{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-040244", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2024-07-22T14:50:27+01:00", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-040244" ], "records": [ { "ocid": "ocds-h6vhtk-040244", "releases": [ { "ocid": "ocds-h6vhtk-040244", "id": "027756-2023", "date": "2023-09-20T11:34:30+01:00", "tag": [ "planning" ], "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-040244", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "HO - Manned Security Services", "status": "planned", "classification": { "scheme": "CPV", "id": "79710000", "description": "Security services" }, "mainProcurementCategory": "services", "description": "The Coal Authority will be seeking to let a Manned Security Services contract for its headquarters in Mansfield ahead of the existing contract ending on 30th March 2024. \nThe duration of the proposed contract is expected to be 3 years with an option to extend for a further year. \nThe contract will be to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds. \nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n-\tFence Perimeter checks of the estate\n-\tKey-holding including unlocking/locking of gates out of hours to allow access for vehicles\n-\tCCTV and alarm monitoring of the site\n-\tInternal and external patrols / walk-around of the headquarters buildings\n-\tParticipating in monthly fire-checks and business continuity review, exercises and training\n-\tParticipating in site inductions / refresher training \n-\tParticipating in contract management meetings and relevant joint-audits\n-\tCompletion of incident reports including Health, Safety and Wellbeing\n-\tOut of hours pool car management\n-\tOffice Refreshment stock-up\n-\tClosing / opening of window blinds\n-\tOperating and managing the site for weekend events\nLone working will be likely in the operation of the service so access to mobile patrol and regular check-calls will be needed. \nDue to the 24/7 nature of operations of the Authority and it being a Category 2 Responder under the Civil Contingencies Act 2004, access will be required to the site at all times for all Authority staff.\nA wider review of the security operations/requirement will be carried out over the next 12-24 months which may include amendments to equipment and resources which the successful tenderer will be involved in. \nTwo key focuses of the future contract will be a focus on the staff morale, wellbeing and development as well as sustainability as the Authority seeks to become net-zero by 2030 to which the delivery of this service will be play a part in. \nTupe will likely apply to these services, this will be confirmed in the future tender documents.", "lots": [ { "id": "1", "description": "The Coal Authority will be seeking to let a Manned Security Services contract for its headquarters in Mansfield ahead of the existing contract ending on 30th March 2024. \nThe duration of the proposed contract is expected to be 3 years with an option to extend for a further year. \nThe contract will be to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds. \nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n-\tFence Perimeter checks of the estate\n-\tKey-holding including unlocking/locking of gates out of hours to allow access for vehicles\n-\tCCTV and alarm monitoring of the site\n-\tInternal and external patrols / walk-around of the headquarters buildings\n-\tParticipating in monthly fire-checks and business continuity review, exercises and training\n-\tParticipating in site inductions / refresher training \n-\tParticipating in contract management meetings and relevant joint-audits\n-\tCompletion of incident reports including Health, Safety and Wellbeing\n-\tOut of hours pool car management\n-\tOffice Refreshment stock-up\n-\tClosing / opening of window blinds\n-\tOperating and managing the site for weekend events\nLone working will be likely in the operation of the service so access to mobile patrol and regular check-calls will be needed. \nDue to the 24/7 nature of operations of the Authority and it being a Category 2 Responder under the Civil Contingencies Act 2004, access will be required to the site at all times for all Authority staff.\nA wider review of the security operations/requirement will be carried out over the next 12-24 months which may include amendments to equipment and resources which the successful tenderer will be involved in. \nTwo key focuses of the future contract will be a focus on the staff morale, wellbeing and development as well as sustainability as the Authority seeks to become net-zero by 2030 to which the delivery of this service will be play a part in. \nTupe will likely apply to these services, this will be confirmed in the future tender documents.", "status": "planned" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79710000", "description": "Security services" } ], "deliveryAddresses": [ { "region": "UKC" }, { "region": "UKD" }, { "region": "UKE" }, { "region": "UKF" }, { "region": "UKG" }, { "region": "UKH" }, { "region": "UKI" }, { "region": "UKJ" }, { "region": "UKK" }, { "region": "UKL" }, { "region": "UKM" }, { "region": "UKN" } ], "deliveryLocation": { "description": "Coal Authority, 200 Lichfield Lane, Mansfield, Nottinghamshire, NG18 4RG" }, "relatedLot": "1" } ], "communication": { "futureNoticeDate": "2023-11-06T00:00:00Z" }, "coveredBy": [ "GPA" ] }, "parties": [ { "name": "The Coal Authority", "id": "GB-FTS-3825", "identifier": { "legalName": "The Coal Authority", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "200 Lichfield Lane", "locality": "MANSFIELD", "region": "UKF15", "postalCode": "NG184RG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Joe Keir", "telephone": "+44 1623637410", "email": "joekeir@coal.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/the-coal-authority", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "05", "description": "Environmental protection" } ] } } ], "buyer": { "id": "GB-FTS-3825", "name": "The Coal Authority" }, "language": "en" }, { "ocid": "ocds-h6vhtk-040244", "id": "035432-2023", "date": "2023-12-01T09:29:10Z", "tag": [ "tender" ], "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-040244", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "HO - Manned Security Services", "status": "active", "classification": { "scheme": "CPV", "id": "79710000", "description": "Security services" }, "mainProcurementCategory": "services", "description": "The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.\nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n1.\tGeneral Manned Guarding and Security Service\n2.\tPatrols (Fixed or static guarding)\n3.\tCCTV / Alarm Monitoring \n4.\tControl of Access / Security Passes\n5.\tKey Holding \n6.\tEmergency Response \n7.\tReactive Guarding \n8.\tEnhanced Security Requirements \n9.\tSupport Service \n10.\tRisk Assessments \nThe full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.\nThe aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract. \nAll documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/\nPlease contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.", "lots": [ { "id": "1", "description": "The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.\nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n1.\tGeneral Manned Guarding and Security Service\n2.\tPatrols (Fixed or static guarding)\n3.\tCCTV / Alarm Monitoring \n4.\tControl of Access / Security Passes\n5.\tKey Holding \n6.\tEmergency Response \n7.\tReactive Guarding \n8.\tEnhanced Security Requirements \n9.\tSupport Service \n10.\tRisk Assessments \nThe full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.\nThe aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract. \nAll documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/\nPlease contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.", "contractPeriod": { "startDate": "2024-04-01T00:00:00+01:00", "endDate": "2027-03-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "There is one option to extend by a further 12 months. The service will likely be re-tendered ahead of its expiry." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UK" } ], "deliveryLocation": { "description": "200 Lichfield Lane, Mansfield, Nottinghamshire, NG18 4RG" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://inbye.coal.gov.uk/s2c/", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "tenderPeriod": { "endDate": "2024-01-12T16:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2024-01-15T09:00:00Z" }, "bidOpening": { "date": "2024-01-15T09:00:00Z" }, "hasRecurrence": false }, "parties": [ { "name": "The Coal Authority", "id": "GB-FTS-3825", "identifier": { "legalName": "The Coal Authority", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "200 Lichfield Lane", "locality": "MANSFIELD", "region": "UKF15", "postalCode": "NG184RG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Joe Keir", "telephone": "+44 1623637410", "email": "joekeir@coal.gov.uk", "url": "https://www.inbye.coal.gov.uk/s2c/" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/the-coal-authority", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "05", "description": "Environmental protection" } ] } }, { "name": "Coal Authority", "id": "GB-FTS-99705", "identifier": { "legalName": "Coal Authority" }, "address": { "locality": "Mansfield", "postalCode": "NG184RG", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-3825", "name": "The Coal Authority" }, "language": "en" }, { "ocid": "ocds-h6vhtk-040244", "id": "022699-2024", "date": "2024-07-22T14:50:27+01:00", "tag": [ "award", "contract" ], "initiationType": "tender", "tender": { "id": "CA18/05425", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "HO - Manned Security Services", "status": "complete", "classification": { "scheme": "CPV", "id": "79710000", "description": "Security services" }, "mainProcurementCategory": "services", "description": "Provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.\nThe service required under this contract shall be;\n- Services will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\n16:30pm - 08:45am Monday to Thursday\n16:00pm - 08:00am Friday to Saturday AM.\n24 hours at weekends and bank holidays\n- Permanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n- Use of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour.\nAnticipated duties of the guards will include but not limited to:\n1. 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The service will likely be re-tendered ahead of its expiry." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "name": "Price", "type": "cost", "description": "30" } ] }, "options": { "description": "Possible 1 year extension available." } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79710000", "description": "Security services" } ], "deliveryAddresses": [ { "region": "UKC" }, { "region": "UKD" }, { "region": "UKE" }, { "region": "UKF" }, { "region": "UKG" }, { "region": "UKH" }, { "region": "UKI" }, { "region": "UKJ" }, { "region": "UKK" }, { "region": "UKL" }, { "region": "UKM" }, { "region": "UKN" }, { "region": "UK" }, { "region": "UK" } ], "deliveryLocation": { "description": "The Coal Authority Head Quarters" }, "relatedLot": "1" } ], "communication": { "futureNoticeDate": "2023-11-06T00:00:00Z" }, "coveredBy": [ "GPA" ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://inbye.coal.gov.uk/s2c/", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "tenderPeriod": { "endDate": "2024-01-12T16:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2024-01-15T09:00:00Z" }, "bidOpening": { "date": "2024-01-15T09:00:00Z" }, "hasRecurrence": false }, "parties": [ { "id": "GB-FTS-3825", "name": "The Coal Authority", "identifier": { "legalName": "The Coal Authority", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "200 Lichfield Lane", "locality": "MANSFIELD", "region": "UKF15", "postalCode": "NG184RG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Samantha Hulcoop", "telephone": "+44 1623637140", "email": "SamanthaHulcoop@coal.gov.uk", "url": "https://www.inbye.coal.gov.uk/s2c/" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/the-coal-authority", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "05", "description": "Environmental protection" } ] } }, { "id": "GB-FTS-99705", "name": "Coal Authority", "identifier": { "legalName": "Coal Authority" }, "address": { "locality": "Mansfield", "postalCode": "NG184RG", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-COH-10250320", "name": "Marvellous Security Services Ltd", "identifier": { "legalName": "Marvellous Security Services Ltd", "id": "10250320", "scheme": "GB-COH" }, "address": { "streetAddress": "Suite 1 Ashfield Road", "locality": "Cheadle", "region": "UK", "postalCode": "SK8 1BB", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-11353", "name": "The Coal Authority", "identifier": { "legalName": "The Coal Authority" }, "address": { "streetAddress": "200 Lichfield Lane", "locality": "Mansfield", "postalCode": "NG18 4RG", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-3825", "name": "The Coal Authority" }, "language": "en", "awards": [ { "id": "022699-2024-CA18/05425-1", "relatedLots": [ "1" ], "title": "HO - Manned Security Services", "status": "active", "suppliers": [ { "id": "GB-COH-10250320", "name": "Marvellous Security Services Ltd" } ] } ], "contracts": [ { "id": "022699-2024-CA18/05425-1", "awardID": "022699-2024-CA18/05425-1", "title": "HO - Manned Security Services", "status": "active", "value": { "amount": 291139.40000000002, "currency": "GBP" }, "dateSigned": "2024-05-24T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "3", "measure": "bids", "relatedLot": "1", "value": 24 }, { "id": "4", "measure": "electronicBids", "relatedLot": "1", "value": 24 } ] } }, "versionedRelease": { "ocid": "ocds-h6vhtk-040244", "initiationType": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "tender" } ], "tender": { "id": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "ocds-h6vhtk-040244" }, { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "CA18/05425" } ], "legalBasis": { "id": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "32014L0024" } ], "scheme": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "CELEX" } ] }, "title": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "HO - Manned Security Services" } ], "status": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "classification": { "scheme": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "CPV" } ], "id": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "79710000" } ], "description": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "Security services" } ] }, "mainProcurementCategory": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "description": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "The Coal Authority will be seeking to let a Manned Security Services contract for its headquarters in Mansfield ahead of the existing contract ending on 30th March 2024. \nThe duration of the proposed contract is expected to be 3 years with an option to extend for a further year. \nThe contract will be to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds. \nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n-\tFence Perimeter checks of the estate\n-\tKey-holding including unlocking/locking of gates out of hours to allow access for vehicles\n-\tCCTV and alarm monitoring of the site\n-\tInternal and external patrols / walk-around of the headquarters buildings\n-\tParticipating in monthly fire-checks and business continuity review, exercises and training\n-\tParticipating in site inductions / refresher training \n-\tParticipating in contract management meetings and relevant joint-audits\n-\tCompletion of incident reports including Health, Safety and Wellbeing\n-\tOut of hours pool car management\n-\tOffice Refreshment stock-up\n-\tClosing / opening of window blinds\n-\tOperating and managing the site for weekend events\nLone working will be likely in the operation of the service so access to mobile patrol and regular check-calls will be needed. \nDue to the 24/7 nature of operations of the Authority and it being a Category 2 Responder under the Civil Contingencies Act 2004, access will be required to the site at all times for all Authority staff.\nA wider review of the security operations/requirement will be carried out over the next 12-24 months which may include amendments to equipment and resources which the successful tenderer will be involved in. \nTwo key focuses of the future contract will be a focus on the staff morale, wellbeing and development as well as sustainability as the Authority seeks to become net-zero by 2030 to which the delivery of this service will be play a part in. \nTupe will likely apply to these services, this will be confirmed in the future tender documents." }, { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.\nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n1.\tGeneral Manned Guarding and Security Service\n2.\tPatrols (Fixed or static guarding)\n3.\tCCTV / Alarm Monitoring \n4.\tControl of Access / Security Passes\n5.\tKey Holding \n6.\tEmergency Response \n7.\tReactive Guarding \n8.\tEnhanced Security Requirements \n9.\tSupport Service \n10.\tRisk Assessments \nThe full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.\nThe aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract. \nAll documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/\nPlease contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries." }, { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "Provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.\nThe service required under this contract shall be;\n- Services will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\n16:30pm - 08:45am Monday to Thursday\n16:00pm - 08:00am Friday to Saturday AM.\n24 hours at weekends and bank holidays\n- Permanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n- Use of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour.\nAnticipated duties of the guards will include but not limited to:\n1. General Manned Guarding and Security Service\n2. Patrols (Fixed or static guarding)\n3. CCTV / Alarm Monitoring\n4. Control of Access / Security Passes\n5. Key Holding\n6. Emergency Response\n7. Reactive Guarding\n8. Enhanced Security Requirements\n9. Support Service\n10. Risk Assessments" } ], "lots": [ { "id": "1", "description": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "The Coal Authority will be seeking to let a Manned Security Services contract for its headquarters in Mansfield ahead of the existing contract ending on 30th March 2024. \nThe duration of the proposed contract is expected to be 3 years with an option to extend for a further year. \nThe contract will be to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds. \nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n-\tFence Perimeter checks of the estate\n-\tKey-holding including unlocking/locking of gates out of hours to allow access for vehicles\n-\tCCTV and alarm monitoring of the site\n-\tInternal and external patrols / walk-around of the headquarters buildings\n-\tParticipating in monthly fire-checks and business continuity review, exercises and training\n-\tParticipating in site inductions / refresher training \n-\tParticipating in contract management meetings and relevant joint-audits\n-\tCompletion of incident reports including Health, Safety and Wellbeing\n-\tOut of hours pool car management\n-\tOffice Refreshment stock-up\n-\tClosing / opening of window blinds\n-\tOperating and managing the site for weekend events\nLone working will be likely in the operation of the service so access to mobile patrol and regular check-calls will be needed. \nDue to the 24/7 nature of operations of the Authority and it being a Category 2 Responder under the Civil Contingencies Act 2004, access will be required to the site at all times for all Authority staff.\nA wider review of the security operations/requirement will be carried out over the next 12-24 months which may include amendments to equipment and resources which the successful tenderer will be involved in. \nTwo key focuses of the future contract will be a focus on the staff morale, wellbeing and development as well as sustainability as the Authority seeks to become net-zero by 2030 to which the delivery of this service will be play a part in. \nTupe will likely apply to these services, this will be confirmed in the future tender documents." }, { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "The invitation is to provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.\nThe service required under this contract shall be;\n-\tServices will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\no\t16:30pm - 08:45am Monday to Thursday\no\t16:00pm - 08:00am Friday to Saturday AM.\no\t24 hours at weekends and bank holidays\n-\tPermanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n-\tUse of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour. \nAnticipated duties of the guards will include but not limited to:\n1.\tGeneral Manned Guarding and Security Service\n2.\tPatrols (Fixed or static guarding)\n3.\tCCTV / Alarm Monitoring \n4.\tControl of Access / Security Passes\n5.\tKey Holding \n6.\tEmergency Response \n7.\tReactive Guarding \n8.\tEnhanced Security Requirements \n9.\tSupport Service \n10.\tRisk Assessments \nThe full services required is detailed within the HO - Manned Security Specification and associated documents which can be found on the event.\nThe aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract. \nAll documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/\nPlease contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries." }, { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "Provide comprehensive security services at the Coal Authority headquarters in Mansfield which comprises of 3 main buildings and the associated grounds for an initial 3 year period with an option to extend for a further 1 year period.\nThe service required under this contract shall be;\n- Services will be required 52 weeks a year including bank holidays with the following shift patterns likely to be:\n16:30pm - 08:45am Monday to Thursday\n16:00pm - 08:00am Friday to Saturday AM.\n24 hours at weekends and bank holidays\n- Permanent pool of suitably SIA licenced / DBS checked guards with a bank of relief guards that can step-in as and when required.\n- Use of relief guards will need to be agreed and there should be no disruption to the service with immediate relief cover to be provided within 1 hour.\nAnticipated duties of the guards will include but not limited to:\n1. 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Risk Assessments" } ], "status": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "cancelled" } ], "contractPeriod": { "startDate": [ { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "2024-04-01T00:00:00+01:00" } ], "endDate": [ { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "2027-03-30T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "There is one option to extend by a further 12 months. The service will likely be re-tendered ahead of its expiry." } ] }, "submissionTerms": { "variantPolicy": [ { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "notAllowed" } ] }, "hasOptions": [ { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": false }, { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": true } ], "awardCriteria": { "criteria": [ { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": [ { "name": "Quality", "type": "quality", "description": "70" }, { "name": "Price", "type": "cost", "description": "30" } ] } ] }, "options": { "description": [ { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "Possible 1 year extension available." } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "79710000", "description": "Security services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "UKC" } ] }, { "region": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "UKD" } ] }, { "region": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "UKE" } ] }, { "region": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "UKF" } ] }, { "region": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "UKG" } ] }, { "region": [ { "releaseID": 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"releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "UK" } ] }, { "region": [ { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "UK" } ] } ], "deliveryLocation": { "description": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "Coal Authority, 200 Lichfield Lane, Mansfield, Nottinghamshire, NG18 4RG" }, { "releaseID": "035432-2023", "releaseDate": "2023-12-01T09:29:10Z", "releaseTag": [ "tender" ], "value": "200 Lichfield Lane, Mansfield, Nottinghamshire, NG18 4RG" }, { "releaseID": "022699-2024", "releaseDate": "2024-07-22T14:50:27+01:00", "releaseTag": [ "award", "contract" ], "value": "The Coal Authority Head Quarters" } ] }, "relatedLot": [ { "releaseID": "027756-2023", "releaseDate": "2023-09-20T11:34:30+01:00", "releaseTag": [ "planning" ], "value": "1" } ] } ], "communication": { "futureNoticeDate": [ { "releaseID": 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