative importance of each question to the Authority.\nExample CTGM documents:\nThe Authority will provide copies of example CTGM documents (as listed in Appendix N to the ITS), to aid Suppliers in understanding the variation in content and size of individual CTGM documents.\nDue to CTGM documents being classified as Official and containing some information that is confidential, it is a requirement of the Authority that a Supplier completes and signs the Non-Disclosure Agreement (set out in Appendix O to the ITS) as a prerequisite of receiving the example CTGM documents listed in Appendix N.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "80500000", "description": "Training services" }, { "scheme": "CPV", "id": "80510000", "description": "Specialist training services" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85000000", "description": "Health and social work services" }, { "scheme": "CPV", "id": "85100000", "description": "Health services" }, { "scheme": "CPV", "id": "85140000", "description": "Miscellaneous health services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" }, { "scheme": "CPV", "id": "75310000", "description": "Benefit services" }, { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1968000, "amount": 1640000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "procedure": { "isAccelerated": true, "acceleratedRationale": "Light touch contract" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "submissionMethodDetails": "The tender documents associated with this tender notice are available at the same time as this notice is published.\nThe tender documents associated with this tender notice are:\n•\tFunctional Assessment Clinical Assurance and Training Services (FACATS) – Instructions to Suppliers\n•\tAppendix A: Procurement terms and conditions\n•\tAppendix B: The Authority’s detailed requirement (Specification)\n•\tAppendix C: Service Levels\n•\tAppendix D: The draft contract terms\n•\tAppendix E: Glossary\n•\tAppendix F: Form of tender\n•\tAppendix G: Certificate of non-collusion and non-canvassing\n•\tAppendix H: Commercially sensitive information\n•\tAppendix I: Procurement Specific Questionnaire (PSQ)\n•\tAppendix J: Technical Qualitative Questions\n•\tAppendix K: Pricing Quotation Template\n•\tAppendix L: Financial Viability Risk Assessment (FVRA)\n•\tAppendix M: Information Security Questionnaire\n•\tAppendix N: Example CTGM documents\n•\tAppendix O: Non-Disclosure Agreement\nThe Authority will be administering the competitive tendering procedure electronically via the ‘DWP e-procurement portal’ (the Portal). Suppliers must ensure they are registered on the Portal to participate in this procurement.\nThe tender documents are only available via the Portal which can be accessed via the URL link below within ITT_22251:\nhttps://dwp.bravosolution.co.uk/\nHow to Express Interest in this Tender:\n1. Register on the Portal (this is only required once):\nhttps://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)\n2. Express an Interest in the tender - Login to the Portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Authority Attachments' in the 'PQQ/ ITT Details' box\n3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the Authority and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).\nFor further assistance please consult the online help, or the eTendering help desk.\nA Tender Launch Event will be held on 27 June 2025 10:00 – 11:30. The session will cover the Competitive Tendering Procedure and is an opportunity for Suppliers to ask any clarification questions.\nSuppliers wanting to attend the Tender Launch Event are required to use the messaging facility within ITT_22251 to provide the Authority with a list of attendee names and email addresses by 17:00 on 25 June 2025.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-07-14T23:59:00+01:00" }, "enquiryPeriod": { "endDate": "2025-07-04T23:59:00+01:00" }, "awardPeriod": { "endDate": "2025-08-05T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 1968000, "amount": 1640000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Question 2.2.1: Example of a contract for similar services", "description": "Please describe, using at least one example, where you have delivered similar clinical QA services for a major organisation (public or private sector) and how you will use the experience gained and lessons learned to deliver the Clinical QA Service detailed in the Specification.\nAs a minimum your response should:\n1.\tDetail the scope of services you delivered to the organisation and how they have relevance to the Clinical QA Service.\n2.\tDetail your performance levels in delivering the similar services and describe how you will use your experiences to ensure the Service Levels in the Contract will be achieved.\n3.\tDetail examples of where your service delivery exceeded the requirements of the relevant service description / specification, where you added value and how this will positively impact delivery of the Services for this Contract.\n4.\tGive an example to demonstrate how you dealt with blockers and issues including evidence of where things didn’t go well, what you did to improve the situation and the approach you will take to manage blockers/issues that may arise on this Contract.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 22.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.2: Recruitment & Retention of Supplier QA Clinicians", "description": "Please describe in detail how you will recruit and retain Supplier QA Clinicians (during the mobilisation period and throughout the life of the Contract) to deliver the Clinical QA Service.\nPlease include your rationale and evidence to support your approach.\nAlso detail the processes your organisation will put in place to ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician (i.e. as detailed is Section 4.2.3 of the Specification which states if such person is currently employed or contracted by a FAS Provider (either directly or indirectly) to carry out the role of a Clinical Author on behalf of such FAS Provider, they cannot deliver services under this Contract).\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation.\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum your response should:\n1.\tOutline how you will ensure suitably qualified (i.e. meeting the credentials detailed in the Specification) and motivated Supplier QA Clinicians will be recruited: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tOutline how you will ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician.\n3.\tDetail your proposed process for Supplier QA Clinician retention to support consistent delivery of the Clinical QA Service.\n4.\tDetail how you will monitor and evaluate the effectiveness of your proposed recruitment and retention approach.\n5.\tDescribe the key recruitment and retention challenges you envisage in relation to delivery of the Services and how you plan to overcome them (e.g. recruiting in a highly competitive market, ensuring the job description and expectations of the role are clear).\n6.\tDescribe how your Supplier QA Clinician resource planning assumptions allow for flexibility to respond to any factors including Supplier QA Clinician absence (e.g., Maternity/Paternity, long/short term sickness absence, annual leave), attrition (including during recruitment, on-boarding and initial training periods).\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.3: Skills and development of Supplier QA Clinicians", "description": "Please describe in detail how you will ensure that Supplier QA Clinicians delivering the Clinical QA Service possess and retain the necessary skills, experience, and competencies to deliver as set out in the Specification throughout the life of the Contract.\nPlease include your rationale and evidence to support your approach.\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation;\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum, your response should:\n1.\tOutline how you will approach and deliver specific training/upskilling for the Clinical QA Service: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tDetail the skills and experience of Supplier QA Clinicians in respect of functional impacts of disease and disability on a person's daily living activities and how such skills/experience will be maintained and kept up to date throughout the life of the contract.\n3.\tExplain how you will assess and monitor competence of Supplier QA Clinicians to carry out the Clinical QA Service initially and throughout the life of the contract.\nPlease complete your response using Arial font size 12 limited to two(2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.4: Quality of the Clinical QA Service", "description": "Please describe in detail the processes you will put in place to manage, monitor, and report on the quality and consistency of CTGM document reviews under the Clinical QA Service to be carried out by Supplier QA Clinicians. \nPlease include your rationale and evidence to support your approach.\nAs a minimum, your response should;\n1.\tDetail your processes for ensuring consistency of delivering the Clinical QA Service and avoidance of conflicting comments when reviewing similar CTGM documents (e.g. two separate CTGM documents which may cover asthma and ensuring both documents cross-reference to the same sources of clinical guidance).\n2.\tDetail your processes for monitoring and analysing trends, managing, and improving all aspects of quality across your delivery to ensure what is detailed in the Specification are met, including performance against KPIs, management information, and any other reporting requirements.\n3.\tExplain how improvement actions in relation to Clinical QA Service quality will be identified and undertaken to positively support the Supplier QA Clinicians in their performance and development.\nPlease complete your response using Arial font size 12 limited to two (2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.5: Development and delivery of the Annual Clinical Training Course Service", "description": "Please describe, using examples from previous experience, your approach to the development of training materials required under the Annual Clinical Training Course Service and how you will use the experience gained and lessons learned to deliver an excellent educational experience to all Authority Clinicians who participate at the face-to-face annual clinical training course.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the Annual Clinical Training Course you develop will meet the requirements set out in Section 5.2 of the Specification.\n2.\tOutline how you will approach and develop training, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail the skills and experience within your organisation of training presenters / facilitators who can deliver engaging face-to-face CPD training courses.\n4.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the training course to ensure it meets the training needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n5.\tDescribe, using examples from previous experience, how you will gather and review feedback and how this will be used to improve on the following years Annual Clinical Training Course Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.6: Development and delivery of the Educational CPD Materials Service", "description": "Please describe, using examples from previous experience, your approach to the development of educational CPD materials required under the Educational CPD Materials Service and how you will use the experience gained and lessons learned to ensure such materials are relevant, based upon functional impacts of disease, up-to-date, and engaging for a wide range of Authority Clinicians.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the educational CPD materials you develop will meet the requirements set out in Section 6.2 of the Specification.\n2.\tOutline how you will approach and develop educational CPD materials, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the educational CPD materials to ensure they meet the CPD needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n4.\tDetail the skills and experience within your organisation to develop, publish and host CPD content that can be accessed by Authority Clinicians.\n5.\tDescribe, using examples from previous experience, how you will gather feedback and how this will be used to improve on the following years Educational CPD Materials Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial Envelope", "description": "Price Methodology\nAny Tender which exceeds the Authority’s available budget for the first year of the Contract shall be treated as non-compliant and rejected. The Authority’s available budget for the first year of the Contract is £406,667 excluding VAT (i.e. £488,000 including VAT).\nIf it appears to the Authority that any Tender may be abnormally low then the Authority may ask the Supplier to explain its price or costs. If following the Supplier's explanation, the Authority is not satisfied with the Supplier's account for the low level of price or cost in the Tender, the Authority may treat the Tender as non-compliant and reject it.\nFinancial information should be submitted by Suppliers using the Pricing Quotation Template on the Portal. Further details on how to complete this Commercial Envelope can be found in the Pricing Quotation Template on the Portal.\nFinancial Evaluation Methodology\nThe weighting for pricing in the Commercial Envelope is 30% of the total available for the Tender.\nThe price per Billable Page quoted by the Supplier for the Clinical QA Service will be multiplied by the total number of Billable Pages estimated per year, as detailed in the 'CTGM volumetrics' tab, i.e. 29,222 Billable Pages. The resulting value will be the Suppliers total Charges for the Clinical QA Service.\nThe Suppliers total anticipated Charges for the Clinical QA Service will be added to the Suppliers quoted annual fixed prices for the Annual Clinical Training Course Service and the Educational CPD Materials Service. The resulting value will be the Suppliers total annual Charges for all Services.\nEach Supplier will be given a score under this Commercial Envelope using the calculation below:\nCalculation: ( A / B ) x 30%\nWhere:\nA = the lowest total annual Charges for all Services from the Supplier who submitted the lowest total annual Charges;\nB = the total annual Charges for all Services for the Supplier being evaluated.\nCompleting the Pricing Quotation Template\nYou must complete the Pricing Quotation Template electronically using the spreadsheet provided.\nTo open, click on the attachment, which should automatically open up the file. The attachment was produced in Microsoft Excel 365. Please ensure your Pricing Quotation Template response is completed in Microsoft Excel 2010 or later versions. \nAll prices quoted in the Pricing Quotation Template must:\na) be exclusive of VAT.\nb) not include indexation, as prices will be adjusted for indexation in accordance with the terms and conditions of the Contract.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The conditions of participation that apply to this competitive tendering procedure are contained within the Procurement Specific Questionnaire (in Appendix I of the ITS). The conditions of participation relating to legal and financial capacity are listed below:\nPSQ 13 – Are you intending to rely on another supplier to act as a guarantor?\nIf so, please provide their name and evidence of their economic and financial standing.\nIf you have answered ‘no’, please go to question PSQ 15.\nPSQ 13(a) - If you are proposing to rely on another supplier to act as a guarantor please provide the following details:\n- Full name of immediate parent company,\n- Registered or head office address,\n- Registration number (if applicable),\n- VAT number (if applicable),\nPSQ 14 – Please confirm whether you already have, or can commit to obtain, the levels of insurance cover indicated below that will be effective for the duration of the contract:\na. Employer’s (Compulsory) Liability Insurance* = £5,000,000\nb. Public Liability Insurance = £1m\nc. Professional Indemnity Insurance = £1m\nPSQ 14(a) – Insert details of your insurances already in place or insurances which would be obtained for the duration of the contract (including information on how you will obtain this insurance - e.g. a quote)\nPSQ 15 – Please confirm that you have in place, or that you will have in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects.\nPSQ 15(a) – Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures:\n - to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services\n - to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data\n - to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable\n - to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place)\n - to maintain records of personal data processing activities\n - to regularly test, assess and evaluate the effectiveness of the above measures.\nPSQ 17 – If you are a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015, and if your latest statement is available electronically, please provide:\n - the web address,\n - precise reference of the documents.\nIf it is not available electronically, please state this and go to question PSQ 17 (a)\nPSQ 17(a) – If your latest statement is not available electronically, please provide a copy.\nPSQ 17(b) – If you are not a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015 (for example if your turnover is less than £36 million or you do not carry on your business, or part of your business, in the UK), please provide a link to an equivalent statement or document which demonstrates information to a to f above.\nPSQ 17(c) – If all the information set out in a to f above is not included in your modern slavery statement or other statement or documents, please provide an explanation as to why not and/or assurances that it will be included before contract award." }, { "type": "technical", "description": "PSQ 16 – Are you either:\na) a Supplier to any of the Functional Assessment Service (FAS) Contracts with the Authority (Procurement reference: tender_267317/1270543); or,\nb) a sub-contractor to a Supplier detailed in (a) above that provides such Supplier with ‘Supplier Personnel’ to carry out the role of a HP and/or Clinical Author on behalf of such Supplier?" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-16T00:00:00+01:00", "endDate": "2028-08-15T23:59:59+01:00", "maxExtentDate": "2029-08-15T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority’s discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "035553-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035553-2025", "datePublished": "2025-06-26T17:24:43+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "The Supplier must be prepared to use electronic purchase to pay (P2P) routes, including eInvoicing. The Supplier must be prepared to work with the Authority to set up and test all electronic P2P routes. This may involve creating technical ordering and invoice files, including working with our ERP system service suppliers and systems." }, "riskDetails": "Not applicable.", "amendments": [ { "description": "To ensure the Authority is not perceived as putting any Supplier at an unfair advantage or disadvantage, the Authority has decided that the requirement for Suppliers to “…provide contact details for a senior management representative within the organisation detailed in your example that is willing to act as a reference and who you have confirmed is willing to be contacted by DWP to verify the information you have provided in your response…” shall be removed from Question 2.2.1. This modification is incorporated into this revised tender notice and any affected tender documents.\nThe Authority has considered the impact of this modification on applicable tender deadlines and has decided that there will be no extension to the tender submission deadline.", "id": "035553-2025" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "051813-2025", "tag": [ "award", "contract" ], "date": "2025-08-28T10:27:21+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fd5e", "parties": [ { "name": "Department for Work & Pensions", "id": "GB-PPON-PJCP-7274-TLRQ", "identifier": { "scheme": "GB-PPON", "id": "PJCP-7274-TLRQ" }, "address": { "streetAddress": "Caxton House 7th Floor 6-12 Tothill Street", "locality": "London", "postalCode": "SW1H 9NA", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "email": "cdp-i.systemsanddata@dwp.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } }, { "name": "P&S Medical Education Limited", "id": "GB-COH-8892304", "identifier": { "scheme": "GB-COH", "id": "8892304" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTGN-2698-TXHN" } ], "address": { "streetAddress": "32 Portland Terrace", "locality": "Newcastle Upon Tyne", "postalCode": "NE2 1QP", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "email": "hottopics@nbmedical.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.nbmedical.com", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PJCP-7274-TLRQ", "name": "Department for Work & Pensions" }, "tender": { "id": "ITT_22251", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "description": "Overview\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nContract subject-matter\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification, which is set out in Appendix B of the ITS;\nb)\tthe relevant Service Levels, as set out in Appendix C of the ITS; and\nc)\tthe terms and conditions of the Contract, for which a draft is set out in Appendix D of the ITS.\nTenders received\nThe Authority confirms:\n(i) the total number of tenders submitted by the Authority's deadline for submitting tenders was two (2); and,\n(ii) the total number of tenders assessed by the Authority was two (2).\nThe total number of tenders assessed by the Authority which were submitted by a small and medium-sized enterprise was one (1).\nThe total number of tenders assessed by the Authority which were submitted by a non-governmental organisation that is value-driven and which principally reinvests its surpluses to further social, environmental or cultural objectives was nil (0).\nThe Authority conducted the procurement for the award of this public contract as an open procedure in accordance with sections 20(1) and 20(2)(a) of the Procurement Act 2023 (PA2023) for the award of a light touch contract in accordance with section 9 of PA 2023.", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "specialRegime": [ "lightTouch" ], "lots": [ { "id": "1", "status": "complete" } ] }, "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "status": "pending", "date": "2025-08-20T00:00:00+01:00", "value": { "amountGross": 1830000, "amount": 1525000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-8892304", "name": "P&S Medical Education Limited" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-09-08T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-09-09T00:00:00+01:00", "endDate": "2028-09-08T23:59:59+01:00", "maxExtentDate": "2029-09-08T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority's discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of 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Floor 6-12 Tothill Street", "locality": "London", "postalCode": "SW1H 9NA", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "email": "cdp-i.systemsanddata@dwp.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } }, { "name": "P&S Medical Education Limited", "id": "GB-COH-8892304", "identifier": { "scheme": "GB-COH", "id": "8892304" }, "address": { "streetAddress": "32 Portland Terrace", "locality": "Newcastle Upon Tyne", "postalCode": "NE2 1QP", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "email": "hottopics@nbmedical.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.nbmedical.com/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PJCP-7274-TLRQ", "name": "Department for Work & Pensions" }, "tender": { "id": "ITT_22251", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "description": "OVERVIEW\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nCONTRACT SUBJECT-MATTER\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification;\nb)\tthe relevant Service Levels; and\nc)\tthe terms and conditions of the 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"description": "Staff training services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Functional Assessment Clinical Assurance and Training Services (FACATS) Contract", "status": "active", "period": { "startDate": "2025-09-10T00:00:00+01:00", "endDate": "2028-09-09T23:59:59+01:00", "maxExtentDate": "2029-09-09T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority's discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract." }, "value": { "amountGross": 1830000, "amount": 1525000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-09-10T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "CTGM Review Timelines", "description": "During each Service Period, the Supplier shall review and update the CTGM document under the Clinical QA Service within the following time scales:\nNo later than 3 Working Days for CTGM documents containing a maximum of 10 pages;\nNo later than 4 Working Days for CTGM documents containing a maximum of 11 to 30 pages;\nNo later than 5 Working Days for CTGM documents containing a maximum of 31 to 50 pages;\nNo later than 8 Working Days for CTGM documents containing 51 to 100 pages; and\nNo later than 15 Working Days for CTGM documents containing greater than 100 pages.", "observations": [ { "period": { "durationInMonths": 1 }, "id": "frequency" } ] }, { "id": "2", "title": "Quality and accuracy of CTGM reviews", "description": "During each Service Period, the CTGM documents reviewed and updated by the Supplier under the Clinical QA Service have not been returned by the Buyer for any re-work by the Supplier.\nThe timescales above are to be measured as follows:\nstarting on the next working day following the date the CTGM document is sent to the Supplier from the Buyer; and,\nending on the date the CTGM document that has been reviewed and updated by the Supplier is returned to the Buyer.", "observations": [ { "period": { "durationInMonths": 1 }, "id": "frequency" } ] }, { "id": "3", "title": "Relevance and appropriateness of Annual Training Course materials", "description": "Acceptance by the Buyer of the suppliers annual training course materials to be delivered under the Annual Clinical Training Course Service by the relevant date in line with the jointly agreed delivery plan (such plan to be agreed between the parties no later than 30 November of each Contract Year).", "observations": [ { "period": { "durationInMonths": 12 }, "id": "frequency" } ] }, { "id": "4", "title": "Relevance and appropriateness of CPD materials", "description": "Acceptance by the Buyer of the CPD materials to be delivered under the Educational CPD Materials Service by the relevant date in line with the jointly agreed delivery plan (such plan to be agreed between the parties for each Contract Year no later than the date specified in Paragraph 6.23 or 6.2.4 (as applicable) of the Specification).", "observations": [ { "period": { "durationInMonths": 12 }, "id": "frequency" } ] } ], "documents": [ { "id": "061841-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/061841-2025", "datePublished": "2025-10-02T15:32:37+01:00", "format": "text/html" } ] } ], "language": "en", "extensions": [ 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"identifier": { "scheme": "GB-COH", "id": "8892304" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTGN-2698-TXHN" } ], "address": { "streetAddress": "32 Portland Terrace", "locality": "Newcastle Upon Tyne", "postalCode": "NE2 1QP", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "email": "hottopics@nbmedical.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.nbmedical.com/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PJCP-7274-TLRQ", "name": "Department for Work & Pensions" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "GENERAL INFORMATION\nIt is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service. DWP welcomes interest from all suitable suppliers, including SMEs and VCSEs.\nPRELIMINARY MARKET ENGAGEMENT\n1) Questionnaire\nDWP will be issuing a questionnaire to suppliers who wish to participate in this preliminary market engagement. The questionnaire will ask suppliers for feedback on: (i) various aspects of the services DWP intends to procure; and, (ii) the previous experience of suppliers in delivering similar services.\nQuestionnaire responses must be returned to DWP no later than 25 April 2025.\nDWP may follow up with individual suppliers to clarify responses in their questionnaire submissions.\n2) Supplier Briefing Day\nThe Supplier Briefing Day will be held via Teams. The date is to be confirmed but will be held between 22 – 24 April 2025. The duration is to be confirmed but is likely to be 3 to 4 hours between 9am and 5pm on the selected day.\nDWP’s Chief Medical Advisor will open the event outlining the purpose and objectives of this procurement and DWP’s procurement team will also attend to answer any questions from participating suppliers.\nSuppliers are required to register their interest to participate in this preliminary market engagement no later than 17 April 2025 by emailing professional.services@dwp.gov.uk detailing: (i) company registered name; (ii) company registered address; (iii) details of the company’s primary and secondary nominated representatives for this engagement (e.g. name, job title, email address and contact telephone numbers).\nDWP will close this preliminary market engagement on 2 May 2025.", "dueDate": "2025-05-02T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "013102-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013102-2025", "datePublished": "2025-04-04T13:50:01+01:00", "format": "text/html" }, { "id": "013106-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013106-2025", "datePublished": "2025-04-04T13:55:13+01:00", "format": "text/html" } ] }, "tender": { "id": "ITT_22251", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "description": "OVERVIEW\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nCONTRACT SUBJECT-MATTER\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification;\nb)\tthe relevant Service Levels; and\nc)\tthe terms and conditions of the Contract.\nThe Authority conducted the procurement for the award of this public contract as an open procedure in accordance with sections 20(1) and 20(2)(a) of the Procurement Act 2023 (PA2023) for the award of a light touch contract in accordance with section 9 of PA 2023.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "80500000", "description": "Training services" }, { "scheme": "CPV", "id": "80510000", "description": "Specialist training services" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85000000", "description": "Health and social work services" }, { "scheme": "CPV", "id": "85100000", "description": "Health services" }, { "scheme": "CPV", "id": "85140000", "description": "Miscellaneous health services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" }, { "scheme": "CPV", "id": "75310000", "description": "Benefit services" }, { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1968000, "amount": 1640000, "currency": "GBP" }, "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-16T00:00:00+01:00", "endDate": "2028-08-15T23:59:59+01:00", "maxExtentDate": "2029-08-15T23:59:59+01:00" }, "status": "complete", "value": { "amountGross": 1968000, "amount": 1640000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Question 2.2.1: Example of a contract for similar services", "description": "Please describe, using at least one example, where you have delivered similar clinical QA services for a major organisation (public or private sector) and how you will use the experience gained and lessons learned to deliver the Clinical QA Service detailed in the Specification.\nAs a minimum your response should:\n1.\tDetail the scope of services you delivered to the organisation and how they have relevance to the Clinical QA Service.\n2.\tDetail your performance levels in delivering the similar services and describe how you will use your experiences to ensure the Service Levels in the Contract will be achieved.\n3.\tDetail examples of where your service delivery exceeded the requirements of the relevant service description / specification, where you added value and how this will positively impact delivery of the Services for this Contract.\n4.\tGive an example to demonstrate how you dealt with blockers and issues including evidence of where things didn’t go well, what you did to improve the situation and the approach you will take to manage blockers/issues that may arise on this Contract.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 22.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.2: Recruitment & Retention of Supplier QA Clinicians", "description": "Please describe in detail how you will recruit and retain Supplier QA Clinicians (during the mobilisation period and throughout the life of the Contract) to deliver the Clinical QA Service.\nPlease include your rationale and evidence to support your approach.\nAlso detail the processes your organisation will put in place to ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician (i.e. as detailed is Section 4.2.3 of the Specification which states if such person is currently employed or contracted by a FAS Provider (either directly or indirectly) to carry out the role of a Clinical Author on behalf of such FAS Provider, they cannot deliver services under this Contract).\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation.\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum your response should:\n1.\tOutline how you will ensure suitably qualified (i.e. meeting the credentials detailed in the Specification) and motivated Supplier QA Clinicians will be recruited: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tOutline how you will ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician.\n3.\tDetail your proposed process for Supplier QA Clinician retention to support consistent delivery of the Clinical QA Service.\n4.\tDetail how you will monitor and evaluate the effectiveness of your proposed recruitment and retention approach.\n5.\tDescribe the key recruitment and retention challenges you envisage in relation to delivery of the Services and how you plan to overcome them (e.g. recruiting in a highly competitive market, ensuring the job description and expectations of the role are clear).\n6.\tDescribe how your Supplier QA Clinician resource planning assumptions allow for flexibility to respond to any factors including Supplier QA Clinician absence (e.g., Maternity/Paternity, long/short term sickness absence, annual leave), attrition (including during recruitment, on-boarding and initial training periods).\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.3: Skills and development of Supplier QA Clinicians", "description": "Please describe in detail how you will ensure that Supplier QA Clinicians delivering the Clinical QA Service possess and retain the necessary skills, experience, and competencies to deliver as set out in the Specification throughout the life of the Contract.\nPlease include your rationale and evidence to support your approach.\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation;\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum, your response should:\n1.\tOutline how you will approach and deliver specific training/upskilling for the Clinical QA Service: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tDetail the skills and experience of Supplier QA Clinicians in respect of functional impacts of disease and disability on a person's daily living activities and how such skills/experience will be maintained and kept up to date throughout the life of the contract.\n3.\tExplain how you will assess and monitor competence of Supplier QA Clinicians to carry out the Clinical QA Service initially and throughout the life of the contract.\nPlease complete your response using Arial font size 12 limited to two(2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.4: Quality of the Clinical QA Service", "description": "Please describe in detail the processes you will put in place to manage, monitor, and report on the quality and consistency of CTGM document reviews under the Clinical QA Service to be carried out by Supplier QA Clinicians. \nPlease include your rationale and evidence to support your approach.\nAs a minimum, your response should;\n1.\tDetail your processes for ensuring consistency of delivering the Clinical QA Service and avoidance of conflicting comments when reviewing similar CTGM documents (e.g. two separate CTGM documents which may cover asthma and ensuring both documents cross-reference to the same sources of clinical guidance).\n2.\tDetail your processes for monitoring and analysing trends, managing, and improving all aspects of quality across your delivery to ensure what is detailed in the Specification are met, including performance against KPIs, management information, and any other reporting requirements.\n3.\tExplain how improvement actions in relation to Clinical QA Service quality will be identified and undertaken to positively support the Supplier QA Clinicians in their performance and development.\nPlease complete your response using Arial font size 12 limited to two (2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.5: Development and delivery of the Annual Clinical Training Course Service", "description": "Please describe, using examples from previous experience, your approach to the development of training materials required under the Annual Clinical Training Course Service and how you will use the experience gained and lessons learned to deliver an excellent educational experience to all Authority Clinicians who participate at the face-to-face annual clinical training course.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the Annual Clinical Training Course you develop will meet the requirements set out in Section 5.2 of the Specification.\n2.\tOutline how you will approach and develop training, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail the skills and experience within your organisation of training presenters / facilitators who can deliver engaging face-to-face CPD training courses.\n4.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the training course to ensure it meets the training needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n5.\tDescribe, using examples from previous experience, how you will gather and review feedback and how this will be used to improve on the following years Annual Clinical Training Course Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.6: Development and delivery of the Educational CPD Materials Service", "description": "Please describe, using examples from previous experience, your approach to the development of educational CPD materials required under the Educational CPD Materials Service and how you will use the experience gained and lessons learned to ensure such materials are relevant, based upon functional impacts of disease, up-to-date, and engaging for a wide range of Authority Clinicians.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the educational CPD materials you develop will meet the requirements set out in Section 6.2 of the Specification.\n2.\tOutline how you will approach and develop educational CPD materials, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the educational CPD materials to ensure they meet the CPD needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n4.\tDetail the skills and experience within your organisation to develop, publish and host CPD content that can be accessed by Authority Clinicians.\n5.\tDescribe, using examples from previous experience, how you will gather feedback and how this will be used to improve on the following years Educational CPD Materials Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial Envelope", "description": "Price Methodology\nAny Tender which exceeds the Authority’s available budget for the first year of the Contract shall be treated as non-compliant and rejected. The Authority’s available budget for the first year of the Contract is £406,667 excluding VAT (i.e. £488,000 including VAT).\nIf it appears to the Authority that any Tender may be abnormally low then the Authority may ask the Supplier to explain its price or costs. If following the Supplier's explanation, the Authority is not satisfied with the Supplier's account for the low level of price or cost in the Tender, the Authority may treat the Tender as non-compliant and reject it.\nFinancial information should be submitted by Suppliers using the Pricing Quotation Template on the Portal. Further details on how to complete this Commercial Envelope can be found in the Pricing Quotation Template on the Portal.\nFinancial Evaluation Methodology\nThe weighting for pricing in the Commercial Envelope is 30% of the total available for the Tender.\nThe price per Billable Page quoted by the Supplier for the Clinical QA Service will be multiplied by the total number of Billable Pages estimated per year, as detailed in the 'CTGM volumetrics' tab, i.e. 29,222 Billable Pages. The resulting value will be the Suppliers total Charges for the Clinical QA Service.\nThe Suppliers total anticipated Charges for the Clinical QA Service will be added to the Suppliers quoted annual fixed prices for the Annual Clinical Training Course Service and the Educational CPD Materials Service. The resulting value will be the Suppliers total annual Charges for all Services.\nEach Supplier will be given a score under this Commercial Envelope using the calculation below:\nCalculation: ( A / B ) x 30%\nWhere:\nA = the lowest total annual Charges for all Services from the Supplier who submitted the lowest total annual Charges;\nB = the total annual Charges for all Services for the Supplier being evaluated.\nCompleting the Pricing Quotation Template\nYou must complete the Pricing Quotation Template electronically using the spreadsheet provided.\nTo open, click on the attachment, which should automatically open up the file. The attachment was produced in Microsoft Excel 365. Please ensure your Pricing Quotation Template response is completed in Microsoft Excel 2010 or later versions. \nAll prices quoted in the Pricing Quotation Template must:\na) be exclusive of VAT.\nb) not include indexation, as prices will be adjusted for indexation in accordance with the terms and conditions of the Contract.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The conditions of participation that apply to this competitive tendering procedure are contained within the Procurement Specific Questionnaire (in Appendix I of the ITS). The conditions of participation relating to legal and financial capacity are listed below:\nPSQ 13 – Are you intending to rely on another supplier to act as a guarantor?\nIf so, please provide their name and evidence of their economic and financial standing.\nIf you have answered ‘no’, please go to question PSQ 15.\nPSQ 13(a) - If you are proposing to rely on another supplier to act as a guarantor please provide the following details:\n- Full name of immediate parent company,\n- Registered or head office address,\n- Registration number (if applicable),\n- VAT number (if applicable),\nPSQ 14 – Please confirm whether you already have, or can commit to obtain, the levels of insurance cover indicated below that will be effective for the duration of the contract:\na. Employer’s (Compulsory) Liability Insurance* = £5,000,000\nb. Public Liability Insurance = £1m\nc. Professional Indemnity Insurance = £1m\nPSQ 14(a) – Insert details of your insurances already in place or insurances which would be obtained for the duration of the contract (including information on how you will obtain this insurance - e.g. a quote)\nPSQ 15 – Please confirm that you have in place, or that you will have in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects.\nPSQ 15(a) – Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures:\n - to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services\n - to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data\n - to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable\n - to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place)\n - to maintain records of personal data processing activities\n - to regularly test, assess and evaluate the effectiveness of the above measures.\nPSQ 17 – If you are a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015, and if your latest statement is available electronically, please provide:\n - the web address,\n - precise reference of the documents.\nIf it is not available electronically, please state this and go to question PSQ 17 (a)\nPSQ 17(a) – If your latest statement is not available electronically, please provide a copy.\nPSQ 17(b) – If you are not a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015 (for example if your turnover is less than £36 million or you do not carry on your business, or part of your business, in the UK), please provide a link to an equivalent statement or document which demonstrates information to a to f above.\nPSQ 17(c) – If all the information set out in a to f above is not included in your modern slavery statement or other statement or documents, please provide an explanation as to why not and/or assurances that it will be included before contract award." }, { "type": "technical", "description": "PSQ 16 – Are you either:\na) a Supplier to any of the Functional Assessment Service (FAS) Contracts with the Authority (Procurement reference: tender_267317/1270543); or,\nb) a sub-contractor to a Supplier detailed in (a) above that provides such Supplier with ‘Supplier Personnel’ to carry out the role of a HP and/or Clinical Author on behalf of such Supplier?" } ] }, "hasRenewal": true, "renewal": { "description": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority’s discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract." } } ], "communication": { "futureNoticeDate": "2025-05-13T23:59:59+01:00" }, "status": "complete", "amendments": [ { "id": "013106-2025", "description": "The estimated contract values have been updated as the initial version of the notice specified annual contract values. Therefore, for the minimum contract term of 2 years stated in the notice, the estimated total contract value is £700,000 excluding VAT (£840,000 including VAT)." }, { "id": "035553-2025", "description": "To ensure the Authority is not perceived as putting any Supplier at an unfair advantage or disadvantage, the Authority has decided that the requirement for Suppliers to “…provide contact details for a senior management representative within the organisation detailed in your example that is willing to act as a reference and who you have confirmed is willing to be contacted by DWP to verify the information you have provided in your response…” shall be removed from Question 2.2.1. This modification is incorporated into this revised tender notice and any affected tender documents.\nThe Authority has considered the impact of this modification on applicable tender deadlines and has decided that there will be no extension to the tender submission deadline." } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "procedure": { "isAccelerated": true, "acceleratedRationale": "Light touch contract" }, "submissionMethodDetails": "The tender documents associated with this tender notice are available at the same time as this notice is published.\nThe tender documents associated with this tender notice are:\n•\tFunctional Assessment Clinical Assurance and Training Services (FACATS) – Instructions to Suppliers\n•\tAppendix A: Procurement terms and conditions\n•\tAppendix B: The Authority’s detailed requirement (Specification)\n•\tAppendix C: Service Levels\n•\tAppendix D: The draft contract terms\n•\tAppendix E: Glossary\n•\tAppendix F: Form of tender\n•\tAppendix G: Certificate of non-collusion and non-canvassing\n•\tAppendix H: Commercially sensitive information\n•\tAppendix I: Procurement Specific Questionnaire (PSQ)\n•\tAppendix J: Technical Qualitative Questions\n•\tAppendix K: Pricing Quotation Template\n•\tAppendix L: Financial Viability Risk Assessment (FVRA)\n•\tAppendix M: Information Security Questionnaire\n•\tAppendix N: Example CTGM documents\n•\tAppendix O: Non-Disclosure Agreement\nThe Authority will be administering the competitive tendering procedure electronically via the ‘DWP e-procurement portal’ (the Portal). Suppliers must ensure they are registered on the Portal to participate in this procurement.\nThe tender documents are only available via the Portal which can be accessed via the URL link below within ITT_22251:\nhttps://dwp.bravosolution.co.uk/\nHow to Express Interest in this Tender:\n1. Register on the Portal (this is only required once):\nhttps://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)\n2. Express an Interest in the tender - Login to the Portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Authority Attachments' in the 'PQQ/ ITT Details' box\n3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the Authority and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).\nFor further assistance please consult the online help, or the eTendering help desk.\nA Tender Launch Event will be held on 27 June 2025 10:00 – 11:30. The session will cover the Competitive Tendering Procedure and is an opportunity for Suppliers to ask any clarification questions.\nSuppliers wanting to attend the Tender Launch Event are required to use the messaging facility within ITT_22251 to provide the Authority with a list of attendee names and email addresses by 17:00 on 25 June 2025.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-07-14T23:59:00+01:00" }, "enquiryPeriod": { "endDate": "2025-07-04T23:59:00+01:00" }, "awardPeriod": { "endDate": "2025-08-05T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "033510-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/033510-2025", "datePublished": "2025-06-18T23:38:53+01:00", "format": "text/html" }, { "id": "035553-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035553-2025", "datePublished": "2025-06-26T17:24:43+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "The Supplier must be prepared to use electronic purchase to pay (P2P) routes, including eInvoicing. The Supplier must be prepared to work with the Authority to set up and test all electronic P2P routes. This may involve creating technical ordering and invoice files, including working with our ERP system service suppliers and systems." }, "riskDetails": "Not applicable." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Functional Assessment Clinical Assurance and Training Services (FACATS)", "status": "active", "date": "2025-08-20T00:00:00+01:00", "value": { "amountGross": 1830000, "amount": 1525000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-8892304", "name": "P&S Medical Education Limited" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-09-08T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-09-09T00:00:00+01:00", "endDate": "2028-09-08T23:59:59+01:00", "maxExtentDate": "2029-09-08T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority's discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract." }, "relatedLots": [ "1" ], "documents": [ { "id": "051813-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/051813-2025", "datePublished": "2025-08-28T10:27:21+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-08-28T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-09-09T23:59:59+01:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Functional Assessment Clinical Assurance and Training Services (FACATS) Contract", "status": "active", "period": { "startDate": "2025-09-10T00:00:00+01:00", "endDate": "2028-09-09T23:59:59+01:00", "maxExtentDate": "2029-09-09T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority's discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract." }, "value": { "amountGross": 1830000, "amount": 1525000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-09-10T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "CTGM Review Timelines", "description": "During each Service Period, the Supplier shall review and update the CTGM document under the Clinical QA Service within the following time scales:\nNo later than 3 Working Days for CTGM documents containing a maximum of 10 pages;\nNo later than 4 Working Days for CTGM documents containing a maximum of 11 to 30 pages;\nNo later than 5 Working Days for CTGM documents containing a maximum of 31 to 50 pages;\nNo later than 8 Working Days for CTGM documents containing 51 to 100 pages; and\nNo later than 15 Working Days for CTGM documents containing greater than 100 pages.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "Quality and accuracy of CTGM reviews", "description": "During each Service Period, the CTGM documents reviewed and updated by the Supplier under the Clinical QA Service have not been returned by the Buyer for any re-work by the Supplier.\nThe timescales above are to be measured as follows:\nstarting on the next working day following the date the CTGM document is sent to the Supplier from the Buyer; and,\nending on the date the CTGM document that has been reviewed and updated by the Supplier is returned to the Buyer.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Relevance and appropriateness of Annual Training Course materials", "description": "Acceptance by the Buyer of the suppliers annual training course materials to be delivered under the Annual Clinical Training Course Service by the relevant date in line with the jointly agreed delivery plan (such plan to be agreed between the parties no later than 30 November of each Contract Year).", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "4", "title": "Relevance and appropriateness of CPD materials", "description": "Acceptance by the Buyer of the CPD materials to be delivered under the Educational CPD Materials Service by the relevant date in line with the jointly agreed delivery plan (such plan to be agreed between the parties for each Contract Year no later than the date specified in Paragraph 6.23 or 6.2.4 (as applicable) of the 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"planning" ], "value": "Department for Work and Pensions" }, { "releaseID": "051813-2025", "releaseDate": "2025-08-28T10:27:21+01:00", "releaseTag": [ "award", "contract" ], "value": "Department for Work & Pensions" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "GENERAL INFORMATION\nIt is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service. DWP welcomes interest from all suitable suppliers, including SMEs and VCSEs.\nPRELIMINARY MARKET ENGAGEMENT\n1) Questionnaire\nDWP will be issuing a questionnaire to suppliers who wish to participate in this preliminary market engagement. The questionnaire will ask suppliers for feedback on: (i) various aspects of the services DWP intends to procure; and, (ii) the previous experience of suppliers in delivering similar services.\nQuestionnaire responses must be returned to DWP no later than 25 April 2025.\nDWP may follow up with individual suppliers to clarify responses in their questionnaire submissions.\n2) Supplier Briefing Day\nThe Supplier Briefing Day will be held via Teams. The date is to be confirmed but will be held between 22 – 24 April 2025. The duration is to be confirmed but is likely to be 3 to 4 hours between 9am and 5pm on the selected day.\nDWP’s Chief Medical Advisor will open the event outlining the purpose and objectives of this procurement and DWP’s procurement team will also attend to answer any questions from participating suppliers.\nSuppliers are required to register their interest to participate in this preliminary market engagement no later than 17 April 2025 by emailing professional.services@dwp.gov.uk detailing: (i) company registered name; (ii) company registered address; (iii) details of the company’s primary and secondary nominated representatives for this engagement (e.g. name, job title, email address and contact telephone numbers).\nDWP will close this preliminary market engagement on 2 May 2025." } ], "dueDate": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "2025-05-02T23:59:59+01:00" } ], "status": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "013102-2025", "documentType": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/013102-2025" } ], "datePublished": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "2025-04-04T13:50:01+01:00" } ], "format": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "013106-2025", "documentType": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/013106-2025" } ], "datePublished": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "2025-04-04T13:55:13+01:00" } ], "format": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "project_27621" }, { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "ITT_22251" } ], "legalBasis": { "id": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "Functional Assessment Clinical Assurance and Training Services (FACATS)" }, { "releaseID": "061841-2025", "releaseDate": "2025-10-02T15:32:37+01:00", "releaseTag": [ "award", "contract" ], "value": "Functional Assessment Clinical Assurance and Training Services (FACATS)" } ], "description": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "BACKGROUND\nDWP commissions the provision of circa 2 million assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by the suppliers that were awarded Functional Assessment Service (FAS) contracts. The assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nDWP’s Core Training and Guidance Materials (CTGM) is used by the FAS suppliers to ensure HPs have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities (as well as specific knowledge of how to conduct the benefit related assessments and the related policy) to enable the HPs to effectively conduct the assessments.\nThe CTGM currently comprises a total of approximately 900 documents with a total of circa 30,000 pages.\nDWP is required to review and update the CTGM on an annual basis and when changes are required to any CTGM document due to policy changes, guidance updates, legislative changes, etc.\nIn addition, approximately 200 Authority Clinicians who work for DWP will also use the CTGM for reference and as a resource for Continuing Professional Development (CPD).\nSCOPE OF THE REQUIREMENT / CONTRACT SUBJECT-MATTER\nDWP is intending to run a procurement exercise to procure the following services:\n • Clinical QA Service\n • Annual Training Course Service\n • Educational CPD Materials Service\nClinical QA Service:\nThe scope of the Clinical QA Service is for the Supplier to undertake a clinical assurance review and update of all CTGM documents at least annually. The contents of the CTGM documents vary widely but generally consist of functional assessor training, clinical policy specific documents, clinical condition specific training, multiple choice questions, case scenarios, etc. The purpose of the clinical quality assurance review to be performed by the Supplier is to ensure each CTGM document is clinically accurate, uses appropriate clinical language and aligns with current NHS best practice and national guidance (e.g. NICE guidance) and international guidance (e.g. WHO).\nThe Supplier will be required to perform the clinical quality assurance review of the CTGM documents using clinicians that: (i) are either primary care doctors with a valid MRCGP qualification or a specialist doctor holding CCT or CESR qualification; (ii) registered with a licence to practise on the GMC’s ‘GP Register’ or ‘Specialist Register’ with no sanctions attached to their registration (with the exception of a sanction that relates to the clinician’s personal disability) and, (iii) have at least 2 years demonstrable experience of developing and/or reviewing clinical education and/or training materials which reflect UK national guidance (e.g. NHS best practice, NICE guidance, etc.) and international guidance (e.g. WHO) and have an up-to-date knowledge of a wide range of clinical conditions, functional effects of disease, disability awareness and mental health awareness.\nAnnual Training Course Service:\nThe scope of the Annual Training Course Service will cover the development and delivery of a bespoke CPD clinical training course once per year. The Supplier is required to develop this training course with content that can be delivered in a face-to-face setting with 6 hours of content. The course will cover clinical topics related to the clinical and functional assessments detailed within the CTGM documents that have been updated during the previous 12 months and other relevant material agreed by DWP e.g. safeguarding or topics of interest. The training course material must be in line with CPD for Regulated Clinicians as per best practice in the NHS.\nEducational CPD Materials Service:\nThe scope of the Educational CPD Materials Service is for the Supplier to develop educational CPD materials that will provide 6 hours of clinical education material in the form of videos, podcasts, /or other interactive materials for Authority Clinicians to access independently.\nThe CPD material is required to: (i) cover clinical topics relevant to Assessments (and from Contract Year 2 include the clinical topics detailed within the CTGM documents that have been updated during the previous 12 months); (ii) cover the main clinical changes that have occurred in National guidance over the previous 12 months, e.g. updates to NICE guidelines; (iii) meet DWP quality standards, be evidence based, in line with best practice (e.g. NICE guidelines) and free from bias; and, (iv) be in line with CPD for Regulated Clinicians as per best practice in the NHS.\nCONTRACT DETAILS:\nThe contract details are to be determined. The estimated contract start date is 1 August 2025. The contract duration is to be determined but will be for a minimum of 2 years and there may be options for DWP to further extend the initial term of the contract." }, { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "The Authority intends to award a public contract under section 19 of the Procurement Act 2023 (“PA 2023”). This procurement for the award of that public contract is being conducted as an open procedure in accordance with sections 20(1) and 20(2)(a) of PA 2023 for the award of a light touch contract in accordance with section 9 of PA 2023.\nOverview\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nThe Authority currently anticipates awarding a contract for the services (as further described below) for an initial period of 36 months with an option (at the Authority’s discretion and subject to governance approval, available funding and satisfactory performance) for the Authority to extend the contract for a further period of up to 12 months by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires.\nContract subject-matter\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification, which is set out in Appendix B of the ITS;\nb)\tthe relevant Service Levels, as set out in Appendix C of the ITS; and\nc)\tthe terms and conditions of the Contract, for which a draft is set out in Appendix D of the ITS.\nThe Authority has considered whether the FACATS Services could reasonably be supplied under more than one contract by dividing the procurement into lots. The Authority has concluded that splitting the procurement into lots could make the requirement disproportionately expensive to manage and increase the technical risk to deliver the requirement. The Services will be supplied under one contract.\nWeightings for the Technical Qualitative Questions:\nThe weightings for Technical Qualitative Questions apply to the overall question and the Supplier should ensure any areas highlighted by the bullet points are covered within the overall response. No individual bullet point has a separate weighting and, subsequently, does not have a greater or lesser impact on the overall question, which will be assessed as a whole. Information will be evaluated against the pre-determined criteria as stated in the ITS.\nSuppliers' Tender Responses will be scored in accordance with the scoring criteria set out below.\nThe score awarded for each question (in accordance with the scoring methodology detailed in paragraph 168 of the ITS) will be converted to a percentage score (in accordance with the question’s respective weighting shown in the table in paragraph 173 of the ITS) to give a total score using the following formula:\nPercentage score % = (Score awarded / Maximum score) x Percentage weighting\nExample:\nIf a Supplier is awarded a score of 7 (Good) for Question 1, the percentage score awarded for that question will be:\nPercentage score % = (7/10) x 22.5% = 15.75%\nThe maximum score available in respect of the Technical Qualitative Questions is 70%. The different weightings reflect the relative importance of each question to the Authority.\nExample CTGM documents:\nThe Authority will provide copies of example CTGM documents (as listed in Appendix N to the ITS), to aid Suppliers in understanding the variation in content and size of individual CTGM documents.\nDue to CTGM documents being classified as Official and containing some information that is confidential, it is a requirement of the Authority that a Supplier completes and signs the Non-Disclosure Agreement (set out in Appendix O to the ITS) as a prerequisite of receiving the example CTGM documents listed in Appendix N." }, { "releaseID": "051813-2025", "releaseDate": "2025-08-28T10:27:21+01:00", "releaseTag": [ "award", "contract" ], "value": "Overview\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nContract subject-matter\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification, which is set out in Appendix B of the ITS;\nb)\tthe relevant Service Levels, as set out in Appendix C of the ITS; and\nc)\tthe terms and conditions of the Contract, for which a draft is set out in Appendix D of the ITS.\nTenders received\nThe Authority confirms:\n(i) the total number of tenders submitted by the Authority's deadline for submitting tenders was two (2); and,\n(ii) the total number of tenders assessed by the Authority was two (2).\nThe total number of tenders assessed by the Authority which were submitted by a small and medium-sized enterprise was one (1).\nThe total number of tenders assessed by the Authority which were submitted by a non-governmental organisation that is value-driven and which principally reinvests its surpluses to further social, environmental or cultural objectives was nil (0).\nThe Authority conducted the procurement for the award of this public contract as an open procedure in accordance with sections 20(1) and 20(2)(a) of the Procurement Act 2023 (PA2023) for the award of a light touch contract in accordance with section 9 of PA 2023." }, { "releaseID": "061841-2025", "releaseDate": "2025-10-02T15:32:37+01:00", "releaseTag": [ "award", "contract" ], "value": "OVERVIEW\nDWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.\nThe FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.\nTo conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.\nDWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:\na)\tCTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.\nb)\tThere are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.\nIn addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.\nDWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.\nCONTRACT SUBJECT-MATTER\nThe following Services form the overall scope of Services required by the Authority under this procurement:\na)\tClinical QA Service - carrying out a review of the CTGM;\nb)\tAnnual Clinical Training Course Service - delivering an annual clinical training course;\nc)\tEducational CPD Materials Service - developing educational CPD materials.\nThe above Services are required to be delivered in accordance with:\na)\tthe relevant sections of the Specification;\nb)\tthe relevant Service Levels; and\nc)\tthe terms and conditions of the Contract.\nThe Authority conducted the procurement for the award of this public contract as an open procedure in accordance with sections 20(1) and 20(2)(a) of the Procurement Act 2023 (PA2023) for the award of a light touch contract in accordance with section 9 of PA 2023." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "80500000", "description": "Training services" }, { "scheme": "CPV", "id": "80510000", "description": "Specialist training services" }, { "scheme": "CPV", "id": "80511000", "description": "Staff training services" }, { "scheme": "CPV", "id": "85000000", "description": "Health and social work services" }, { "scheme": "CPV", "id": "85100000", "description": "Health services" }, { "scheme": "CPV", "id": "85140000", "description": "Miscellaneous health services" }, { "scheme": "CPV", "id": "85141000", "description": "Services provided by medical personnel" }, { "scheme": "CPV", "id": "75310000", "description": "Benefit services" }, { "scheme": "CPV", "id": "75311000", "description": "Sickness benefits" }, { "scheme": "CPV", "id": "75313000", "description": "Disability benefits" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "UK" } ], "country": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "UK" } ], "country": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": 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"planning" ], "value": "2025-08-01T00:00:00+01:00" }, { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "2025-08-16T00:00:00+01:00" } ], "endDate": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "2027-07-31T23:59:59+01:00" }, { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "2028-08-15T23:59:59+01:00" } ], "maxExtentDate": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "2029-08-15T23:59:59+01:00" } ] }, "status": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "051813-2025", "releaseDate": "2025-08-28T10:27:21+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": 1968000 } ], "amount": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": 1640000 } ], "currency": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "quality", "name": "Question 2.2.1: Example of a contract for similar services", "description": "Please describe, using at least one example, where you have delivered similar clinical QA services for a major organisation (public or private sector) and how you will use the experience gained and lessons learned to deliver the Clinical QA Service detailed in the Specification.\nPlease provide contact details for a senior management representative within the organisation detailed in your example that is willing to act as a reference and who you have confirmed is willing to be contacted by DWP to verify the information you have provided in your response to this question.\nAs a minimum your response should:\n1.\tDetail the scope of services you delivered to the organisation and how they have relevance to the Clinical QA Service.\n2.\tDetail your performance levels in delivering the similar services and describe how you will use your experiences to ensure the Service Levels in the Contract will be achieved.\n3.\tDetail examples of where your service delivery exceeded the requirements of the relevant service description / specification, where you added value and how this will positively impact delivery of the Services for this Contract.\n4.\tGive an example to demonstrate how you dealt with blockers and issues including evidence of where things didn’t go well, what you did to improve the situation and the approach you will take to manage blockers/issues that may arise on this Contract.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 22.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.2: Recruitment & Retention of Supplier QA Clinicians", "description": "Please describe in detail how you will recruit and retain Supplier QA Clinicians (during the mobilisation period and throughout the life of the Contract) to deliver the Clinical QA Service.\nPlease include your rationale and evidence to support your approach.\nAlso detail the processes your organisation will put in place to ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician (i.e. as detailed is Section 4.2.3 of the Specification which states if such person is currently employed or contracted by a FAS Provider (either directly or indirectly) to carry out the role of a Clinical Author on behalf of such FAS Provider, they cannot deliver services under this Contract).\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation.\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum your response should:\n1.\tOutline how you will ensure suitably qualified (i.e. meeting the credentials detailed in the Specification) and motivated Supplier QA Clinicians will be recruited: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tOutline how you will ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician.\n3.\tDetail your proposed process for Supplier QA Clinician retention to support consistent delivery of the Clinical QA Service.\n4.\tDetail how you will monitor and evaluate the effectiveness of your proposed recruitment and retention approach.\n5.\tDescribe the key recruitment and retention challenges you envisage in relation to delivery of the Services and how you plan to overcome them (e.g. recruiting in a highly competitive market, ensuring the job description and expectations of the role are clear).\n6.\tDescribe how your Supplier QA Clinician resource planning assumptions allow for flexibility to respond to any factors including Supplier QA Clinician absence (e.g., Maternity/Paternity, long/short term sickness absence, annual leave), attrition (including during recruitment, on-boarding and initial training periods).\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.3: Skills and development of Supplier QA Clinicians", "description": "Please describe in detail how you will ensure that Supplier QA Clinicians delivering the Clinical QA Service possess and retain the necessary skills, experience, and competencies to deliver as set out in the Specification throughout the life of the Contract.\nPlease include your rationale and evidence to support your approach.\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation;\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum, your response should:\n1.\tOutline how you will approach and deliver specific training/upskilling for the Clinical QA Service: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tDetail the skills and experience of Supplier QA Clinicians in respect of functional impacts of disease and disability on a person's daily living activities and how such skills/experience will be maintained and kept up to date throughout the life of the contract.\n3.\tExplain how you will assess and monitor competence of Supplier QA Clinicians to carry out the Clinical QA Service initially and throughout the life of the contract.\nPlease complete your response using Arial font size 12 limited to two(2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.4: Quality of the Clinical QA Service", "description": "Please describe in detail the processes you will put in place to manage, monitor, and report on the quality and consistency of CTGM document reviews under the Clinical QA Service to be carried out by Supplier QA Clinicians. \nPlease include your rationale and evidence to support your approach.\nAs a minimum, your response should;\n1.\tDetail your processes for ensuring consistency of delivering the Clinical QA Service and avoidance of conflicting comments when reviewing similar CTGM documents (e.g. two separate CTGM documents which may cover asthma and ensuring both documents cross-reference to the same sources of clinical guidance).\n2.\tDetail your processes for monitoring and analysing trends, managing, and improving all aspects of quality across your delivery to ensure what is detailed in the Specification are met, including performance against KPIs, management information, and any other reporting requirements.\n3.\tExplain how improvement actions in relation to Clinical QA Service quality will be identified and undertaken to positively support the Supplier QA Clinicians in their performance and development.\nPlease complete your response using Arial font size 12 limited to two (2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.5: Development and delivery of the Annual Clinical Training Course Service", "description": "Please describe, using examples from previous experience, your approach to the development of training materials required under the Annual Clinical Training Course Service and how you will use the experience gained and lessons learned to deliver an excellent educational experience to all Authority Clinicians who participate at the face-to-face annual clinical training course.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the Annual Clinical Training Course you develop will meet the requirements set out in Section 5.2 of the Specification.\n2.\tOutline how you will approach and develop training, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail the skills and experience within your organisation of training presenters / facilitators who can deliver engaging face-to-face CPD training courses.\n4.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the training course to ensure it meets the training needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n5.\tDescribe, using examples from previous experience, how you will gather and review feedback and how this will be used to improve on the following years Annual Clinical Training Course Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.6: Development and delivery of the Educational CPD Materials Service", "description": "Please describe, using examples from previous experience, your approach to the development of educational CPD materials required under the Educational CPD Materials Service and how you will use the experience gained and lessons learned to ensure such materials are relevant, based upon functional impacts of disease, up-to-date, and engaging for a wide range of Authority Clinicians.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the educational CPD materials you develop will meet the requirements set out in Section 6.2 of the Specification.\n2.\tOutline how you will approach and develop educational CPD materials, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the educational CPD materials to ensure they meet the CPD needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n4.\tDetail the skills and experience within your organisation to develop, publish and host CPD content that can be accessed by Authority Clinicians.\n5.\tDescribe, using examples from previous experience, how you will gather feedback and how this will be used to improve on the following years Educational CPD Materials Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial Envelope", "description": "Price Methodology\nAny Tender which exceeds the Authority’s available budget for the first year of the Contract shall be treated as non-compliant and rejected. The Authority’s available budget for the first year of the Contract is £406,667 excluding VAT (i.e. £488,000 including VAT).\nIf it appears to the Authority that any Tender may be abnormally low then the Authority may ask the Supplier to explain its price or costs. If following the Supplier's explanation, the Authority is not satisfied with the Supplier's account for the low level of price or cost in the Tender, the Authority may treat the Tender as non-compliant and reject it.\nFinancial information should be submitted by Suppliers using the Pricing Quotation Template on the Portal. Further details on how to complete this Commercial Envelope can be found in the Pricing Quotation Template on the Portal.\nFinancial Evaluation Methodology\nThe weighting for pricing in the Commercial Envelope is 30% of the total available for the Tender.\nThe price per Billable Page quoted by the Supplier for the Clinical QA Service will be multiplied by the total number of Billable Pages estimated per year, as detailed in the 'CTGM volumetrics' tab, i.e. 29,222 Billable Pages. The resulting value will be the Suppliers total Charges for the Clinical QA Service.\nThe Suppliers total anticipated Charges for the Clinical QA Service will be added to the Suppliers quoted annual fixed prices for the Annual Clinical Training Course Service and the Educational CPD Materials Service. The resulting value will be the Suppliers total annual Charges for all Services.\nEach Supplier will be given a score under this Commercial Envelope using the calculation below:\nCalculation: ( A / B ) x 30%\nWhere:\nA = the lowest total annual Charges for all Services from the Supplier who submitted the lowest total annual Charges;\nB = the total annual Charges for all Services for the Supplier being evaluated.\nCompleting the Pricing Quotation Template\nYou must complete the Pricing Quotation Template electronically using the spreadsheet provided.\nTo open, click on the attachment, which should automatically open up the file. The attachment was produced in Microsoft Excel 365. Please ensure your Pricing Quotation Template response is completed in Microsoft Excel 2010 or later versions. \nAll prices quoted in the Pricing Quotation Template must:\na) be exclusive of VAT.\nb) not include indexation, as prices will be adjusted for indexation in accordance with the terms and conditions of the Contract.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": [ { "type": "quality", "name": "Question 2.2.1: Example of a contract for similar services", "description": "Please describe, using at least one example, where you have delivered similar clinical QA services for a major organisation (public or private sector) and how you will use the experience gained and lessons learned to deliver the Clinical QA Service detailed in the Specification.\nAs a minimum your response should:\n1.\tDetail the scope of services you delivered to the organisation and how they have relevance to the Clinical QA Service.\n2.\tDetail your performance levels in delivering the similar services and describe how you will use your experiences to ensure the Service Levels in the Contract will be achieved.\n3.\tDetail examples of where your service delivery exceeded the requirements of the relevant service description / specification, where you added value and how this will positively impact delivery of the Services for this Contract.\n4.\tGive an example to demonstrate how you dealt with blockers and issues including evidence of where things didn’t go well, what you did to improve the situation and the approach you will take to manage blockers/issues that may arise on this Contract.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 22.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.2: Recruitment & Retention of Supplier QA Clinicians", "description": "Please describe in detail how you will recruit and retain Supplier QA Clinicians (during the mobilisation period and throughout the life of the Contract) to deliver the Clinical QA Service.\nPlease include your rationale and evidence to support your approach.\nAlso detail the processes your organisation will put in place to ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician (i.e. as detailed is Section 4.2.3 of the Specification which states if such person is currently employed or contracted by a FAS Provider (either directly or indirectly) to carry out the role of a Clinical Author on behalf of such FAS Provider, they cannot deliver services under this Contract).\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation.\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum your response should:\n1.\tOutline how you will ensure suitably qualified (i.e. meeting the credentials detailed in the Specification) and motivated Supplier QA Clinicians will be recruited: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tOutline how you will ensure no excluded person is employed or contracted by the Supplier for the role of Supplier QA Clinician.\n3.\tDetail your proposed process for Supplier QA Clinician retention to support consistent delivery of the Clinical QA Service.\n4.\tDetail how you will monitor and evaluate the effectiveness of your proposed recruitment and retention approach.\n5.\tDescribe the key recruitment and retention challenges you envisage in relation to delivery of the Services and how you plan to overcome them (e.g. recruiting in a highly competitive market, ensuring the job description and expectations of the role are clear).\n6.\tDescribe how your Supplier QA Clinician resource planning assumptions allow for flexibility to respond to any factors including Supplier QA Clinician absence (e.g., Maternity/Paternity, long/short term sickness absence, annual leave), attrition (including during recruitment, on-boarding and initial training periods).\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.3: Skills and development of Supplier QA Clinicians", "description": "Please describe in detail how you will ensure that Supplier QA Clinicians delivering the Clinical QA Service possess and retain the necessary skills, experience, and competencies to deliver as set out in the Specification throughout the life of the Contract.\nPlease include your rationale and evidence to support your approach.\nYour response should reflect any variance in approach for the following categories of Supplier QA Clinicians:\n•\tSupplier QA Clinicians directly employed by you, the Supplier organisation;\n•\tSupplier QA Clinicians employed by Sub-contractors;\n•\tSelf-employed Supplier QA Clinicians with whom you propose to contract directly.\nAs a minimum, your response should:\n1.\tOutline how you will approach and deliver specific training/upskilling for the Clinical QA Service: (i) initially to support a successful service commencement; and, (ii) throughout the life of the contract.\n2.\tDetail the skills and experience of Supplier QA Clinicians in respect of functional impacts of disease and disability on a person's daily living activities and how such skills/experience will be maintained and kept up to date throughout the life of the contract.\n3.\tExplain how you will assess and monitor competence of Supplier QA Clinicians to carry out the Clinical QA Service initially and throughout the life of the contract.\nPlease complete your response using Arial font size 12 limited to two(2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.4: Quality of the Clinical QA Service", "description": "Please describe in detail the processes you will put in place to manage, monitor, and report on the quality and consistency of CTGM document reviews under the Clinical QA Service to be carried out by Supplier QA Clinicians. \nPlease include your rationale and evidence to support your approach.\nAs a minimum, your response should;\n1.\tDetail your processes for ensuring consistency of delivering the Clinical QA Service and avoidance of conflicting comments when reviewing similar CTGM documents (e.g. two separate CTGM documents which may cover asthma and ensuring both documents cross-reference to the same sources of clinical guidance).\n2.\tDetail your processes for monitoring and analysing trends, managing, and improving all aspects of quality across your delivery to ensure what is detailed in the Specification are met, including performance against KPIs, management information, and any other reporting requirements.\n3.\tExplain how improvement actions in relation to Clinical QA Service quality will be identified and undertaken to positively support the Supplier QA Clinicians in their performance and development.\nPlease complete your response using Arial font size 12 limited to two (2) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.5: Development and delivery of the Annual Clinical Training Course Service", "description": "Please describe, using examples from previous experience, your approach to the development of training materials required under the Annual Clinical Training Course Service and how you will use the experience gained and lessons learned to deliver an excellent educational experience to all Authority Clinicians who participate at the face-to-face annual clinical training course.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the Annual Clinical Training Course you develop will meet the requirements set out in Section 5.2 of the Specification.\n2.\tOutline how you will approach and develop training, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail the skills and experience within your organisation of training presenters / facilitators who can deliver engaging face-to-face CPD training courses.\n4.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the training course to ensure it meets the training needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n5.\tDescribe, using examples from previous experience, how you will gather and review feedback and how this will be used to improve on the following years Annual Clinical Training Course Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Question 2.2.6: Development and delivery of the Educational CPD Materials Service", "description": "Please describe, using examples from previous experience, your approach to the development of educational CPD materials required under the Educational CPD Materials Service and how you will use the experience gained and lessons learned to ensure such materials are relevant, based upon functional impacts of disease, up-to-date, and engaging for a wide range of Authority Clinicians.\nPlease include your delivery methods and strategies to maintain engagement.\nAs a minimum, your response should:\n1.\tDetail how the educational CPD materials you develop will meet the requirements set out in Section 6.2 of the Specification.\n2.\tOutline how you will approach and develop educational CPD materials, especially for content related to functional impacts of disease and disability on a person's daily living activities.\n3.\tDetail your approach to collaborating with DWP to co-create the learning objectives for the educational CPD materials to ensure they meet the CPD needs of Authority Clinicians in maintaining up-to-date relevant clinical knowledge.\n4.\tDetail the skills and experience within your organisation to develop, publish and host CPD content that can be accessed by Authority Clinicians.\n5.\tDescribe, using examples from previous experience, how you will gather feedback and how this will be used to improve on the following years Educational CPD Materials Service.\nPlease complete your response using Arial font size 12 limited to three (3) A4 pages (including any diagrams, illustrations, graphics, etc.). Do not include any embedded documents.", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial Envelope", "description": "Price Methodology\nAny Tender which exceeds the Authority’s available budget for the first year of the Contract shall be treated as non-compliant and rejected. The Authority’s available budget for the first year of the Contract is £406,667 excluding VAT (i.e. £488,000 including VAT).\nIf it appears to the Authority that any Tender may be abnormally low then the Authority may ask the Supplier to explain its price or costs. If following the Supplier's explanation, the Authority is not satisfied with the Supplier's account for the low level of price or cost in the Tender, the Authority may treat the Tender as non-compliant and reject it.\nFinancial information should be submitted by Suppliers using the Pricing Quotation Template on the Portal. Further details on how to complete this Commercial Envelope can be found in the Pricing Quotation Template on the Portal.\nFinancial Evaluation Methodology\nThe weighting for pricing in the Commercial Envelope is 30% of the total available for the Tender.\nThe price per Billable Page quoted by the Supplier for the Clinical QA Service will be multiplied by the total number of Billable Pages estimated per year, as detailed in the 'CTGM volumetrics' tab, i.e. 29,222 Billable Pages. The resulting value will be the Suppliers total Charges for the Clinical QA Service.\nThe Suppliers total anticipated Charges for the Clinical QA Service will be added to the Suppliers quoted annual fixed prices for the Annual Clinical Training Course Service and the Educational CPD Materials Service. The resulting value will be the Suppliers total annual Charges for all Services.\nEach Supplier will be given a score under this Commercial Envelope using the calculation below:\nCalculation: ( A / B ) x 30%\nWhere:\nA = the lowest total annual Charges for all Services from the Supplier who submitted the lowest total annual Charges;\nB = the total annual Charges for all Services for the Supplier being evaluated.\nCompleting the Pricing Quotation Template\nYou must complete the Pricing Quotation Template electronically using the spreadsheet provided.\nTo open, click on the attachment, which should automatically open up the file. The attachment was produced in Microsoft Excel 365. Please ensure your Pricing Quotation Template response is completed in Microsoft Excel 2010 or later versions. \nAll prices quoted in the Pricing Quotation Template must:\na) be exclusive of VAT.\nb) not include indexation, as prices will be adjusted for indexation in accordance with the terms and conditions of the Contract.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "The conditions of participation that apply to this competitive tendering procedure are contained within the Procurement Specific Questionnaire (in Appendix I of the ITS). The conditions of participation relating to legal and financial capacity are listed below:\nPSQ 13 – Are you intending to rely on another supplier to act as a guarantor?\nIf so, please provide their name and evidence of their economic and financial standing.\nIf you have answered ‘no’, please go to question PSQ 15.\nPSQ 13(a) - If you are proposing to rely on another supplier to act as a guarantor please provide the following details:\n- Full name of immediate parent company,\n- Registered or head office address,\n- Registration number (if applicable),\n- VAT number (if applicable),\nPSQ 14 – Please confirm whether you already have, or can commit to obtain, the levels of insurance cover indicated below that will be effective for the duration of the contract:\na. Employer’s (Compulsory) Liability Insurance* = £5,000,000\nb. Public Liability Insurance = £1m\nc. Professional Indemnity Insurance = £1m\nPSQ 14(a) – Insert details of your insurances already in place or insurances which would be obtained for the duration of the contract (including information on how you will obtain this insurance - e.g. a quote)\nPSQ 15 – Please confirm that you have in place, or that you will have in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects.\nPSQ 15(a) – Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures:\n - to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services\n - to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data\n - to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable\n - to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place)\n - to maintain records of personal data processing activities\n - to regularly test, assess and evaluate the effectiveness of the above measures.\nPSQ 17 – If you are a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015, and if your latest statement is available electronically, please provide:\n - the web address,\n - precise reference of the documents.\nIf it is not available electronically, please state this and go to question PSQ 17 (a)\nPSQ 17(a) – If your latest statement is not available electronically, please provide a copy.\nPSQ 17(b) – If you are not a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015 (for example if your turnover is less than £36 million or you do not carry on your business, or part of your business, in the UK), please provide a link to an equivalent statement or document which demonstrates information to a to f above.\nPSQ 17(c) – If all the information set out in a to f above is not included in your modern slavery statement or other statement or documents, please provide an explanation as to why not and/or assurances that it will be included before contract award." }, { "type": "technical", "description": "PSQ 16 – Are you either:\na) a Supplier to any of the Functional Assessment Service (FAS) Contracts with the Authority (Procurement reference: tender_267317/1270543); or,\nb) a sub-contractor to a Supplier detailed in (a) above that provides such Supplier with ‘Supplier Personnel’ to carry out the role of a HP and/or Clinical Author on behalf of such Supplier?" } ] } ] }, "hasRenewal": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority’s discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract." } ] } } ], "communication": { "futureNoticeDate": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "2025-05-13T23:59:59+01:00" } ] }, "status": [ { "releaseID": "013102-2025", "releaseDate": "2025-04-04T13:50:01+01:00", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "051813-2025", "releaseDate": "2025-08-28T10:27:21+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "amendments": [ { "id": "013106-2025", "description": [ { "releaseID": "013106-2025", "releaseDate": "2025-04-04T13:55:13+01:00", "releaseTag": [ "planningUpdate" ], "value": "The estimated contract values have been updated as the initial version of the notice specified annual contract values. Therefore, for the minimum contract term of 2 years stated in the notice, the estimated total contract value is £700,000 excluding VAT (£840,000 including VAT)." } ] }, { "id": "035553-2025", "description": [ { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "To ensure the Authority is not perceived as putting any Supplier at an unfair advantage or disadvantage, the Authority has decided that the requirement for Suppliers to “…provide contact details for a senior management representative within the organisation detailed in your example that is willing to act as a reference and who you have confirmed is willing to be contacted by DWP to verify the information you have provided in your response…” shall be removed from Question 2.2.1. This modification is incorporated into this revised tender notice and any affected tender documents.\nThe Authority has considered the impact of this modification on applicable tender deadlines and has decided that there will be no extension to the tender submission deadline." } ] } ], "procurementMethod": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "Open procedure" } ], "procedure": { "isAccelerated": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": true } ], "acceleratedRationale": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "Light touch contract" } ] }, "submissionMethodDetails": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "The tender documents associated with this tender notice are available at the same time as this notice is published.\nThe tender documents associated with this tender notice are:\n•\tFunctional Assessment Clinical Assurance and Training Services (FACATS) – Instructions to Suppliers\n•\tAppendix A: Procurement terms and conditions\n•\tAppendix B: The Authority’s detailed requirement (Specification)\n•\tAppendix C: Service Levels\n•\tAppendix D: The draft contract terms\n•\tAppendix E: Glossary\n•\tAppendix F: Form of tender\n•\tAppendix G: Certificate of non-collusion and non-canvassing\n•\tAppendix H: Commercially sensitive information\n•\tAppendix I: Procurement Specific Questionnaire (PSQ)\n•\tAppendix J: Technical Qualitative Questions\n•\tAppendix K: Pricing Quotation Template\n•\tAppendix L: Financial Viability Risk Assessment (FVRA)\n•\tAppendix M: Information Security Questionnaire\n•\tAppendix N: Example CTGM documents\n•\tAppendix O: Non-Disclosure Agreement\nThe Authority will be administering the competitive tendering procedure electronically via the ‘DWP e-procurement portal’ (the Portal). Suppliers must ensure they are registered on the Portal to participate in this procurement.\nThe tender documents are only available via the Portal which can be accessed via the URL link below within ITT_22251:\nhttps://dwp.bravosolution.co.uk/\nHow to Express Interest in this Tender:\n1. Register on the Portal (this is only required once):\nhttps://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)\n2. Express an Interest in the tender - Login to the Portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Authority Attachments' in the 'PQQ/ ITT Details' box\n3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the Authority and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).\nFor further assistance please consult the online help, or the eTendering help desk.\nA Tender Launch Event will be held on 27 June 2025 10:00 – 11:30. The session will cover the Competitive Tendering Procedure and is an opportunity for Suppliers to ask any clarification questions.\nSuppliers wanting to attend the Tender Launch Event are required to use the messaging facility within ITT_22251 to provide the Authority with a list of attendee names and email addresses by 17:00 on 25 June 2025." } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "2025-07-14T23:59:00+01:00" } ] }, "enquiryPeriod": { "endDate": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "2025-07-04T23:59:00+01:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "2025-08-05T23:59:59+01:00" } ] }, "documents": [ { "id": "conflictOfInterest", "documentType": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "conflictOfInterest" } ], "description": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "Not published" } ] }, { "id": "033510-2025", "documentType": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "UK4" } ], "description": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "https://www.find-tender.service.gov.uk/Notice/033510-2025" } ], "datePublished": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "2025-06-18T23:38:53+01:00" } ], "format": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "text/html" } ] }, { "id": "035553-2025", "documentType": [ { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "tenderNotice" } ], "noticeType": [ { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UK4" } ], "description": [ { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Tender notice on Find a Tender" } ], "url": [ { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/035553-2025" } ], "datePublished": [ { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "2025-06-26T17:24:43+01:00" } ], "format": [ { "releaseID": "035553-2025", "releaseDate": "2025-06-26T17:24:43+01:00", "releaseTag": [ "tenderUpdate" ], "value": "text/html" } ] } ], "contractTerms": { "financialTerms": [ { "releaseID": "033510-2025", "releaseDate": "2025-06-18T23:38:53+01:00", "releaseTag": [ "tender" ], "value": "The Supplier must be prepared to use electronic purchase to pay (P2P) routes, including eInvoicing. 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