{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04a5b3", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2025-05-14T14:13:51+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-04a5b3" ], "records": [ { "ocid": "ocds-h6vhtk-04a5b3", "releases": [ { "ocid": "ocds-h6vhtk-04a5b3", "id": "031808-2024", "date": "2024-10-04T09:07:40+01:00", "tag": [ "planning" ], "description": "All further information and questionnaires can be found on HIWFRS intend portal:\nhttps://in-tendhost.co.uk/hampshire/aspx/Home", "initiationType": "tender", "tender": { "id": "HF24575", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Fleet and Asset Management System", "status": "planned", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "mainProcurementCategory": "goods", "description": "THIS IS A NOTICE ON BEHALF OF HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE (HIWFRS)\nHIWFRS are seeking to engage with the market to determine if there is currently a Fleet Vehicle & Asset Management System that is suitable to meet the needs of its Fleet Maintenance Centre (FMC).\nThe contract is expected to be in the region of 5 years and with a projected value of circa. £300,000, however; subject to market feedback, this may change.", "value": { "amount": 300000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "HIWFRS requires a solution provider to work closely with their project team to provide the overall design, to build, test and implement a new Fleet Vehicle & Asset Management System as well as providing an on-going support service over the whole of the contract lifetime. \nHIWFRS will hold some preliminary engagement sessions and the purpose of these is to assist the project team in: \na)\tgaining a deeper understanding of the current market landscape, including trends, innovations, and supplier capabilities. For HIWFRS can refine our requirements and procurement approach.\nb)\tidentifying potential risks related to procurement, such as supply chain issues, technological feasibility, or cost uncertainties, for them to be addressed before the formal tender process begins\nc)\tunderstanding the suppliers project approach, methodology, resource requirements and tools for delivering the new system.\nd)\tidentifying suppliers that can provide a system that meets the needs of the FMC department. Additional information: The supplier engagement days are set as:\n29th October (14:30 to 16:30 hrs)\n30th October (14:00 to 16:00 hrs)\n5th November (14:00 to 16:00 hrs)\n12th November (14:00 to 16:00 hrs) \nPlease register your interest on intend, via the project, and provide your name, contact email, contact number and a selection for which date(s) of the supplier engagement days you would like to attend. Please use the correspondence function on intend to notify us of this. Please provide this by the 21st October 2024.\nPlease note, the following documents will be found once registered on the online tendering portal:\n - Business Analyst - Business Requirements Document V1.0 - the draft set of our requirements\n - Data Security Risk Profile Questionnaire\n - HF24575 - Market Engagement Questionnaire\nThe opportunity will be visible until 01/12/2024 and will require the questionnaires to be submitted as soon as possible, via the intend portal's messaging functionality.\nThe engagement days will be held at \nHampshire and Isle of Wight Fire Rescue Service\nHeadquarters, \nLeigh Road\nEastleigh\nHampshire\nSO50 9SJ\nPlease ensure adequate ID is brought to the supplier engagement days.", "status": "planned" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UKJ3" } ], "relatedLot": "1" } ], "communication": { "futureNoticeDate": "2025-03-31T00:00:00+01:00" }, "coveredBy": [ "GPA" ] }, "parties": [ { "name": "HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE", "id": "GB-FTS-125934", "identifier": { "legalName": "HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Headquarters, Leigh Road", "locality": "Eastleigh", "region": "UKJ3", "postalCode": "SO30 9SJ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Craig Anderson-Jones", "telephone": "+44 3707797920", "email": "craig.anderson-jones@hants.gov.uk", "url": "https://in-tendhost.co.uk/hampshire/aspx/Home" }, "roles": [ "buyer" ], "details": { "url": "http://www.hantsfire.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "03", "description": "Public order and safety" } ] } } ], "buyer": { "id": "GB-FTS-125934", "name": "HAMPSHIRE AND ISLE OF WIGHT FIRE 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(included in the Contract)  \n- Maintenance and support   \n- Data migration from existing system to the replacement system  \n- Training of administrators and users  \n- Decommissioning of the Tranman system  \n- Integration with IBC for stock ordering and supplier payment  \n- Ability for station-based personnel to enter 'standard test' records to record total maintenance history  \n- Industry suitable design and data capture to provide assurance and compliance when managing fleet/assets on behalf of HIWFRS  \n- Improved reporting functionality and utilisation of data  \n- Reduction of paper-based processes through direct input of data by users with improved accessibility  \n- Driver and Vehicle Standards Agency (DVSA) compliant  \n- Access to the system from HIWFRS sites and whilst working off site  \n- Single Sign On access to the new system using HIWFRS user credentials in Azure AD  \n- Ability to run on browsers running devices running Windows, Android and iOS  \n- Create system 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"roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-136813", "name": "HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE" }, "language": "en" }, { "ocid": "ocds-h6vhtk-04a5b3", "id": "010505-2025", "date": "2025-03-20T16:31:53Z", "tag": [ "award", "contract" ], "initiationType": "tender", "tender": { "id": "HF24652", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Cleaning Services", "status": "complete", "classification": { "scheme": "CPV", "id": "90911000", "description": "Accommodation, building and window cleaning services" }, "mainProcurementCategory": "services", "description": "Hampshire and Isle of Wight Fire Rescue Service have undertaken a competitive process for the provision of cleaning services across their estate.\nThe requirement will look at the following types of cleaning:\n- Offices\n- Transport Depots\n- Workshops\n- Training centres\n- Warehouse facilities\n- Restricted access specialist facilities (e.g. records storage, laboratories)\n- Rooms containing contaminants", "lots": [ { "id": "1", "description": "HIWFRS ran a Restricted Procedure in order to appoint a supplier for the provision of Cleaning Services to their estate.\nThe requirement includes the following types of cleaning:\n- Offices\n- Transport Depots\n- Workshops\n- Training centres\n- Warehouse facilities\n- Restricted access specialist facilities (e.g. records storage, laboratories)\n- Rooms containing contaminants\nThe tender assessed various cleaning requirements, including:\n- Experience relating to experience which covers fire contaminants or Vehicle Work Shop Cleaning\n- Experience which covers multi-site geographically disparate locations and uses a mix of locally employed and mobile cleaning resources\n- Experience of delivering 24/7 emergency support for cleaning\nThe award was made to the Most Economically Advantageous Tender, using a Price per Quality Point evaluation, assessing the following:\n* Resourcing\n* Health and Safety\n* Staff Management\n* Continuous Service Improvement\n* Mobilisation Gateway\n* Social Value & Sustainability", "awardCriteria": { "criteria": [ { "type": "price" } ] }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90916000", "description": "Cleaning services of telephone equipment" }, { "scheme": "CPV", "id": "90917000", "description": "Cleaning services of transport equipment" }, { "scheme": "CPV", "id": "90919000", "description": "Office, school and office equipment cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ3" } ], "relatedLot": "1" } ], "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "coveredBy": [ "GPA" ] }, "awards": [ { "id": "010505-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-COH-03032719", "name": "n-viro limited" } ] } ], "parties": [ { "name": "Hampshire and Isle Of Wight Fire and Rescue Service", "id": "GB-FTS-141303", "identifier": { "legalName": "Hampshire and Isle Of Wight Fire and Rescue Service", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Leigh Road", "locality": "Eastleigh", "region": "UKJ3", "postalCode": "SO509SJ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Craig Anderson-Jones", "telephone": "+44 3707797920", "email": "craig.anderson-jones@hants.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.hantsfire.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "03", "description": "Public order and safety" } ] } }, { "name": "n-viro limited", "id": "GB-COH-03032719", "identifier": { "legalName": "n-viro limited", "id": "03032719", "scheme": "GB-COH" }, "address": { "streetAddress": "9 Acorn Business Park, Northarbour Road,", "locality": "Portsmouth", "region": "UKJ31", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "The High Court of England and Wales", "id": "GB-FTS-141304", "identifier": { "legalName": "The High Court of England and Wales" }, "address": { "streetAddress": "The Strand", "locality": "London", "postalCode": "WCA 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-141303", "name": "Hampshire and Isle Of Wight Fire and Rescue Service" }, "contracts": [ { "id": "010505-2025-1", "awardID": "010505-2025-1", "status": "active", "value": { "amount": 3800000, "currency": "GBP" }, "dateSigned": "2025-03-13T00:00:00Z" } ], "bids": { "statistics": [ { "id": "7", "measure": "bids", "relatedLot": "1", "value": 6 }, { "id": "8", "measure": "smeBids", "relatedLot": "1", "value": 6 }, { "id": "9", "measure": "electronicBids", "relatedLot": "1", "value": 6 } ] }, "language": "en" }, { "ocid": "ocds-h6vhtk-04a5b3", "id": "021306-2025", "date": "2025-05-14T14:13:50+01:00", "tag": [ "award", "contract" ], "initiationType": "tender", "tender": { "id": "HF24575", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Fleet and Asset Management System", "status": "complete", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "mainProcurementCategory": "goods", "description": "HIWFRS have undertaken a procurement to appoint a supplier for the provision of a Fleet and Asset Management\nsoftware. \nThe contract will be for a maximum of 8 years (4 + 2 + 2)", "lots": [ { "id": "1", "description": "The system scope is for: \n - Improved accuracy of data recording and content for data quality purposes \n- Software licenses (included in the Contract) \n- Maintenance and support \n- Data migration from existing system to the replacement system \n- Training of administrators and users \n- Decommissioning of the Tranman system \n- Integration with IBC for stock ordering and supplier payment \n- Ability for 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"contactPoint": { "name": "Craig Anderson-Jones", "telephone": "+44 3707797920", "email": "craig.anderson-jones@hants.gov.uk", "url": "https://in-tendhost.co.uk/hampshire/aspx/Home" }, "roles": [ "buyer" ], "details": { "url": "http://www.hantsfire.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "03", "description": "Public order and safety" } ] } }, { "id": "GB-FTS-136813", "name": "HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE", "identifier": { "legalName": "HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "HQ", "locality": "Eastleigh", "region": "UKJ3", "postalCode": "SO50 9SJ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Craig Anderson-Jones", "telephone": "+44 3707797920", "email": "craig.anderson-jones@hants.gov.uk", "url": "https://in-tendhost.co.uk/hampshire/aspx/home" }, "roles": [ "buyer" ], "details": { "url": "http://www.hantsfire.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "03", "description": "Public order and safety" } ] } }, { "id": "GB-FTS-2122", "name": "High Courts of Justice", "identifier": { "legalName": "High Courts of Justice" }, "address": { "locality": "London", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-141303", "name": "Hampshire and Isle Of Wight Fire and Rescue Service", "identifier": { "legalName": "Hampshire and Isle Of Wight Fire and Rescue Service", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Leigh Road", "locality": "Eastleigh", "region": "UKJ3", "postalCode": "SO509SJ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Craig Anderson-Jones", "telephone": "+44 3707797920", "email": "procurement.support@hants.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.hanstfire.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "03", "description": "Public order and safety" } ] } }, { "id": "GB-COH-03032719", "name": "n-viro limited", "identifier": { "legalName": "n-viro limited", "id": "03032719", "scheme": "GB-COH" }, "address": { "streetAddress": "9 Acorn Business Park, Northarbour Road,", "locality": "Portsmouth", "region": "UKJ31", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-141304", "name": "The High Court of England and Wales", "identifier": { "legalName": "The High Court of England and Wales" }, "address": { "streetAddress": "The Strand", "locality": "London", "postalCode": "WCA 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-COH-15298579", "name": "AssetWorks Fleet Solutions Limited", "identifier": { "legalName": "AssetWorks Fleet Solutions Limited", "id": "15298579", "scheme": "GB-COH" }, "address": { "streetAddress": "Brook Suite, Ground Floor, Bewley House, Marshfield Road,", "locality": "Chippenham", "region": "UKK1", "postalCode": "SN15 1JW", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-1393", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Strand", "locality": "London", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-141303", "name": "Hampshire and Isle Of Wight Fire and Rescue Service" }, "language": "en", "awards": [ { "id": "010505-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-COH-03032719", "name": "n-viro limited" } ] }, { "id": "021306-2025-HF24575-1", "relatedLots": [ "1" ], "title": "Fleet and Asset Management System", "status": "active", "suppliers": [ { "id": "GB-COH-15298579", "name": "AssetWorks Fleet Solutions Limited" } ] } ], "contracts": [ { "id": "010505-2025-1", "awardID": "010505-2025-1", "status": "active", "value": { "amount": 3800000, "currency": "GBP" }, "dateSigned": "2025-03-13T00:00:00Z" }, { "id": "021306-2025-HF24575-1", "awardID": "021306-2025-HF24575-1", "title": "Fleet and Asset Management System", "status": "active", "value": { "amount": 1051578.3100000001, "currency": "GBP" }, "dateSigned": "2025-03-05T00:00:00Z" } ], "bids": { "statistics": [ { "id": "7", "measure": "bids", "relatedLot": "1", "value": 6 }, { "id": "8", "measure": "smeBids", "relatedLot": "1", "value": 6 }, { "id": "9", "measure": "electronicBids", "relatedLot": "1", "value": 6 }, { "id": "10", "measure": "bids", "relatedLot": "1", "value": 3 }, { "id": "11", "measure": "smeBids", "relatedLot": "1", "value": 3 }, { "id": "12", "measure": "electronicBids", "relatedLot": "1", "value": 3 } ] } }, "versionedRelease": { "ocid": "ocds-h6vhtk-04a5b3", "description": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "All further information and questionnaires can be found on HIWFRS intend portal:\nhttps://in-tendhost.co.uk/hampshire/aspx/Home" } ], "initiationType": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "tender": { "id": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "HF24575" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "HF24652" }, { "releaseID": "021306-2025", "releaseDate": "2025-05-14T14:13:50+01:00", "releaseTag": [ "award", "contract" ], "value": "HF24575" } ], "legalBasis": { "id": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "32014L0024" } ], "scheme": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "CELEX" } ] }, "title": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "Fleet and Asset Management System" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "Cleaning Services" }, { "releaseID": "021306-2025", "releaseDate": "2025-05-14T14:13:50+01:00", "releaseTag": [ "award", "contract" ], "value": "Fleet and Asset Management System" } ], "status": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "classification": { "scheme": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "CPV" } ], "id": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "48000000" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "90911000" }, { "releaseID": "021306-2025", "releaseDate": "2025-05-14T14:13:50+01:00", "releaseTag": [ "award", "contract" ], "value": "48000000" } ], "description": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "Software package and information systems" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "Accommodation, building and window cleaning services" }, { "releaseID": "021306-2025", "releaseDate": "2025-05-14T14:13:50+01:00", "releaseTag": [ "award", "contract" ], "value": "Software package and information systems" } ] }, "mainProcurementCategory": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "goods" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "services" }, { "releaseID": "021306-2025", "releaseDate": "2025-05-14T14:13:50+01:00", "releaseTag": [ "award", "contract" ], "value": "goods" } ], "description": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "THIS IS A NOTICE ON BEHALF OF HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE (HIWFRS)\nHIWFRS are seeking to engage with the market to determine if there is currently a Fleet Vehicle & Asset Management System that is suitable to meet the needs of its Fleet Maintenance Centre (FMC).\nThe contract is expected to be in the region of 5 years and with a projected value of circa. £300,000, however; subject to market feedback, this may change." }, { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": "THIS IS A NOTICE ON BEHALF OF HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE (HIWFRS) \nHIWFRS are seeking to appoint a supplier for the provision of a Fleet and Asset Management software. \nThe contract will be for a maximum of 8 years (4 + 2 + 2) with a maximum value of £845,000." }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "Hampshire and Isle of Wight Fire Rescue Service have undertaken a competitive process for the provision of cleaning services across their estate.\nThe requirement will look at the following types of cleaning:\n- Offices\n- Transport Depots\n- Workshops\n- Training centres\n- Warehouse facilities\n- Restricted access specialist facilities (e.g. records storage, laboratories)\n- Rooms containing contaminants" }, { "releaseID": "021306-2025", "releaseDate": "2025-05-14T14:13:50+01:00", "releaseTag": [ "award", "contract" ], "value": "HIWFRS have undertaken a procurement to appoint a supplier for the provision of a Fleet and Asset Management\nsoftware. \nThe contract will be for a maximum of 8 years (4 + 2 + 2)" } ], "value": { "amount": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": 300000 }, { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": 845000 } ], "currency": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "lots": [ { "id": "1", "description": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "HIWFRS requires a solution provider to work closely with their project team to provide the overall design, to build, test and implement a new Fleet Vehicle & Asset Management System as well as providing an on-going support service over the whole of the contract lifetime. \nHIWFRS will hold some preliminary engagement sessions and the purpose of these is to assist the project team in: \na)\tgaining a deeper understanding of the current market landscape, including trends, innovations, and supplier capabilities. For HIWFRS can refine our requirements and procurement approach.\nb)\tidentifying potential risks related to procurement, such as supply chain issues, technological feasibility, or cost uncertainties, for them to be addressed before the formal tender process begins\nc)\tunderstanding the suppliers project approach, methodology, resource requirements and tools for delivering the new system.\nd)\tidentifying suppliers that can provide a system that meets the needs of the FMC department. Additional information: The supplier engagement days are set as:\n29th October (14:30 to 16:30 hrs)\n30th October (14:00 to 16:00 hrs)\n5th November (14:00 to 16:00 hrs)\n12th November (14:00 to 16:00 hrs) \nPlease register your interest on intend, via the project, and provide your name, contact email, contact number and a selection for which date(s) of the supplier engagement days you would like to attend. Please use the correspondence function on intend to notify us of this. Please provide this by the 21st October 2024.\nPlease note, the following documents will be found once registered on the online tendering portal:\n - Business Analyst - Business Requirements Document V1.0 - the draft set of our requirements\n - Data Security Risk Profile Questionnaire\n - HF24575 - Market Engagement Questionnaire\nThe opportunity will be visible until 01/12/2024 and will require the questionnaires to be submitted as soon as possible, via the intend portal's messaging functionality.\nThe engagement days will be held at \nHampshire and Isle of Wight Fire Rescue Service\nHeadquarters, \nLeigh Road\nEastleigh\nHampshire\nSO50 9SJ\nPlease ensure adequate ID is brought to the supplier engagement days." }, { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": "The system scope is for:  \n - Improved accuracy of data recording and content for data quality purposes  \n- Software licenses (included in the Contract)  \n- Maintenance and support   \n- Data migration from existing system to the replacement system  \n- Training of administrators and users  \n- Decommissioning of the Tranman system  \n- Integration with IBC for stock ordering and supplier payment  \n- Ability for station-based personnel to enter 'standard test' records to record total maintenance history  \n- Industry suitable design and data capture to provide assurance and compliance when managing fleet/assets on behalf of HIWFRS  \n- Improved reporting functionality and utilisation of data  \n- Reduction of paper-based processes through direct input of data by users with improved accessibility  \n- Driver and Vehicle Standards Agency (DVSA) compliant  \n- Access to the system from HIWFRS sites and whilst working off site  \n- Single Sign On access to the new system using HIWFRS user credentials in Azure AD  \n- Ability to run on browsers running devices running Windows, Android and iOS  \n- Create system connectors using standard API's" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "HIWFRS ran a Restricted Procedure in order to appoint a supplier for the provision of Cleaning Services to their estate.\nThe requirement includes the following types of cleaning:\n- Offices\n- Transport Depots\n- Workshops\n- Training centres\n- Warehouse facilities\n- Restricted access specialist facilities (e.g. records storage, laboratories)\n- Rooms containing contaminants\nThe tender assessed various cleaning requirements, including:\n- Experience relating to experience which covers fire contaminants or Vehicle Work Shop Cleaning\n- Experience which covers multi-site geographically disparate locations and uses a mix of locally employed and mobile cleaning resources\n- Experience of delivering 24/7 emergency support for cleaning\nThe award was made to the Most Economically Advantageous Tender, using a Price per Quality Point evaluation, assessing the following:\n* Resourcing\n* Health and Safety\n* Staff Management\n* Continuous Service Improvement\n* Mobilisation Gateway\n* Social Value & Sustainability" }, { "releaseID": "021306-2025", "releaseDate": "2025-05-14T14:13:50+01:00", "releaseTag": [ "award", "contract" ], "value": "The system scope is for: \n - Improved accuracy of data recording and content for data quality purposes \n- Software licenses (included in the Contract) \n- Maintenance and support \n- Data migration from existing system to the replacement system \n- Training of administrators and users \n- Decommissioning of the Tranman system \n- Integration with IBC for stock ordering and supplier payment \n- Ability for station-based personnel to enter 'standard test' records to record total\nmaintenance history \n- Industry suitable design and data capture to provide assurance and compliance when\nmanaging fleet/assets on behalf of HIWFRS \n- Improved reporting functionality and utilisation of data \n- Reduction of paper-based processes through direct input of data by users with improved\naccessibility \n- Driver and Vehicle Standards Agency (DVSA) compliant \n- Access to the system from HIWFRS sites and whilst working off site \n- Single Sign On access to the new system using HIWFRS user credentials in Azure AD \n- Ability to run on browsers running devices running Windows, Android and iOS \n- Create system connectors using standard API's" } ], "status": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "010505-2025", "releaseDate": "2025-03-20T16:31:53Z", "releaseTag": [ "award", "contract" ], "value": "cancelled" } ], "awardCriteria": { "criteria": [ { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": [ { "type": "price" } ] } ] }, "value": { "amount": [ { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": 845000 } ], "currency": [ { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "contractPeriod": { "durationInDays": [ { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": 2880 } ] }, "hasRenewal": [ { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": false } ], "submissionTerms": { "variantPolicy": [ { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": "notAllowed" } ] }, "hasOptions": [ { "releaseID": "003413-2025", "releaseDate": "2025-02-03T09:43:31Z", "releaseTag": [ "tender" ], "value": false } ] } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "031808-2024", "releaseDate": "2024-10-04T09:07:40+01:00", 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