{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04f86b", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-02-05T11:57:32Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04f86b" ], "records": [ { "ocid": "ocds-h6vhtk-04f86b", "releases": [ { "ocid": "ocds-h6vhtk-04f86b", "id": "011121-2025", "tag": [ "planning" ], "date": "2025-03-25T13:29:23Z", "initiationType": "tender", "parties": [ { "name": "Hertfordshire County Council", "id": "GB-PPON-PWJT-5264-WYMY", "identifier": { "scheme": "GB-PPON", "id": "PWJT-5264-WYMY" }, "address": { "streetAddress": "County Hall", "locality": "Hertford", "postalCode": "SG13 8DQ", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "name": "Public Health Commissioning Team", "email": "PHCommissioning@hertfordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.hertfordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWJT-5264-WYMY", "name": "Hertfordshire County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "To access the PME documentation please visit the Council’s e-tendering system Supply Hertfordshire, run by Intend at https://in-tendhost.co.uk/supplyhertfordshire and follow the on-screen guidance.\nTo participate in this PME, organisations must return their completed Supplier Questionnaire (Appendix A of the PME Document), together with any supporting documents, through the Correspondence area of the project on Supply Hertfordshire by the return deadline of 12.00 Noon on 22 April 2025, as per the PME documentation and e-tendering system. Supplier Questionnaires received after the deadline may not be reviewed at the Council’s sole discretion. \nPlease make sure that you have submitted your Supplier Questionnaire following the instructions within the PME documentation and e-tendering system. The Council will not be held accountable for any errors made by an organisation in submitting their Supplier Questionnaire. \nIf you are experiencing problems with the Supply Hertfordshire website, In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.\nParticipation in the PME will be at each organisation’s own cost. No expense in responding to this PME will be reimbursed by the Council.", "dueDate": "2025-04-22T23:59:59+00:00", "status": "scheduled" } ], "documents": [ { "id": "011121-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/011121-2025", "datePublished": "2025-03-25T13:29:23Z", "format": "text/html" } ] }, "tender": { "id": "HCC2516527", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "HCC – Mar 25 - Preliminary Market Engagement (PME) for a Health Improvement IT System", "description": "Hertfordshire’s Healthy Communities and Places team, within the Public Health directorate of Hertfordshire County Council (Council), continues its commitment to the provision of lifestyle interventions to reduce premature death and disability from preventable diseases within the county. Our team focus will be on people who should make lifestyle changes and need in depth tailored behavioural support to improve their health. \nHertfordshire Health Improvement Service (HHIS) delivers and sub-contracts high priority and statutory health and wellbeing services across the county, which includes specialist stop smoking services and NHS Health Checks. The current web-based databases in use by HHIS manages the data for all stop smoking and NHS Health Checks, which includes the use by the HHIS team and key commissioned providers of these services including community pharmacies and GP practices. \nHHIS therefore requires a clinical and reporting information system for the direct delivery of all three services:\n1.\tStop smoking services\n2.\tNHS Health Checks\n3.\tSexual health services, including Emergency Hormonal Contraception (EHC), chlamydia and gonorrhoea testing (desirable)\nThe key success driver for this project is the need for one robust and comprehensive database and workflow management system to meet the needs of Hertfordshire residents, who require stop smoking support and/or receive an NHS Health Check. The IT solution needs to provide the ability to receive and make onward referrals, an appointment booking system, individual case management recording, data storage, retrieval for performance management and reporting purposes and the ability to connect and upload Patient Identifiable Data (PID) and outcome information into GP clinical systems.\nThe Council is carrying out PME in relation to this project. The Council will consider the feedback received to help inform the Council’s options, requirements and further decision making. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and the Council is not committing, at this stage, to carrying out such a process. \nParticipation or non-participation in the PME shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of the PME shall place any supplier at an advantage in a potential procurement process. \nFor further information, please see the PME Document and Questionnaire.", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48110000", "description": "Point of sale (POS) software package" }, { "scheme": "CPV", "id": "48180000", "description": "Medical software package" }, { "scheme": "CPV", "id": "48211000", "description": "Platform interconnectivity software package" }, { "scheme": "CPV", "id": 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"id": "48445000", "description": "Customer Relation Management software package" }, { "scheme": "CPV", "id": "48451000", "description": "Enterprise resource planning software package" }, { "scheme": "CPV", "id": "48463000", "description": "Statistical software package" }, { "scheme": "CPV", "id": "48482000", "description": "Business intelligence software package" }, { "scheme": "CPV", "id": "48510000", "description": "Communication software package" }, { "scheme": "CPV", "id": "48511000", "description": "Desktop communications software package" }, { "scheme": "CPV", "id": "48516000", "description": "Exchange software package" }, { "scheme": "CPV", "id": "48517000", "description": "IT software package" }, { "scheme": "CPV", "id": "48611000", "description": "Database software package" }, { "scheme": "CPV", "id": "72260000", "description": "Software-related services" }, { "scheme": "CPV", "id": "72268000", "description": "Software supply services" }, { "scheme": "CPV", "id": "72320000", "description": "Database services" } ], "deliveryAddresses": [ { "region": "UKH23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" } ], "mainProcurementCategory": "services", "lots": [ { "id": "LOT-0001", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+00:00", "endDate": "2029-03-31T23:59:59+00:00", "maxExtentDate": "2032-03-31T23:59:59+00:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-08-19T23:59:59+00:00" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", 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"Hertford", "postalCode": "SG13 8DQ", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "name": "Public Health Commissioning Team", "email": "PHCommissioning@hertfordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.hertfordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWJT-5264-WYMY", "name": "Hertfordshire County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "To access the PME documentation please visit the Council’s e-tendering system Supply Hertfordshire, run by Intend at https://in-tendhost.co.uk/supplyhertfordshire and follow the on-screen guidance.\nTo participate in this PME, organisations must return their completed Supplier Questionnaire (Appendix A of the PME Document), together with any supporting documents, through the Correspondence area of the project on Supply Hertfordshire by the return deadline of 12.00 Noon on 22 April 2025, as per the PME documentation and e-tendering system. Supplier Questionnaires received after the deadline may not be reviewed at the Council’s sole discretion. \nPlease make sure that you have submitted your Supplier Questionnaire following the instructions within the PME documentation and e-tendering system. The Council will not be held accountable for any errors made by an organisation in submitting their Supplier Questionnaire. \nIf you are experiencing problems with the Supply Hertfordshire website, In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.\nParticipation in the PME will be at each organisation’s own cost. No expense in responding to this PME will be reimbursed by the Council.", "dueDate": "2025-04-22T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "011126-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/011126-2025", "datePublished": "2025-03-25T13:47:25Z", "format": "text/html" } ] }, "tender": { "id": "HCC2516527", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "HCC – Mar 25 - Preliminary Market Engagement (PME) for a Health Improvement IT System", "description": "Hertfordshire’s Healthy Communities and Places team, within the Public Health directorate of Hertfordshire County Council (Council), continues its commitment to the provision of lifestyle interventions to reduce premature death and disability from preventable diseases within the county. Our team focus will be on people who should make lifestyle changes and need in depth tailored behavioural support to improve their health. \nHertfordshire Health Improvement Service (HHIS) delivers and sub-contracts high priority and statutory health and wellbeing services across the county, which includes specialist stop smoking services and NHS Health Checks. The current web-based databases in use by HHIS manages the data for all stop smoking and NHS Health Checks, which includes the use by the HHIS team and key commissioned providers of these services including community pharmacies and GP practices. \nHHIS therefore requires a clinical and reporting information system for the direct delivery of all three services:\n1.\tStop smoking services\n2.\tNHS Health Checks\n3.\tSexual health services, including Emergency Hormonal Contraception (EHC), chlamydia and gonorrhoea testing (desirable)\nThe key success driver for this project is the need for one robust and comprehensive database and workflow management system to meet the needs of Hertfordshire residents, who require stop smoking support and/or receive an NHS Health Check. The IT solution needs to provide the ability to receive and make onward referrals, an appointment booking system, individual case management recording, data storage, retrieval for performance management and reporting purposes and the ability to connect and upload Patient Identifiable Data (PID) and outcome information into GP clinical systems.\nThe Council is carrying out PME in relation to this project. The Council will consider the feedback received to help inform the Council’s options, requirements and further decision making. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and the Council is not committing, at this stage, to carrying out such a process. \nParticipation or non-participation in the PME shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of the PME shall place any supplier at an advantage in a potential procurement process. \nFor further information, please see the PME Document and Questionnaire.", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48110000", "description": "Point of sale (POS) software package" }, { "scheme": "CPV", "id": "48180000", "description": "Medical software package" }, { "scheme": "CPV", "id": "48211000", "description": "Platform interconnectivity software package" }, { "scheme": "CPV", "id": 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"id": "48445000", "description": "Customer Relation Management software package" }, { "scheme": "CPV", "id": "48451000", "description": "Enterprise resource planning software package" }, { "scheme": "CPV", "id": "48463000", "description": "Statistical software package" }, { "scheme": "CPV", "id": "48482000", "description": "Business intelligence software package" }, { "scheme": "CPV", "id": "48510000", "description": "Communication software package" }, { "scheme": "CPV", "id": "48511000", "description": "Desktop communications software package" }, { "scheme": "CPV", "id": "48516000", "description": "Exchange software package" }, { "scheme": "CPV", "id": "48517000", "description": "IT software package" }, { "scheme": "CPV", "id": "48611000", "description": "Database software package" }, { "scheme": "CPV", "id": "72260000", "description": "Software-related services" }, { "scheme": "CPV", "id": "72268000", "description": "Software supply services" }, { "scheme": "CPV", "id": "72320000", "description": "Database services" } ], "deliveryAddresses": [ { "region": "UKH23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" } ], "mainProcurementCategory": "services", "lots": [ { "id": "LOT-0001", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+00:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-08-19T23:59:59+00:00" }, "amendments": [ { "description": "Contract End Date, Contract Extension End Date and Engagement Deadline all changed to UTC +1 to account for British Summer Time.", "id": "011126-2025" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "063056-2025", "tag": [ "tender" ], "date": "2025-10-07T18:09:53+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04f86b", "parties": [ { "name": "Hertfordshire County Council", "id": "GB-PPON-PWJT-5264-WYMY", "identifier": { "scheme": "GB-PPON", "id": "PWJT-5264-WYMY" }, "address": { "streetAddress": "Robertson House, Six Hills Way", "locality": "Stevenage", "postalCode": "SG1 2FQ", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "name": "Cheri still", "email": "strategic.procurement@hertfordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.hertfordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWJT-5264-WYMY", "name": "Hertfordshire County Council" }, "tender": { "id": "HCC2516527", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "HCC - 10/25 - PROVISION AND MAINTENANCE OF NHS HEALTH CHECKS SOFTWARE ", "description": "Hertfordshire County Council is currently out to procurement for the Provision of Maintenance of NHS Health Checks Software \nA PME exercise was carried out in March 2025 for a joint smoking and health check procurement. Notice identifier: 2025/S 000-011121. It was later agreed to carry out two separate procurements.\nThe Contract has not been split into lots as the Council is purchasing one solution to be managed by one central team, the service purchased will fulfil all our requirements and it is not reasonably practicable for it to be supplied by more than one Supplier. \nThe Council will procure this contract using the Competitive Flexible Procedure as defined in the Procurement Act 2023, which will allow us to run a multistage procurement process, the process will be as follows:\nStage 1 - Tenderers will complete the Response Document (including the pricing schedule) and submit in line with the deadlines outlined in section 2 of the Instructions to tenderers document. Stage 1 is split into 3 parts.\nAll Tenderers are required to pass Part 1 and Part 2 (bid forms 1 – 8) before proceeding to be evaluated and moderated at Part 3 – Award Criteria.\nStage 2 - The top three Tenderers based on scores from Bid Forms 9 to 11 (Part 3 - Award) will advance to Stage 2, where they will be invited to demonstrate their system (bid form 12).\nTenderers should be aware that the Council may raise clarifications based on your quality response before the top scoring Tenderers are invited to Stage 2.\nOnce Stage 2 is completed, the Council will collate all scores for stages 1 and 2 and the Council will award the Contract to the highest scoring organisation in terms of the stated award criteria.\nFull details of the requirement and context of the procurement can be found in the Service Specification contained within the Contract Document.\nOrganisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.\nTo be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 28th November 2025\nPlease allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.\nPlease ensure that where possible documents are uploaded as a PDF and that file names are succinct.\nAny questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.\nTenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.\nPlease note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.\nTo access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home\nIf you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.\nThe Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.\nAs per the Procurement Act 2023, the Council reserves the right during the Award phase of this procurement exercise to: -\nAmend the stages of the Competitive Flexible Procedure where further stages are required to come to a fuller understanding between parties of the scope or requirement or other such necessary elements.\nAmend the specification\nDefine or refine sub-weightings, particularly for price if it is not possible to fix costs for significant element(s).\nAny amendments will be communicated in full to all Tenderers.", "status": "active", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48900000", "description": "Miscellaneous software package and computer systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "72500000", "description": "Computer-related services" } ], "deliveryAddresses": [ { "region": "UKH23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" } ], "value": { "amountGross": 288000, "amount": 240000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The Council will procure this contract using the Competitive Flexible Procedure as defined in the Procurement Act 2023, which will allow us to run a multistage procurement process, the process will be in 2 Stages as follows: \nStage 1 - Tenderers will complete the Response Document (including the pricing schedule) and submit in line with the deadlines outlined in section 2 of the Instructions to Tenderers document. All Tenderers are required to pass Part 1 (Qualification)(Bid forms 1 - 4) and Part 2 (Selection) (Bid Forms 5 – 8) before proceeding to be evaluated and moderated at Part 3 – Award Criteria. \nStage 2 - The top three Tenderers based on scores from Bid Forms 9 to 11 (Part 3 - Award Criteria) will advance to Stage 2, where they will be invited to demonstrate their system. \nTenderers should be aware that the Council may raise clarifications based on your quality response before the top scoring Tenderers are invited to Stage 2. \nOnce Stage 2 is completed, the Council will collate all scores for stages 1 and 2 and the Council will award the Contract to the highest scoring organisation in terms of the stated award criteria. \nFull details of the requirement and context of the procurement can be found in the Service Specification which is in Schedule 1 of the Contract Document. \nFor the full breakdown of the award criteria please refer to the Instructions to Tenderers document (Section 4)" }, "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "https://in-tendhost.co.uk/supplyhertfordshire", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-11-28T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2025-11-07T12:00:00+00:00" }, "awardPeriod": { "endDate": "2026-02-09T23:59:59+00:00" }, "lots": [ { "id": "LOT-0001", "status": "active", "value": { "amountGross": 288000, "amount": 240000, "currency": "AED" }, "awardCriteria": { "weightingDescription": "Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria\nStage 1 - Part 1 and 2 consists of Pass/Fail criteria as listed in Section 4 Table A of the Instructions to Tenderers\nStage 1 - Part 3 - Award\nPart 3A - Price \t\t\t\nTier 1 - Fixed Prices: Total Tender Price (Overall Price) - 40%\nPart 3B - Quality \t\t\t\nTier 1 - Project Delivery - 30%\t\nTier 1 - Specific Requirements - 15%\t\nThe top 3 Scoring Tenderers based on scores from Bid Forms 9-11 (Stage 1, part 3) will advance to Stage 2.\nStage 2\nTier 1 - Presentation/Demonstration - 15%\nNon Scored - Mobilisation", "criteria": [ { "type": "price", "name": "Simple description", "description": "Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria\nStage 1 - Part 1 and 2 consists of Pass/Fail criteria as listed in Section 4 Table A of the Instructions to Tenderers\nStage 1 - Part 3 - Award\nPart 3A - Price \t\t\t\nTier 1 - Fixed Prices: Total Tender Price (Overall Price) - 40%\nPart 3B - Quality \t\t\t\nTier 1 - Project Delivery - 30%\t\nTier 1 - Specific Requirements - 15%\t\nThe top 3 Scoring Tenderers based on scores from Bid Forms 9-11 (Stage 1, part 3) will advance to Stage 2.\nStage 2\nTier 1 - Presentation/Demonstration - 15%\nNon Scored - Mobilisation" } ] }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The core Contract Period is 2 years with the option to extend for up to 2 further years" } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the full set of documentation relating to this tender opportunity", "url": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "063056-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/063056-2025", "datePublished": "2025-10-07T18:09:53+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of Contract. 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the Council’s e-tendering system Supply Hertfordshire, run by Intend at https://in-tendhost.co.uk/supplyhertfordshire and follow the on-screen guidance.\nTo participate in this PME, organisations must return their completed Supplier Questionnaire (Appendix A of the PME Document), together with any supporting documents, through the Correspondence area of the project on Supply Hertfordshire by the return deadline of 12.00 Noon on 22 April 2025, as per the PME documentation and e-tendering system. Supplier Questionnaires received after the deadline may not be reviewed at the Council’s sole discretion. \nPlease make sure that you have submitted your Supplier Questionnaire following the instructions within the PME documentation and e-tendering system. The Council will not be held accountable for any errors made by an organisation in submitting their Supplier Questionnaire. \nIf you are experiencing problems with the Supply Hertfordshire website, In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.\nParticipation in the PME will be at each organisation’s own cost. No expense in responding to this PME will be reimbursed by the Council." } ], "dueDate": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "2025-04-22T23:59:59+00:00" }, { "releaseID": "011126-2025", "releaseDate": "2025-03-25T13:47:25Z", "releaseTag": [ "planningUpdate" ], "value": "2025-04-22T23:59:59+01:00" } ], "status": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "011121-2025", "documentType": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/011121-2025" } ], "datePublished": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "2025-03-25T13:29:23Z" } ], "format": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "011126-2025", "documentType": [ { "releaseID": "011126-2025", "releaseDate": "2025-03-25T13:47:25Z", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "011126-2025", "releaseDate": "2025-03-25T13:47:25Z", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "011126-2025", "releaseDate": "2025-03-25T13:47:25Z", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "011126-2025", "releaseDate": "2025-03-25T13:47:25Z", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/011126-2025" } ], "datePublished": [ { "releaseID": "011126-2025", "releaseDate": "2025-03-25T13:47:25Z", "releaseTag": [ "planningUpdate" ], "value": "2025-03-25T13:47:25Z" } ], "format": [ { "releaseID": "011126-2025", "releaseDate": "2025-03-25T13:47:25Z", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "HCC2516527" } ], "legalBasis": { "id": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "HCC – Mar 25 - Preliminary Market Engagement (PME) for a Health Improvement IT System" }, { "releaseID": "063056-2025", "releaseDate": "2025-10-07T18:09:53+01:00", "releaseTag": [ "tender" ], "value": "HCC - 10/25 - PROVISION AND MAINTENANCE OF NHS HEALTH CHECKS SOFTWARE " }, { "releaseID": "010400-2026", "releaseDate": "2026-02-05T11:57:31Z", "releaseTag": [ "award", "contract" ], "value": "HCC - 10/25 - PROVISION AND MAINTENANCE OF NHS HEALTH CHECKS SOFTWARE" } ], "description": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": "Hertfordshire’s Healthy Communities and Places team, within the Public Health directorate of Hertfordshire County Council (Council), continues its commitment to the provision of lifestyle interventions to reduce premature death and disability from preventable diseases within the county. Our team focus will be on people who should make lifestyle changes and need in depth tailored behavioural support to improve their health. \nHertfordshire Health Improvement Service (HHIS) delivers and sub-contracts high priority and statutory health and wellbeing services across the county, which includes specialist stop smoking services and NHS Health Checks. The current web-based databases in use by HHIS manages the data for all stop smoking and NHS Health Checks, which includes the use by the HHIS team and key commissioned providers of these services including community pharmacies and GP practices. \nHHIS therefore requires a clinical and reporting information system for the direct delivery of all three services:\n1.\tStop smoking services\n2.\tNHS Health Checks\n3.\tSexual health services, including Emergency Hormonal Contraception (EHC), chlamydia and gonorrhoea testing (desirable)\nThe key success driver for this project is the need for one robust and comprehensive database and workflow management system to meet the needs of Hertfordshire residents, who require stop smoking support and/or receive an NHS Health Check. The IT solution needs to provide the ability to receive and make onward referrals, an appointment booking system, individual case management recording, data storage, retrieval for performance management and reporting purposes and the ability to connect and upload Patient Identifiable Data (PID) and outcome information into GP clinical systems.\nThe Council is carrying out PME in relation to this project. The Council will consider the feedback received to help inform the Council’s options, requirements and further decision making. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and the Council is not committing, at this stage, to carrying out such a process. \nParticipation or non-participation in the PME shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of the PME shall place any supplier at an advantage in a potential procurement process. \nFor further information, please see the PME Document and Questionnaire." }, { "releaseID": "063056-2025", "releaseDate": "2025-10-07T18:09:53+01:00", "releaseTag": [ "tender" ], "value": "Hertfordshire County Council is currently out to procurement for the Provision of Maintenance of NHS Health Checks Software \nA PME exercise was carried out in March 2025 for a joint smoking and health check procurement. Notice identifier: 2025/S 000-011121. It was later agreed to carry out two separate procurements.\nThe Contract has not been split into lots as the Council is purchasing one solution to be managed by one central team, the service purchased will fulfil all our requirements and it is not reasonably practicable for it to be supplied by more than one Supplier. \nThe Council will procure this contract using the Competitive Flexible Procedure as defined in the Procurement Act 2023, which will allow us to run a multistage procurement process, the process will be as follows:\nStage 1 - Tenderers will complete the Response Document (including the pricing schedule) and submit in line with the deadlines outlined in section 2 of the Instructions to tenderers document. Stage 1 is split into 3 parts.\nAll Tenderers are required to pass Part 1 and Part 2 (bid forms 1 – 8) before proceeding to be evaluated and moderated at Part 3 – Award Criteria.\nStage 2 - The top three Tenderers based on scores from Bid Forms 9 to 11 (Part 3 - Award) will advance to Stage 2, where they will be invited to demonstrate their system (bid form 12).\nTenderers should be aware that the Council may raise clarifications based on your quality response before the top scoring Tenderers are invited to Stage 2.\nOnce Stage 2 is completed, the Council will collate all scores for stages 1 and 2 and the Council will award the Contract to the highest scoring organisation in terms of the stated award criteria.\nFull details of the requirement and context of the procurement can be found in the Service Specification contained within the Contract Document.\nOrganisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.\nTo be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 28th November 2025\nPlease allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.\nPlease ensure that where possible documents are uploaded as a PDF and that file names are succinct.\nAny questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.\nTenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.\nPlease note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.\nTo access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home\nIf you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.\nThe Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.\nAs per the Procurement Act 2023, the Council reserves the right during the Award phase of this procurement exercise to: -\nAmend the stages of the Competitive Flexible Procedure where further stages are required to come to a fuller understanding between parties of the scope or requirement or other such necessary elements.\nAmend the specification\nDefine or refine sub-weightings, particularly for price if it is not possible to fix costs for significant element(s).\nAny amendments will be communicated in full to all Tenderers." }, { "releaseID": "010400-2026", "releaseDate": "2026-02-05T11:57:31Z", "releaseTag": [ "award", "contract" ], "value": "Hertfordshire County Council has awarded the procurement for the Provision of Maintenance of NHS Health Checks Software \nto Prescribing Services Ltd.\nThe Contract Period is for a core two (2) years with the option to extend for up to two (2) further years.\nThe Estimated total contract value of £144000 is VAT inclusive \nThis is an award notice, and this opportunity is now closed." } ], "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "releaseID": "011121-2025", "releaseDate": "2025-03-25T13:29:23Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48110000", "description": "Point of sale (POS) software package" }, { "scheme": "CPV", "id": "48180000", "description": "Medical software package" }, { "scheme": "CPV", "id": "48211000", "description": "Platform interconnectivity software package" }, { "scheme": "CPV", "id": "48217000", "description": "Transaction-processing software package" }, { "scheme": "CPV", "id": "48217100", "description": "Mainframe transaction processing software package" }, { "scheme": "CPV", "id": 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"releaseID": "063056-2025", "releaseDate": "2025-10-07T18:09:53+01:00", "releaseTag": [ "tender" ], "value": "The Council will procure this contract using the Competitive Flexible Procedure as defined in the Procurement Act 2023, which will allow us to run a multistage procurement process, the process will be in 2 Stages as follows: \nStage 1 - Tenderers will complete the Response Document (including the pricing schedule) and submit in line with the deadlines outlined in section 2 of the Instructions to Tenderers document. 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