{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04fa37", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-07-29T10:55:47+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04fa37" ], "records": [ { "ocid": "ocds-h6vhtk-04fa37", "releases": [ { "ocid": "ocds-h6vhtk-04fa37", "id": "011833-2025", "tag": [ "planning" ], "date": "2025-03-28T15:30:41Z", "initiationType": "tender", "parties": [ { "name": "Your Housing Group", "id": "GB-PPON-PCBB-6493-RNBZ", "identifier": { "scheme": "GB-PPON", "id": "PCBB-6493-RNBZ" }, "address": { "streetAddress": "130 Birchwood Boulevard", "locality": "Warrington", "postalCode": "WA3 7QH", "country": "GB", "countryName": "United Kingdom", "region": "UKD61" }, "contactPoint": { "name": "Matthew Grice", "email": "procurement@yourhousinggroup.co.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.yourhousinggroup.co.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCBB-6493-RNBZ", "name": "Your Housing Group" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "YHG carried out soft market testing with 6 suppliers for this procurement in November 2024.\nSuppliers were given a soft market testing information pack and invited to demonstrations. This was all carried out prior to the introduction of the Procurement Act 2023.\nThe suppliers invited and participated in the demonstrations were: \nCivica\nNEC\nTechlabs London\nRubixx\nEsuasive\nMRI Software\nAs the soft market period was concluded before the introduction of the Act, YHG is able to provide interested parties with copies of the soft market test information pack and clarification questions as part of this Preliminary Market Engagement.\nPlease email procurement@yourhousinggroup.co.uk using the reference PRO0919 in your email to request copies.\nThis process does not form part of the formal tender procedure to follow and no supplier shall be disadvantaged by either taking part or not taking part in this process.", "dateMet": "2024-11-29T00:00:00+00:00", "status": "met" } ], "documents": [ { "id": "011833-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/011833-2025", "datePublished": "2025-03-28T15:30:41Z", "format": "text/html" } ] }, "tender": { "id": "PR00919", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "PRO0919 Integrated Housing Management System", "description": "Your Housing Group (YHG) are seeking to replace its existing software for housing management, asset management and repairs management and are seeking a new fully integrated system. This will include options to support Fix360, the YHG internal repairs and maintenance contractor, using integration to existing systems, or potential replacement options.\nThe aim is to efficiently consolidate and integrate solutions, onto a modern Cloud based platform to leverage efficiencies and increase customer satisfaction.\nResponsive browser presentation will be expected, to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for tenants and other customers, whenever needed or desired. A Digital First and Cloud methodology is being pursued, across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed, will be expected to enforce high standards of Penetration Testing and compliance/adherence to the Cloud Security Principles.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UKD", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 6000000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-11-01T00:00:00+00:00", "endDate": "2035-10-31T23:59:59+00:00" }, "status": "planned" } ], "communication": { "futureNoticeDate": "2025-05-12T23:59:59+01:00" }, "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "011862-2025", "tag": [ "planning" ], "date": "2025-03-28T16:27:24Z", "initiationType": "tender", "planning": { "documents": [ { "id": "011862-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/011862-2025", "datePublished": "2025-03-28T16:27:24Z", "format": "text/html" } ] }, "ocid": "ocds-h6vhtk-04fa37", "parties": [ { "name": "Your Housing Group", "id": "GB-PPON-PCBB-6493-RNBZ", "identifier": { "scheme": "GB-PPON", "id": "PCBB-6493-RNBZ" }, "address": { "streetAddress": "130 Birchwood Boulevard", "locality": "Warrington", "postalCode": "WA3 7QH", "country": "GB", "countryName": "United Kingdom", "region": "UKD61" }, "contactPoint": { "name": "Matthew Grice", "email": "procurement@yourhousinggroup.co.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.yourhousinggroup.co.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCBB-6493-RNBZ", "name": "Your Housing Group" }, "tender": { "id": "PRO0919", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "PRO0919 Integrated Housing Management System", "description": "Your Housing Group (YHG) are seeking to replace its existing software for housing management, asset management and repairs management and are seeking a new fully integrated system. This will include options to support Fix360, the YHG internal repairs and maintenance contractor, using integration to existing systems, or potential replacement options.\nThe aim is to efficiently consolidate and integrate solutions, onto a modern Cloud based platform to leverage efficiencies and increase customer satisfaction.\nResponsive browser presentation will be expected, to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for tenants and other customers, whenever needed or desired. A Digital First and Cloud methodology is being pursued, across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed, will be expected to enforce high standards of Penetration Testing and compliance/adherence to the Cloud Security Principles.", "status": "planned", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UKD", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 6000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "isAccelerated": true, "acceleratedRationale": "Qualifying planned procurement notice", "features": "YHG intends to use the Competitive flexible procedure with the following stages anticipated:\nStage 1 - Conditions of Participation - interested parties must submit their information for Conditions of Participation and the Procurement Specific Questionnaire, this will include technical and project specific pass/fail criteria that must be met to participate in the process.\nThere will be down-selection of bidders after Stage 1.\nStage 2 - Dialogue and Invitations to Tender - bidders successful at Stage 1 will be invited to dialogue sessions with YHG in order to discuss our requirements in more detail and prepare their invitation to tender submissions. This will involve both a quality and price assessment. It is anticipated at this point that the headline criteria will be weighted 70% Quality, 30% Price.\nThere will be a down-selection of bidders after evaluation and moderation of Stage 2.\nStage 3 - System Demonstrations - bidders successful at Stage 2 will be invited to hold system demonstrations at YHG's offices which will be used principally to clarify and moderate their quality scores further from Stage 2.\nThere will be a final down-selection of bidders after moderation of Stage 3.\nThe remaining bidders will be invited to Stage 4 - Negotiations - YHG anticipates doing up to 2 rounds of negotiation with the final bidders around cost, contract terms and overall proposals.\nBest and Final Offers will then be sought ahead of a Contract Award.\nYHG reserves the right to vary any aspect of this proposed approach within the final Tender Notice." }, "mainProcurementCategory": "goods", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "YHG uses MyTenders (www.mytenders.co.uk) as its eSender and eSourcing Platform. It is free for suppliers to register on MyTenders and YHG recommend interested parties pre-register on MyTenders to avoid any delay in the process when the Tender Notice is issued.\nAll documentation associated with this procurement will be provided on publication of the Tender Notice through the MyTenders portal for free and electronic download.\nIn preparation for the future tender, suppliers may wish to register on the Central Digital Platform (CDP). The CDP is an online portal which will make it easier for suppliers to find and bid for contracts, and for buyers to meeting their transparency commitment under the Procurement Act 2023.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-05-30T12:00:00+01:00", "awardPeriod": { "endDate": "2025-09-26T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "planned", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "The final sub-weightings and order of importance will be set out in the Tender Notice (UK04).", "numbers": [ { "number": 70, "weight": "percentageExact" } ] }, { "type": "price", "name": "Cost", "description": "The final sub-weightings and order of importance will be set out in the Tender Notice (UK04).", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "description": "The final requirements will be set out in the Tender Notice (UK04) and Tender Documents when published (estimated 12th May 2025). These may include: Conditions of Participation, Procurement Specific Questionnaire including insurances, financial capacity, GDPR and information security, technical and project specific pass/fail selection criteria, the Invitation to Tender documents including Quality (70%) and Price (30%) criteria, System Demonstrations, Legal conditions including ability to meet YHG's key commercial principles etc.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-11-01T00:00:00+00:00", "endDate": "2035-10-31T23:59:59+00:00" }, "hasOptions": true, "options": { "description": "YHG reserves the right for options to purchase additional modules offered by the successful supplier e.g. repairs or scheduling through this contract.\nThis would potentially be used once YHG's existing contracts for these systems end." } } ], "communication": { "futureNoticeDate": "2025-05-12T23:59:59+01:00" }, "contractTerms": { "financialTerms": "YHG requires all invoices to have a YHG Purchase Order number. YHG will pay within 30 days of receipt of a valid, undisputed invoice with a valid YHG PO number on the invoice. Further details around payment clauses etc. will be found within the tender documentation." }, "riskDetails": "The scope and value of the contract may be directly impacted by a number of risks which may materialise during the term of the contact. These include 1. legislative changes that impact the social housing sector. 2. Ability of the successful supplier to meet the agreed implementation plan for the new system. 3. Required interfaces to existing or other procured 3rd party systems. 4. Data quality and availability. 5. Changes to resource and personnel of either YHG or the successful supplier. 6. The proposed solution no longer being fit for purpose for the requirements of the organisation. There may be more risks identified which will be further described within the tender notice." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "017598-2025", "tag": [ "planning" ], "date": "2025-04-29T13:15:28+01:00", "initiationType": "tender", "planning": { "documents": [ { "id": "017598-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017598-2025", "datePublished": "2025-04-29T13:15:28+01:00", "format": "text/html" } ] }, "ocid": "ocds-h6vhtk-04fa37", "parties": [ { "name": "Your Housing Group", "id": "GB-PPON-PCBB-6493-RNBZ", "identifier": { "scheme": "GB-PPON", "id": "PCBB-6493-RNBZ" }, "address": { "streetAddress": "130 Birchwood Boulevard", "locality": "Warrington", "postalCode": "WA3 7QH", "country": "GB", "countryName": "United Kingdom", "region": "UKD61" }, "contactPoint": { "email": "procurement@yourhousinggroup.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCBB-6493-RNBZ", "name": "Your Housing Group" }, "tender": { "id": "PRO0919", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "PRO0919 Integrated Housing Management System", "description": "Your Housing Group (YHG) are seeking to replace its existing software for housing management, asset management and repairs management and are seeking a new fully integrated system. This will include options to support Fix360, the YHG internal repairs and maintenance contractor, using integration to existing systems, or potential replacement options.\nThe aim is to efficiently consolidate and integrate solutions, onto a modern Cloud based platform to leverage efficiencies and increase customer satisfaction.\nResponsive browser presentation will be expected, to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for tenants and other customers, whenever needed or desired. A Digital First and Cloud methodology is being pursued, across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed, will be expected to enforce high standards of Penetration Testing and compliance/adherence to the Cloud Security Principles.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UKD", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 6000000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-11-01T00:00:00+00:00", "endDate": "2030-10-31T23:59:59+00:00", "maxExtentDate": "2035-10-31T23:59:59+00:00" }, "hasRenewal": true, "status": "planned" } ], "communication": { "futureNoticeDate": "2025-05-12T23:59:59+01:00" }, "status": "planned" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "041719-2025", "tag": [ "tender" ], "date": "2025-07-21T15:25:03+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fa37", "parties": [ { "name": "Your Housing Group", "id": "GB-PPON-PCBB-6493-RNBZ", "identifier": { "scheme": "GB-PPON", "id": "PCBB-6493-RNBZ" }, "address": { "streetAddress": "130 Birchwood Boulevard", "locality": "Warrington", "postalCode": "WA3 7QH", "country": "GB", "countryName": "United Kingdom", "region": "UKD61" }, "contactPoint": { "name": "Matthew Grice", "email": "matthew.grice@yourhousinggroup.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.yourhousinggroup.co.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PCBB-6493-RNBZ", "name": "Your Housing Group" }, "tender": { "id": "PRO0919", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "PRO0919 Integrated Housing and Asset Management System", "description": "Your Housing Group Limited invites suitably qualified and experienced suppliers to participate in a procurement in relation to a contract to provide an Integrated Housing and Asset Management System (software). This is to replace YHG’s existing separate software and/or systems for housing and asset management as well as customer relationship management (CRM) under YHG’s internal “Your Systems Programme”.\nYHG is undertaking this procurement under the Competitive Flexible Procedure in accordance with Section 20(2)(b) of the Procurement Act 2023 (the Act) and as further detailed in documentation provided. This is a multi-stage tendering procedure.\nThe aim for this contract is to efficiently consolidate and integrate solutions onto a modern cloud-based platform to leverage efficiencies and increase customer satisfaction. Responsive browser presentation will be expected to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for customers, residents and tenants whenever needed or desired.\nA digital first and cloud methodology is being pursued across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed will be expected to enforce high standards of penetration testing and compliance, as well as adherence to cloud security principles.\nYHG is seeking principally one supplier and one system that will replace multiple other systems, however depending on the outcome of this tender appreciate that this may include the use of additional third parties or sub-contractors to provide aspects of the system dependant on the bids received from Tenderers.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UKD", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 20000000, "amount": 16666667, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "YHG are running a CFP with multiple stages, the criteria for which are all set out within the tender documentation including full details of evaluation criteria at each stage.\nStage 1 - Procurement Specific Questionnaire: All tenderers who pass stage 1 will be taken to stage 2.\nStage 2 - Dialogue: A series of dialogue meetings will be held ahead of tender submission required at Stage 3. This is to clarify and refine the tender.\nStage 3 - Tenders: Tenderers will be required to submit their quality and price proposals in line with the tender requirements. Following evaluation the top 2 suppliers will be taken to the next stage.\nStage 4 - System Demonstrations: Tenderers will be required to demonstrate their system/solutions and the tenderer with the most advantageous tender will be taken to the next stage.\nStage 5 - Preferred Tenderer Discussions: YHG will hold discussions with the tenderer with the most advantageous tender prior to contract award. This stage will involve clarifying or confirming commitments made in the Tender or limited post-tender negotiation." }, "mainProcurementCategory": "goods", "aboveThreshold": true, "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "Submissions must be sent electronically through the MyTenders portal - https://www.mytenders.co.uk", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-08-19T12:00:00+01:00", "enquiryPeriod": { "endDate": "2025-08-08T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-02-02T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 20000000, "amount": 16666667, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "YHG System Requirements", "description": "As set out in the tender documentation", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Price", "description": "As set out in the tender documentation", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Method Statements", "description": "As set out in the tender documentation", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "YHG have set Legal and financial capacity conditions of participation. These are set out in the PSQ documentation." }, { "type": "technical", "description": "YHG have set Technical ability conditions of participation. These are set out in the PSQ documentation." }, { "description": "The criteria used to select suppliers to tender are set out in the documentation, including the invitation to participate document and PSQ.\nTenderers will be required to submit a PSQ, and any information requested within, a completed Tenderer Conflicts of Interest Declaration and 3x completed YHG PSQ Reference Forms from 3x customers, which will be assessed by YHG to determine their suitability to progress to the next stage of the procurement (plus any questions for Dialogue). This includes checking that Tenderers meet the conditions of participation detailed in the PSQ and are not on the Supplier Debarment List or determined to be excluded/excludable suppliers.\nAll tenderers who pass all aspects of the PSQ will be taken through to the next stage of the procurement.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-03-01T00:00:00+00:00", "endDate": "2031-02-28T23:59:59+00:00", "maxExtentDate": "2041-02-28T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "5 year initial period with the following potential extension periods:\nExtension 1: 3 years\nExtension 2: 3 years\nExtension 3: 2 years\nExtension 4: 2 years\nMaximum total contract length if all extensions taken out is 15 years." }, "hasOptions": true, "options": { "description": "YHG may Direct Award subsequent system “modules” related to the main housing and asset management system within the first 5 years of contract award to the successful Tenderer. These include software, systems or modules for: repairs management, repairs scheduling (including dynamic scheduling), risk management, contact centre telephony, other finance modules, HR/training/Payroll module(s), other modules provided by the Supplier to support Housing and Asset Management or Repairs functionality. This would done be through Schedule 5 Paragraph 8 of the Procurement Act 2023." } } ], "documents": [ { "id": "future", "documentType": "biddingDocuments", "accessDetails": "The procurement documents are available for unrestricted and full direct access, free of charge at https://www.mytenders.co.uk. Interested suppliers must register on MyTenders to respond to the opportunity.\nTenders or requests to participate must be sent electronically through the MyTenders portal." }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "041719-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041719-2025", "datePublished": "2025-07-21T15:25:03+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "Please refer to procurement documentation which refers to YHG's payment terms in addition to payments being made within 30 days for valid, undisputed invoices." }, "riskDetails": "There are various risks relating the performance of the contract, highlighted below:\nImplementation timetable risks\nVariation / Change control\nBusiness criticality, including knowledge transfer\nSecurity - Cyber Security, Data Protection\nLegislative Changes e.g. new Laws associated with the sector\nInterfaces/Integrations for 3rd party systems\nData migration, quality, availability and loss\nSupport & Hosting - including training\nChanges to resources or personnel\nNot fit for purpose / Product no longer meets requirements\nWider supply chain considerations" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "028917-2026", "tag": [ "award", "contract" ], "date": "2026-03-30T10:31:37+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04fa37", "parties": [ { "name": "Your Housing Group", "id": "GB-PPON-PCBB-6493-RNBZ", "identifier": { "scheme": "GB-PPON", "id": "PCBB-6493-RNBZ" }, "address": { "streetAddress": "130 Birchwood Boulevard", "locality": "Warrington", "postalCode": "WA3 7QH", "country": "GB", "countryName": "United Kingdom", "region": "UKD61" }, "contactPoint": { "name": "Matthew Grice", "email": "Matthew.Grice@yourhousinggroup.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.yourhousinggroup.co.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - 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Cloud delivered applications proposed, will be expected to enforce high standards of Penetration Testing and compliance/adherence to the Cloud Security Principles.", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "lots": [ { "id": "1", "status": "complete" } ] }, "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-PPON-PNDC-9358-GPYZ", "name": "Infinity Group" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-PPON-PXPD-5758-DGMV", "name": "TECHLABS LONDON LTD" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-PPON-PHXX-6931-VYBP", "name": "NEC SOFTWARE SOLUTIONS UK LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "5", "status": "valid", "tenderers": [ { "id": "GB-PPON-PMGW-9155-JHQR", "name": "NEO TECHNOLOGY LIMITED" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 8, 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"2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "Mr Robert Stanley Young\nThe Coach House, Spencer Mews, Tunbridge Wells, Kent, England, TN1 2PY\nNature of control\nOwnership of shares – More than 25% but not more than 50%\nOwnership of voting rights - More than 25% but not more than 50%\nMr Philip John Jones\nThe Coach House, Spencer Mews, Camden Road, Tunbridge Wells, Kent, England, TN1 2PY\nNature of control\nOwnership of shares – More than 25% but not more than 50%\nOwnership of voting rights - More than 25% but not more than 50%" } ] } }, { "id": "GB-PPON-PXPD-5758-DGMV", "name": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "TECHLABS LONDON LTD" } ], "identifier": { "scheme": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "028917-2026", "releaseDate": 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"value": "PHXX-6931-VYBP" } ] }, "address": { "streetAddress": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "1st Floor Imex Centre" } ], "locality": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "Hemel Hempstead" } ], "postalCode": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "HP2 7DX" } ], "country": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "GB" } ], "countryName": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "UKH23" } ] }, "roles": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": [ "tenderer" ] } ], "details": { "scale": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "large" } ], "vcse": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": false } ] } }, { "id": "GB-PPON-PMGW-9155-JHQR", "name": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "NEO TECHNOLOGY LIMITED" } ], "identifier": { "scheme": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "GB-PPON" } ], "id": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "PMGW-9155-JHQR" } ] }, "address": { "streetAddress": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "8th Floor One Canada Square " } ], "locality": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "London" } ], "postalCode": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "E14 5AA" } ], "country": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "GB" } ], "countryName": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ], "region": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "UKI42" } ] }, "roles": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": [ "tenderer" ] } ], "details": { "scale": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "sme" } ], "vcse": [ { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": false } ] } } ], "buyer": { "id": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "GB-PPON-PCBB-6493-RNBZ" } ], "name": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "Your Housing Group" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "YHG carried out soft market testing with 6 suppliers for this procurement in November 2024.\nSuppliers were given a soft market testing information pack and invited to demonstrations. This was all carried out prior to the introduction of the Procurement Act 2023.\nThe suppliers invited and participated in the demonstrations were: \nCivica\nNEC\nTechlabs London\nRubixx\nEsuasive\nMRI Software\nAs the soft market period was concluded before the introduction of the Act, YHG is able to provide interested parties with copies of the soft market test information pack and clarification questions as part of this Preliminary Market Engagement.\nPlease email procurement@yourhousinggroup.co.uk using the reference PRO0919 in your email to request copies.\nThis process does not form part of the formal tender procedure to follow and no supplier shall be disadvantaged by either taking part or not taking part in this process." } ], "dateMet": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "2024-11-29T00:00:00+00:00" } ], "status": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "met" } ] } ], "documents": [ { "id": "011833-2025", "documentType": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/011833-2025" } ], "datePublished": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "2025-03-28T15:30:41Z" } ], "format": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "011862-2025", "documentType": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "plannedProcurementNotice" } ], "noticeType": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "UK3" } ], "description": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "Planned procurement notice on Find a Tender" } ], "url": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/011862-2025" } ], "datePublished": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "2025-03-28T16:27:24Z" } ], "format": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "017598-2025", "documentType": [ { "releaseID": "017598-2025", "releaseDate": "2025-04-29T13:15:28+01:00", "releaseTag": [ "planning" ], "value": "plannedProcurementNotice" } ], "noticeType": [ { "releaseID": "017598-2025", "releaseDate": "2025-04-29T13:15:28+01:00", "releaseTag": [ "planning" ], "value": "UK1" } ], "description": [ { "releaseID": "017598-2025", "releaseDate": "2025-04-29T13:15:28+01:00", "releaseTag": [ "planning" ], "value": "Pipeline notice on Find a Tender" } ], "url": [ { "releaseID": "017598-2025", "releaseDate": "2025-04-29T13:15:28+01:00", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/017598-2025" } ], "datePublished": [ { "releaseID": "017598-2025", "releaseDate": "2025-04-29T13:15:28+01:00", "releaseTag": [ "planning" ], "value": "2025-04-29T13:15:28+01:00" } ], "format": [ { "releaseID": "017598-2025", "releaseDate": "2025-04-29T13:15:28+01:00", "releaseTag": [ "planning" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "PR00919" }, { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "PRO0919" } ], "legalBasis": { "id": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "PRO0919 Integrated Housing Management System" }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "PRO0919 Integrated Housing and Asset Management System" } ], "description": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "Your Housing Group (YHG) are seeking to replace its existing software for housing management, asset management and repairs management and are seeking a new fully integrated system. This will include options to support Fix360, the YHG internal repairs and maintenance contractor, using integration to existing systems, or potential replacement options.\nThe aim is to efficiently consolidate and integrate solutions, onto a modern Cloud based platform to leverage efficiencies and increase customer satisfaction.\nResponsive browser presentation will be expected, to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for tenants and other customers, whenever needed or desired. A Digital First and Cloud methodology is being pursued, across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed, will be expected to enforce high standards of Penetration Testing and compliance/adherence to the Cloud Security Principles." }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "Your Housing Group Limited invites suitably qualified and experienced suppliers to participate in a procurement in relation to a contract to provide an Integrated Housing and Asset Management System (software). This is to replace YHG’s existing separate software and/or systems for housing and asset management as well as customer relationship management (CRM) under YHG’s internal “Your Systems Programme”.\nYHG is undertaking this procurement under the Competitive Flexible Procedure in accordance with Section 20(2)(b) of the Procurement Act 2023 (the Act) and as further detailed in documentation provided. This is a multi-stage tendering procedure.\nThe aim for this contract is to efficiently consolidate and integrate solutions onto a modern cloud-based platform to leverage efficiencies and increase customer satisfaction. Responsive browser presentation will be expected to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for customers, residents and tenants whenever needed or desired.\nA digital first and cloud methodology is being pursued across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed will be expected to enforce high standards of penetration testing and compliance, as well as adherence to cloud security principles.\nYHG is seeking principally one supplier and one system that will replace multiple other systems, however depending on the outcome of this tender appreciate that this may include the use of additional third parties or sub-contractors to provide aspects of the system dependant on the bids received from Tenderers." }, { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "Your Housing Group (YHG) are seeking to replace its existing software for housing management, asset management and repairs management and are seeking a new fully integrated system. This will include options to support Fix360, the YHG internal repairs and maintenance contractor, using integration to existing systems, or potential replacement options.\nThe aim is to efficiently consolidate and integrate solutions, onto a modern Cloud based platform to leverage efficiencies and increase customer satisfaction.\nResponsive browser presentation will be expected, to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for tenants and other customers, whenever needed or desired. A Digital First and Cloud methodology is being pursued, across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed, will be expected to enforce high standards of Penetration Testing and compliance/adherence to the Cloud Security Principles." }, { "releaseID": "049772-2026", "releaseDate": "2026-05-27T14:45:34+01:00", "releaseTag": [ "award", "contract" ], "value": "Your Housing Group Limited invited suitably qualified and experienced suppliers to participate in a procurement in relation to a contract to provide an Integrated Housing and Asset Management System (software). This was to replace YHG's existing separate software and/or systems for housing and asset management as well as customer relationship management (CRM) under YHG's internal \"Your Systems Programme\".\nYHG undertook this procurement under the Competitive Flexible Procedure in accordance with Section 20(2)(b) of the Procurement Act 2023 (the Act) and as further detailed in documentation provided. This is a multi-stage tendering procedure.\nThe aim for this contract is to efficiently consolidate and integrate solutions onto a modern cloud-based platform to leverage efficiencies and increase customer satisfaction.\nResponsive browser presentation will be expected to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for customers, residents and tenants whenever needed or desired.\nA digital first and cloud methodology is being pursued across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed will be expected to\nenforce high standards of penetration testing and compliance, as well as adherence to cloud security principles.\nYHG sought principally one supplier and one system that would replace multiple other systems, however appreciate that this may include\nthe use of additional third parties or sub-contractors to provide aspects of the system." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "UKD" } ], "country": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": 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This includes checking that Tenderers meet the conditions of participation detailed in the PSQ and are not on the Supplier Debarment List or determined to be excluded/excludable suppliers.\nAll tenderers who pass all aspects of the PSQ will be taken through to the next stage of the procurement.", "forReduction": true } ] } ] }, "hasOptions": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": true } ], "options": { "description": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "YHG reserves the right for options to purchase additional modules offered by the successful supplier e.g. repairs or scheduling through this contract.\nThis would potentially be used once YHG's existing contracts for these systems end." }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "YHG may Direct Award subsequent system “modules” related to the main housing and asset management system within the first 5 years of contract award to the successful Tenderer. These include software, systems or modules for: repairs management, repairs scheduling (including dynamic scheduling), risk management, contact centre telephony, other finance modules, HR/training/Payroll module(s), other modules provided by the Supplier to support Housing and Asset Management or Repairs functionality. This would done be through Schedule 5 Paragraph 8 of the Procurement Act 2023." } ] }, "hasRenewal": [ { "releaseID": "017598-2025", "releaseDate": "2025-04-29T13:15:28+01:00", "releaseTag": [ "planning" ], "value": true } ], "value": { "amountGross": [ { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": 20000000 } ], "amount": [ { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": 16666667 } ], "currency": [ { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "renewal": { "description": [ { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "5 year initial period with the following potential extension periods:\nExtension 1: 3 years\nExtension 2: 3 years\nExtension 3: 2 years\nExtension 4: 2 years\nMaximum total contract length if all extensions taken out is 15 years." } ] } } ], "communication": { "futureNoticeDate": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "2025-05-12T23:59:59+01:00" } ] }, "status": [ { "releaseID": "011833-2025", "releaseDate": "2025-03-28T15:30:41Z", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "procurementMethod": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "selective" }, { "releaseID": "028917-2026", "releaseDate": "2026-03-30T10:31:37+01:00", "releaseTag": [ "award", "contract" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "Competitive flexible procedure" } ], "procedure": { "isAccelerated": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": true } ], "acceleratedRationale": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "Qualifying planned procurement notice" } ], "features": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "YHG intends to use the Competitive flexible procedure with the following stages anticipated:\nStage 1 - Conditions of Participation - interested parties must submit their information for Conditions of Participation and the Procurement Specific Questionnaire, this will include technical and project specific pass/fail criteria that must be met to participate in the process.\nThere will be down-selection of bidders after Stage 1.\nStage 2 - Dialogue and Invitations to Tender - bidders successful at Stage 1 will be invited to dialogue sessions with YHG in order to discuss our requirements in more detail and prepare their invitation to tender submissions. This will involve both a quality and price assessment. It is anticipated at this point that the headline criteria will be weighted 70% Quality, 30% Price.\nThere will be a down-selection of bidders after evaluation and moderation of Stage 2.\nStage 3 - System Demonstrations - bidders successful at Stage 2 will be invited to hold system demonstrations at YHG's offices which will be used principally to clarify and moderate their quality scores further from Stage 2.\nThere will be a final down-selection of bidders after moderation of Stage 3.\nThe remaining bidders will be invited to Stage 4 - Negotiations - YHG anticipates doing up to 2 rounds of negotiation with the final bidders around cost, contract terms and overall proposals.\nBest and Final Offers will then be sought ahead of a Contract Award.\nYHG reserves the right to vary any aspect of this proposed approach within the final Tender Notice." }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "YHG are running a CFP with multiple stages, the criteria for which are all set out within the tender documentation including full details of evaluation criteria at each stage.\nStage 1 - Procurement Specific Questionnaire: All tenderers who pass stage 1 will be taken to stage 2.\nStage 2 - Dialogue: A series of dialogue meetings will be held ahead of tender submission required at Stage 3. This is to clarify and refine the tender.\nStage 3 - Tenders: Tenderers will be required to submit their quality and price proposals in line with the tender requirements. Following evaluation the top 2 suppliers will be taken to the next stage.\nStage 4 - System Demonstrations: Tenderers will be required to demonstrate their system/solutions and the tenderer with the most advantageous tender will be taken to the next stage.\nStage 5 - Preferred Tenderer Discussions: YHG will hold discussions with the tenderer with the most advantageous tender prior to contract award. This stage will involve clarifying or confirming commitments made in the Tender or limited post-tender negotiation." } ] }, "coveredBy": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": [ "GPA" ] }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": [ "GPA", "CPTPP" ] } ], "submissionMethodDetails": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "YHG uses MyTenders (www.mytenders.co.uk) as its eSender and eSourcing Platform. It is free for suppliers to register on MyTenders and YHG recommend interested parties pre-register on MyTenders to avoid any delay in the process when the Tender Notice is issued.\nAll documentation associated with this procurement will be provided on publication of the Tender Notice through the MyTenders portal for free and electronic download.\nIn preparation for the future tender, suppliers may wish to register on the Central Digital Platform (CDP). The CDP is an online portal which will make it easier for suppliers to find and bid for contracts, and for buyers to meeting their transparency commitment under the Procurement Act 2023." }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "Submissions must be sent electronically through the MyTenders portal - https://www.mytenders.co.uk" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "allowed" } ], "languages": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": [ "en" ] } ] }, "expressionOfInterestDeadline": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "2025-05-30T12:00:00+01:00" }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "2025-08-19T12:00:00+01:00" } ], "awardPeriod": { "endDate": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "2025-09-26T23:59:59+01:00" }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "2026-02-02T23:59:59+00:00" } ] }, "contractTerms": { "financialTerms": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "YHG requires all invoices to have a YHG Purchase Order number. YHG will pay within 30 days of receipt of a valid, undisputed invoice with a valid YHG PO number on the invoice. Further details around payment clauses etc. will be found within the tender documentation." }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "Please refer to procurement documentation which refers to YHG's payment terms in addition to payments being made within 30 days for valid, undisputed invoices." } ] }, "riskDetails": [ { "releaseID": "011862-2025", "releaseDate": "2025-03-28T16:27:24Z", "releaseTag": [ "planning" ], "value": "The scope and value of the contract may be directly impacted by a number of risks which may materialise during the term of the contact. These include 1. legislative changes that impact the social housing sector. 2. Ability of the successful supplier to meet the agreed implementation plan for the new system. 3. Required interfaces to existing or other procured 3rd party systems. 4. Data quality and availability. 5. Changes to resource and personnel of either YHG or the successful supplier. 6. The proposed solution no longer being fit for purpose for the requirements of the organisation. There may be more risks identified which will be further described within the tender notice." }, { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "There are various risks relating the performance of the contract, highlighted below:\nImplementation timetable risks\nVariation / Change control\nBusiness criticality, including knowledge transfer\nSecurity - Cyber Security, Data Protection\nLegislative Changes e.g. new Laws associated with the sector\nInterfaces/Integrations for 3rd party systems\nData migration, quality, availability and loss\nSupport & Hosting - including training\nChanges to resources or personnel\nNot fit for purpose / Product no longer meets requirements\nWider supply chain considerations" } ], "enquiryPeriod": { "endDate": [ { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "2025-08-08T12:00:00+01:00" } ] }, "documents": [ { "id": "future", "documentType": [ { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "accessDetails": [ { "releaseID": "041719-2025", "releaseDate": "2025-07-21T15:25:03+01:00", "releaseTag": [ "tender" ], "value": "The procurement documents are available for unrestricted and full direct access, free of charge at https://www.mytenders.co.uk. 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