{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-041a07", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2025-07-22T10:31:10+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-041a07" ], "records": [ { "ocid": "ocds-h6vhtk-041a07", "releases": [ { "ocid": "ocds-h6vhtk-041a07", "id": "033777-2023", "date": "2023-11-15T13:46:54Z", "tag": [ "tender" ], "initiationType": "tender", "tender": { "id": "DN2572", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "US_23081 - Facilities Management Services", "status": "active", "classification": { "scheme": "CPV", "id": "79993000", "description": "Building and facilities management services" }, "mainProcurementCategory": "services", "description": "The University of Sussex invites suppliers to respond to this opportunity for the provision of Facilities Management Services via a Limited Liability Partnership (LLP) for a period of up to 10 years with services expected to commence on 1st July 2025.\nFollowing a procurement process in 2013, the University of Sussex entered into a Joint Venture with a Facilities Management provider, which led to the creation of a Limited Liability Partnership (LLP), called Sussex Estates and Facilities (SEF), for the purpose of delivering Total Facilities Management (TFM) to the University. The University is the majority shareholder with the remaining shares allocated to the FM provider.\nThe current contract expires on 30 June 2025 and the University is now seeking to re-tender on revised terms, for a Supplier who will:\n•\tBecome a Partner in the SEF LLP joint venture, with a minority shareholding\n•\tProvide management services to SEF, as set out in the Corporate Administration and\nManagement Services Agreement\n•\tProvide administrative services to SEF, including but not limited to Payroll, Procurement, HR\nadvice and other business functions, as set out in the Corporate Administration and\nManagement Services Agreement\nThe University has chosen a hybrid model of delivery for the future of its FM services with ten service lines to be delivered by SEF. Further details are provided below.", "value": { "amount": 170000000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The current Facilities Management (FM) contract is delivered through Sussex Estates and Facilities (SEF), a Joint Venture owned by the University (majority shareholder) and the current partner, Mitie.\nSussex is seeking a Supplier who can ensure that SEF offers an excellent service quality and\nvalue for money. This must be founded on high levels of innovation, the intelligent use of\ntechnology and opportunities to capitalise on the benefits associated with working with an\nexternal Supplier, including the willingness to bring investment on a ‘spend to save’ basis.\nThe FM Services agreement will be between the University and SEF, however it is the\nSupplier's responsibility to manage and lead the SEF team to deliver the required level of\nservice in a cost effective manner.\nUnlike the current contract, the University has chosen a hybrid model of delivery. Service lines to\nbe included in the new FM Services agreement are outlined below with further details provided in the Descriptive Document contained within the Procurement Pack.\n•\tFacilities Management Services (including Event Management Services)\n•\tBuilding Fabric, Mechanical & Electrical and Infrastructure Maintenance Services\n•\tCleaning Services\n•\tSecurity Services\n•\tHelpdesk Services\n•\tLogistics Services\n•\tWaste Services\n•\tTransport Services\n•\tPrint and Reprographics Services\n•\tGrounds Maintenance Services (including Sports Grounds and Pest Control)\nThe FM Services agreement covers all of the University’s Premises. This is predominantly on\nthe main campus in Falmer, with a smaller collection of buildings on other sites, in the centre\nof Brighton and in Falmer Village itself.\nThe University has opted to use the Competitive Dialogue procedure to conduct this procurement. Additional information: The total turnover for SEF is currently estimated at c£170,000,000 over the 10 year contract period\nPlease note that this figure has been used for the purpose of populating the Estimated Value field in this Notice.\nThe estimated dividend to the Supplier based on the current shareholding of £35% is £800k - £1m per annum", "value": { "amount": 170000000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "An optional extension period of 36 months, taking the total contract term up to 10 years.\n(7+3)" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKJ2" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://supplierlive.proactis2p.com/Account/Login", "procurementMethod": "selective", "procurementMethodDetails": "Competitive dialogue", "secondStage": { "successiveReduction": true }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2023-12-18T10:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "hasRecurrence": false }, "parties": [ { "name": "University of Sussex", "id": "GB-FTS-67163", "identifier": { "legalName": "University of Sussex", "id": "RC000672" }, "address": { "streetAddress": "Sussex House", "locality": "Brighton", "region": "UKJ2", "postalCode": "BN1 9RH", "countryName": "United Kingdom" }, "contactPoint": { "name": "Jo Yule Smith", "email": "j.yule-smith@sussex.ac.uk", "url": "https://supplierlive.proactisp2p.com/Account/Login" }, "roles": [ "buyer" ], "details": { "url": "http://www.sussex.ac.uk", "buyerProfile": "https://supplierlive.proactisp2p.com/Account/Login", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "name": "University of Sussex", "id": "GB-FTS-67164", "identifier": { "legalName": "University of Sussex" }, "address": { "streetAddress": "Sussex House", "locality": "Brighton", "postalCode": "BN1 9RH", "countryName": "United Kingdom" }, "contactPoint": { "email": "j.yule-smith@sussex.ac.uk" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-67163", "name": "University of Sussex" }, "language": "en" }, { "ocid": "ocds-h6vhtk-041a07", "id": "041877-2025", "date": "2025-07-22T10:31:10+01:00", "tag": [ "award", "contract" ], "initiationType": "tender", "tender": { "id": "DN1532", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "US_23081 - Facilities Management Services", "status": "complete", "classification": { "scheme": "CPV", "id": "79993100", "description": "Facilities management services" }, "mainProcurementCategory": "services", "description": "The University of Sussex is seeking an FM provider who will:\n• Become a Partner in the SEF LLP joint venture\n• Provide management 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"description": "University of Sussex, Falmer, Brighton, BN1 9RH" }, "relatedLot": "1" } ], "procurementMethod": "selective", "procurementMethodDetails": "Competitive dialogue", "coveredBy": [ "GPA" ] }, "awards": [ { "id": "041877-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-COH-03056469", "name": "OCS Group UK Ltd" } ] } ], "parties": [ { "name": "UNIVERSITY OF SUSSEX(THE)", "id": "GB-CHC-PWVT-1568-HWWM", "identifier": { "legalName": "UNIVERSITY OF SUSSEX(THE)", "id": "PWVT-1568-HWWM", "scheme": "GB-CHC" }, "address": { "streetAddress": "Sussex House", "locality": "Falmer, Brighton", "region": "UKJ21", "postalCode": "BN19RH", "countryName": "United Kingdom" }, "contactPoint": { "email": "Suppliers@sussex.ac.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.sussex.ac.uk", "buyerProfile": "https://ocs.com/uk/", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": 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business function.", "value": { "amount": 170000000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "Sussex is seeking an Facilities management provider commencing July 2025 who will :\n• Become a Partner in the SEF LLP joint venture\n• Provide management services to SEF\n• Provide administrative services to SEF, including but not limited to Payroll, Procurement, HR advice and other business functions.", "value": { "amount": 170000000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "An optional extension period of 36 months, taking the total contract term up to 10 years.\n(7+3)" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Quality criteria questions", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "options": { "description": "7 years but 3 year optional extension" } } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKJ" } ], "relatedLot": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79993100", "description": "Facilities management services" } ], "deliveryLocation": { "description": "University of Sussex, Falmer, Brighton, BN1 9RH" } } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://supplierlive.proactis2p.com/Account/Login", "procurementMethod": "selective", "procurementMethodDetails": "Competitive dialogue", "secondStage": { "successiveReduction": true }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2023-12-18T10:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "hasRecurrence": false }, "parties": [ { "id": "GB-FTS-67163", "name": "University of Sussex", "identifier": { "legalName": "University of Sussex", "id": "RC000672" }, "address": { "streetAddress": "Sussex House", "locality": "Brighton", "region": "UKJ2", "postalCode": "BN1 9RH", "countryName": "United Kingdom" }, "contactPoint": { "name": "Jo Yule Smith", "email": "j.yule-smith@sussex.ac.uk", "url": "https://supplierlive.proactisp2p.com/Account/Login" }, "roles": [ "buyer" ], "details": { "url": "http://www.sussex.ac.uk", "buyerProfile": "https://supplierlive.proactisp2p.com/Account/Login", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-67164", "name": "University of Sussex", "identifier": { "legalName": "University of Sussex" }, "address": { "streetAddress": "Sussex House", "locality": "Brighton", "postalCode": "BN1 9RH", "countryName": "United Kingdom" }, "contactPoint": { "email": "j.yule-smith@sussex.ac.uk" }, "roles": [ "reviewBody" ] }, { "id": "GB-CHC-PWVT-1568-HWWM", "name": "UNIVERSITY OF SUSSEX(THE)", "identifier": { "legalName": "UNIVERSITY OF SUSSEX(THE)", "id": "PWVT-1568-HWWM", "scheme": "GB-CHC" }, "address": { "streetAddress": "Sussex House", "locality": "Falmer, Brighton", "region": "UKJ21", "postalCode": "BN19RH", "countryName": "United Kingdom" }, "contactPoint": { "email": "Suppliers@sussex.ac.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.sussex.ac.uk", "buyerProfile": "https://ocs.com/uk/", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-COH-03056469", "name": "OCS Group UK Ltd", "identifier": { "legalName": "OCS Group UK Ltd", "id": "03056469", "scheme": "GB-COH" }, "address": { "streetAddress": "New Century House, The Havens", "locality": "Ipswich", "region": "UKH", "postalCode": "IP3 9SJ", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 0800614678" }, "roles": [ "supplier" ], "details": { "url": "https://ocs.com/uk/", "scale": "large" } }, { "id": "GB-FTS-85037", "name": "Public Procurement Review Service", "identifier": { "legalName": "Public Procurement Review Service" }, "address": { "locality": "Cabinet Office", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-CHC-PWVT-1568-HWWM", "name": "UNIVERSITY OF SUSSEX(THE)" }, "language": "en", "awards": [ { "id": "041877-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-COH-03056469", "name": "OCS Group UK Ltd" } ] } ], "contracts": [ { "id": "041877-2025-1", "awardID": "041877-2025-1", "status": "active", "value": { "amount": 120000000, "currency": "GBP" }, "dateSigned": "2025-02-17T00:00:00Z" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 3 }, { "id": "2", "measure": "electronicBids", "relatedLot": "1", "value": 3 } ] } }, "versionedRelease": { "ocid": "ocds-h6vhtk-041a07", "initiationType": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "tender" } ], "tender": { "id": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "DN2572" }, { "releaseID": "041877-2025", "releaseDate": "2025-07-22T10:31:10+01:00", "releaseTag": [ "award", "contract" ], "value": "DN1532" } ], "legalBasis": { "id": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "32014L0024" } ], "scheme": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "CELEX" } ] }, "title": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "US_23081 - Facilities Management Services" } ], "status": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "041877-2025", "releaseDate": "2025-07-22T10:31:10+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "classification": { "scheme": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "CPV" } ], "id": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "79993000" }, { "releaseID": "041877-2025", "releaseDate": "2025-07-22T10:31:10+01:00", "releaseTag": [ "award", "contract" ], "value": "79993100" } ], "description": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "Building and facilities management services" }, { "releaseID": "041877-2025", "releaseDate": "2025-07-22T10:31:10+01:00", "releaseTag": [ "award", "contract" ], "value": "Facilities management services" } ] }, "mainProcurementCategory": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "services" } ], "description": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "The University of Sussex invites suppliers to respond to this opportunity for the provision of Facilities Management Services via a Limited Liability Partnership (LLP) for a period of up to 10 years with services expected to commence on 1st July 2025.\nFollowing a procurement process in 2013, the University of Sussex entered into a Joint Venture with a Facilities Management provider, which led to the creation of a Limited Liability Partnership (LLP), called Sussex Estates and Facilities (SEF), for the purpose of delivering Total Facilities Management (TFM) to the University. The University is the majority shareholder with the remaining shares allocated to the FM provider.\nThe current contract expires on 30 June 2025 and the University is now seeking to re-tender on revised terms, for a Supplier who will:\n•\tBecome a Partner in the SEF LLP joint venture, with a minority shareholding\n•\tProvide management services to SEF, as set out in the Corporate Administration and\nManagement Services Agreement\n•\tProvide administrative services to SEF, including but not limited to Payroll, Procurement, HR\nadvice and other business functions, as set out in the Corporate Administration and\nManagement Services Agreement\nThe University has chosen a hybrid model of delivery for the future of its FM services with ten service lines to be delivered by SEF. Further details are provided below." }, { "releaseID": "041877-2025", "releaseDate": "2025-07-22T10:31:10+01:00", "releaseTag": [ "award", "contract" ], "value": "The University of Sussex is seeking an FM provider who will:\n• Become a Partner in the SEF LLP joint venture\n• Provide management services to SEF\n• Provide administrative services to SEF, including but not limited to Payroll, Procurement, HR advice and other business function." } ], "value": { "amount": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": 170000000 } ], "currency": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "lots": [ { "id": "1", "description": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": "The current Facilities Management (FM) contract is delivered through Sussex Estates and Facilities (SEF), a Joint Venture owned by the University (majority shareholder) and the current partner, Mitie.\nSussex is seeking a Supplier who can ensure that SEF offers an excellent service quality and\nvalue for money. This must be founded on high levels of innovation, the intelligent use of\ntechnology and opportunities to capitalise on the benefits associated with working with an\nexternal Supplier, including the willingness to bring investment on a ‘spend to save’ basis.\nThe FM Services agreement will be between the University and SEF, however it is the\nSupplier's responsibility to manage and lead the SEF team to deliver the required level of\nservice in a cost effective manner.\nUnlike the current contract, the University has chosen a hybrid model of delivery. Service lines to\nbe included in the new FM Services agreement are outlined below with further details provided in the Descriptive Document contained within the Procurement Pack.\n•\tFacilities Management Services (including Event Management Services)\n•\tBuilding Fabric, Mechanical & Electrical and Infrastructure Maintenance Services\n•\tCleaning Services\n•\tSecurity Services\n•\tHelpdesk Services\n•\tLogistics Services\n•\tWaste Services\n•\tTransport Services\n•\tPrint and Reprographics Services\n•\tGrounds Maintenance Services (including Sports Grounds and Pest Control)\nThe FM Services agreement covers all of the University’s Premises. This is predominantly on\nthe main campus in Falmer, with a smaller collection of buildings on other sites, in the centre\nof Brighton and in Falmer Village itself.\nThe University has opted to use the Competitive Dialogue procedure to conduct this procurement. Additional information: The total turnover for SEF is currently estimated at c£170,000,000 over the 10 year contract period\nPlease note that this figure has been used for the purpose of populating the Estimated Value field in this Notice.\nThe estimated dividend to the Supplier based on the current shareholding of £35% is £800k - £1m per annum" }, { "releaseID": "041877-2025", "releaseDate": "2025-07-22T10:31:10+01:00", "releaseTag": [ "award", "contract" ], "value": "Sussex is seeking an Facilities management provider commencing July 2025 who will :\n• Become a Partner in the SEF LLP joint venture\n• Provide management services to SEF\n• Provide administrative services to SEF, including but not limited to Payroll, Procurement, HR advice and other business functions." } ], "value": { "amount": [ { "releaseID": "033777-2023", "releaseDate": "2023-11-15T13:46:54Z", "releaseTag": [ "tender" ], "value": 170000000 } ], "currency": [ { "releaseID": "033777-2023", "releaseDate": 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