{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04eed1", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2026-02-13T10:16:29Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04eed1" ], "records": [ { "ocid": "ocds-h6vhtk-04eed1", "releases": [ { "ocid": "ocds-h6vhtk-04eed1", "id": "010043-2025", "tag": [ "planning" ], "date": "2025-03-19T00:25:01Z", "initiationType": "tender", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk", "telephone": "+44 1252398183" }, "roles": [ "buyer" ], "details": { "url": "https://www.rushmoor.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "procuringEntity" ], "roleDetails": "Provision of professional procurement support services on an agency basis.", "details": { "url": "https://www.portsmouth.gov.uk/" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Rushmoor Borough Council - the 'Council' - is seeking to engage with suitably experienced leisure facility operators in respect of a forthcoming contracting opportunity for the operation of a planned new leisure centre in Farnborough. The contracting opportunity will also encompass operation of the Council's existing leisure centre and lido facilities located in Aldershot. \nTo ensure effective engagement with operators, and in the interests of transparency and fair & equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement process via issue of a Preliminary Market Engagement Notice on the Central Government Find a Tender Service / Central Digital Platform.\nAs detailed within a recent report taken to the Council's Cabinet on 11th February 2025 the Council has a number of key decisions to make in the coming months in respect of the final design, business case, programme and operating model for the new leisure centre. \nThe Council's Cabinet has approved the recommendation to commence a procurement process to secure an operator in advance of proceeding to finalisation of design and construction of the new facility. \nAs outlined within the report, it is vital that the Council has a clear binding position on the commercial arrangements with the operator market by September 2025 via this procurement process in order to obtain Cabinet approval to proceed to detailed design. \nThe Council then envisages undertaking a further round of tendering in order to optimise proposals and identify a most advantageous preferred bidder for the leisure operator contract in parallel with undertaking the detailed design process. The Council is then targeting to seek Cabinet approval in February to proceed to award of contract to the preferred bidder and enter into the design finalisation & construction phase of the new centre development project in that order. \nPrior to undertaking the formal procurement process, which is currently targeted for commencement in April / May 2025, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced operators to review in summary:\n•\tDesign & Facilities Mix\n•\tOperations, Costs & Demand\n•\tCommercial Arrangements & Financing\n•\tRisk, Contract Form & Contract Duration\n•\tProcurement Process & Programme\nThe Council will run an on-line briefing via TEAMS on Tuesday 25th February 2025 between 15:00 and 16:00 where further information will be shared in relation to the design of the new centre, new centre opportunity analysis, current business case, operator specification, contractual terms, etc. Following the briefing the Council will then undertake 1-1 discussions with suitably experienced operators between Tuesday 1st April - Thursday 3rd April 2025. \nThe Council has 6 slots available in total which will be allocated on a first come first served basis to operators who can certify that they can evidence stated levels of minimum experience which include, but are not limited to:\n•\tMobilisation of operations at a new facility which is similar in size and scope to the Council's envisaged new centre\n•\tProviding a significant income stream to the client\n•\tProviding a balanced programme of activities to maximise participation, engagement, physical activity and reduce health inequalities\n•\tPartnership working and open book accounting\n•\tManaging a facility which includes a swimming pool of no less than 25m length\n•\tOperating a leisure facility on a full repair & lease basis\n•\tOperating a leisure facility on a concession model where the operator takes risk for demand\nOperators who are interested in attending the briefing session and a subsequent 1-1 meeting must complete and return Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than 12:00 Monday 24th March 2025 via the Council's Pro-Contract e-sourcing system. \nOperators are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Operators will be allocated their preferred slots wherever possible but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to operators in order of receipt from earliest first. \nThe Council will conduct a Briefing session on Tuesday 25th March between 15:00 - 16:00 remotely via TEAMS. Operators who have submitted compliant applications by the deadline stated will be invited to the briefing and issued with a Teams link to all of their named attendees / delegates at least 1 hour prior to the briefing start time. Where more than 6 operators have applied priority will be given based upon application receipt. \nOnly one briefing will be held, however the briefing will be recorded via Teams and will be made available to Operators after the event.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Operators are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Operators at least 2 working days before the earliest meeting slot. \nFollowing confirmation by both parties the Council will issue a Teams link to the Operator's attendees / delegates at least 1 hour before the 1-1 meeting. \n•\tTuesday 1 April, 3.15pm - 4.30pm\n•\tWednesday 2 April, 9.30am - 10.45am\n•\tWednesday 2 April, 11.00am - 12.15pm\n•\tWednesday 2 April, 1.00pm - 2.15pm\n•\tThursday 3 April, 9.30am - 10.45am \n•\tThursday 3 April, 11.15am - 12.30pm\nOperators will only be invited to attend the briefing and subsequent 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements. \nWhere operators have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system Pro-Contract using the correspondence function. \nOperators have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and operators who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes. \nSimilarly, operators should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging operators will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings. \nThe Council will also compile operator specific summary reports which include for detailed information and which will be kept strictly confidential. This will include for all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all operators who take part in this process and share the operator specific detailed reports with the relevant individual operators during April 2025. Operators will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised. \nTo ensure compliance with fair & equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The operator specific detailed reports will not be shared.\nAs some of the documentation and information that will be disclosed is not ready to be issued in the public domain the Council requires that intertest operators complete and return the Non-Disclosure Agreement by the deadline stated. Any questions regarding this document should be addressed to the Council via Pro-Contract. \nThe Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.\nA conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.\nTo meet current and future conflict of interest obligations, the Council requires that all contractors participating in the SMT process complete and return Conflicts of Interest Declaration as a condition of participating in the Microsoft Teams briefing event and 1-1 meetings.", "dueDate": "2025-04-03T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "010043-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010043-2025", "datePublished": "2025-03-19T00:25:01Z", "format": "text/html" } ] }, "tender": { "id": "DN768127", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rushmooer Borough Council - Leisure Centre Operator - Preliminary Market Engagement", "description": "Following completion of the Preliminary Market Engagement process, Rushmoor Borough Council - the 'Council' - will undertake a formal procurement process to appoint a leisure operator to manage both the existing Aldershot Pools & Lido, and a proposed new leisure centre in Farnborough. The new Farnborough facility will be located in the regenerated Civic Quarter, which seeks to provide a new community heart in the town centre.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing. \nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: (i) the Interim Phase, during which the contractor will manage the Aldershot facility and provide pre-opening services in relation to Farnborough, and (ii) the Main Phase, during which the contractor will fully operate both facilities.\nThe Council is currently targeting award of the contract to the successful Operator by the end of February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities. \nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months.\nPayment of a significant management fee - and a surplus share - to the Council is an important part of ensuring the business case to deliver the facility is robust and allows for the proposed development to proceed.\nThe key specific priorities for the Council which are developed within the operational specification are:\n•\tTo increase physical activity and participation through the activities in our Leisure Facilities\n•\tTo ensure leisure facilities will promote and address improved physical and mental health and well-being in the borough\n•\tTo ensure that mental and physical health is addressed through a wide programme of activities, both within the Leisure Facilities and on an outreach basis\n•\tEmployment of a Health and Wellbeing Officer to establish links with local health and care services and providers to provide pathways into physical exercise and wellbeing activities, particularly for residents with poorer health outcomes.\n•\tTo ensure that opportunities for active travel are promoted\n•\tTo reduce energy consumption in the operational delivery of the contract to support the Authority's ambition to become carbon neutral\n•\tThat in operating the Leisure Facilities there is a focus on both income generation and social outcomes.\nEnsuring that children and young people start to become physically active from an early age, adults integrate physical activity into their everyday lives, and older people stay active are key principles for this new operational management contract. The Council wishes this operational management contract to focus on:\n•\tImproving the health and wellbeing of the whole community\n•\tContributing to reduced obesity levels, particularly for priority groups\n•\tContributing to improved mental health levels in the community, particularly for priority groups\n•\tIncreasing levels of participation in physical activity and sport through behaviour change\nThe Council has identified the following key Strategic Priorities for the Services to be delivered by the Operator Partner which are designed to contribute to the Council's wider local Strategic Outcomes.\n•\tDeliver high quality Services that meet the Performance Standards and exceed customer expectations\n•\tDeliver financially and environmentally sustainable Facilities\n•\tEnsure Facilities are maintained to a high standard throughout the life of the contract\n•\tIncrease inclusive opportunities to participate in sport and physical activity, from beginner to performance level for all sections of the community\n•\tIncrease activity levels from underrepresented/priority groups identified as having no or low levels of physical activity including people with disabilities and their priority groups\n•\tImproved access to Facilities, activities and opportunities for priority groups that participate less in sport and physical activity, including people with disabilities\n•\tProvide wider social value through strong and positive engagement with partners/community \n•\tSupport the development of local sports clubs to deliver\n•\tEnsure programmes and activities provide maximise use of all the Facilities\n•\tEnsure Facilities remain commercially attractive, recognising that a quality environment attracts participation.\nThe Operator will be required to achieve and maintain the Sport England recommended Quest Facility Management accreditation scheme (or any equivalent successor scheme) for the Facilities, and Quest for the Active Communities Programme (Health and Wellbeing Development Programme). This should be obtained by:\n•\tThe end of Year 2 of the Main Phase of the contract for the Health and Wellbeing Development Programme.\n•\tThe end of Year 2 of the Main Phase of the contract for the new Farnborough Leisure Centre and Aldershot Pools & Lido for the Facility Management accreditation.\nThe Operator will be required to achieve and maintain a minimum standard of 'Excellent' for the Sport England recommended Quest ™/Quest ™ Plus Facility Management accreditation scheme (or any equivalent successor scheme) and Quest ™/ Quest ™ Plus Active Communities scheme for the outreach Health and Wellbeing Programme.\nThe envisaged partnership and operational management contract will operate on an open book basis. The contract has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nDuring the Interim Phase, the Council is proposing to contract on a 'fixed fee' basis. The Council will pay the Operator a fixed annual 'Contractor Management Sum', (sum tbc), in quarterly instalments. The sum will be set by the Council and may be adjusted through the procurement process. \nIt is envisaged that the Operator will then issue the Council a monthly invoice in respect of a Monthly Service Charge, (operating costs and expenditure, minus all operating income plus an apportionment of the quarterly 'contractor management sum'). This will in effect underwrite any losses incurred by the Operator on a dynamic open book basis which protects against under and over payments. \nUpon opening of the new facility, the payment model will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share. Whilst the Council will require a fixed management fee and surplus share, tenderers may have the ability to profile fees and surplus share percentages.\nThe Council will be seeking a hybrid approach in relation to servicing and maintenance of the sites. The Operator will take on full delivery and risk for all aspects of facilities management, servicing, reactive maintenance and lifecycle maintenance for the new Farnborough Leisure Centre.\nIn respect of the Aldershot site, the Operator will be required to take on responsibility and risk for facilities management, servicing and reactive repairs but will not be required to take on lifecycle maintenance responsibility. \nIt is envisaged that the Operator will take risk on all costs of operation, other than in respect of utilities where the Council may accept risk in respect of tariff fluctuations. The Council's starting position will be that consumption risk will still sit with the Operator.\nWhere possible and where it is in the interests of the achieving best value, the Council may allow access to any advantageous utilities rates that it has leveraged from the market.\nIn respect of the new Farnborough Leisure Centre, a utility benchmarking exercise will be undertaken twelve months after the opening of the new facility to assess any change in tariff rates.\nThe finalised speciation will be based upon the Sport England template as set out in its latest Leisure Services Delivery Guidance (LSDG). The scope of services that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre \n•\tOperation, programming, activities & events\n•\tMarketing, promotion & communication\n•\tCustomer on-boarding, booking, account management, website, back office & customer service\n•\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance\n•\tOpen book performance reporting, partnership working & continuous improvement\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Period is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nIn respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate in excess of £2.5m turnover per annum.\nThe duration of the Interim Phase is dependent on the date when the new facility is ready to be opened but is likely to run for around 18 months to 2 years. Once the new facility opens the Contract will then run for a further 10 years. The contract may be subsequently extended by up to a further 5 years.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "specialRegime": [ "concession", "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2038-03-31T23:59:59Z", "maxExtentDate": "2043-03-31T23:59:59Z" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-04-28T23:59:59+01:00" }, "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "010052-2025", "tag": [ "planningUpdate" ], "date": "2025-03-19T09:06:29Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-04eed1", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk", "telephone": "+44 1252398183" }, "roles": [ "buyer" ], "details": { "url": "https://www.rushmoor.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "procuringEntity" ], "roleDetails": "Provision of professional procurement support services on an agency basis.", "details": { "url": "https://www.portsmouth.gov.uk/" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Rushmoor Borough Council - the 'Council' - is seeking to engage with suitably experienced leisure facility operators in respect of a forthcoming contracting opportunity for the operation of a planned new leisure centre in Farnborough. The contracting opportunity will also encompass operation of the Council's existing leisure centre and lido facilities located in Aldershot.\nTo ensure effective engagement with operators, and in the interests of transparency and fair & equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement process via issue of a Preliminary Market Engagement Notice on the Central Government Find a Tender Service / Central Digital Platform.\nAs detailed within a recent report taken to the Council's Cabinet on 11th February 2025 the Council has a number of key decisions to make in the coming months in respect of the final design, business case, programme and operating model for the new leisure centre.\nThe Council's Cabinet has approved the recommendation to commence a procurement process to secure an operator in advance of proceeding to finalisation of design and construction of the new facility.\nAs outlined within the report, it is vital that the Council has a clear binding position on the commercial arrangements with the operator market by September 2025 via this procurement process in order to obtain Cabinet approval to proceed to detailed design.\nThe Council then envisages undertaking a further round of tendering in order to optimise proposals and identify a most advantageous preferred bidder for the leisure operator contract in parallel with undertaking the detailed design process. The Council is then targeting to seek Cabinet approval in February to proceed to award of contract to the preferred bidder and enter into the design finalisation & construction phase of the new centre development project in that order.\nPrior to undertaking the formal procurement process, which is currently targeted for commencement in April / May 2025, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced operators to review in summary:\n•\tDesign & Facilities Mix\n•\tOperations, Costs & Demand\n•\tCommercial Arrangements & Financing\n•\tRisk, Contract Form & Contract Duration\n•\tProcurement Process & Programme\nThe Council will run an on-line briefing via TEAMS on Tuesday 25th February 2025 between 15:00 and 16:00 where further information will be shared in relation to the design of the new centre, new centre opportunity analysis, current business case, operator specification, contractual terms, etc. Following the briefing the Council will then undertake 1-1 discussions with suitably experienced operators between Tuesday 1st April - Thursday 3rd April 2025.\nThe Council has 6 slots available in total which will be allocated on a first come first served basis to operators who can certify that they can evidence stated levels of minimum experience which include, but are not limited to:\n•\tMobilisation of operations at a new facility which is similar in size and scope to the Council's envisaged new centre\n•\tProviding a significant income stream to the client\n•\tProviding a balanced programme of activities to maximise participation, engagement, physical activity and reduce health inequalities\n•\tPartnership working and open book accounting\n•\tManaging a facility which includes a swimming pool of no less than 25m length\n•\tOperating a leisure facility on a full repair & lease basis\n•\tOperating a leisure facility on a concession model where the operator takes risk for demand\nOperators who are interested in attending the briefing session and a subsequent 1-1 meeting must complete and return Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than 12:00 Monday 24th March 2025 via the Council's Pro-Contract e-sourcing system.\nOperators are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Operators will be allocated their preferred slots wherever possible but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to operators in order of receipt from earliest first.\nThe Council will conduct a Briefing session on Tuesday 25th March between 15:00 - 16:00 remotely via TEAMS. Operators who have submitted compliant applications by the deadline stated will be invited to the briefing and issued with a Teams link to all of their named attendees / delegates at least 1 hour prior to the briefing start time. Where more than 6 operators have applied priority will be given based upon application receipt.\nOnly one briefing will be held, however the briefing will be recorded via Teams and will be made available to Operators after the event.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Operators are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Operators at least 2 working days before the earliest meeting slot.\nFollowing confirmation by both parties the Council will issue a Teams link to the Operator's attendees / delegates at least 1 hour before the 1-1 meeting.\n•\tTuesday 1 April, 3.15pm - 4.30pm\n•\tWednesday 2 April, 9.30am - 10.45am\n•\tWednesday 2 April, 11.00am - 12.15pm\n•\tWednesday 2 April, 1.00pm - 2.15pm\n•\tThursday 3 April, 9.30am - 10.45am\n•\tThursday 3 April, 11.15am - 12.30pm\nOperators will only be invited to attend the briefing and subsequent 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements.\nWhere operators have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system Pro-Contract using the correspondence function.\nOperators have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and operators who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes.\nSimilarly, operators should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging operators will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings.\nThe Council will also compile operator specific summary reports which include for detailed information and which will be kept strictly confidential. This will include for all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all operators who take part in this process and share the operator specific detailed reports with the relevant individual operators during April 2025. Operators will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised.\nTo ensure compliance with fair & equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The operator specific detailed reports will not be shared.\nAs some of the documentation and information that will be disclosed is not ready to be issued in the public domain the Council requires that intertest operators complete and return the Non-Disclosure Agreement by the deadline stated. Any questions regarding this document should be addressed to the Council via Pro-Contract.\nThe Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.\nA conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.\nTo meet current and future conflict of interest obligations, the Council requires that all contractors participating in the SMT process complete and return Conflicts of Interest Declaration as a condition of participating in the Microsoft Teams briefing event and 1-1 meetings.", "dueDate": "2025-04-03T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "010052-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010052-2025", "datePublished": "2025-03-19T09:06:29Z", "format": "text/html" } ] }, "tender": { "id": "DN768127", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rushmoor Borough Council - Leisure Centre Operator - Preliminary Market Engagement", "description": "Following completion of the Preliminary Market Engagement process, Rushmoor Borough Council - the 'Council' - will undertake a formal procurement process to appoint a leisure operator to manage both the existing Aldershot Pools & Lido, and a proposed new leisure centre in Farnborough. The new Farnborough facility will be located in the regenerated Civic Quarter, which seeks to provide a new community heart in the town centre.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing.\nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: (i) the Interim Phase, during which the contractor will manage the Aldershot facility and provide pre-opening services in relation to Farnborough, and (ii) the Main Phase, during which the contractor will fully operate both facilities.\nThe Council is currently targeting award of the contract to the successful Operator by the end of February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months.\nPayment of a significant management fee - and a surplus share - to the Council is an important part of ensuring the business case to deliver the facility is robust and allows for the proposed development to proceed.\nThe key specific priorities for the Council which are developed within the operational specification are:\n•\tTo increase physical activity and participation through the activities in our Leisure Facilities\n•\tTo ensure leisure facilities will promote and address improved physical and mental health and well-being in the borough\n•\tTo ensure that mental and physical health is addressed through a wide programme of activities, both within the Leisure Facilities and on an outreach basis\n•\tEmployment of a Health and Wellbeing Officer to establish links with local health and care services and providers to provide pathways into physical exercise and wellbeing activities, particularly for residents with poorer health outcomes.\n•\tTo ensure that opportunities for active travel are promoted\n•\tTo reduce energy consumption in the operational delivery of the contract to support the Authority's ambition to become carbon neutral\n•\tThat in operating the Leisure Facilities there is a focus on both income generation and social outcomes.\nEnsuring that children and young people start to become physically active from an early age, adults integrate physical activity into their everyday lives, and older people stay active are key principles for this new operational management contract. The Council wishes this operational management contract to focus on:\n•\tImproving the health and wellbeing of the whole community\n•\tContributing to reduced obesity levels, particularly for priority groups\n•\tContributing to improved mental health levels in the community, particularly for priority groups\n•\tIncreasing levels of participation in physical activity and sport through behaviour change\nThe Council has identified the following key Strategic Priorities for the Services to be delivered by the Operator Partner which are designed to contribute to the Council's wider local Strategic Outcomes.\n•\tDeliver high quality Services that meet the Performance Standards and exceed customer expectations\n•\tDeliver financially and environmentally sustainable Facilities\n•\tEnsure Facilities are maintained to a high standard throughout the life of the contract\n•\tIncrease inclusive opportunities to participate in sport and physical activity, from beginner to performance level for all sections of the community\n•\tIncrease activity levels from underrepresented/priority groups identified as having no or low levels of physical activity including people with disabilities and their priority groups\n•\tImproved access to Facilities, activities and opportunities for priority groups that participate less in sport and physical activity, including people with disabilities\n•\tProvide wider social value through strong and positive engagement with partners/community\n•\tSupport the development of local sports clubs to deliver\n•\tEnsure programmes and activities provide maximise use of all the Facilities\n•\tEnsure Facilities remain commercially attractive, recognising that a quality environment attracts participation.\nThe Operator will be required to achieve and maintain the Sport England recommended Quest Facility Management accreditation scheme (or any equivalent successor scheme) for the Facilities, and Quest for the Active Communities Programme (Health and Wellbeing Development Programme). This should be obtained by:\n•\tThe end of Year 2 of the Main Phase of the contract for the Health and Wellbeing Development Programme.\n•\tThe end of Year 2 of the Main Phase of the contract for the new Farnborough Leisure Centre and Aldershot Pools & Lido for the Facility Management accreditation.\nThe Operator will be required to achieve and maintain a minimum standard of 'Excellent' for the Sport England recommended Quest ™/Quest ™ Plus Facility Management accreditation scheme (or any equivalent successor scheme) and Quest ™/ Quest ™ Plus Active Communities scheme for the outreach Health and Wellbeing Programme.\nThe envisaged partnership and operational management contract will operate on an open book basis. The contract has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nDuring the Interim Phase, the Council is proposing to contract on a 'fixed fee' basis. The Council will pay the Operator a fixed annual 'Contractor Management Sum', (sum tbc), in quarterly instalments. The sum will be set by the Council and may be adjusted through the procurement process.\nIt is envisaged that the Operator will then issue the Council a monthly invoice in respect of a Monthly Service Charge, (operating costs and expenditure, minus all operating income plus an apportionment of the quarterly 'contractor management sum'). This will in effect underwrite any losses incurred by the Operator on a dynamic open book basis which protects against under and over payments.\nUpon opening of the new facility, the payment model will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share. Whilst the Council will require a fixed management fee and surplus share, tenderers may have the ability to profile fees and surplus share percentages.\nThe Council will be seeking a hybrid approach in relation to servicing and maintenance of the sites. The Operator will take on full delivery and risk for all aspects of facilities management, servicing, reactive maintenance and lifecycle maintenance for the new Farnborough Leisure Centre.\nIn respect of the Aldershot site, the Operator will be required to take on responsibility and risk for facilities management, servicing and reactive repairs but will not be required to take on lifecycle maintenance responsibility.\nIt is envisaged that the Operator will take risk on all costs of operation, other than in respect of utilities where the Council may accept risk in respect of tariff fluctuations. The Council's starting position will be that consumption risk will still sit with the Operator.\nWhere possible and where it is in the interests of the achieving best value, the Council may allow access to any advantageous utilities rates that it has leveraged from the market.\nIn respect of the new Farnborough Leisure Centre, a utility benchmarking exercise will be undertaken twelve months after the opening of the new facility to assess any change in tariff rates.\nThe finalised speciation will be based upon the Sport England template as set out in its latest Leisure Services Delivery Guidance (LSDG). The scope of services that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre\n•\tOperation, programming, activities & events\n•\tMarketing, promotion & communication\n•\tCustomer on-boarding, booking, account management, website, back office & customer service\n•\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance\n•\tOpen book performance reporting, partnership working & continuous improvement\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Period is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nIn respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate in excess of £2.5m turnover per annum.\nThe duration of the Interim Phase is dependent on the date when the new facility is ready to be opened but is likely to run for around 18 months to 2 years. Once the new facility opens the Contract will then run for a further 10 years. The contract may be subsequently extended by up to a further 5 years.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "specialRegime": [ "concession", "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2038-03-31T23:59:59Z", "maxExtentDate": "2043-03-31T23:59:59Z" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-04-28T23:59:59+01:00" }, "amendments": [ { "description": "Incorrect spelling of Rushmoor in title.", "id": "010052-2025" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "010145-2025", "tag": [ "planningUpdate" ], "date": "2025-03-19T13:32:12Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-04eed1", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk", "telephone": "+44 1252398183" }, "roles": [ "buyer" ], "details": { "url": "https://www.rushmoor.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "procuringEntity" ], "roleDetails": "Provision of professional procurement support services on an agency basis.", "details": { "url": "https://www.portsmouth.gov.uk/" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Rushmoor Borough Council - the 'Council' - is seeking to engage with suitably experienced leisure facility operators in respect of a forthcoming contracting opportunity for the operation of a planned new leisure centre in Farnborough. The contracting opportunity will also encompass operation of the Council's existing leisure centre and lido facilities located in Aldershot.\nTo ensure effective engagement with operators, and in the interests of transparency and fair & equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement process via issue of a Preliminary Market Engagement Notice on the Central Government Find a Tender Service / Central Digital Platform.\nAs detailed within a recent report taken to the Council's Cabinet on 11th February 2025 the Council has a number of key decisions to make in the coming months in respect of the final design, business case, programme and operating model for the new leisure centre.\nThe Council's Cabinet has approved the recommendation to commence a procurement process to secure an operator in advance of proceeding to finalisation of design and construction of the new facility.\nAs outlined within the report, it is vital that the Council has a clear binding position on the commercial arrangements with the operator market by September 2025 via this procurement process in order to obtain Cabinet approval to proceed to detailed design.\nThe Council then envisages undertaking a further round of tendering in order to optimise proposals and identify a most advantageous preferred bidder for the leisure operator contract in parallel with undertaking the detailed design process. The Council is then targeting to seek Cabinet approval in February to proceed to award of contract to the preferred bidder and enter into the design finalisation & construction phase of the new centre development project in that order.\nPrior to undertaking the formal procurement process, which is currently targeted for commencement in April / May 2025, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced operators to review in summary:\n•\tDesign & Facilities Mix\n•\tOperations, Costs & Demand\n•\tCommercial Arrangements & Financing\n•\tRisk, Contract Form & Contract Duration\n•\tProcurement Process & Programme\nThe Council will run an on-line briefing via TEAMS on Tuesday 25th March 2025 between 15:00 and 16:00 where further information will be shared in relation to the design of the new centre, new centre opportunity analysis, current business case, operator specification, contractual terms, etc. Following the briefing the Council will then undertake 1-1 discussions with suitably experienced operators between Tuesday 1st April - Thursday 3rd April 2025.\nThe Council has 6 slots available in total which will be allocated on a first come first served basis to operators who can certify that they can evidence stated levels of minimum experience which include, but are not limited to:\n•\tMobilisation of operations at a new facility which is similar in size and scope to the Council's envisaged new centre\n•\tProviding a significant income stream to the client\n•\tProviding a balanced programme of activities to maximise participation, engagement, physical activity and reduce health inequalities\n•\tPartnership working and open book accounting\n•\tManaging a facility which includes a swimming pool of no less than 25m length\n•\tOperating a leisure facility on a full repair & lease basis\n•\tOperating a leisure facility on a concession model where the operator takes risk for demand\nOperators who are interested in attending the briefing session and a subsequent 1-1 meeting must complete and return Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than 12:00 Monday 24th March 2025 via the Council's Pro-Contract e-sourcing system.\nOperators are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Operators will be allocated their preferred slots wherever possible but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to operators in order of receipt from earliest first.\nThe Council will conduct a Briefing session on Tuesday 25th March between 15:00 - 16:00 remotely via TEAMS. Operators who have submitted compliant applications by the deadline stated will be invited to the briefing and issued with a Teams link to all of their named attendees / delegates at least 1 hour prior to the briefing start time. Where more than 6 operators have applied priority will be given based upon application receipt.\nOnly one briefing will be held, however the briefing will be recorded via Teams and will be made available to Operators after the event.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Operators are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Operators at least 2 working days before the earliest meeting slot.\nFollowing confirmation by both parties the Council will issue a Teams link to the Operator's attendees / delegates at least 1 hour before the 1-1 meeting.\n•\tTuesday 1 April, 3.15pm - 4.30pm\n•\tWednesday 2 April, 9.30am - 10.45am\n•\tWednesday 2 April, 11.00am - 12.15pm\n•\tWednesday 2 April, 1.00pm - 2.15pm\n•\tThursday 3 April, 9.30am - 10.45am\n•\tThursday 3 April, 11.15am - 12.30pm\nOperators will only be invited to attend the briefing and subsequent 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements.\nWhere operators have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system Pro-Contract using the correspondence function.\nOperators have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and operators who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes.\nSimilarly, operators should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging operators will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings.\nThe Council will also compile operator specific summary reports which include for detailed information and which will be kept strictly confidential. This will include for all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all operators who take part in this process and share the operator specific detailed reports with the relevant individual operators during April 2025. Operators will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised.\nTo ensure compliance with fair & equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The operator specific detailed reports will not be shared.\nAs some of the documentation and information that will be disclosed is not ready to be issued in the public domain the Council requires that intertest operators complete and return the Non-Disclosure Agreement by the deadline stated. Any questions regarding this document should be addressed to the Council via Pro-Contract.\nThe Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.\nA conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.\nTo meet current and future conflict of interest obligations, the Council requires that all contractors participating in the SMT process complete and return Conflicts of Interest Declaration as a condition of participating in the Microsoft Teams briefing event and 1-1 meetings.", "dueDate": "2025-04-03T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "010145-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010145-2025", "datePublished": "2025-03-19T13:32:12Z", "format": "text/html" } ] }, "tender": { "id": "DN768127", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rushmoor Borough Council - Leisure Centre Operator - Preliminary Market Engagement", "description": "Following completion of the Preliminary Market Engagement process, Rushmoor Borough Council - the 'Council' - will undertake a formal procurement process to appoint a leisure operator to manage both the existing Aldershot Pools & Lido, and a proposed new leisure centre in Farnborough. The new Farnborough facility will be located in the regenerated Civic Quarter, which seeks to provide a new community heart in the town centre.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing.\nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: (i) the Interim Phase, during which the contractor will manage the Aldershot facility and provide pre-opening services in relation to Farnborough, and (ii) the Main Phase, during which the contractor will fully operate both facilities.\nThe Council is currently targeting award of the contract to the successful Operator by the end of February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months.\nPayment of a significant management fee - and a surplus share - to the Council is an important part of ensuring the business case to deliver the facility is robust and allows for the proposed development to proceed.\nThe key specific priorities for the Council which are developed within the operational specification are:\n•\tTo increase physical activity and participation through the activities in our Leisure Facilities\n•\tTo ensure leisure facilities will promote and address improved physical and mental health and well-being in the borough\n•\tTo ensure that mental and physical health is addressed through a wide programme of activities, both within the Leisure Facilities and on an outreach basis\n•\tEmployment of a Health and Wellbeing Officer to establish links with local health and care services and providers to provide pathways into physical exercise and wellbeing activities, particularly for residents with poorer health outcomes.\n•\tTo ensure that opportunities for active travel are promoted\n•\tTo reduce energy consumption in the operational delivery of the contract to support the Authority's ambition to become carbon neutral\n•\tThat in operating the Leisure Facilities there is a focus on both income generation and social outcomes.\nEnsuring that children and young people start to become physically active from an early age, adults integrate physical activity into their everyday lives, and older people stay active are key principles for this new operational management contract. The Council wishes this operational management contract to focus on:\n•\tImproving the health and wellbeing of the whole community\n•\tContributing to reduced obesity levels, particularly for priority groups\n•\tContributing to improved mental health levels in the community, particularly for priority groups\n•\tIncreasing levels of participation in physical activity and sport through behaviour change\nThe Council has identified the following key Strategic Priorities for the Services to be delivered by the Operator Partner which are designed to contribute to the Council's wider local Strategic Outcomes.\n•\tDeliver high quality Services that meet the Performance Standards and exceed customer expectations\n•\tDeliver financially and environmentally sustainable Facilities\n•\tEnsure Facilities are maintained to a high standard throughout the life of the contract\n•\tIncrease inclusive opportunities to participate in sport and physical activity, from beginner to performance level for all sections of the community\n•\tIncrease activity levels from underrepresented/priority groups identified as having no or low levels of physical activity including people with disabilities and their priority groups\n•\tImproved access to Facilities, activities and opportunities for priority groups that participate less in sport and physical activity, including people with disabilities\n•\tProvide wider social value through strong and positive engagement with partners/community\n•\tSupport the development of local sports clubs to deliver\n•\tEnsure programmes and activities provide maximise use of all the Facilities\n•\tEnsure Facilities remain commercially attractive, recognising that a quality environment attracts participation.\nThe Operator will be required to achieve and maintain the Sport England recommended Quest Facility Management accreditation scheme (or any equivalent successor scheme) for the Facilities, and Quest for the Active Communities Programme (Health and Wellbeing Development Programme). This should be obtained by:\n•\tThe end of Year 2 of the Main Phase of the contract for the Health and Wellbeing Development Programme.\n•\tThe end of Year 2 of the Main Phase of the contract for the new Farnborough Leisure Centre and Aldershot Pools & Lido for the Facility Management accreditation.\nThe Operator will be required to achieve and maintain a minimum standard of 'Excellent' for the Sport England recommended Quest ™/Quest ™ Plus Facility Management accreditation scheme (or any equivalent successor scheme) and Quest ™/ Quest ™ Plus Active Communities scheme for the outreach Health and Wellbeing Programme.\nThe envisaged partnership and operational management contract will operate on an open book basis. The contract has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nDuring the Interim Phase, the Council is proposing to contract on a 'fixed fee' basis. The Council will pay the Operator a fixed annual 'Contractor Management Sum', (sum tbc), in quarterly instalments. The sum will be set by the Council and may be adjusted through the procurement process.\nIt is envisaged that the Operator will then issue the Council a monthly invoice in respect of a Monthly Service Charge, (operating costs and expenditure, minus all operating income plus an apportionment of the quarterly 'contractor management sum'). This will in effect underwrite any losses incurred by the Operator on a dynamic open book basis which protects against under and over payments.\nUpon opening of the new facility, the payment model will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share. Whilst the Council will require a fixed management fee and surplus share, tenderers may have the ability to profile fees and surplus share percentages.\nThe Council will be seeking a hybrid approach in relation to servicing and maintenance of the sites. The Operator will take on full delivery and risk for all aspects of facilities management, servicing, reactive maintenance and lifecycle maintenance for the new Farnborough Leisure Centre.\nIn respect of the Aldershot site, the Operator will be required to take on responsibility and risk for facilities management, servicing and reactive repairs but will not be required to take on lifecycle maintenance responsibility.\nIt is envisaged that the Operator will take risk on all costs of operation, other than in respect of utilities where the Council may accept risk in respect of tariff fluctuations. The Council's starting position will be that consumption risk will still sit with the Operator.\nWhere possible and where it is in the interests of the achieving best value, the Council may allow access to any advantageous utilities rates that it has leveraged from the market.\nIn respect of the new Farnborough Leisure Centre, a utility benchmarking exercise will be undertaken twelve months after the opening of the new facility to assess any change in tariff rates.\nThe finalised speciation will be based upon the Sport England template as set out in its latest Leisure Services Delivery Guidance (LSDG). The scope of services that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre\n•\tOperation, programming, activities & events\n•\tMarketing, promotion & communication\n•\tCustomer on-boarding, booking, account management, website, back office & customer service\n•\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance\n•\tOpen book performance reporting, partnership working & continuous improvement\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Period is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nIn respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate in excess of £2.5m turnover per annum.\nThe duration of the Interim Phase is dependent on the date when the new facility is ready to be opened but is likely to run for around 18 months to 2 years. Once the new facility opens the Contract will then run for a further 10 years. The contract may be subsequently extended by up to a further 5 years.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "specialRegime": [ "concession", "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2038-03-31T23:59:59Z", "maxExtentDate": "2043-03-31T23:59:59Z" }, "hasRenewal": true, "status": "planning" } ], "communication": { "futureNoticeDate": "2025-04-28T23:59:59+01:00" }, "amendments": [ { "description": "Data of TEAMS briefing was incorrectly noted as being 25th February 2025. Corrected to 25th March 2025.", "id": "010145-2025" } ], "status": "planning" }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "034881-2025", "tag": [ "tender" ], "date": "2025-06-25T00:55:34+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04eed1", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk", "telephone": "+441252398183" }, "roles": [ "buyer" ], "details": { "url": "https://www.rushmoor.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "procuringEntity" ], "roleDetails": "Procurement Support", "details": { "url": "https://www.portsmouth.gov.uk/" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "tender": { "id": "DN779246", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rushmoor Borough Council - Leisure Centre Operator", "description": "INTRODUCTION\nRushmoor Borough Council ('the council') is inviting tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot. \nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing. \nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases:\n•\tthe Interim Phase, during which the contractor will manage the Aldershot facility and provide at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and\n•\tthe Main Phase, during which the contractor will fully operate both facilities. \nThe Council is currently targeting award of the contract to the successful Operator by mid-February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido. \nThe operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as mobilisation, launch and other pre-opening services for the new centre. \nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months\nOnce awarded the contract will also allow for the alteration, addition and removal of sporting and leisure assets / sites which may go beyond just the existing Aldershot and planned Farnborough centres. \nLOTTING STRATEGY\nIn order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision, Suppliers are invited to submit bids for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model \nCORE SCOPE\nThe scope of services / activities / inputs that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre \n•\tOperational management of the specified Rushmoor Borough Council leisure facilities;\no\tOperation, programming, activities & events \no\tMarketing, promotion & communication \no\tCustomer on-boarding, booking, account management, website, back office & customer service \no\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance \no\tOpen book performance reporting, partnership working & continuous improvement\n•\tDelivery of the Authority and Public Health priorities to address the wider determinants of health; \n•\tPartnership working including;\no\tDeveloping a higher profile for community sport\no\tAdvocating the benefits of leisure time and activities.\no\tOpen book performance reporting\no\tContinuous improvement\nCONTRACT DURATION, PHASING & OPTIONS\nThe duration of the Interim Phase of the contract will continue for a maximum of 2 years. It is anticipated that the interim phase will commence on 1st April 2026 to coincide with the opening of Aldershot Lido for the 2026 summer season. \nThe duration of the interim phase is dependent on the date when the new facility is ready to be opened so may run for a shorter period. Should the opening of the new facility be delayed, the interim phase contract will terminate after 2 years. \nOnce the new Farnborough Leisure Centre facility opens the Main Phase of the contract will then run for a further 15 years. Opening of the new facility is targeted for late 2027 / early 2028. \nThe contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years.\nESTIMATED CONTRACT VALUE\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Phase is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nThe Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility. New Farnborough facility - In respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate more than £2.5m turnover per annum.\nContract value for total term of contract:\n•\tInterim Phase: (based on 2 years) - £2.4m - £3.2m\n•\tMain Phase: Initial period (i.e.15 years) - £55.5m - £61.5m\n•\tMain Phase: Including extension (i.e. 25 years) - £92.5M - £102.5M\nThe Council is providing these estimates for transparency purposes only and is not placing any binding upper or lower volume and value parameters which could constrain development of the scheme in terms of scope and revenue generation. \nThe figures provided are purely provided as guides and it is for suppliers to determine their own projections in relation to demand, revenue generation, costs, etc. and provide a rationale for their estimates as part of their tender submissions. \nWhilst the Council may add or remove sites from the contract as well as significantly alter sites, it cannot provide details of what these changes could entail and what may trigger such changes over the term of the contract. The Council is also therefore unable to provide any additional information on how such changes could positively or negatively impact the value of the contract over the base and extended term.\nCONTRACT PAYMENT MECHANISM\nDuring the Interim Phase, the Council requires to contract on a cost-plus 'fixed fee' basis. The Council will pay the operator the fixed annual 'Contractor Management Sum' tendered for the interim phase in accordance with the contract/agreement terms on a quarterly basis.\nUpon opening of the new facility, the interim phase payment mechanism will cease, and the main phase payment mechanism will come into effect. \nDuring the main phase, the payment mechanism will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share following the share %s set out within the Specification. \nCONTRACT TERMS\nThe contract/agreement will operate on an open book basis. The contract/agreement has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nThe draft contract/agreement for each lot are provided as separate documents.\n•\tLot 1 contract - Leisure Operating Contract\n•\tLot 2 contract - Agency Agreement\nVAT AGENCY RULES & GUIDANCE\nThe agency model is based on existing VAT agency rules and the principles of contract law. As such, the Agency Agreement is subject to changes in HMRC's guidance on VAT agency rules and the treatment of leisure services. Should this occur, the contract will be changed in accordance with the provisions detailed within the Agency Agreement or Leisure Operator Contract (as applicable).\nPROCUREMENT TIMETABLE & PROCESS\nThe procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Should the programme above change, all Suppliers will be informed of this change via ProContract/SEBP.\nThe procurement timetable is based upon the more likely scenario where the Council does not proceed to award following receipt of 1st stage tenders and instead undertakes negotiations and invites best and final 2nd stage tenders.\n•\tContract Notice issued on FTS - 24th June 2025\n•\tProcurement documents published on ProContract/SEBP Portal - 24th June 2025\n•\tSite visit registration deadline - 4th July 2025 17:00\n•\tAldershot facilities site visit\t- 7th July 2025 - 10:30\n•\tTeams supplier briefing registration deadline - 8th July 2025 - 17:00\n•\tOnline TEAMS supplier briefing - 9th July 2025 - 12:30\n•\t1 - 1 clarification meetings registration deadline - 14th July 2025 - 17:00\n•\t1 - 1 clarification meetings (TEAMS) - w/c 21st July 2025\n•\tClarification deadline - 8th August 2025 - 23:59\n•\t1st stage tender return deadline - 28th August 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required w/c 22nd September 2025\n•\tNotification of 1st stage decisions\t- 29th September 2025\n•\tNegotiation meetings (TEAMS) - 6th - 17th October 2025\n•\tInvitation to submit 2nd stage best & final tenders - 3rd November 2025\n•\t2nd stage best & final tender return deadline - 5th December 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required - w/c 15th December 2025\n•\tNotification of award decision & issue of assessment summaries - 2nd February 2026\n•\tContract Award Notice issued on FTS - 2nd February 2026\n•\tStatutory 8 working day standstill period - 3rd - 12th February 2026\n•\tContract award - 13th February 2026\n•\tCommencement of contract interim phase - 1st April 2026\n•\tCommencement of contract main phase - Late 2027 / Early 2028\nPROCUREMENT ADMINISTRATION\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 105700000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The council is using a multistage Competitive Flexible Procedure (CFP) for the procurement of this Light Touch concession contract. Full details of the procurement procedure are included for within the Invitation to Tender document accessible via the Council's e-sender system ProContract which can be accessed via the following link:\nhttps://ProContract/SEBP.due-north.com/Login \nA high-level summary of the stages and features that are included for within this procurement procedure are:\n•\tMulti-lot bidding options\n•\tStage 1 - Conditions of Participation and Initial Invitation to Tender undertaken in parallel\n•\tStage 1 - Pre-submission clarification dialogue\n•\tOptional interviews & presentations\n•\tOptional selection of preferred bidder following Stage 1 initial tender evaluation\n•\tOptional down-selection to reduced number of tenderers following stage 1 initial tender evaluation, for one or both lots\n•\tOptional Stage 2 negotiation period followed by Invitation and submission of 2nd stage Best & Final Tenders, for one or both lots\n•\tPost Award Negotiation\nAs set out within the Conditions of Tender and allowed for under Section 31 of the Procurement Act 2023 the Council may seek to vary and refine:\n•\tEvaluation weightings\n•\tScoring criteria\n•\tProcurement programme & process\n•\tProcurement, technical, commercial and legal documentation \n•\tTender submission requirements\nsubject to the appropriate notifications being provided and timescales being reviewed, and this refinement not being substantial and/ or creating the risk of unfair treatment (if the modification is substantial, the notice inviting Tenders, and the timescales will be updated/ restarted)." }, "mainProcurementCategory": "services", "specialRegime": [ "concession", "lightTouch" ], "aboveThreshold": true, "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-08-28T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-08T23:59:00+01:00" }, "awardPeriod": { "endDate": "2026-02-02T23:59:59Z" }, "lots": [ { "id": "1", "title": "Leisure Operator - Concession Model", "description": "Lot 1 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 1 (Concession Model)\n•\tLeisure Operator Contract_74494032 v1.0\n•\tFinancial Tender Submission - Lot 1 - (Concession Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000.", "status": "active", "value": { "amountGross": 105600000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities \n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc. \n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } }, { "id": "2", "title": "Leisure Operator - Agency Model", "description": "Lot 2 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 2 (Agency Model)\n•\tDraft Agency Agreement_ 74485630 v1.0\n•\tFinancial Tender Submission - Lot 2 - (Agency Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000.\nTBA???", "status": "active", "value": { "amountGross": 100000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities \n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc. \n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } } ], "lotDetails": { "maximumLotsAwardedPerSupplier": 1, "awardCriteriaDetails": "In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision Suppliers are invited to bid for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model \nSuppliers may apply for either or both lots and must make clear which they are applying for within their tender submissions following the instructions provided. \nOnly one contract will be awarded and the Council will reserve the right to decide upon which Lot to award from. \nIn forming this decision, the Council may take into account the following, non-exhaustive considerations which are set out in no particular order:\n•\tFinancial considerations including for the relative position between the Lots on. The income the Council estimates it can secure via the management fee vs the certainty of securing the fee.\n•\tThe relative quality of the proposals between the Lots. \n•\tLegal matters including for the relative position on terms between the Lots.\n•\tOutside factors including for relative opposition between the Lots on:\no\tAny additional implementation and on-going costs\no\tRisk positions between the parties \no\tBest practice position, guidance, benchmarking & findings\nOnce the Council has decided upon which Lot to award from, which it may take at 1st stage tender or 2nd stage best & final tender stages, it will proceed with awarding the contract to the highest scoring bidder for the Lot selected in accordance with the evaluation criteria set out later in this document. \nOver the term of the contract the Council may vary the contract to move from a concession to an agency arrangement and vice versa if there benefits to the Council and end users, a change in the Council's financial position or wider changes in law and / or tax system." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above.", "url": "https://procontract.due-north.com/Login" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above", "url": "https://procontract.due-north.com/Login" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above." }, { "id": "034881-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034881-2025", "datePublished": "2025-06-25T00:55:34+01:00", "format": "text/html" } ], "riskDetails": "The Council has identified the following known risks that may occur during the duration of the term of the contract and may positively or negatively impact the scope, scale, value, timescales, end user demand, etc. related the contract:\n•\tChanges to VAT agency rules and associated legislation \n•\tChanges to VAT agency guidance from HMRC \n•\tAlterations, additions and removals of sporting and recreational assets to the contract over the life of agreement\n•\tThe progression and opening of the new Farnborough Leisure Centre \n•\tChanges to the scale, facilities mix and timescales for opening of the new Farnborough Leisure Centre\n•\tLocal Government Review impacts including for assignment of contract to successor expanded unitary authority\n•\tInflation and other cost of living impacts which could increase or decrease demand / revenues\n•\tMarco and micro environmental impacts on utilities costs\n•\tIncreased or decreased competition from other public or privately run sports and recreational centres\n•\tDevelopment and changing demographics of Rushmoor area which could impact positively or negatively on demand and revenues\n•\tChanges in demand for specific services / activities / equipment \n•\tChanges to relevant government policy / legislation\n•\tChanges to relevant Council policies \n•\tChanges to relevant standards, accreditations and best practice\n•\tInflationary and other impacts (National Insurance) on operational costs for both parties\n•\tImpacts of technological change in respect of unknown future standards or innovations in equipment / activities / service delivery\n•\tAn endemic or pandemic event similar to Covid 19 which could increase costs and / or reduce demand.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "034902-2025", "tag": [ "tenderUpdate" ], "date": "2025-06-25T08:45:34+01:00", "initiationType": "tender", "ocid": "ocds-h6vhtk-04eed1", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk", "telephone": "+441252398183" }, "roles": [ "buyer" ], "details": { "url": "https://www.rushmoor.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "procuringEntity" ], "roleDetails": "Procurement Support", "details": { "url": "https://www.portsmouth.gov.uk/" } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "tender": { "id": "DN779246", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rushmoor Borough Council - Leisure Centre Operator", "description": "INTRODUCTION\nRushmoor Borough Council ('the council') is inviting tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing.\nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases:\n•\tthe Interim Phase, during which the contractor will manage the Aldershot facility and provide at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and\n•\tthe Main Phase, during which the contractor will fully operate both facilities.\nThe Council is currently targeting award of the contract to the successful Operator by mid-February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido.\nThe operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as mobilisation, launch and other pre-opening services for the new centre.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months\nOnce awarded the contract will also allow for the alteration, addition and removal of sporting and leisure assets / sites which may go beyond just the existing Aldershot and planned Farnborough centres.\nLOTTING STRATEGY\nIn order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision, Suppliers are invited to submit bids for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model\nCORE SCOPE\nThe scope of services / activities / inputs that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre\n•\tOperational management of the specified Rushmoor Borough Council leisure facilities;\no\tOperation, programming, activities & events\no\tMarketing, promotion & communication\no\tCustomer on-boarding, booking, account management, website, back office & customer service\no\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance\no\tOpen book performance reporting, partnership working & continuous improvement\n•\tDelivery of the Authority and Public Health priorities to address the wider determinants of health;\n•\tPartnership working including;\no\tDeveloping a higher profile for community sport\no\tAdvocating the benefits of leisure time and activities.\no\tOpen book performance reporting\no\tContinuous improvement\nCONTRACT DURATION, PHASING & OPTIONS\nThe duration of the Interim Phase of the contract will continue for a maximum of 2 years. It is anticipated that the interim phase will commence on 1st April 2026 to coincide with the opening of Aldershot Lido for the 2026 summer season.\nThe duration of the interim phase is dependent on the date when the new facility is ready to be opened so may run for a shorter period. Should the opening of the new facility be delayed, the interim phase contract will terminate after 2 years.\nOnce the new Farnborough Leisure Centre facility opens the Main Phase of the contract will then run for a further 15 years. Opening of the new facility is targeted for late 2027 / early 2028.\nThe contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years.\nESTIMATED CONTRACT VALUE\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Phase is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nThe Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility. New Farnborough facility - In respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate more than £2.5m turnover per annum.\nContract value for total term of contract:\n•\tInterim Phase: (based on 2 years) - £2.4m - £3.2m\n•\tMain Phase: Initial period (i.e.15 years) - £55.5m - £61.5m\n•\tMain Phase: Including extension (i.e. 25 years) - £92.5M - £102.5M\nThe Council is providing these estimates for transparency purposes only and is not placing any binding upper or lower volume and value parameters which could constrain development of the scheme in terms of scope and revenue generation.\nThe figures provided are purely provided as guides and it is for suppliers to determine their own projections in relation to demand, revenue generation, costs, etc. and provide a rationale for their estimates as part of their tender submissions.\nWhilst the Council may add or remove sites from the contract as well as significantly alter sites, it cannot provide details of what these changes could entail and what may trigger such changes over the term of the contract. The Council is also therefore unable to provide any additional information on how such changes could positively or negatively impact the value of the contract over the base and extended term.\nCONTRACT PAYMENT MECHANISM\nDuring the Interim Phase, the Council requires to contract on a cost-plus 'fixed fee' basis. The Council will pay the operator the fixed annual 'Contractor Management Sum' tendered for the interim phase in accordance with the contract/agreement terms on a quarterly basis.\nUpon opening of the new facility, the interim phase payment mechanism will cease, and the main phase payment mechanism will come into effect.\nDuring the main phase, the payment mechanism will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share following the share %s set out within the Specification.\nCONTRACT TERMS\nThe contract/agreement will operate on an open book basis. The contract/agreement has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nThe draft contract/agreement for each lot are provided as separate documents.\n•\tLot 1 contract - Leisure Operating Contract\n•\tLot 2 contract - Agency Agreement\nVAT AGENCY RULES & GUIDANCE\nThe agency model is based on existing VAT agency rules and the principles of contract law. As such, the Agency Agreement is subject to changes in HMRC's guidance on VAT agency rules and the treatment of leisure services. Should this occur, the contract will be changed in accordance with the provisions detailed within the Agency Agreement or Leisure Operator Contract (as applicable).\nPROCUREMENT TIMETABLE & PROCESS\nThe procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Should the programme above change, all Suppliers will be informed of this change via ProContract/SEBP.\nThe procurement timetable is based upon the more likely scenario where the Council does not proceed to award following receipt of 1st stage tenders and instead undertakes negotiations and invites best and final 2nd stage tenders.\n•\tContract Notice issued on FTS - 24th June 2025\n•\tProcurement documents published on ProContract/SEBP Portal - 24th June 2025\n•\tSite visit registration deadline - 4th July 2025 17:00\n•\tAldershot facilities site visit\t- 7th July 2025 - 10:30\n•\tTeams supplier briefing registration deadline - 8th July 2025 - 17:00\n•\tOnline TEAMS supplier briefing - 9th July 2025 - 12:30\n•\t1 - 1 clarification meetings registration deadline - 14th July 2025 - 17:00\n•\t1 - 1 clarification meetings (TEAMS) - w/c 21st July 2025\n•\tClarification deadline - 8th August 2025 - 23:59\n•\t1st stage tender return deadline - 28th August 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required w/c 22nd September 2025\n•\tNotification of 1st stage decisions\t- 29th September 2025\n•\tNegotiation meetings (TEAMS) - 6th - 17th October 2025\n•\tInvitation to submit 2nd stage best & final tenders - 3rd November 2025\n•\t2nd stage best & final tender return deadline - 5th December 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required - w/c 15th December 2025\n•\tNotification of award decision & issue of assessment summaries - 2nd February 2026\n•\tContract Award Notice issued on FTS - 2nd February 2026\n•\tStatutory 8 working day standstill period - 3rd - 12th February 2026\n•\tContract award - 13th February 2026\n•\tCommencement of contract interim phase - 1st April 2026\n•\tCommencement of contract main phase - Late 2027 / Early 2028\nPROCUREMENT ADMINISTRATION\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 105700000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The council is using a multistage Competitive Flexible Procedure (CFP) for the procurement of this Light Touch concession contract. Full details of the procurement procedure are included for within the Invitation to Tender document accessible via the Council's e-sender system ProContract which can be accessed via the following link:\nhttps://ProContract/SEBP.due-north.com/Login\nA high-level summary of the stages and features that are included for within this procurement procedure are:\n•\tMulti-lot bidding options\n•\tStage 1 - Conditions of Participation and Initial Invitation to Tender undertaken in parallel\n•\tStage 1 - Pre-submission clarification dialogue\n•\tOptional interviews & presentations\n•\tOptional selection of preferred bidder following Stage 1 initial tender evaluation\n•\tOptional down-selection to reduced number of tenderers following stage 1 initial tender evaluation, for one or both lots\n•\tOptional Stage 2 negotiation period followed by Invitation and submission of 2nd stage Best & Final Tenders, for one or both lots\n•\tPost Award Negotiation\nAs set out within the Conditions of Tender and allowed for under Section 31 of the Procurement Act 2023 the Council may seek to vary and refine:\n•\tEvaluation weightings\n•\tScoring criteria\n•\tProcurement programme & process\n•\tProcurement, technical, commercial and legal documentation\n•\tTender submission requirements\nsubject to the appropriate notifications being provided and timescales being reviewed, and this refinement not being substantial and/ or creating the risk of unfair treatment (if the modification is substantial, the notice inviting Tenders, and the timescales will be updated/ restarted)." }, "mainProcurementCategory": "services", "specialRegime": [ "concession", "lightTouch" ], "aboveThreshold": true, "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-08-28T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-08T23:59:00+01:00" }, "awardPeriod": { "endDate": "2026-02-02T23:59:59Z" }, "lots": [ { "id": "1", "title": "Leisure Operator - Concession Model", "description": "Lot 1 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 1 (Concession Model)\n•\tLeisure Operator Contract_74494032 v1.0\n•\tFinancial Tender Submission - Lot 1 - (Concession Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000.", "status": "active", "value": { "amountGross": 105600000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 37.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities\n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc.\n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } }, { "id": "2", "title": "Leisure Operator - Agency Model", "description": "Lot 2 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 2 (Agency Model)\n•\tDraft Agency Agreement_ 74485630 v1.0\n•\tFinancial Tender Submission - Lot 2 - (Agency Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000.\nTBA???", "status": "active", "value": { "amountGross": 100000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 37.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities\n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc.\n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } } ], "lotDetails": { "maximumLotsAwardedPerSupplier": 1, "awardCriteriaDetails": "In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision Suppliers are invited to bid for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model\nSuppliers may apply for either or both lots and must make clear which they are applying for within their tender submissions following the instructions provided.\nOnly one contract will be awarded and the Council will reserve the right to decide upon which Lot to award from.\nIn forming this decision, the Council may take into account the following, non-exhaustive considerations which are set out in no particular order:\n•\tFinancial considerations including for the relative position between the Lots on. The income the Council estimates it can secure via the management fee vs the certainty of securing the fee.\n•\tThe relative quality of the proposals between the Lots.\n•\tLegal matters including for the relative position on terms between the Lots.\n•\tOutside factors including for relative opposition between the Lots on:\no\tAny additional implementation and on-going costs\no\tRisk positions between the parties\no\tBest practice position, guidance, benchmarking & findings\nOnce the Council has decided upon which Lot to award from, which it may take at 1st stage tender or 2nd stage best & final tender stages, it will proceed with awarding the contract to the highest scoring bidder for the Lot selected in accordance with the evaluation criteria set out later in this document.\nOver the term of the contract the Council may vary the contract to move from a concession to an agency arrangement and vice versa if there benefits to the Council and end users, a change in the Council's financial position or wider changes in law and / or tax system." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above.", "url": "https://procontract.due-north.com/Login" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above", "url": "https://procontract.due-north.com/Login" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above." }, { "id": "034902-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034902-2025", "datePublished": "2025-06-25T08:45:34+01:00", "format": "text/html" } ], "riskDetails": "The Council has identified the following known risks that may occur during the duration of the term of the contract and may positively or negatively impact the scope, scale, value, timescales, end user demand, etc. related the contract:\n•\tChanges to VAT agency rules and associated legislation\n•\tChanges to VAT agency guidance from HMRC\n•\tAlterations, additions and removals of sporting and recreational assets to the contract over the life of agreement\n•\tThe progression and opening of the new Farnborough Leisure Centre\n•\tChanges to the scale, facilities mix and timescales for opening of the new Farnborough Leisure Centre\n•\tLocal Government Review impacts including for assignment of contract to successor expanded unitary authority\n•\tInflation and other cost of living impacts which could increase or decrease demand / revenues\n•\tMarco and micro environmental impacts on utilities costs\n•\tIncreased or decreased competition from other public or privately run sports and recreational centres\n•\tDevelopment and changing demographics of Rushmoor area which could impact positively or negatively on demand and revenues\n•\tChanges in demand for specific services / activities / equipment\n•\tChanges to relevant government policy / legislation\n•\tChanges to relevant Council policies\n•\tChanges to relevant standards, accreditations and best practice\n•\tInflationary and other impacts (National Insurance) on operational costs for both parties\n•\tImpacts of technological change in respect of unknown future standards or innovations in equipment / activities / service delivery\n•\tAn endemic or pandemic event similar to Covid 19 which could increase costs and / or reduce demand.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act.", "amendments": [ { "description": "Award Criteria - Error on evaluation weightings for cost elements. These have been amended to:\nMain Phase Total 15 Year NPV Management Fee\t37.5%\nInterim Phase Per Annum Contractor Management Sum\t2.5%", "id": "034902-2025" } ] }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] }, { "id": "013263-2026", "tag": [ "award", "contract" ], "date": "2026-02-13T10:16:28Z", "initiationType": "tender", "ocid": "ocds-h6vhtk-04eed1", "parties": [ { "name": "Rushmoor Borough Council", "id": "GB-PPON-PYHV-5798-RWLT", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk", "telephone": "+441252398183" }, "roles": [ "buyer" ], "details": { "url": "https://www.rushmoor.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "name": "Portsmouth City Council", "id": "GB-PPON-PCNL-5714-PRZV", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "procuringEntity" ], "roleDetails": "Procurement Support", "details": { "url": "https://www.portsmouth.gov.uk/" } }, { "name": "WEALDEN LEISURE LIMITED", "id": "GB-COH-IP29336R", "identifier": { "scheme": "GB-COH", "id": "IP29336R" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVYN-8735-CJQM" } ], "address": { "streetAddress": "The Paddock 1 - 6 Carriers Way East Hoathly East Sussex", "locality": "East Hoathly, East Sussex", "postalCode": "BN8 6AG", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "roles": [ "tenderer" ], "details": { "url": "http://www.freedom-leisure.co.uk", "scale": "large", "vcse": false } }, { "name": "PLACES FOR PEOPLE LEISURE MANAGEMENT LTD.", "id": "GB-COH-02585598", "identifier": { "scheme": "GB-COH", "id": "02585598" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPBD-6652-CGNN" } ], "address": { "streetAddress": "305 Gray's Inn Road", "locality": "London", "postalCode": "WC1X 8QR", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "roles": [ "tenderer" ], "details": { "url": "http://www.placesleisure.org", "scale": "large", "vcse": true } }, { "name": "Sports and Leisure Management Ltd", "id": "GB-CHC-2204085", "identifier": { "scheme": "GB-CHC", "id": "2204085" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTCY-3946-LHDG" } ], "address": { "streetAddress": "2 Watling Drive", "locality": "hinckley", "postalCode": "LE10 3EY", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "email": "businessdevelopment@everyoneactive.com" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.everyoneactive.com", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "tender": { "id": "DN779246", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rushmoor Borough Council - Leisure Centre Operator", "description": "AWARD & STANDSTILL PERIOD\nFollowing receipt of best and final tenders on 19th December 2025 the Council has concluded the assessment process and will award a contract under Lot 2 - Agency Agreement. Assessment summaries to the successful and unsuccessful suppliers have been issued as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the standstill period which will not be less than eight-working days (the Standstill Period), in line with section 51 of the Act.\nThe Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDESCRIPTION\nRushmoor Borough Council ('the council') invited tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical\nactivity and social wellbeing.\nThe leisure operator appointed via this formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases:\n• the Interim Phase, during which the contractor will manage the Aldershot facilities and at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and\n• the Main Phase, during which the contractor will fully operate both facilities\nThe Interim Phase of the Contract is planned to commence shortly\nafterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido.\nThe operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as\nmobilisation, launch and other pre-opening services for the new centre.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months. \nThe interim phase will continue for a maximum of 2 years. However, its duration is dependent on the date when the new facility is ready to be opened so may run for a shorter period.\nThe Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility & will then run for a further 15 years. The contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years.\nCORE SCOPE\nThe scope of services / activities / inputs that the Operator will be responsible for can be summarised as:\n• Equipment fit out of the new Farnborough Leisure Centre\n• Operational management of the specified Rushmoor Borough Council leisure facilities;\no Operation, programming, activities & events\no Marketing, promotion & communication\no Customer on-boarding, booking, account management, website, back office & customer service\no Facilities management, Health & Safety management, Servicing, Repairs & Maintenance\no Open book performance reporting, partnership working & continuous improvement\n• Delivery of the Authority and Public Health priorities to address the wider determinants of health;\n• Partnership working including;\no Developing a higher profile for community sport\no Advocating the benefits of leisure time and activities.\no Open book performance reporting\no Continuous improvement\nAs allowed for within the design of the competitive flexible procedure used to undertake this procurement, the Council included for additional Council owned leisure facilities (operation of ski centre / administration of tennis courts) within stage 2 (Best & final tenders) of the process. As allowed for under the procedure the Council also invited development proposals for the existing Aldershot facilities & at stage 2 of the process allowed for the commercial impact of these to be included within core business plans. This has resulted in the estimated value of the contract based primarily upon turnover projection over the maximum 25 year term increasing above the non-binding estimate of £105,700,000 included for within the tender notice.", "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "specialRegime": [ "concession", "lightTouch" ], "lots": [ { "id": "1", "status": "complete" }, { "id": "2", "status": "complete" } ] }, "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-CHC-2204085", "name": "Sports and Leisure Management Ltd" } ], "relatedLots": [ "2" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-IP29336R", "name": "WEALDEN LEISURE LIMITED" } ], "relatedLots": [ "2" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-02585598", "name": "PLACES FOR PEOPLE LEISURE MANAGEMENT LTD." } ], "relatedLots": [ "2" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "2" }, { "id": "2", "measure": "finalStageBids", "value": 0, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "5", "measure": "finalStageBids", "value": 3, "relatedLot": "2" }, { "id": "6", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "7", "measure": "vcseFinalStageBids", "value": 1, "relatedLot": "2" } ] }, "awards": [ { "id": "1", "title": "Rushmoor Borough Council - Leisure Centre Operator", "status": "pending", "date": "2026-02-10T00:00:00Z", "value": { "amountGross": 147987583, "amount": 147987583, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-CHC-2204085", "name": "Sports and Leisure Management Ltd" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2026-02-24T23:59:59Z" }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n• Swimming pools & lidos\n• Gymnasiums, fitness studios & sports halls\n• Physio & rehabilitation facilities\n• Yoga & wellbeing centres\n• Soft play facilities\n• Climbing walls\n• Skate parks\n• Pitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash,\nvolleyball, etc.\n• Golf courses\n• Ski centres\n• Ice rinks\n• Cafes, restaurant & hospitality" }, "relatedLots": [ "2" ], "documents": [ { "id": "013263-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013263-2026", "datePublished": "2026-02-13T10:16:28Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-02-12T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-04-01T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "-1", "status": "active", "finalStatusDate": "2026-02-10T00:00:00Z", "relatedLots": [ "1" ], "documents": [ { "id": "013263-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013263-2026", "datePublished": "2026-02-13T10:16:28Z", "format": "text/html" } ] } ], "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ] } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-04eed1-2026-02-13T10:16:28Z", "date": "2026-02-13T10:16:28Z", "ocid": "ocds-h6vhtk-04eed1", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PYHV-5798-RWLT" }, "address": { "streetAddress": "Farnborough Road", "locality": "Farnborough", "postalCode": "GU14 7JU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ37" }, "contactPoint": { "email": "procurement5@rushmoor.gov.uk", "telephone": "+441252398183" }, "roles": [ "buyer" ], "details": { "url": "https://www.rushmoor.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk", "telephone": "+44 2392688235" }, "roles": [ "procuringEntity" ], "roleDetails": "Procurement Support", "details": { "url": "https://www.portsmouth.gov.uk/" } }, { "id": "GB-COH-IP29336R", "name": "WEALDEN LEISURE LIMITED", "identifier": { "scheme": "GB-COH", "id": "IP29336R" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVYN-8735-CJQM" } ], "address": { "streetAddress": "The Paddock 1 - 6 Carriers Way East Hoathly East Sussex", "locality": "East Hoathly, East Sussex", "postalCode": "BN8 6AG", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "roles": [ "tenderer" ], "details": { "url": "http://www.freedom-leisure.co.uk", "scale": "large", "vcse": false } }, { "id": "GB-COH-02585598", "name": "PLACES FOR PEOPLE LEISURE MANAGEMENT LTD.", "identifier": { "scheme": "GB-COH", "id": "02585598" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPBD-6652-CGNN" } ], "address": { "streetAddress": "305 Gray's Inn Road", "locality": "London", "postalCode": "WC1X 8QR", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "roles": [ "tenderer" ], "details": { "url": "http://www.placesleisure.org", "scale": "large", "vcse": true } }, { "id": "GB-CHC-2204085", "name": "Sports and Leisure Management Ltd", "identifier": { "scheme": "GB-CHC", "id": "2204085" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTCY-3946-LHDG" } ], "address": { "streetAddress": "2 Watling Drive", "locality": "hinckley", "postalCode": "LE10 3EY", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "email": "businessdevelopment@everyoneactive.com" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.everyoneactive.com", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PYHV-5798-RWLT", "name": "Rushmoor Borough Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Rushmoor Borough Council - the 'Council' - is seeking to engage with suitably experienced leisure facility operators in respect of a forthcoming contracting opportunity for the operation of a planned new leisure centre in Farnborough. The contracting opportunity will also encompass operation of the Council's existing leisure centre and lido facilities located in Aldershot.\nTo ensure effective engagement with operators, and in the interests of transparency and fair & equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement process via issue of a Preliminary Market Engagement Notice on the Central Government Find a Tender Service / Central Digital Platform.\nAs detailed within a recent report taken to the Council's Cabinet on 11th February 2025 the Council has a number of key decisions to make in the coming months in respect of the final design, business case, programme and operating model for the new leisure centre.\nThe Council's Cabinet has approved the recommendation to commence a procurement process to secure an operator in advance of proceeding to finalisation of design and construction of the new facility.\nAs outlined within the report, it is vital that the Council has a clear binding position on the commercial arrangements with the operator market by September 2025 via this procurement process in order to obtain Cabinet approval to proceed to detailed design.\nThe Council then envisages undertaking a further round of tendering in order to optimise proposals and identify a most advantageous preferred bidder for the leisure operator contract in parallel with undertaking the detailed design process. The Council is then targeting to seek Cabinet approval in February to proceed to award of contract to the preferred bidder and enter into the design finalisation & construction phase of the new centre development project in that order.\nPrior to undertaking the formal procurement process, which is currently targeted for commencement in April / May 2025, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced operators to review in summary:\n•\tDesign & Facilities Mix\n•\tOperations, Costs & Demand\n•\tCommercial Arrangements & Financing\n•\tRisk, Contract Form & Contract Duration\n•\tProcurement Process & Programme\nThe Council will run an on-line briefing via TEAMS on Tuesday 25th March 2025 between 15:00 and 16:00 where further information will be shared in relation to the design of the new centre, new centre opportunity analysis, current business case, operator specification, contractual terms, etc. Following the briefing the Council will then undertake 1-1 discussions with suitably experienced operators between Tuesday 1st April - Thursday 3rd April 2025.\nThe Council has 6 slots available in total which will be allocated on a first come first served basis to operators who can certify that they can evidence stated levels of minimum experience which include, but are not limited to:\n•\tMobilisation of operations at a new facility which is similar in size and scope to the Council's envisaged new centre\n•\tProviding a significant income stream to the client\n•\tProviding a balanced programme of activities to maximise participation, engagement, physical activity and reduce health inequalities\n•\tPartnership working and open book accounting\n•\tManaging a facility which includes a swimming pool of no less than 25m length\n•\tOperating a leisure facility on a full repair & lease basis\n•\tOperating a leisure facility on a concession model where the operator takes risk for demand\nOperators who are interested in attending the briefing session and a subsequent 1-1 meeting must complete and return Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than 12:00 Monday 24th March 2025 via the Council's Pro-Contract e-sourcing system.\nOperators are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Operators will be allocated their preferred slots wherever possible but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to operators in order of receipt from earliest first.\nThe Council will conduct a Briefing session on Tuesday 25th March between 15:00 - 16:00 remotely via TEAMS. Operators who have submitted compliant applications by the deadline stated will be invited to the briefing and issued with a Teams link to all of their named attendees / delegates at least 1 hour prior to the briefing start time. Where more than 6 operators have applied priority will be given based upon application receipt.\nOnly one briefing will be held, however the briefing will be recorded via Teams and will be made available to Operators after the event.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Operators are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Operators at least 2 working days before the earliest meeting slot.\nFollowing confirmation by both parties the Council will issue a Teams link to the Operator's attendees / delegates at least 1 hour before the 1-1 meeting.\n•\tTuesday 1 April, 3.15pm - 4.30pm\n•\tWednesday 2 April, 9.30am - 10.45am\n•\tWednesday 2 April, 11.00am - 12.15pm\n•\tWednesday 2 April, 1.00pm - 2.15pm\n•\tThursday 3 April, 9.30am - 10.45am\n•\tThursday 3 April, 11.15am - 12.30pm\nOperators will only be invited to attend the briefing and subsequent 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements.\nWhere operators have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system Pro-Contract using the correspondence function.\nOperators have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and operators who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes.\nSimilarly, operators should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging operators will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings.\nThe Council will also compile operator specific summary reports which include for detailed information and which will be kept strictly confidential. This will include for all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all operators who take part in this process and share the operator specific detailed reports with the relevant individual operators during April 2025. Operators will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised.\nTo ensure compliance with fair & equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The operator specific detailed reports will not be shared.\nAs some of the documentation and information that will be disclosed is not ready to be issued in the public domain the Council requires that intertest operators complete and return the Non-Disclosure Agreement by the deadline stated. Any questions regarding this document should be addressed to the Council via Pro-Contract.\nThe Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.\nA conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.\nTo meet current and future conflict of interest obligations, the Council requires that all contractors participating in the SMT process complete and return Conflicts of Interest Declaration as a condition of participating in the Microsoft Teams briefing event and 1-1 meetings.", "dueDate": "2025-04-03T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "010043-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010043-2025", "datePublished": "2025-03-19T00:25:01Z", "format": "text/html" }, { "id": "010052-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010052-2025", "datePublished": "2025-03-19T09:06:29Z", "format": "text/html" }, { "id": "010145-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010145-2025", "datePublished": "2025-03-19T13:32:12Z", "format": "text/html" } ] }, "tender": { "id": "DN779246", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Rushmoor Borough Council - Leisure Centre Operator", "description": "AWARD & STANDSTILL PERIOD\nFollowing receipt of best and final tenders on 19th December 2025 the Council has concluded the assessment process and will award a contract under Lot 2 - Agency Agreement. Assessment summaries to the successful and unsuccessful suppliers have been issued as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the standstill period which will not be less than eight-working days (the Standstill Period), in line with section 51 of the Act.\nThe Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDESCRIPTION\nRushmoor Borough Council ('the council') invited tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical\nactivity and social wellbeing.\nThe leisure operator appointed via this formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases:\n• the Interim Phase, during which the contractor will manage the Aldershot facilities and at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and\n• the Main Phase, during which the contractor will fully operate both facilities\nThe Interim Phase of the Contract is planned to commence shortly\nafterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido.\nThe operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as\nmobilisation, launch and other pre-opening services for the new centre.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months. \nThe interim phase will continue for a maximum of 2 years. However, its duration is dependent on the date when the new facility is ready to be opened so may run for a shorter period.\nThe Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility & will then run for a further 15 years. The contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years.\nCORE SCOPE\nThe scope of services / activities / inputs that the Operator will be responsible for can be summarised as:\n• Equipment fit out of the new Farnborough Leisure Centre\n• Operational management of the specified Rushmoor Borough Council leisure facilities;\no Operation, programming, activities & events\no Marketing, promotion & communication\no Customer on-boarding, booking, account management, website, back office & customer service\no Facilities management, Health & Safety management, Servicing, Repairs & Maintenance\no Open book performance reporting, partnership working & continuous improvement\n• Delivery of the Authority and Public Health priorities to address the wider determinants of health;\n• Partnership working including;\no Developing a higher profile for community sport\no Advocating the benefits of leisure time and activities.\no Open book performance reporting\no Continuous improvement\nAs allowed for within the design of the competitive flexible procedure used to undertake this procurement, the Council included for additional Council owned leisure facilities (operation of ski centre / administration of tennis courts) within stage 2 (Best & final tenders) of the process. As allowed for under the procedure the Council also invited development proposals for the existing Aldershot facilities & at stage 2 of the process allowed for the commercial impact of these to be included within core business plans. This has resulted in the estimated value of the contract based primarily upon turnover projection over the maximum 25 year term increasing above the non-binding estimate of £105,700,000 included for within the tender notice.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45453100", "description": "Refurbishment work" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "mainProcurementCategory": "services", "specialRegime": [ "concession", "lightTouch" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "status": "complete", "title": "Leisure Operator - Concession Model", "description": "Lot 1 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 1 (Concession Model)\n•\tLeisure Operator Contract_74494032 v1.0\n•\tFinancial Tender Submission - Lot 1 - (Concession Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000.", "value": { "amountGross": 105600000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 37.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] }, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities\n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc.\n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } }, { "id": "2", "title": "Leisure Operator - Agency Model", "description": "Lot 2 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 2 (Agency Model)\n•\tDraft Agency Agreement_ 74485630 v1.0\n•\tFinancial Tender Submission - Lot 2 - (Agency Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000.\nTBA???", "status": "complete", "value": { "amountGross": 100000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 37.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities\n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc.\n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } } ], "communication": { "futureNoticeDate": "2025-04-28T23:59:59+01:00" }, "status": "complete", "amendments": [ { "id": "010052-2025", "description": "Incorrect spelling of Rushmoor in title." }, { "id": "010145-2025", "description": "Data of TEAMS briefing was incorrectly noted as being 25th February 2025. Corrected to 25th March 2025." }, { "id": "034902-2025", "description": "Award Criteria - Error on evaluation weightings for cost elements. These have been amended to:\nMain Phase Total 15 Year NPV Management Fee\t37.5%\nInterim Phase Per Annum Contractor Management Sum\t2.5%" } ], "value": { "amountGross": 105700000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The council is using a multistage Competitive Flexible Procedure (CFP) for the procurement of this Light Touch concession contract. Full details of the procurement procedure are included for within the Invitation to Tender document accessible via the Council's e-sender system ProContract which can be accessed via the following link:\nhttps://ProContract/SEBP.due-north.com/Login\nA high-level summary of the stages and features that are included for within this procurement procedure are:\n•\tMulti-lot bidding options\n•\tStage 1 - Conditions of Participation and Initial Invitation to Tender undertaken in parallel\n•\tStage 1 - Pre-submission clarification dialogue\n•\tOptional interviews & presentations\n•\tOptional selection of preferred bidder following Stage 1 initial tender evaluation\n•\tOptional down-selection to reduced number of tenderers following stage 1 initial tender evaluation, for one or both lots\n•\tOptional Stage 2 negotiation period followed by Invitation and submission of 2nd stage Best & Final Tenders, for one or both lots\n•\tPost Award Negotiation\nAs set out within the Conditions of Tender and allowed for under Section 31 of the Procurement Act 2023 the Council may seek to vary and refine:\n•\tEvaluation weightings\n•\tScoring criteria\n•\tProcurement programme & process\n•\tProcurement, technical, commercial and legal documentation\n•\tTender submission requirements\nsubject to the appropriate notifications being provided and timescales being reviewed, and this refinement not being substantial and/ or creating the risk of unfair treatment (if the modification is substantial, the notice inviting Tenders, and the timescales will be updated/ restarted)." }, "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: https://procontract.due-north.com/Login", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-08-28T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-08T23:59:00+01:00" }, "awardPeriod": { "endDate": "2026-02-02T23:59:59Z" }, "lotDetails": { "maximumLotsAwardedPerSupplier": 1, "awardCriteriaDetails": "In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision Suppliers are invited to bid for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model\nSuppliers may apply for either or both lots and must make clear which they are applying for within their tender submissions following the instructions provided.\nOnly one contract will be awarded and the Council will reserve the right to decide upon which Lot to award from.\nIn forming this decision, the Council may take into account the following, non-exhaustive considerations which are set out in no particular order:\n•\tFinancial considerations including for the relative position between the Lots on. The income the Council estimates it can secure via the management fee vs the certainty of securing the fee.\n•\tThe relative quality of the proposals between the Lots.\n•\tLegal matters including for the relative position on terms between the Lots.\n•\tOutside factors including for relative opposition between the Lots on:\no\tAny additional implementation and on-going costs\no\tRisk positions between the parties\no\tBest practice position, guidance, benchmarking & findings\nOnce the Council has decided upon which Lot to award from, which it may take at 1st stage tender or 2nd stage best & final tender stages, it will proceed with awarding the contract to the highest scoring bidder for the Lot selected in accordance with the evaluation criteria set out later in this document.\nOver the term of the contract the Council may vary the contract to move from a concession to an agency arrangement and vice versa if there benefits to the Council and end users, a change in the Council's financial position or wider changes in law and / or tax system." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above.", "url": "https://procontract.due-north.com/Login" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above", "url": "https://procontract.due-north.com/Login" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above." }, { "id": "034881-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034881-2025", "datePublished": "2025-06-25T00:55:34+01:00", "format": "text/html" }, { "id": "034902-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034902-2025", "datePublished": "2025-06-25T08:45:34+01:00", "format": "text/html" } ], "riskDetails": "The Council has identified the following known risks that may occur during the duration of the term of the contract and may positively or negatively impact the scope, scale, value, timescales, end user demand, etc. related the contract:\n•\tChanges to VAT agency rules and associated legislation\n•\tChanges to VAT agency guidance from HMRC\n•\tAlterations, additions and removals of sporting and recreational assets to the contract over the life of agreement\n•\tThe progression and opening of the new Farnborough Leisure Centre\n•\tChanges to the scale, facilities mix and timescales for opening of the new Farnborough Leisure Centre\n•\tLocal Government Review impacts including for assignment of contract to successor expanded unitary authority\n•\tInflation and other cost of living impacts which could increase or decrease demand / revenues\n•\tMarco and micro environmental impacts on utilities costs\n•\tIncreased or decreased competition from other public or privately run sports and recreational centres\n•\tDevelopment and changing demographics of Rushmoor area which could impact positively or negatively on demand and revenues\n•\tChanges in demand for specific services / activities / equipment\n•\tChanges to relevant government policy / legislation\n•\tChanges to relevant Council policies\n•\tChanges to relevant standards, accreditations and best practice\n•\tInflationary and other impacts (National Insurance) on operational costs for both parties\n•\tImpacts of technological change in respect of unknown future standards or innovations in equipment / activities / service delivery\n•\tAn endemic or pandemic event similar to Covid 19 which could increase costs and / or reduce demand.\nThe Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act." }, "language": "en", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-CHC-2204085", "name": "Sports and Leisure Management Ltd" } ], "relatedLots": [ "2" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-IP29336R", "name": "WEALDEN LEISURE LIMITED" } ], "relatedLots": [ "2" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-02585598", "name": "PLACES FOR PEOPLE LEISURE MANAGEMENT LTD." } ], "relatedLots": [ "2" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "2" }, { "id": "2", "measure": "finalStageBids", "value": 0, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "5", "measure": "finalStageBids", "value": 3, "relatedLot": "2" }, { "id": "6", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "7", "measure": "vcseFinalStageBids", "value": 1, "relatedLot": "2" } ] }, "awards": [ { "id": "1", "title": "Rushmoor Borough Council - Leisure Centre Operator", "status": "pending", "date": "2026-02-10T00:00:00Z", "value": { "amountGross": 147987583, "amount": 147987583, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-CHC-2204085", "name": "Sports and Leisure Management Ltd" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { "scheme": "CPV", "id": "45454000", "description": "Restructuring work" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" }, { "scheme": "CPV", "id": "50531200", "description": "Gas appliance maintenance services" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "70332200", "description": "Commercial property management services" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ], "deliveryAddresses": [ { "region": "UKJ37", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2026-02-24T23:59:59Z" }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2043-03-31T23:59:59Z", "maxExtentDate": "2053-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." }, "hasOptions": true, "options": { "description": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. 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"releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": "http://www.everyoneactive.com" } ], "scale": [ { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": "large" } ], "vcse": [ { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": false } ], "publicServiceMissionOrganization": [ { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": false } ], "shelteredWorkshop": [ { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": false } ] } } ], "buyer": { "id": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "GB-PPON-PYHV-5798-RWLT" } ], "name": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "Rushmoor Borough Council" } ] }, "planning": { "milestones": [ { "id": "engagement", "type": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "engagement" } ], "description": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "Rushmoor Borough Council - the 'Council' - is seeking to engage with suitably experienced leisure facility operators in respect of a forthcoming contracting opportunity for the operation of a planned new leisure centre in Farnborough. The contracting opportunity will also encompass operation of the Council's existing leisure centre and lido facilities located in Aldershot. \nTo ensure effective engagement with operators, and in the interests of transparency and fair & equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement process via issue of a Preliminary Market Engagement Notice on the Central Government Find a Tender Service / Central Digital Platform.\nAs detailed within a recent report taken to the Council's Cabinet on 11th February 2025 the Council has a number of key decisions to make in the coming months in respect of the final design, business case, programme and operating model for the new leisure centre. \nThe Council's Cabinet has approved the recommendation to commence a procurement process to secure an operator in advance of proceeding to finalisation of design and construction of the new facility. \nAs outlined within the report, it is vital that the Council has a clear binding position on the commercial arrangements with the operator market by September 2025 via this procurement process in order to obtain Cabinet approval to proceed to detailed design. \nThe Council then envisages undertaking a further round of tendering in order to optimise proposals and identify a most advantageous preferred bidder for the leisure operator contract in parallel with undertaking the detailed design process. The Council is then targeting to seek Cabinet approval in February to proceed to award of contract to the preferred bidder and enter into the design finalisation & construction phase of the new centre development project in that order. \nPrior to undertaking the formal procurement process, which is currently targeted for commencement in April / May 2025, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced operators to review in summary:\n•\tDesign & Facilities Mix\n•\tOperations, Costs & Demand\n•\tCommercial Arrangements & Financing\n•\tRisk, Contract Form & Contract Duration\n•\tProcurement Process & Programme\nThe Council will run an on-line briefing via TEAMS on Tuesday 25th February 2025 between 15:00 and 16:00 where further information will be shared in relation to the design of the new centre, new centre opportunity analysis, current business case, operator specification, contractual terms, etc. Following the briefing the Council will then undertake 1-1 discussions with suitably experienced operators between Tuesday 1st April - Thursday 3rd April 2025. \nThe Council has 6 slots available in total which will be allocated on a first come first served basis to operators who can certify that they can evidence stated levels of minimum experience which include, but are not limited to:\n•\tMobilisation of operations at a new facility which is similar in size and scope to the Council's envisaged new centre\n•\tProviding a significant income stream to the client\n•\tProviding a balanced programme of activities to maximise participation, engagement, physical activity and reduce health inequalities\n•\tPartnership working and open book accounting\n•\tManaging a facility which includes a swimming pool of no less than 25m length\n•\tOperating a leisure facility on a full repair & lease basis\n•\tOperating a leisure facility on a concession model where the operator takes risk for demand\nOperators who are interested in attending the briefing session and a subsequent 1-1 meeting must complete and return Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than 12:00 Monday 24th March 2025 via the Council's Pro-Contract e-sourcing system. \nOperators are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Operators will be allocated their preferred slots wherever possible but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to operators in order of receipt from earliest first. \nThe Council will conduct a Briefing session on Tuesday 25th March between 15:00 - 16:00 remotely via TEAMS. Operators who have submitted compliant applications by the deadline stated will be invited to the briefing and issued with a Teams link to all of their named attendees / delegates at least 1 hour prior to the briefing start time. Where more than 6 operators have applied priority will be given based upon application receipt. \nOnly one briefing will be held, however the briefing will be recorded via Teams and will be made available to Operators after the event.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Operators are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Operators at least 2 working days before the earliest meeting slot. \nFollowing confirmation by both parties the Council will issue a Teams link to the Operator's attendees / delegates at least 1 hour before the 1-1 meeting. \n•\tTuesday 1 April, 3.15pm - 4.30pm\n•\tWednesday 2 April, 9.30am - 10.45am\n•\tWednesday 2 April, 11.00am - 12.15pm\n•\tWednesday 2 April, 1.00pm - 2.15pm\n•\tThursday 3 April, 9.30am - 10.45am \n•\tThursday 3 April, 11.15am - 12.30pm\nOperators will only be invited to attend the briefing and subsequent 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements. \nWhere operators have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system Pro-Contract using the correspondence function. \nOperators have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and operators who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes. \nSimilarly, operators should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging operators will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings. \nThe Council will also compile operator specific summary reports which include for detailed information and which will be kept strictly confidential. This will include for all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all operators who take part in this process and share the operator specific detailed reports with the relevant individual operators during April 2025. Operators will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised. \nTo ensure compliance with fair & equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The operator specific detailed reports will not be shared.\nAs some of the documentation and information that will be disclosed is not ready to be issued in the public domain the Council requires that intertest operators complete and return the Non-Disclosure Agreement by the deadline stated. Any questions regarding this document should be addressed to the Council via Pro-Contract. \nThe Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.\nA conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.\nTo meet current and future conflict of interest obligations, the Council requires that all contractors participating in the SMT process complete and return Conflicts of Interest Declaration as a condition of participating in the Microsoft Teams briefing event and 1-1 meetings." }, { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "Rushmoor Borough Council - the 'Council' - is seeking to engage with suitably experienced leisure facility operators in respect of a forthcoming contracting opportunity for the operation of a planned new leisure centre in Farnborough. The contracting opportunity will also encompass operation of the Council's existing leisure centre and lido facilities located in Aldershot.\nTo ensure effective engagement with operators, and in the interests of transparency and fair & equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement process via issue of a Preliminary Market Engagement Notice on the Central Government Find a Tender Service / Central Digital Platform.\nAs detailed within a recent report taken to the Council's Cabinet on 11th February 2025 the Council has a number of key decisions to make in the coming months in respect of the final design, business case, programme and operating model for the new leisure centre.\nThe Council's Cabinet has approved the recommendation to commence a procurement process to secure an operator in advance of proceeding to finalisation of design and construction of the new facility.\nAs outlined within the report, it is vital that the Council has a clear binding position on the commercial arrangements with the operator market by September 2025 via this procurement process in order to obtain Cabinet approval to proceed to detailed design.\nThe Council then envisages undertaking a further round of tendering in order to optimise proposals and identify a most advantageous preferred bidder for the leisure operator contract in parallel with undertaking the detailed design process. The Council is then targeting to seek Cabinet approval in February to proceed to award of contract to the preferred bidder and enter into the design finalisation & construction phase of the new centre development project in that order.\nPrior to undertaking the formal procurement process, which is currently targeted for commencement in April / May 2025, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced operators to review in summary:\n•\tDesign & Facilities Mix\n•\tOperations, Costs & Demand\n•\tCommercial Arrangements & Financing\n•\tRisk, Contract Form & Contract Duration\n•\tProcurement Process & Programme\nThe Council will run an on-line briefing via TEAMS on Tuesday 25th February 2025 between 15:00 and 16:00 where further information will be shared in relation to the design of the new centre, new centre opportunity analysis, current business case, operator specification, contractual terms, etc. Following the briefing the Council will then undertake 1-1 discussions with suitably experienced operators between Tuesday 1st April - Thursday 3rd April 2025.\nThe Council has 6 slots available in total which will be allocated on a first come first served basis to operators who can certify that they can evidence stated levels of minimum experience which include, but are not limited to:\n•\tMobilisation of operations at a new facility which is similar in size and scope to the Council's envisaged new centre\n•\tProviding a significant income stream to the client\n•\tProviding a balanced programme of activities to maximise participation, engagement, physical activity and reduce health inequalities\n•\tPartnership working and open book accounting\n•\tManaging a facility which includes a swimming pool of no less than 25m length\n•\tOperating a leisure facility on a full repair & lease basis\n•\tOperating a leisure facility on a concession model where the operator takes risk for demand\nOperators who are interested in attending the briefing session and a subsequent 1-1 meeting must complete and return Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than 12:00 Monday 24th March 2025 via the Council's Pro-Contract e-sourcing system.\nOperators are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Operators will be allocated their preferred slots wherever possible but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to operators in order of receipt from earliest first.\nThe Council will conduct a Briefing session on Tuesday 25th March between 15:00 - 16:00 remotely via TEAMS. Operators who have submitted compliant applications by the deadline stated will be invited to the briefing and issued with a Teams link to all of their named attendees / delegates at least 1 hour prior to the briefing start time. Where more than 6 operators have applied priority will be given based upon application receipt.\nOnly one briefing will be held, however the briefing will be recorded via Teams and will be made available to Operators after the event.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Operators are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Operators at least 2 working days before the earliest meeting slot.\nFollowing confirmation by both parties the Council will issue a Teams link to the Operator's attendees / delegates at least 1 hour before the 1-1 meeting.\n•\tTuesday 1 April, 3.15pm - 4.30pm\n•\tWednesday 2 April, 9.30am - 10.45am\n•\tWednesday 2 April, 11.00am - 12.15pm\n•\tWednesday 2 April, 1.00pm - 2.15pm\n•\tThursday 3 April, 9.30am - 10.45am\n•\tThursday 3 April, 11.15am - 12.30pm\nOperators will only be invited to attend the briefing and subsequent 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements.\nWhere operators have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system Pro-Contract using the correspondence function.\nOperators have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and operators who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes.\nSimilarly, operators should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging operators will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings.\nThe Council will also compile operator specific summary reports which include for detailed information and which will be kept strictly confidential. This will include for all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all operators who take part in this process and share the operator specific detailed reports with the relevant individual operators during April 2025. Operators will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised.\nTo ensure compliance with fair & equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The operator specific detailed reports will not be shared.\nAs some of the documentation and information that will be disclosed is not ready to be issued in the public domain the Council requires that intertest operators complete and return the Non-Disclosure Agreement by the deadline stated. Any questions regarding this document should be addressed to the Council via Pro-Contract.\nThe Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.\nA conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.\nTo meet current and future conflict of interest obligations, the Council requires that all contractors participating in the SMT process complete and return Conflicts of Interest Declaration as a condition of participating in the Microsoft Teams briefing event and 1-1 meetings." }, { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "Rushmoor Borough Council - the 'Council' - is seeking to engage with suitably experienced leisure facility operators in respect of a forthcoming contracting opportunity for the operation of a planned new leisure centre in Farnborough. The contracting opportunity will also encompass operation of the Council's existing leisure centre and lido facilities located in Aldershot.\nTo ensure effective engagement with operators, and in the interests of transparency and fair & equal treatment set out within the Procurement Act 23, the Council has instigated this Preliminary Market Engagement process via issue of a Preliminary Market Engagement Notice on the Central Government Find a Tender Service / Central Digital Platform.\nAs detailed within a recent report taken to the Council's Cabinet on 11th February 2025 the Council has a number of key decisions to make in the coming months in respect of the final design, business case, programme and operating model for the new leisure centre.\nThe Council's Cabinet has approved the recommendation to commence a procurement process to secure an operator in advance of proceeding to finalisation of design and construction of the new facility.\nAs outlined within the report, it is vital that the Council has a clear binding position on the commercial arrangements with the operator market by September 2025 via this procurement process in order to obtain Cabinet approval to proceed to detailed design.\nThe Council then envisages undertaking a further round of tendering in order to optimise proposals and identify a most advantageous preferred bidder for the leisure operator contract in parallel with undertaking the detailed design process. The Council is then targeting to seek Cabinet approval in February to proceed to award of contract to the preferred bidder and enter into the design finalisation & construction phase of the new centre development project in that order.\nPrior to undertaking the formal procurement process, which is currently targeted for commencement in April / May 2025, the Council is seeking to undertake preliminary market engagement discussions with suitably experienced operators to review in summary:\n•\tDesign & Facilities Mix\n•\tOperations, Costs & Demand\n•\tCommercial Arrangements & Financing\n•\tRisk, Contract Form & Contract Duration\n•\tProcurement Process & Programme\nThe Council will run an on-line briefing via TEAMS on Tuesday 25th March 2025 between 15:00 and 16:00 where further information will be shared in relation to the design of the new centre, new centre opportunity analysis, current business case, operator specification, contractual terms, etc. Following the briefing the Council will then undertake 1-1 discussions with suitably experienced operators between Tuesday 1st April - Thursday 3rd April 2025.\nThe Council has 6 slots available in total which will be allocated on a first come first served basis to operators who can certify that they can evidence stated levels of minimum experience which include, but are not limited to:\n•\tMobilisation of operations at a new facility which is similar in size and scope to the Council's envisaged new centre\n•\tProviding a significant income stream to the client\n•\tProviding a balanced programme of activities to maximise participation, engagement, physical activity and reduce health inequalities\n•\tPartnership working and open book accounting\n•\tManaging a facility which includes a swimming pool of no less than 25m length\n•\tOperating a leisure facility on a full repair & lease basis\n•\tOperating a leisure facility on a concession model where the operator takes risk for demand\nOperators who are interested in attending the briefing session and a subsequent 1-1 meeting must complete and return Expression of Interest, Conflict of Interest Statement and Non-Disclosure Agreement by no later than 12:00 Monday 24th March 2025 via the Council's Pro-Contract e-sourcing system.\nOperators are required to state which meeting slots they are able to attend and state order of preference for the dates and times available within their completed Expression of Interest form. Operators will be allocated their preferred slots wherever possible but priority will be given on a first come first served basis. Should more than 6 compliant applications be received by the deadline stated above the 6 slots will be allocated to operators in order of receipt from earliest first.\nThe Council will conduct a Briefing session on Tuesday 25th March between 15:00 - 16:00 remotely via TEAMS. Operators who have submitted compliant applications by the deadline stated will be invited to the briefing and issued with a Teams link to all of their named attendees / delegates at least 1 hour prior to the briefing start time. Where more than 6 operators have applied priority will be given based upon application receipt.\nOnly one briefing will be held, however the briefing will be recorded via Teams and will be made available to Operators after the event.\nAll 1-1 meetings will be held remotely via Teams. The Council has made the following 1-1 meeting slots available. Operators are to state which they can attend and state their order of preference. Meeting slots will be allocated on a first come first served basis and will be confirmed to Operators at least 2 working days before the earliest meeting slot.\nFollowing confirmation by both parties the Council will issue a Teams link to the Operator's attendees / delegates at least 1 hour before the 1-1 meeting.\n•\tTuesday 1 April, 3.15pm - 4.30pm\n•\tWednesday 2 April, 9.30am - 10.45am\n•\tWednesday 2 April, 11.00am - 12.15pm\n•\tWednesday 2 April, 1.00pm - 2.15pm\n•\tThursday 3 April, 9.30am - 10.45am\n•\tThursday 3 April, 11.15am - 12.30pm\nOperators will only be invited to attend the briefing and subsequent 1-1 meetings where no conflicts are declared which cannot be mitigated, where the Non-Disclosure Agreement has been appropriately signed without any material amendments and where the Expression of Interest form has been fully completed including for self-certification of meeting all stated minimum experience requirements.\nWhere operators have any questions in respect of the participation requirements, process or any other matters these must be addressed to the Council via it's e-sourcing system Pro-Contract using the correspondence function.\nOperators have the option of providing a brief presentation at the 1-1 meeting and supporting summary report, although this is not a mandatory requirement and operators who do not wish to provide information in these formats will not be disadvantaged in respect of the Preliminary Market Engagement and subsequent formal procurement processes.\nSimilarly, operators should note that there is no obligation to take part in this preliminary market engagement exercise and that if they do not take part, it will not preclude them from the subsequent related procurement process. Engaging operators will not receive preferential treatment in any procurement tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nFollowing completion of the Preliminary Market Engagement process the Council will compile a summary report in accordance with Procurement Act 23 requirements which, without breaching commercial confidentiality for all parties, outlines participants, meeting dates, summary agendas and high-level findings.\nThe Council will also compile operator specific summary reports which include for detailed information and which will be kept strictly confidential. This will include for all detailed discussions in respect of commercial arrangements, costs, demand projections, etc. The Council will issue the high-level summary report to all operators who take part in this process and share the operator specific detailed reports with the relevant individual operators during April 2025. Operators will be given the opportunity to review the content of the reports and provide any comments / required amendments before they are finalised.\nTo ensure compliance with fair & equal treatment principles set out within the Procurement Act 23, and not creating advantage or disadvantage that cannot be effectively mitigated, the high-level summary report is likely to be included within the procurement documents issued as part of the subsequent formal procurement process. The operator specific detailed reports will not be shared.\nAs some of the documentation and information that will be disclosed is not ready to be issued in the public domain the Council requires that intertest operators complete and return the Non-Disclosure Agreement by the deadline stated. Any questions regarding this document should be addressed to the Council via Pro-Contract.\nThe Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.\nA conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.\nTo meet current and future conflict of interest obligations, the Council requires that all contractors participating in the SMT process complete and return Conflicts of Interest Declaration as a condition of participating in the Microsoft Teams briefing event and 1-1 meetings." } ], "dueDate": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "2025-04-03T23:59:59+01:00" } ], "status": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "scheduled" } ] } ], "documents": [ { "id": "010043-2025", "documentType": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "UK2" } ], "description": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "https://www.find-tender.service.gov.uk/Notice/010043-2025" } ], "datePublished": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "2025-03-19T00:25:01Z" } ], "format": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "text/html" } ] }, { "id": "010052-2025", "documentType": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/010052-2025" } ], "datePublished": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "2025-03-19T09:06:29Z" } ], "format": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] }, { "id": "010145-2025", "documentType": [ { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "marketEngagementNotice" } ], "noticeType": [ { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "UK2" } ], "description": [ { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "Preliminary market engagement notice on Find a Tender" } ], "url": [ { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "https://www.find-tender.service.gov.uk/Notice/010145-2025" } ], "datePublished": [ { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "2025-03-19T13:32:12Z" } ], "format": [ { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "text/html" } ] } ] }, "tender": { "id": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "DN768127" }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "DN779246" } ], "legalBasis": { "id": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "2023/54" } ], "scheme": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "UKPGA" } ], "uri": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "https://www.legislation.gov.uk/ukpga/2023/54/contents" } ] }, "title": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "Rushmooer Borough Council - Leisure Centre Operator - Preliminary Market Engagement" }, { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "Rushmoor Borough Council - Leisure Centre Operator - Preliminary Market Engagement" }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Rushmoor Borough Council - Leisure Centre Operator" } ], "description": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "Following completion of the Preliminary Market Engagement process, Rushmoor Borough Council - the 'Council' - will undertake a formal procurement process to appoint a leisure operator to manage both the existing Aldershot Pools & Lido, and a proposed new leisure centre in Farnborough. The new Farnborough facility will be located in the regenerated Civic Quarter, which seeks to provide a new community heart in the town centre.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing. \nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: (i) the Interim Phase, during which the contractor will manage the Aldershot facility and provide pre-opening services in relation to Farnborough, and (ii) the Main Phase, during which the contractor will fully operate both facilities.\nThe Council is currently targeting award of the contract to the successful Operator by the end of February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities. \nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months.\nPayment of a significant management fee - and a surplus share - to the Council is an important part of ensuring the business case to deliver the facility is robust and allows for the proposed development to proceed.\nThe key specific priorities for the Council which are developed within the operational specification are:\n•\tTo increase physical activity and participation through the activities in our Leisure Facilities\n•\tTo ensure leisure facilities will promote and address improved physical and mental health and well-being in the borough\n•\tTo ensure that mental and physical health is addressed through a wide programme of activities, both within the Leisure Facilities and on an outreach basis\n•\tEmployment of a Health and Wellbeing Officer to establish links with local health and care services and providers to provide pathways into physical exercise and wellbeing activities, particularly for residents with poorer health outcomes.\n•\tTo ensure that opportunities for active travel are promoted\n•\tTo reduce energy consumption in the operational delivery of the contract to support the Authority's ambition to become carbon neutral\n•\tThat in operating the Leisure Facilities there is a focus on both income generation and social outcomes.\nEnsuring that children and young people start to become physically active from an early age, adults integrate physical activity into their everyday lives, and older people stay active are key principles for this new operational management contract. The Council wishes this operational management contract to focus on:\n•\tImproving the health and wellbeing of the whole community\n•\tContributing to reduced obesity levels, particularly for priority groups\n•\tContributing to improved mental health levels in the community, particularly for priority groups\n•\tIncreasing levels of participation in physical activity and sport through behaviour change\nThe Council has identified the following key Strategic Priorities for the Services to be delivered by the Operator Partner which are designed to contribute to the Council's wider local Strategic Outcomes.\n•\tDeliver high quality Services that meet the Performance Standards and exceed customer expectations\n•\tDeliver financially and environmentally sustainable Facilities\n•\tEnsure Facilities are maintained to a high standard throughout the life of the contract\n•\tIncrease inclusive opportunities to participate in sport and physical activity, from beginner to performance level for all sections of the community\n•\tIncrease activity levels from underrepresented/priority groups identified as having no or low levels of physical activity including people with disabilities and their priority groups\n•\tImproved access to Facilities, activities and opportunities for priority groups that participate less in sport and physical activity, including people with disabilities\n•\tProvide wider social value through strong and positive engagement with partners/community \n•\tSupport the development of local sports clubs to deliver\n•\tEnsure programmes and activities provide maximise use of all the Facilities\n•\tEnsure Facilities remain commercially attractive, recognising that a quality environment attracts participation.\nThe Operator will be required to achieve and maintain the Sport England recommended Quest Facility Management accreditation scheme (or any equivalent successor scheme) for the Facilities, and Quest for the Active Communities Programme (Health and Wellbeing Development Programme). This should be obtained by:\n•\tThe end of Year 2 of the Main Phase of the contract for the Health and Wellbeing Development Programme.\n•\tThe end of Year 2 of the Main Phase of the contract for the new Farnborough Leisure Centre and Aldershot Pools & Lido for the Facility Management accreditation.\nThe Operator will be required to achieve and maintain a minimum standard of 'Excellent' for the Sport England recommended Quest ™/Quest ™ Plus Facility Management accreditation scheme (or any equivalent successor scheme) and Quest ™/ Quest ™ Plus Active Communities scheme for the outreach Health and Wellbeing Programme.\nThe envisaged partnership and operational management contract will operate on an open book basis. The contract has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nDuring the Interim Phase, the Council is proposing to contract on a 'fixed fee' basis. The Council will pay the Operator a fixed annual 'Contractor Management Sum', (sum tbc), in quarterly instalments. The sum will be set by the Council and may be adjusted through the procurement process. \nIt is envisaged that the Operator will then issue the Council a monthly invoice in respect of a Monthly Service Charge, (operating costs and expenditure, minus all operating income plus an apportionment of the quarterly 'contractor management sum'). This will in effect underwrite any losses incurred by the Operator on a dynamic open book basis which protects against under and over payments. \nUpon opening of the new facility, the payment model will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share. Whilst the Council will require a fixed management fee and surplus share, tenderers may have the ability to profile fees and surplus share percentages.\nThe Council will be seeking a hybrid approach in relation to servicing and maintenance of the sites. The Operator will take on full delivery and risk for all aspects of facilities management, servicing, reactive maintenance and lifecycle maintenance for the new Farnborough Leisure Centre.\nIn respect of the Aldershot site, the Operator will be required to take on responsibility and risk for facilities management, servicing and reactive repairs but will not be required to take on lifecycle maintenance responsibility. \nIt is envisaged that the Operator will take risk on all costs of operation, other than in respect of utilities where the Council may accept risk in respect of tariff fluctuations. The Council's starting position will be that consumption risk will still sit with the Operator.\nWhere possible and where it is in the interests of the achieving best value, the Council may allow access to any advantageous utilities rates that it has leveraged from the market.\nIn respect of the new Farnborough Leisure Centre, a utility benchmarking exercise will be undertaken twelve months after the opening of the new facility to assess any change in tariff rates.\nThe finalised speciation will be based upon the Sport England template as set out in its latest Leisure Services Delivery Guidance (LSDG). The scope of services that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre \n•\tOperation, programming, activities & events\n•\tMarketing, promotion & communication\n•\tCustomer on-boarding, booking, account management, website, back office & customer service\n•\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance\n•\tOpen book performance reporting, partnership working & continuous improvement\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Period is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nIn respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate in excess of £2.5m turnover per annum.\nThe duration of the Interim Phase is dependent on the date when the new facility is ready to be opened but is likely to run for around 18 months to 2 years. Once the new facility opens the Contract will then run for a further 10 years. The contract may be subsequently extended by up to a further 5 years." }, { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "Following completion of the Preliminary Market Engagement process, Rushmoor Borough Council - the 'Council' - will undertake a formal procurement process to appoint a leisure operator to manage both the existing Aldershot Pools & Lido, and a proposed new leisure centre in Farnborough. The new Farnborough facility will be located in the regenerated Civic Quarter, which seeks to provide a new community heart in the town centre.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing.\nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases: (i) the Interim Phase, during which the contractor will manage the Aldershot facility and provide pre-opening services in relation to Farnborough, and (ii) the Main Phase, during which the contractor will fully operate both facilities.\nThe Council is currently targeting award of the contract to the successful Operator by the end of February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months.\nPayment of a significant management fee - and a surplus share - to the Council is an important part of ensuring the business case to deliver the facility is robust and allows for the proposed development to proceed.\nThe key specific priorities for the Council which are developed within the operational specification are:\n•\tTo increase physical activity and participation through the activities in our Leisure Facilities\n•\tTo ensure leisure facilities will promote and address improved physical and mental health and well-being in the borough\n•\tTo ensure that mental and physical health is addressed through a wide programme of activities, both within the Leisure Facilities and on an outreach basis\n•\tEmployment of a Health and Wellbeing Officer to establish links with local health and care services and providers to provide pathways into physical exercise and wellbeing activities, particularly for residents with poorer health outcomes.\n•\tTo ensure that opportunities for active travel are promoted\n•\tTo reduce energy consumption in the operational delivery of the contract to support the Authority's ambition to become carbon neutral\n•\tThat in operating the Leisure Facilities there is a focus on both income generation and social outcomes.\nEnsuring that children and young people start to become physically active from an early age, adults integrate physical activity into their everyday lives, and older people stay active are key principles for this new operational management contract. The Council wishes this operational management contract to focus on:\n•\tImproving the health and wellbeing of the whole community\n•\tContributing to reduced obesity levels, particularly for priority groups\n•\tContributing to improved mental health levels in the community, particularly for priority groups\n•\tIncreasing levels of participation in physical activity and sport through behaviour change\nThe Council has identified the following key Strategic Priorities for the Services to be delivered by the Operator Partner which are designed to contribute to the Council's wider local Strategic Outcomes.\n•\tDeliver high quality Services that meet the Performance Standards and exceed customer expectations\n•\tDeliver financially and environmentally sustainable Facilities\n•\tEnsure Facilities are maintained to a high standard throughout the life of the contract\n•\tIncrease inclusive opportunities to participate in sport and physical activity, from beginner to performance level for all sections of the community\n•\tIncrease activity levels from underrepresented/priority groups identified as having no or low levels of physical activity including people with disabilities and their priority groups\n•\tImproved access to Facilities, activities and opportunities for priority groups that participate less in sport and physical activity, including people with disabilities\n•\tProvide wider social value through strong and positive engagement with partners/community\n•\tSupport the development of local sports clubs to deliver\n•\tEnsure programmes and activities provide maximise use of all the Facilities\n•\tEnsure Facilities remain commercially attractive, recognising that a quality environment attracts participation.\nThe Operator will be required to achieve and maintain the Sport England recommended Quest Facility Management accreditation scheme (or any equivalent successor scheme) for the Facilities, and Quest for the Active Communities Programme (Health and Wellbeing Development Programme). This should be obtained by:\n•\tThe end of Year 2 of the Main Phase of the contract for the Health and Wellbeing Development Programme.\n•\tThe end of Year 2 of the Main Phase of the contract for the new Farnborough Leisure Centre and Aldershot Pools & Lido for the Facility Management accreditation.\nThe Operator will be required to achieve and maintain a minimum standard of 'Excellent' for the Sport England recommended Quest ™/Quest ™ Plus Facility Management accreditation scheme (or any equivalent successor scheme) and Quest ™/ Quest ™ Plus Active Communities scheme for the outreach Health and Wellbeing Programme.\nThe envisaged partnership and operational management contract will operate on an open book basis. The contract has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nDuring the Interim Phase, the Council is proposing to contract on a 'fixed fee' basis. The Council will pay the Operator a fixed annual 'Contractor Management Sum', (sum tbc), in quarterly instalments. The sum will be set by the Council and may be adjusted through the procurement process.\nIt is envisaged that the Operator will then issue the Council a monthly invoice in respect of a Monthly Service Charge, (operating costs and expenditure, minus all operating income plus an apportionment of the quarterly 'contractor management sum'). This will in effect underwrite any losses incurred by the Operator on a dynamic open book basis which protects against under and over payments.\nUpon opening of the new facility, the payment model will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share. Whilst the Council will require a fixed management fee and surplus share, tenderers may have the ability to profile fees and surplus share percentages.\nThe Council will be seeking a hybrid approach in relation to servicing and maintenance of the sites. The Operator will take on full delivery and risk for all aspects of facilities management, servicing, reactive maintenance and lifecycle maintenance for the new Farnborough Leisure Centre.\nIn respect of the Aldershot site, the Operator will be required to take on responsibility and risk for facilities management, servicing and reactive repairs but will not be required to take on lifecycle maintenance responsibility.\nIt is envisaged that the Operator will take risk on all costs of operation, other than in respect of utilities where the Council may accept risk in respect of tariff fluctuations. The Council's starting position will be that consumption risk will still sit with the Operator.\nWhere possible and where it is in the interests of the achieving best value, the Council may allow access to any advantageous utilities rates that it has leveraged from the market.\nIn respect of the new Farnborough Leisure Centre, a utility benchmarking exercise will be undertaken twelve months after the opening of the new facility to assess any change in tariff rates.\nThe finalised speciation will be based upon the Sport England template as set out in its latest Leisure Services Delivery Guidance (LSDG). The scope of services that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre\n•\tOperation, programming, activities & events\n•\tMarketing, promotion & communication\n•\tCustomer on-boarding, booking, account management, website, back office & customer service\n•\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance\n•\tOpen book performance reporting, partnership working & continuous improvement\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Period is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nIn respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate in excess of £2.5m turnover per annum.\nThe duration of the Interim Phase is dependent on the date when the new facility is ready to be opened but is likely to run for around 18 months to 2 years. Once the new facility opens the Contract will then run for a further 10 years. The contract may be subsequently extended by up to a further 5 years." }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "INTRODUCTION\nRushmoor Borough Council ('the council') is inviting tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot. \nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing. \nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases:\n•\tthe Interim Phase, during which the contractor will manage the Aldershot facility and provide at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and\n•\tthe Main Phase, during which the contractor will fully operate both facilities. \nThe Council is currently targeting award of the contract to the successful Operator by mid-February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido. \nThe operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as mobilisation, launch and other pre-opening services for the new centre. \nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months\nOnce awarded the contract will also allow for the alteration, addition and removal of sporting and leisure assets / sites which may go beyond just the existing Aldershot and planned Farnborough centres. \nLOTTING STRATEGY\nIn order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision, Suppliers are invited to submit bids for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model \nCORE SCOPE\nThe scope of services / activities / inputs that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre \n•\tOperational management of the specified Rushmoor Borough Council leisure facilities;\no\tOperation, programming, activities & events \no\tMarketing, promotion & communication \no\tCustomer on-boarding, booking, account management, website, back office & customer service \no\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance \no\tOpen book performance reporting, partnership working & continuous improvement\n•\tDelivery of the Authority and Public Health priorities to address the wider determinants of health; \n•\tPartnership working including;\no\tDeveloping a higher profile for community sport\no\tAdvocating the benefits of leisure time and activities.\no\tOpen book performance reporting\no\tContinuous improvement\nCONTRACT DURATION, PHASING & OPTIONS\nThe duration of the Interim Phase of the contract will continue for a maximum of 2 years. It is anticipated that the interim phase will commence on 1st April 2026 to coincide with the opening of Aldershot Lido for the 2026 summer season. \nThe duration of the interim phase is dependent on the date when the new facility is ready to be opened so may run for a shorter period. Should the opening of the new facility be delayed, the interim phase contract will terminate after 2 years. \nOnce the new Farnborough Leisure Centre facility opens the Main Phase of the contract will then run for a further 15 years. Opening of the new facility is targeted for late 2027 / early 2028. \nThe contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years.\nESTIMATED CONTRACT VALUE\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Phase is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nThe Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility. New Farnborough facility - In respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate more than £2.5m turnover per annum.\nContract value for total term of contract:\n•\tInterim Phase: (based on 2 years) - £2.4m - £3.2m\n•\tMain Phase: Initial period (i.e.15 years) - £55.5m - £61.5m\n•\tMain Phase: Including extension (i.e. 25 years) - £92.5M - £102.5M\nThe Council is providing these estimates for transparency purposes only and is not placing any binding upper or lower volume and value parameters which could constrain development of the scheme in terms of scope and revenue generation. \nThe figures provided are purely provided as guides and it is for suppliers to determine their own projections in relation to demand, revenue generation, costs, etc. and provide a rationale for their estimates as part of their tender submissions. \nWhilst the Council may add or remove sites from the contract as well as significantly alter sites, it cannot provide details of what these changes could entail and what may trigger such changes over the term of the contract. The Council is also therefore unable to provide any additional information on how such changes could positively or negatively impact the value of the contract over the base and extended term.\nCONTRACT PAYMENT MECHANISM\nDuring the Interim Phase, the Council requires to contract on a cost-plus 'fixed fee' basis. The Council will pay the operator the fixed annual 'Contractor Management Sum' tendered for the interim phase in accordance with the contract/agreement terms on a quarterly basis.\nUpon opening of the new facility, the interim phase payment mechanism will cease, and the main phase payment mechanism will come into effect. \nDuring the main phase, the payment mechanism will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share following the share %s set out within the Specification. \nCONTRACT TERMS\nThe contract/agreement will operate on an open book basis. The contract/agreement has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nThe draft contract/agreement for each lot are provided as separate documents.\n•\tLot 1 contract - Leisure Operating Contract\n•\tLot 2 contract - Agency Agreement\nVAT AGENCY RULES & GUIDANCE\nThe agency model is based on existing VAT agency rules and the principles of contract law. As such, the Agency Agreement is subject to changes in HMRC's guidance on VAT agency rules and the treatment of leisure services. Should this occur, the contract will be changed in accordance with the provisions detailed within the Agency Agreement or Leisure Operator Contract (as applicable).\nPROCUREMENT TIMETABLE & PROCESS\nThe procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Should the programme above change, all Suppliers will be informed of this change via ProContract/SEBP.\nThe procurement timetable is based upon the more likely scenario where the Council does not proceed to award following receipt of 1st stage tenders and instead undertakes negotiations and invites best and final 2nd stage tenders.\n•\tContract Notice issued on FTS - 24th June 2025\n•\tProcurement documents published on ProContract/SEBP Portal - 24th June 2025\n•\tSite visit registration deadline - 4th July 2025 17:00\n•\tAldershot facilities site visit\t- 7th July 2025 - 10:30\n•\tTeams supplier briefing registration deadline - 8th July 2025 - 17:00\n•\tOnline TEAMS supplier briefing - 9th July 2025 - 12:30\n•\t1 - 1 clarification meetings registration deadline - 14th July 2025 - 17:00\n•\t1 - 1 clarification meetings (TEAMS) - w/c 21st July 2025\n•\tClarification deadline - 8th August 2025 - 23:59\n•\t1st stage tender return deadline - 28th August 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required w/c 22nd September 2025\n•\tNotification of 1st stage decisions\t- 29th September 2025\n•\tNegotiation meetings (TEAMS) - 6th - 17th October 2025\n•\tInvitation to submit 2nd stage best & final tenders - 3rd November 2025\n•\t2nd stage best & final tender return deadline - 5th December 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required - w/c 15th December 2025\n•\tNotification of award decision & issue of assessment summaries - 2nd February 2026\n•\tContract Award Notice issued on FTS - 2nd February 2026\n•\tStatutory 8 working day standstill period - 3rd - 12th February 2026\n•\tContract award - 13th February 2026\n•\tCommencement of contract interim phase - 1st April 2026\n•\tCommencement of contract main phase - Late 2027 / Early 2028\nPROCUREMENT ADMINISTRATION\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login" }, { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "INTRODUCTION\nRushmoor Borough Council ('the council') is inviting tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical activity and social wellbeing.\nThe leisure operator appointed via the subsequent formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases:\n•\tthe Interim Phase, during which the contractor will manage the Aldershot facility and provide at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and\n•\tthe Main Phase, during which the contractor will fully operate both facilities.\nThe Council is currently targeting award of the contract to the successful Operator by mid-February 2026. The Interim Phase of the Contract is planned to commence shortly afterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido.\nThe operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as mobilisation, launch and other pre-opening services for the new centre.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months\nOnce awarded the contract will also allow for the alteration, addition and removal of sporting and leisure assets / sites which may go beyond just the existing Aldershot and planned Farnborough centres.\nLOTTING STRATEGY\nIn order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision, Suppliers are invited to submit bids for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model\nCORE SCOPE\nThe scope of services / activities / inputs that the Operator will be responsible for can be summarised as:\n•\tEquipment fit out of the new Farnborough Leisure Centre\n•\tOperational management of the specified Rushmoor Borough Council leisure facilities;\no\tOperation, programming, activities & events\no\tMarketing, promotion & communication\no\tCustomer on-boarding, booking, account management, website, back office & customer service\no\tFacilities management, Health & Safety management, Servicing, Repairs & Maintenance\no\tOpen book performance reporting, partnership working & continuous improvement\n•\tDelivery of the Authority and Public Health priorities to address the wider determinants of health;\n•\tPartnership working including;\no\tDeveloping a higher profile for community sport\no\tAdvocating the benefits of leisure time and activities.\no\tOpen book performance reporting\no\tContinuous improvement\nCONTRACT DURATION, PHASING & OPTIONS\nThe duration of the Interim Phase of the contract will continue for a maximum of 2 years. It is anticipated that the interim phase will commence on 1st April 2026 to coincide with the opening of Aldershot Lido for the 2026 summer season.\nThe duration of the interim phase is dependent on the date when the new facility is ready to be opened so may run for a shorter period. Should the opening of the new facility be delayed, the interim phase contract will terminate after 2 years.\nOnce the new Farnborough Leisure Centre facility opens the Main Phase of the contract will then run for a further 15 years. Opening of the new facility is targeted for late 2027 / early 2028.\nThe contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years.\nESTIMATED CONTRACT VALUE\nThe annual estimated value of the Contract in respect of turnover generation for the Interim Phase is in the range of £1.2m to £1.6m. Estimated turnover per annum for the Aldershot facilities is highly variable as usage of the Lido is directly impacted by weather conditions. Turnover for the Aldershot Pools is currently c.£1.1m, with turnover for the lido varying between £150-£450k.\nThe Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility. New Farnborough facility - In respect of the new facility the current business case projections, which are based upon local demand forecasts and industry benchmarking, are that operations, activities and events run from the new centre that fall within the scope of this contract could generate more than £2.5m turnover per annum.\nContract value for total term of contract:\n•\tInterim Phase: (based on 2 years) - £2.4m - £3.2m\n•\tMain Phase: Initial period (i.e.15 years) - £55.5m - £61.5m\n•\tMain Phase: Including extension (i.e. 25 years) - £92.5M - £102.5M\nThe Council is providing these estimates for transparency purposes only and is not placing any binding upper or lower volume and value parameters which could constrain development of the scheme in terms of scope and revenue generation.\nThe figures provided are purely provided as guides and it is for suppliers to determine their own projections in relation to demand, revenue generation, costs, etc. and provide a rationale for their estimates as part of their tender submissions.\nWhilst the Council may add or remove sites from the contract as well as significantly alter sites, it cannot provide details of what these changes could entail and what may trigger such changes over the term of the contract. The Council is also therefore unable to provide any additional information on how such changes could positively or negatively impact the value of the contract over the base and extended term.\nCONTRACT PAYMENT MECHANISM\nDuring the Interim Phase, the Council requires to contract on a cost-plus 'fixed fee' basis. The Council will pay the operator the fixed annual 'Contractor Management Sum' tendered for the interim phase in accordance with the contract/agreement terms on a quarterly basis.\nUpon opening of the new facility, the interim phase payment mechanism will cease, and the main phase payment mechanism will come into effect.\nDuring the main phase, the payment mechanism will be subject to a fixed management fee, (a payment to the Council), plus % open book surplus share following the share %s set out within the Specification.\nCONTRACT TERMS\nThe contract/agreement will operate on an open book basis. The contract/agreement has been developed using the Sport England model as set out in its latest Leisure Services Delivery Guidance (LSDG), format but has been updated to reflect relevant changes since the pandemic relating to CIL, risk and utility benchmarking.\nThe draft contract/agreement for each lot are provided as separate documents.\n•\tLot 1 contract - Leisure Operating Contract\n•\tLot 2 contract - Agency Agreement\nVAT AGENCY RULES & GUIDANCE\nThe agency model is based on existing VAT agency rules and the principles of contract law. As such, the Agency Agreement is subject to changes in HMRC's guidance on VAT agency rules and the treatment of leisure services. Should this occur, the contract will be changed in accordance with the provisions detailed within the Agency Agreement or Leisure Operator Contract (as applicable).\nPROCUREMENT TIMETABLE & PROCESS\nThe procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Should the programme above change, all Suppliers will be informed of this change via ProContract/SEBP.\nThe procurement timetable is based upon the more likely scenario where the Council does not proceed to award following receipt of 1st stage tenders and instead undertakes negotiations and invites best and final 2nd stage tenders.\n•\tContract Notice issued on FTS - 24th June 2025\n•\tProcurement documents published on ProContract/SEBP Portal - 24th June 2025\n•\tSite visit registration deadline - 4th July 2025 17:00\n•\tAldershot facilities site visit\t- 7th July 2025 - 10:30\n•\tTeams supplier briefing registration deadline - 8th July 2025 - 17:00\n•\tOnline TEAMS supplier briefing - 9th July 2025 - 12:30\n•\t1 - 1 clarification meetings registration deadline - 14th July 2025 - 17:00\n•\t1 - 1 clarification meetings (TEAMS) - w/c 21st July 2025\n•\tClarification deadline - 8th August 2025 - 23:59\n•\t1st stage tender return deadline - 28th August 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required w/c 22nd September 2025\n•\tNotification of 1st stage decisions\t- 29th September 2025\n•\tNegotiation meetings (TEAMS) - 6th - 17th October 2025\n•\tInvitation to submit 2nd stage best & final tenders - 3rd November 2025\n•\t2nd stage best & final tender return deadline - 5th December 2025 - 12:00\n•\tInterview & presentation (TEAMS) - if required - w/c 15th December 2025\n•\tNotification of award decision & issue of assessment summaries - 2nd February 2026\n•\tContract Award Notice issued on FTS - 2nd February 2026\n•\tStatutory 8 working day standstill period - 3rd - 12th February 2026\n•\tContract award - 13th February 2026\n•\tCommencement of contract interim phase - 1st April 2026\n•\tCommencement of contract main phase - Late 2027 / Early 2028\nPROCUREMENT ADMINISTRATION\nThe Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login" }, { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": "AWARD & STANDSTILL PERIOD\nFollowing receipt of best and final tenders on 19th December 2025 the Council has concluded the assessment process and will award a contract under Lot 2 - Agency Agreement. Assessment summaries to the successful and unsuccessful suppliers have been issued as required under Section 50 of the Procurement Act 23 (the 'Act').\nIssuing of this Award Notice will now instigate the standstill period which will not be less than eight-working days (the Standstill Period), in line with section 51 of the Act.\nThe Council reserves the right to amend (extend) the Standstill Period if needed; if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.\nAfter the Standstill Period has expired, and provided no legal challenge has been made by the end of the Standstill Period or any agreed extension, the Council intends to enter into contracts with the Successful Supplier. Following this, the Council also intends to publish a Contract Details Notice.\nDESCRIPTION\nRushmoor Borough Council ('the council') invited tenders from suitably experienced leisure facility operators for the operation of a planned new leisure centre to be located in Farnborough as well as the operation of the council's existing leisure centre & lido facilities located in Aldershot.\nThe new Farnborough Leisure Centre, which is currently scheduled to open late 2027 / early 2028, will proactively address identified community needs aligned to health, physical\nactivity and social wellbeing.\nThe leisure operator appointed via this formal procurement process will manage both the Aldershot and Farnborough facilities, with the contract split into two distinct phases:\n• the Interim Phase, during which the contractor will manage the Aldershot facilities and at the request of the Council, provide any input requested in relation to the opening of Farnborough Leisure Facility, and\n• the Main Phase, during which the contractor will fully operate both facilities\nThe Interim Phase of the Contract is planned to commence shortly\nafterwards from 1st April 2026, at which point the Operator will be required to commence delivery of services at the existing Aldershot facilities to coincide with the summer opening of the Lido.\nThe operator may be asked to provide input into the final design & configuration of the new Farnborough Leisure Centre where possible within the development programme, as well as\nmobilisation, launch and other pre-opening services for the new centre.\nThe Council's target date for opening of the new Farnborough facility is late 2027 / early 2028, at which point the contract will enter its Main Phase. The duration of the Interim Phase is dependent on the date the new facility is ready to be opened, but is likely to run for around 18 to 24 months. \nThe interim phase will continue for a maximum of 2 years. However, its duration is dependent on the date when the new facility is ready to be opened so may run for a shorter period.\nThe Main Phase of the contract will involve operation of both the Aldershot facilities and new Farnborough facility & will then run for a further 15 years. The contract may subsequently be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years.\nCORE SCOPE\nThe scope of services / activities / inputs that the Operator will be responsible for can be summarised as:\n• Equipment fit out of the new Farnborough Leisure Centre\n• Operational management of the specified Rushmoor Borough Council leisure facilities;\no Operation, programming, activities & events\no Marketing, promotion & communication\no Customer on-boarding, booking, account management, website, back office & customer service\no Facilities management, Health & Safety management, Servicing, Repairs & Maintenance\no Open book performance reporting, partnership working & continuous improvement\n• Delivery of the Authority and Public Health priorities to address the wider determinants of health;\n• Partnership working including;\no Developing a higher profile for community sport\no Advocating the benefits of leisure time and activities.\no Open book performance reporting\no Continuous improvement\nAs allowed for within the design of the competitive flexible procedure used to undertake this procurement, the Council included for additional Council owned leisure facilities (operation of ski centre / administration of tennis courts) within stage 2 (Best & final tenders) of the process. As allowed for under the procedure the Council also invited development proposals for the existing Aldershot facilities & at stage 2 of the process allowed for the commercial impact of these to be included within core business plans. This has resulted in the estimated value of the contract based primarily upon turnover projection over the maximum 25 year term increasing above the non-binding estimate of £105,700,000 included for within the tender notice." } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" } ] }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "45212100", "description": "Construction work of leisure facilities" }, { "scheme": "CPV", "id": "45212290", "description": "Repair and maintenance work in connection with sports facilities" }, { "scheme": "CPV", "id": "45451000", "description": "Decoration work" }, { "scheme": "CPV", "id": "45452000", "description": "Exterior cleaning work for buildings" }, { 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"Promotional services" }, { "scheme": "CPV", "id": "79342300", "description": "Customer services" }, { "scheme": "CPV", "id": "79342320", "description": "Customer-care services" }, { "scheme": "CPV", "id": "92610000", "description": "Sports facilities operation services" }, { "scheme": "CPV", "id": "92620000", "description": "Sport-related services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "UKJ37" } ], "country": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "GB" } ], "countryName": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "United Kingdom" } ] }, { "region": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "UKJ37" } ], "country": [ { "releaseID": "010052-2025", "releaseDate": 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"United Kingdom" } ] }, { "region": [ { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "UKJ37" } ], "country": [ { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "GB" } ], "countryName": [ { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "United Kingdom" } ] } ], "relatedLot": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2" } ] } ], "mainProcurementCategory": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "services" } ], "specialRegime": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": [ "concession", "lightTouch" ] } ], "aboveThreshold": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": true } ], "lots": [ { "id": "1", "suitability": { "sme": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": true } ], "vcse": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "2026-05-01T00:00:00+01:00" }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2026-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "2038-03-31T23:59:59Z" }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2043-03-31T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "2043-03-31T23:59:59Z" }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2053-03-31T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": true } ], "status": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "title": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Leisure Operator - Concession Model" } ], "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Lot 1 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 1 (Concession Model)\n•\tLeisure Operator Contract_74494032 v1.0\n•\tFinancial Tender Submission - Lot 1 - (Concession Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000." } ], "value": { "amountGross": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": 105600000 } ], "currency": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 37.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] } ] }, "renewal": { "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." } ] }, "hasOptions": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities \n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc. \n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" }, { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities\n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc.\n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } ] } }, { "id": "2", "title": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Leisure Operator - Agency Model" } ], "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Lot 2 specific requirements are set out in the the following key documents included within the Procurement Documents accessible via ProContract:\n•\tSpecification - Lot 2 (Agency Model)\n•\tDraft Agency Agreement_ 74485630 v1.0\n•\tFinancial Tender Submission - Lot 2 - (Agency Model)\nN.B. - The estimated value for Lot 1 has been entered below with a different value due the Find a Tender Service system preventing the same value being entered for the Lot value as for the general value stated within the Scope section of this notice. The value estimate for Lot 1 is actually the same as the estimate stated for the contract in the Scope section. i.e. £105,700,000.\nTBA???" } ], "status": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amountGross": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": 100000 } ], "currency": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "awardCriteria": { "criteria": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": [ { "type": "cost", "name": "15 year NPV Management Fee Total", "numbers": [ { "number": 37.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Per Annum Interim Phase Fixed Payment", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health, Wellbeing and Programme Delivery", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Resourcing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Marketing, Media Communications, PR and Customer Experience", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Business Model and Pricing", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Criterion sub divided into two elements:\na. Quantitative - 2.5%\nb. Qualitative - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance - Environmental, Carbon Reduction and Utilities", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health and Safety Management and Quality Assurance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation and Phasing", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aldershot Development", "description": "Criterion sub divided into two elements:\na. Proposal 1 - 2.5%\nb. Proposal 2 - 2.5%", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] } ] }, "selectionCriteria": { "criteria": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": [ { "type": "economic", "description": "As included within the procurement documents accessible via ProContract." }, { "type": "technical", "description": "As included within the procurement documents accessible via ProContract." } ] } ] }, "suitability": { "sme": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": true } ], "vcse": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": true } ] }, "contractPeriod": { "startDate": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2026-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2043-03-31T23:59:59Z" } ], "maxExtentDate": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2053-03-31T23:59:59Z" } ] }, "hasRenewal": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "The Main Phase of the contract may be extended by up to 10 years, in further increments to be agreed by both parties up to a maximum term of 25 years." } ] }, "hasOptions": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities \n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc. \n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" }, { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Over the term of the contract, including for any extension period, the scope may be amended to include for the addition or removal of sport and recreational facilities as required, with agreement of both parties. Changes to scope will be made using the change mechanism provided for within the contract and as a result the value of the contract may be amended accordingly.\nThe following is a non-exhaustive list of potential sport and recreational facilities that may be added to/removed from the scope in the future:\n•\tSwimming pools & lidos\n•\tGymnasiums, fitness studios & sports halls\n•\tPhysio & rehabilitation facilities\n•\tYoga & wellbeing centres\n•\tSoft play facilities\n•\tClimbing walls\n•\tSkate parks\n•\tPitches & courts - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, etc.\n•\t Golf courses\n•\tSki centres\n•\tIce rinks\n•\tCafes, restaurant & hospitality" } ] } } ], "communication": { "futureNoticeDate": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "2025-04-28T23:59:59+01:00" } ] }, "status": [ { "releaseID": "010043-2025", "releaseDate": "2025-03-19T00:25:01Z", "releaseTag": [ "planning" ], "value": "planning" }, { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "013263-2026", "releaseDate": "2026-02-13T10:16:28Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "amendments": [ { "id": "010052-2025", "description": [ { "releaseID": "010052-2025", "releaseDate": "2025-03-19T09:06:29Z", "releaseTag": [ "planningUpdate" ], "value": "Incorrect spelling of Rushmoor in title." } ] }, { "id": "010145-2025", "description": [ { "releaseID": "010145-2025", "releaseDate": "2025-03-19T13:32:12Z", "releaseTag": [ "planningUpdate" ], "value": "Data of TEAMS briefing was incorrectly noted as being 25th February 2025. Corrected to 25th March 2025." } ] }, { "id": "034902-2025", "description": [ { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Award Criteria - Error on evaluation weightings for cost elements. These have been amended to:\nMain Phase Total 15 Year NPV Management Fee\t37.5%\nInterim Phase Per Annum Contractor Management Sum\t2.5%" } ] } ], "value": { "amountGross": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": 105700000 } ], "currency": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "procurementMethod": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Competitive flexible procedure" } ], "procedure": { "features": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "The council is using a multistage Competitive Flexible Procedure (CFP) for the procurement of this Light Touch concession contract. Full details of the procurement procedure are included for within the Invitation to Tender document accessible via the Council's e-sender system ProContract which can be accessed via the following link:\nhttps://ProContract/SEBP.due-north.com/Login \nA high-level summary of the stages and features that are included for within this procurement procedure are:\n•\tMulti-lot bidding options\n•\tStage 1 - Conditions of Participation and Initial Invitation to Tender undertaken in parallel\n•\tStage 1 - Pre-submission clarification dialogue\n•\tOptional interviews & presentations\n•\tOptional selection of preferred bidder following Stage 1 initial tender evaluation\n•\tOptional down-selection to reduced number of tenderers following stage 1 initial tender evaluation, for one or both lots\n•\tOptional Stage 2 negotiation period followed by Invitation and submission of 2nd stage Best & Final Tenders, for one or both lots\n•\tPost Award Negotiation\nAs set out within the Conditions of Tender and allowed for under Section 31 of the Procurement Act 2023 the Council may seek to vary and refine:\n•\tEvaluation weightings\n•\tScoring criteria\n•\tProcurement programme & process\n•\tProcurement, technical, commercial and legal documentation \n•\tTender submission requirements\nsubject to the appropriate notifications being provided and timescales being reviewed, and this refinement not being substantial and/ or creating the risk of unfair treatment (if the modification is substantial, the notice inviting Tenders, and the timescales will be updated/ restarted)." }, { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "The council is using a multistage Competitive Flexible Procedure (CFP) for the procurement of this Light Touch concession contract. Full details of the procurement procedure are included for within the Invitation to Tender document accessible via the Council's e-sender system ProContract which can be accessed via the following link:\nhttps://ProContract/SEBP.due-north.com/Login\nA high-level summary of the stages and features that are included for within this procurement procedure are:\n•\tMulti-lot bidding options\n•\tStage 1 - Conditions of Participation and Initial Invitation to Tender undertaken in parallel\n•\tStage 1 - Pre-submission clarification dialogue\n•\tOptional interviews & presentations\n•\tOptional selection of preferred bidder following Stage 1 initial tender evaluation\n•\tOptional down-selection to reduced number of tenderers following stage 1 initial tender evaluation, for one or both lots\n•\tOptional Stage 2 negotiation period followed by Invitation and submission of 2nd stage Best & Final Tenders, for one or both lots\n•\tPost Award Negotiation\nAs set out within the Conditions of Tender and allowed for under Section 31 of the Procurement Act 2023 the Council may seek to vary and refine:\n•\tEvaluation weightings\n•\tScoring criteria\n•\tProcurement programme & process\n•\tProcurement, technical, commercial and legal documentation\n•\tTender submission requirements\nsubject to the appropriate notifications being provided and timescales being reviewed, and this refinement not being substantial and/ or creating the risk of unfair treatment (if the modification is substantial, the notice inviting Tenders, and the timescales will be updated/ restarted)." } ] }, "coveredBy": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": [ "GPA", "CPTPP" ] } ], "submissionMethodDetails": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: https://procontract.due-north.com/Login" } ], "submissionTerms": { "electronicSubmissionPolicy": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "allowed" } ], "languages": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": [ "en" ] } ] }, "tenderPeriod": { "endDate": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2025-08-28T12:00:00+01:00" } ] }, "enquiryPeriod": { "endDate": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2025-08-08T23:59:00+01:00" } ] }, "awardPeriod": { "endDate": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "2026-02-02T23:59:59Z" } ] }, "lotDetails": { "maximumLotsAwardedPerSupplier": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": 1 } ], "awardCriteriaDetails": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision Suppliers are invited to bid for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model \nSuppliers may apply for either or both lots and must make clear which they are applying for within their tender submissions following the instructions provided. \nOnly one contract will be awarded and the Council will reserve the right to decide upon which Lot to award from. \nIn forming this decision, the Council may take into account the following, non-exhaustive considerations which are set out in no particular order:\n•\tFinancial considerations including for the relative position between the Lots on. The income the Council estimates it can secure via the management fee vs the certainty of securing the fee.\n•\tThe relative quality of the proposals between the Lots. \n•\tLegal matters including for the relative position on terms between the Lots.\n•\tOutside factors including for relative opposition between the Lots on:\no\tAny additional implementation and on-going costs\no\tRisk positions between the parties \no\tBest practice position, guidance, benchmarking & findings\nOnce the Council has decided upon which Lot to award from, which it may take at 1st stage tender or 2nd stage best & final tender stages, it will proceed with awarding the contract to the highest scoring bidder for the Lot selected in accordance with the evaluation criteria set out later in this document. \nOver the term of the contract the Council may vary the contract to move from a concession to an agency arrangement and vice versa if there benefits to the Council and end users, a change in the Council's financial position or wider changes in law and / or tax system." }, { "releaseID": "034902-2025", "releaseDate": "2025-06-25T08:45:34+01:00", "releaseTag": [ "tenderUpdate" ], "value": "In order to investigate the benefits to the Council of different business models and enable the council to arrive at a fully informed market tested award decision Suppliers are invited to bid for either or both of the following Lots;\n•\tLot 1 - Leisure Operator Concession Model\n•\tLot 2 - Leisure Operator Agency Model\nSuppliers may apply for either or both lots and must make clear which they are applying for within their tender submissions following the instructions provided.\nOnly one contract will be awarded and the Council will reserve the right to decide upon which Lot to award from.\nIn forming this decision, the Council may take into account the following, non-exhaustive considerations which are set out in no particular order:\n•\tFinancial considerations including for the relative position between the Lots on. The income the Council estimates it can secure via the management fee vs the certainty of securing the fee.\n•\tThe relative quality of the proposals between the Lots.\n•\tLegal matters including for the relative position on terms between the Lots.\n•\tOutside factors including for relative opposition between the Lots on:\no\tAny additional implementation and on-going costs\no\tRisk positions between the parties\no\tBest practice position, guidance, benchmarking & findings\nOnce the Council has decided upon which Lot to award from, which it may take at 1st stage tender or 2nd stage best & final tender stages, it will proceed with awarding the contract to the highest scoring bidder for the Lot selected in accordance with the evaluation criteria set out later in this document.\nOver the term of the contract the Council may vary the contract to move from a concession to an agency arrangement and vice versa if there benefits to the Council and end users, a change in the Council's financial position or wider changes in law and / or tax system." } ] }, "documents": [ { "id": "conflictOfInterest", "documentType": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "conflictOfInterest" } ], "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "Not published" } ] }, { "id": "L-1", "documentType": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above." } ], "url": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "https://procontract.due-north.com/Login" } ] }, { "id": "L-2", "documentType": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "technicalSpecifications" } ], "description": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the link above" } ], "url": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "https://procontract.due-north.com/Login" } ] }, { "id": "future", "documentType": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "biddingDocuments" } ], "accessDetails": [ { "releaseID": "034881-2025", "releaseDate": "2025-06-25T00:55:34+01:00", "releaseTag": [ "tender" ], "value": "The Council is utilising its e-sender tool ProContract to manage this procurement and communicate with Tenderers. 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In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these risks materialise during the contract term.\nAny such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. 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