{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-03cd8f", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2023-11-08T11:48:18Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-03cd8f" ], "records": [ { "ocid": "ocds-h6vhtk-03cd8f", "releases": [ { "ocid": "ocds-h6vhtk-03cd8f", "id": "014220-2023", "date": "2023-05-18T15:46:36+01:00", "tag": [ "planning" ], "initiationType": "tender", "tender": { "id": "CR19403", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Accounts Payable Duplicate Payments & Audit Software System Procurement", "status": "planned", "classification": { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, "mainProcurementCategory": "services", "description": "Hampshire County Council is preparing to run a procurement for an Accounts Payable Duplicate Payments & Audit Software System. This Prior Information Notice is to alert the market that this requirement will be published shortly.\nHCC anticipates the procurement timetable to be as follows:\nPublication of ITT June 2023\nEvaluation and Moderation August 2023\nAward of contract September 2023\nThis is an estimated timetable and subject to change.\nThe HCC Finance team require a Commercial Off the Shelf (COTS) product which will not require significant development or customisation by the client or the supplier to meet the requirements.", "value": { "amount": 490000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "Hampshire County Council is planning to run a procurement for an Accounts Payable Duplicate Payments and Audit Software System to replace their current system.\nThe HCC Finance team require a Commercial Off the Shelf (COTS) product which will not require significant development or customisation by the client or the supplier to meet the requirements.\nThe Hampshire County Council Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a service that provides software to audit the finance system to discover duplicate payments. This information is used to prevent potentially fraudulent transactions and error from suppliers. The Authority is looking to procure a replacement system which includes software licences for 15 users, support, maintenance and training. \nThe Authority requires the new system to check whether VAT has been charged correctly and a system that can perform an audit of transactions undertaken by the HCC Finance System.\nThe system should:\n•\tBe fully supported and maintained by the application provider between 8am and 5pm, Monday to Friday.\n•\tHave an agreed SLA to underpin the provision of the service.\n•\tThe current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.25M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term. \n•\t HCC currently processes 60,000 supplier records to ascertain if there is missing or incorrect data in the Master Supplier File. The system must have the scope to process double the number of supplier records should HCC require this during the contract term. \n•\thave the ability to increase the number of entities where further onboarding takes place during the contract term. HCC currently provides services to 5 entities.\n•\tBe able to provide Standard Report Templates\n•\thave the ability to enable HCC to customise its own reports.\n•\tProvide a configurable Dashboard. \n•\tAllow Data Capture category headings to be defined and amended by HCC.\n•\tProvide reports in a range of formats including Excel and PDF; \n•\tProvide Trend analysis reports across all services.\n•\tIdentify potential duplicate payments on all invoice document types on a daily basis\n•\tCheck for spikes and sequencing\n•\tThe system must have the ability to facilitate Role Based Access\n•\tIntegrate with SAP ERP via flat CSV or XML file format\n•\tProvide training for users of the system together with documentation and a level of support and guidance throughout the contract term\n•\tHave the ability to check for common fraud indicators such as invalid email addresses, invalid VAT registration and invalid bank account details\nIf you are interested in this requirement, please register for the Hampshire County Council's Tendering Portal In-Tend https://www.in-tendhost.co.uk/hampshire/aspx/home - registration is free.\nOnce registered on In Tend you will be able to access a copy of the Cloud Security Questionnaire which will be included as part of the published ITT. This document is for information only at this stage. Acceptance of these cloud security requirements will be mandatory as part of the ITT exercise.\nIf you have any questions regarding this PIN notice, please send correspondence via In Tend.\nLogging into In-Tend (once registered)\n- to view this opportunity please click on \"Tenders\" then \"Current\" and then scroll down to the project.\n- select \"View Details\" on the relevant opportunity\n- click the \"Express Interest\" tab\nWhen the tender updates and documents are issued, if you have registered an interest, you will be notified by In-Tend.", "status": "planned" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72268000", "description": "Software supply services" }, { "scheme": "CPV", "id": "72500000", "description": "Computer-related services" } ], "deliveryAddresses": [ { "region": "UKJ3" } ], "relatedLot": "1" } ], "communication": { "futureNoticeDate": "2023-06-26T00:00:00+01:00" } }, "parties": [ { "name": "HAMPSHIRE COUNTY COUNCIL", "id": "GB-FTS-1879", "identifier": { "legalName": "HAMPSHIRE COUNTY COUNCIL", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "The Castle", "locality": "WINCHESTER", "region": "UKJ3", "postalCode": "SO238ZB", "countryName": "United Kingdom" }, "contactPoint": { "name": "Emma Tyler", "email": "emma.tyler2@hants.gov.uk", "url": "https://in-tendhost.co.uk/hampshire/aspx/Home" }, "roles": [ "buyer" ], "details": { "url": "https://www.hants.gov.uk", "buyerProfile": "https://in-tendhost.co.uk/hampshire/aspx/Home", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } } ], "buyer": { "id": "GB-FTS-1879", "name": "HAMPSHIRE COUNTY COUNCIL" }, "language": "en" }, { "ocid": "ocds-h6vhtk-03cd8f", "id": "017184-2023", "date": "2023-06-16T12:36:38+01:00", "tag": [ "tender" ], "initiationType": "tender", "tender": { "id": "CR19403", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Accounts Payable Duplicate Payments & Audit Software System Procurement", "status": "active", "classification": { "scheme": "CPV", "id": "72260000", "description": "Software-related services" }, "mainProcurementCategory": "services", "description": "The Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a software package to audit the finance system to discover duplicate payments and uses this information to prevent potentially fraudulent transactions and claw back payments made in error from suppliers. The Authority is looking to procure replacement COTS software licences, including support, maintenance and training. HCC is not looking for an outsourced duplicate payment and audit service - this activity is to be kept in-house.", "value": { "amount": 490000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "A duplicate and fraudulent payment auditing COTS software system is in scope of this contract. HCC is not looking for an outsourced duplicate payment and audit service - this activity is to be kept in-house.\nHCC is looking to contract for a period of 3 years with optional extensions of 4 x 12 month periods up to a total contract term of 7 years. \nThe Authority requires a COTS solution which has a product lifecycle/road map that supports this contract term and must allow HCC the option to take up additional features/improvements during the contract term.\nSupport and maintenance of the system is in scope of this contract.\nHCC wishes to procure 15 licences initially, but there needs to be scope to increase the number of licences to at least 20 if required during the contract term.\nThe current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.5M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term.\nThe system must have the scope to process double the number of supplier records should HCC require this during the contract term. \nHCC must have the ability to increase the number of entities where further onboarding takes place during the contract term.\nThe system and the HCC data held within it must be hosted in the UK or the EEA and must not be transferred or processed outside the UK or EEA.\nThe system must be implemented and be operational by the 30 November 2023.", "value": { "amount": 490000, "currency": "GBP" }, "contractPeriod": { "startDate": "2023-08-21T00:00:00+01:00", "endDate": "2026-08-20T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will have options to extend on an annual basis for a four year period after the initial three year term." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKJ3" } ], "deliveryLocation": { "description": "Please refer to the ITT documents on our procurement portal \nhttps://in-tendhost.co.uk/hampshire/aspx/Home" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire/aspx/Home", "communication": { "atypicalToolUrl": "https://in-tendhost.co.uk/hampshire/aspx/Home" }, "documents": [ { "documentType": "economicSelectionCriteria", "id": "economic1" }, { "documentType": "technicalSelectionCriteria", "id": "technical1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "tenderPeriod": { "endDate": "2023-07-14T14:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "awardPeriod": { "startDate": "2023-07-14T15:00:00+01:00" }, "bidOpening": { "date": "2023-07-14T15:00:00+01:00" }, "hasRecurrence": false }, "parties": [ { "name": "HAMPSHIRE COUNTY COUNCIL", "id": "GB-FTS-14289", "identifier": { "legalName": "HAMPSHIRE COUNTY COUNCIL", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "The Castle", "locality": "WINCHESTER", "region": "UKJ3", "postalCode": "SO238UJ", "countryName": "United Kingdom" }, "contactPoint": { "email": "Procurement.Support@hants.gov.uk", "url": "https://in-tendhost.co.uk/hampshire/aspx/Home" }, "roles": [ "buyer" ], "details": { "url": "https://www.hants.gov.uk/", "buyerProfile": "https://in-tendhost.co.uk/hampshire/aspx/Home", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "name": "Royal Courts of Justice", "id": "GB-FTS-537", "identifier": { "legalName": "Royal Courts of Justice" }, "address": { "streetAddress": "The Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-14289", "name": "HAMPSHIRE COUNTY COUNCIL" }, "language": "en" }, { "ocid": "ocds-h6vhtk-03cd8f", "id": "033020-2023", "date": "2023-11-08T11:48:17Z", "tag": [ "award", "contract" ], "initiationType": "tender", "tender": { "id": "CR19403", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Accounts Payable Duplicate Payment & Audit Software", "status": "complete", "classification": { "scheme": "CPV", "id": "72260000", "description": "Software-related services" }, "mainProcurementCategory": "services", "description": "The Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a software package to audit the finance system to discover duplicate payments and uses this information to prevent potentially fraudulent transactions and claw back payments made in error from suppliers. The Authority is looking to procure replacement COTS software licences, including support, maintenance and training.", "lots": [ { "id": "1", "description": "A duplicate and fraudulent payment auditing COTS software system is in scope of this contract. \nHCC is looking to contract for a period of 3 years with optional extensions of 4 x 12 month periods up to a total contract term of 7 years.\nThe Authority requires a COTS solution which has a product lifecycle/road map that supports this contract term and must allow HCC the option to take up additional features/improvements during the contract term.\nSupport and maintenance of the system is in scope of this contract.\nHCC wishes to procure 15 licences initially, but there needs to be scope to increase the number of licences to at least 20 if required during the contract term.\nThe current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.5M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term.\nThe system must have the scope to process double the number of supplier records should HCC require this during the contract term.\nThe system and the HCC data held within it must be hosted in the UK or the EEA and must not be transferred or processed outside the UK or EEA. Additional information: This contract was awarded on a Price Per Quality Point Basis.", "awardCriteria": { "criteria": [ { "type": "price" } ] }, "hasOptions": true, "options": { "description": "The contract will have options to extend on an annual basis for a four year period after the initial three year term." }, "status": "cancelled" } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKJ3" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure" }, "awards": [ { "id": "033020-2023-CR19403-1", "relatedLots": [ "1" ], "title": "Accounts Payable Duplicate Payments & Audit Software", "status": "active", "suppliers": [ { "id": "GB-COH-04801836", "name": "Fiscal Technologies Limited" } ] } ], "parties": [ { "name": "HAMPSHIRE COUNTY COUNCIL", "id": "GB-FTS-1879", "identifier": { "legalName": "HAMPSHIRE COUNTY COUNCIL", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "The Castle", "locality": "WINCHESTER", "region": "UKJ36", "postalCode": "SO238ZB", "countryName": "United Kingdom" }, "contactPoint": { "email": "procurement.support@hants.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.hants.gov.uk/", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "name": "Fiscal Technologies Limited", "id": "GB-COH-04801836", "identifier": { "legalName": "Fiscal Technologies Limited", "id": "04801836", "scheme": "GB-COH" }, "address": { "streetAddress": "448 Basingstoke Road", "locality": "Reading", "region": "UKJ1", "postalCode": "RG2 0LP", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "Royal Courts of Justice", "id": "GB-FTS-537", "identifier": { "legalName": "Royal Courts of Justice" }, "address": { "streetAddress": "The Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-1879", "name": "HAMPSHIRE COUNTY COUNCIL" }, "contracts": [ { "id": "033020-2023-CR19403-1", "awardID": "033020-2023-CR19403-1", "title": "Accounts Payable Duplicate Payments & Audit Software", "status": "active", "value": { "amount": 157713, "currency": "GBP" }, "dateSigned": "2023-09-01T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "2", "measure": "bids", "relatedLot": "1", "value": 4 } ] }, "language": "en" } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-03cd8f-2023-11-08T11:48:17Z", "date": "2023-11-08T11:48:17Z", "ocid": "ocds-h6vhtk-03cd8f", "initiationType": "tender", "tender": { "id": "CR19403", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Accounts Payable Duplicate Payment & Audit Software", "status": "complete", "classification": { "scheme": "CPV", "id": "72260000", "description": "Software-related services" }, "mainProcurementCategory": "services", "description": "The Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a software package to audit the finance system to discover duplicate payments and uses this information to prevent potentially fraudulent transactions and claw back payments made in error from suppliers. The Authority is looking to procure replacement COTS software licences, including support, maintenance and training.", "value": { "amount": 490000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "A duplicate and fraudulent payment auditing COTS software system is in scope of this contract. \nHCC is looking to contract for a period of 3 years with optional extensions of 4 x 12 month periods up to a total contract term of 7 years.\nThe Authority requires a COTS solution which has a product lifecycle/road map that supports this contract term and must allow HCC the option to take up additional features/improvements during the contract term.\nSupport and maintenance of the system is in scope of this contract.\nHCC wishes to procure 15 licences initially, but there needs to be scope to increase the number of licences to at least 20 if required during the contract term.\nThe current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.5M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term.\nThe system must have the scope to process double the number of supplier records should HCC require this during the contract term.\nThe system and the HCC data held within it must be hosted in the UK or the EEA and must not be transferred or processed outside the UK or EEA. Additional information: This contract was awarded on a Price Per Quality Point Basis.", "status": "cancelled", "value": { "amount": 490000, "currency": "GBP" }, "contractPeriod": { "startDate": "2023-08-21T00:00:00+01:00", "endDate": "2026-08-20T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will have options to extend on an annual basis for a four year period after the initial three year term." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "awardCriteria": { "criteria": [ { "type": "price" } ] }, "options": { "description": "The contract will have options to extend on an annual basis for a four year period after the initial three year term." } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72268000", "description": "Software supply services" }, { "scheme": "CPV", "id": "72500000", "description": "Computer-related services" } ], "deliveryAddresses": [ { "region": "UKJ3" }, { 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"id": "04801836", "scheme": "GB-COH" }, "address": { "streetAddress": "448 Basingstoke Road", "locality": "Reading", "region": "UKJ1", "postalCode": "RG2 0LP", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } } ], "buyer": { "id": "GB-FTS-1879", "name": "HAMPSHIRE COUNTY COUNCIL" }, "language": "en", "awards": [ { "id": "033020-2023-CR19403-1", "relatedLots": [ "1" ], "title": "Accounts Payable Duplicate Payments & Audit Software", "status": "active", "suppliers": [ { "id": "GB-COH-04801836", "name": "Fiscal Technologies Limited" } ] } ], "contracts": [ { "id": "033020-2023-CR19403-1", "awardID": "033020-2023-CR19403-1", "title": "Accounts Payable Duplicate Payments & Audit Software", "status": "active", "value": { "amount": 157713, "currency": "GBP" }, "dateSigned": "2023-09-01T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "2", "measure": "bids", "relatedLot": "1", "value": 4 } ] } }, "versionedRelease": { "ocid": 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{ "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "033020-2023", "releaseDate": "2023-11-08T11:48:17Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "classification": { "scheme": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "CPV" } ], "id": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "72000000" }, { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "72260000" } ], "description": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "IT services: consulting, software development, Internet and support" }, { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "Software-related services" } ] }, "mainProcurementCategory": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "services" } ], "description": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "Hampshire County Council is preparing to run a procurement for an Accounts Payable Duplicate Payments & Audit Software System. This Prior Information Notice is to alert the market that this requirement will be published shortly.\nHCC anticipates the procurement timetable to be as follows:\nPublication of ITT June 2023\nEvaluation and Moderation August 2023\nAward of contract September 2023\nThis is an estimated timetable and subject to change.\nThe HCC Finance team require a Commercial Off the Shelf (COTS) product which will not require significant development or customisation by the client or the supplier to meet the requirements." }, { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "The Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a software package to audit the finance system to discover duplicate payments and uses this information to prevent potentially fraudulent transactions and claw back payments made in error from suppliers. The Authority is looking to procure replacement COTS software licences, including support, maintenance and training. HCC is not looking for an outsourced duplicate payment and audit service - this activity is to be kept in-house." }, { "releaseID": "033020-2023", "releaseDate": "2023-11-08T11:48:17Z", "releaseTag": [ "award", "contract" ], "value": "The Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a software package to audit the finance system to discover duplicate payments and uses this information to prevent potentially fraudulent transactions and claw back payments made in error from suppliers. The Authority is looking to procure replacement COTS software licences, including support, maintenance and training." } ], "value": { "amount": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": 490000 } ], "currency": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "GBP" } ] }, "lots": [ { "id": "1", "description": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "Hampshire County Council is planning to run a procurement for an Accounts Payable Duplicate Payments and Audit Software System to replace their current system.\nThe HCC Finance team require a Commercial Off the Shelf (COTS) product which will not require significant development or customisation by the client or the supplier to meet the requirements.\nThe Hampshire County Council Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a service that provides software to audit the finance system to discover duplicate payments. This information is used to prevent potentially fraudulent transactions and error from suppliers. The Authority is looking to procure a replacement system which includes software licences for 15 users, support, maintenance and training. \nThe Authority requires the new system to check whether VAT has been charged correctly and a system that can perform an audit of transactions undertaken by the HCC Finance System.\nThe system should:\n•\tBe fully supported and maintained by the application provider between 8am and 5pm, Monday to Friday.\n•\tHave an agreed SLA to underpin the provision of the service.\n•\tThe current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.25M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term. \n•\t HCC currently processes 60,000 supplier records to ascertain if there is missing or incorrect data in the Master Supplier File. The system must have the scope to process double the number of supplier records should HCC require this during the contract term. \n•\thave the ability to increase the number of entities where further onboarding takes place during the contract term. HCC currently provides services to 5 entities.\n•\tBe able to provide Standard Report Templates\n•\thave the ability to enable HCC to customise its own reports.\n•\tProvide a configurable Dashboard. \n•\tAllow Data Capture category headings to be defined and amended by HCC.\n•\tProvide reports in a range of formats including Excel and PDF; \n•\tProvide Trend analysis reports across all services.\n•\tIdentify potential duplicate payments on all invoice document types on a daily basis\n•\tCheck for spikes and sequencing\n•\tThe system must have the ability to facilitate Role Based Access\n•\tIntegrate with SAP ERP via flat CSV or XML file format\n•\tProvide training for users of the system together with documentation and a level of support and guidance throughout the contract term\n•\tHave the ability to check for common fraud indicators such as invalid email addresses, invalid VAT registration and invalid bank account details\nIf you are interested in this requirement, please register for the Hampshire County Council's Tendering Portal In-Tend https://www.in-tendhost.co.uk/hampshire/aspx/home - registration is free.\nOnce registered on In Tend you will be able to access a copy of the Cloud Security Questionnaire which will be included as part of the published ITT. This document is for information only at this stage. Acceptance of these cloud security requirements will be mandatory as part of the ITT exercise.\nIf you have any questions regarding this PIN notice, please send correspondence via In Tend.\nLogging into In-Tend (once registered)\n- to view this opportunity please click on \"Tenders\" then \"Current\" and then scroll down to the project.\n- select \"View Details\" on the relevant opportunity\n- click the \"Express Interest\" tab\nWhen the tender updates and documents are issued, if you have registered an interest, you will be notified by In-Tend." }, { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "A duplicate and fraudulent payment auditing COTS software system is in scope of this contract. HCC is not looking for an outsourced duplicate payment and audit service - this activity is to be kept in-house.\nHCC is looking to contract for a period of 3 years with optional extensions of 4 x 12 month periods up to a total contract term of 7 years. \nThe Authority requires a COTS solution which has a product lifecycle/road map that supports this contract term and must allow HCC the option to take up additional features/improvements during the contract term.\nSupport and maintenance of the system is in scope of this contract.\nHCC wishes to procure 15 licences initially, but there needs to be scope to increase the number of licences to at least 20 if required during the contract term.\nThe current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.5M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term.\nThe system must have the scope to process double the number of supplier records should HCC require this during the contract term. \nHCC must have the ability to increase the number of entities where further onboarding takes place during the contract term.\nThe system and the HCC data held within it must be hosted in the UK or the EEA and must not be transferred or processed outside the UK or EEA.\nThe system must be implemented and be operational by the 30 November 2023." }, { "releaseID": "033020-2023", "releaseDate": "2023-11-08T11:48:17Z", "releaseTag": [ "award", "contract" ], "value": "A duplicate and fraudulent payment auditing COTS software system is in scope of this contract. \nHCC is looking to contract for a period of 3 years with optional extensions of 4 x 12 month periods up to a total contract term of 7 years.\nThe Authority requires a COTS solution which has a product lifecycle/road map that supports this contract term and must allow HCC the option to take up additional features/improvements during the contract term.\nSupport and maintenance of the system is in scope of this contract.\nHCC wishes to procure 15 licences initially, but there needs to be scope to increase the number of licences to at least 20 if required during the contract term.\nThe current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.5M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term.\nThe system must have the scope to process double the number of supplier records should HCC require this during the contract term.\nThe system and the HCC data held within it must be hosted in the UK or the EEA and must not be transferred or processed outside the UK or EEA. Additional information: This contract was awarded on a Price Per Quality Point Basis." } ], "status": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "planned" }, { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "033020-2023", "releaseDate": "2023-11-08T11:48:17Z", "releaseTag": [ "award", "contract" ], "value": "cancelled" } ], "value": { "amount": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": 490000 } ], "currency": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "contractPeriod": { "startDate": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "2023-08-21T00:00:00+01:00" } ], "endDate": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "2026-08-20T23:59:59+01:00" } ] }, "hasRenewal": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": true } ], "renewal": { "description": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "The contract will have options to extend on an annual basis for a four year period after the initial three year term." } ] }, "submissionTerms": { "variantPolicy": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": "notAllowed" } ] }, "hasOptions": [ { "releaseID": "017184-2023", "releaseDate": "2023-06-16T12:36:38+01:00", "releaseTag": [ "tender" ], "value": false }, { "releaseID": "033020-2023", "releaseDate": "2023-11-08T11:48:17Z", "releaseTag": [ "award", "contract" ], "value": true } ], "awardCriteria": { "criteria": [ { "releaseID": "033020-2023", "releaseDate": "2023-11-08T11:48:17Z", "releaseTag": [ "award", "contract" ], "value": [ { "type": "price" } ] } ] }, "options": { "description": [ { "releaseID": "033020-2023", "releaseDate": "2023-11-08T11:48:17Z", "releaseTag": [ "award", "contract" ], "value": "The contract will have options to extend on an annual basis for a four year period after the initial three year term." } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": [ { "scheme": "CPV", "id": "72268000", "description": "Software supply services" }, { "scheme": "CPV", "id": "72500000", "description": "Computer-related services" } ] } ], "deliveryAddresses": [ { "region": [ { "releaseID": "014220-2023", "releaseDate": "2023-05-18T15:46:36+01:00", "releaseTag": [ "planning" ], "value": "UKJ3" } ] }, { "region": [ { "releaseID": "017184-2023", "releaseDate": 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