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All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict statutory electoral services deadlines, including electoral registration and elections." }, { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for the annual canvass and elections which the Returning Officer of SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government (MHCLG) or other Official guidance and timescales. \nThis will include production of:\n•\tCanvass Forms \n•\tInvitation to Register Forms (ITRs)\n•\tHousehold Notification Letters Polling Cards\n•\tPostal Voting Packs (PVs)\n•\tBallot Papers\nSSDC require a rapid and cost-effective provision of services by The Supplier to meet strict electoral services deadlines as set out in legislation, including electoral registration and elections. The successful Supplier must have the ability to interface with Xpress electoral management software system, and be able to offer an Election Printing Service that will facilitate seamless secure transfer of appropriate data." } ], "value": { "amount": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": 250000 } ], "currency": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "lots": [ { "id": "1", "description": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "The contract is to cover print products during the contract period in relation to: - \na) electoral registration; including the annual electoral registration canvass and specified elements of business-as-usual year-round, rolling registration; and\nb) all scheduled and unscheduled elections (either by-elections or changes arising from the English Devolution White Paper), \n•\t2026 Fallow Year \n•\t6th May 2027 District and Parish Elections \n•\t4th May 2028 Police, Fire and Crime Commissioner Election\n•\t2029 United Kingdom Parliamentary General Election. \n•\t3rd May 2029 County Council Elections\n•\t2030 Fallow Year\nFor further information, please access the specificatino in the tender pack." }, { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Print and delivery service for planned and ad hoc election material. \nThis will include production of:\n•\tCanvass Forms \n•\tInvitation to Register Forms (ITRs)\n•\tHousehold Notification Letters Polling Cards\n•\tPostal Voting Packs (PVs)\n•\tBallot Papers" } ], "awardCriteria": { "criteria": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ { "name": "Quality Questions", "type": "quality", "description": "60%" }, { "type": "price", "description": "40%" } ] }, { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": [ { "name": "Quality", "type": "quality", "description": "60%" }, { "type": "price", "description": "40%" } ] } ] }, "value": { "amount": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": 250000 } ], "currency": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "contractPeriod": { "startDate": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "2025-06-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "2030-05-31T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "This provision will be a perpetual need of South Staffordshire District Council, therefore, this will be procured in the same or similar method. \nNB - this provision may change depending on the outcome of local government devolution." } ] }, "submissionTerms": { "variantPolicy": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "notAllowed" } ] }, "hasOptions": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "The initial term of the agreement is for two years, 01/06/2024 to 31/05/2027, with three optional extension periods to 31/05/2028, 31/05/2029 & 31/05/2030 respectively." }, { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "An initial term of 2 years with 3 options to extend by a further 1-year for each extension period. This equates to a total period of 5 years." } ] }, "status": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "cancelled" } ] } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "CPV", "id": "22000000", "description": "Printed matter and related products" }, { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" } ] } ], "deliveryAddresses": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ { "region": "UKG24" } ] } ], "deliveryLocation": { "description": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "SSDC is based at South Staffordshire Council, Council Offices, Wolverhampton Road, Codsall WV8 1PX." }, { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "South Staffordshire Council\nCouncil Offices\nWolverhampton Road\nCodsall\nWV8 1PX" } ] }, "relatedLot": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "1" } ] } ], "submissionMethod": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ "electronicSubmission" ] } ], "submissionMethodDetails": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "https://supplierlive.proactisp2p.com/Account/Login" } ], "selectionCriteria": { "criteria": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ { "minimum": ".0" } ] } ] }, "procurementMethod": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "open" } ], "procurementMethodDetails": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "Open procedure" } ], "tenderPeriod": { "endDate": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "2025-03-07T12:00:00Z" } ] }, "submissionTerms": { "languages": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ "en" ] } ], "bidValidityPeriod": { "durationInDays": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": 120 } ] } }, "awardPeriod": { "startDate": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "2025-03-07T12:30:00Z" } ] }, "bidOpening": { "date": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "2025-03-07T12:30:00Z" } ] }, "hasRecurrence": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": true } ], "coveredBy": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": [ "GPA" ] } ] }, "parties": [ { "id": "GB-FTS-10310", "name": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "Staffordshire County Council" } ], "identifier": { "legalName": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "Staffordshire County Council" } ], "noIdentifierRationale": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "notOnAnyRegister" } ] }, "address": { "streetAddress": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "1 Staffordshire Place" } ], "locality": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "STAFFORD" } ], "region": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "UKG24" } ], "postalCode": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "ST162LP" } ], "countryName": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, "contactPoint": { "name": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "Nathaniel Taylor" } ], "telephone": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "+44 1785854658" } ], "email": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "nathaniel.taylor@staffordshire.gov.uk" } ], "url": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "https://supplierlive.proactisp2p.com/Account/Login" } ] }, "roles": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "https://www.staffordshire.gov.uk/Homepage.aspx" } ], "classifications": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AGENCY", "description": "Regional or local agency/office" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } ] } }, { "id": "GB-FTS-124", "name": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "Public Procurement Review Service" } ], "identifier": { "legalName": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "Public Procurement Review Service" } ] }, "address": { "locality": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "London" } ], "countryName": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "United Kingdom" } ] }, "roles": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": [ "reviewBody" ] } ] }, { "id": "GB-FTS-139628", "name": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Staffordshire County Council" } ], "identifier": { "legalName": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Staffordshire County Council" } ], "noIdentifierRationale": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "notOnAnyRegister" } ] }, "address": { "streetAddress": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "1 Staffordshire Place, Tipping Street," } ], "locality": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Stafford" } ], "region": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "UKG24" } ], "postalCode": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "ST162DH" } ], "countryName": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ] }, "contactPoint": { "name": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Nathaniel Taylor" } ], "telephone": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "+44 1785854658" } ], "email": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "nathaniel.taylor@staffordshire.gov.uk" } ] }, "roles": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": [ "buyer" ] } ], "details": { "url": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "https://www.staffordshire.gov.uk/Homepage.aspx" } ], "classifications": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } ] } }, { "id": "GB-COH-03829462", "name": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Opus Trust Marketing Limited t/a Adare SEC" } ], "identifier": { "legalName": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Opus Trust Marketing Limited t/a Adare SEC" } ], "id": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "03829462" } ], "scheme": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "GB-COH" } ] }, "address": { "locality": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Leicester" } ], "region": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "UKG24" } ], "countryName": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ] }, "roles": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": [ "supplier" ] } ], "details": { "scale": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "large" } ] } }, { "id": "GB-FTS-697", "name": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Staffordshire County Council" } ], "identifier": { "legalName": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Staffordshire County Council" } ] }, "address": { "locality": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Stafford" } ], "countryName": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "United Kingdom" } ] }, "roles": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": [ "reviewBody" ] } ] } ], "buyer": { "id": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "GB-FTS-10310" }, { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "GB-FTS-139628" } ], "name": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "Staffordshire County Council" } ] }, "language": [ { "releaseID": "003831-2025", "releaseDate": "2025-02-05T14:28:26Z", "releaseTag": [ "tender" ], "value": "en" } ], "awards": [ { "id": "034260-2025-1", "relatedLots": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": [ "1" ] } ], "status": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "active" } ], "suppliers": [ { "id": "GB-COH-03829462", "name": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "Opus Trust Marketing Limited t/a Adare SEC" } ] } ] } ], "contracts": [ { "id": "034260-2025-1", "awardID": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "034260-2025-1" } ], "status": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "active" } ], "value": { "amount": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": 250000 } ], "currency": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "GBP" } ] }, "dateSigned": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "2025-01-01T00:00:00Z" } ] } ], "bids": { "statistics": [ { "id": "1", "measure": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "bids" } ], "relatedLot": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": "1" } ], "value": [ { "releaseID": "034260-2025", "releaseDate": "2025-06-23T09:43:18+01:00", "releaseTag": [ "award", "contract" ], "value": 6 } ] } ] } } } ] }