{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-02a67a", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "publishedDate": "2022-12-12T14:51:04Z", "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "packages": [ "https://www.find-tender.service.gov.uk/api/1.0/ocdsRecordPackages/ocds-h6vhtk-02a67a" ], "records": [ { "ocid": "ocds-h6vhtk-02a67a", "releases": [ { "ocid": "ocds-h6vhtk-02a67a", "id": "007945-2021", "date": "2021-07-27T18:14:30+01:00", "tag": [ "tender" ], "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-02a67a", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 - PORTSMOUTH & SUB REGION", "status": "active", "classification": { "scheme": "CPV", "id": "45210000", "description": "Building construction work" }, "mainProcurementCategory": "works", "description": "Portsmouth City Council - the \"Council\" - is inviting tenders from contractors for inclusion on a new Primary Contractor Framework. Contractors must have the ability to be able to undertake a range of multi-disciplinary project work on a Principal Contractor basis. \nThe Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets. \nThe target date for award of the framework agreement is 16th July 2021 with commencement following on 16th August 2021. The Framework will be established for a period of 4 years.\nThe framework agreement will be established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats. \nUpon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer. The estimated value for the works are -\n•\tPhase 1 - £350K\n•\tPhase 2 - £800K\n•\tPhase 3 - £450K\nThe tender return deadline is Friday 21st May 2021 at 10:00.\nThe highest ranking contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement and be split onto a primary and secondary tier of contractors. \nTypically works include but are not limited to;\n•\tExternal and communal decoration \n•\tWindow replacement \n•\tRoofing replacement \n•\tFire Door replacement \n•\tElectrical works \n•\tFencing \n•\tExternal repair to brickwork and concrete structures \nOther projects may involve but are not limited to;\n•\tConversion of properties\n•\tRefurbishment of properties \n•\tExtensions \n•\tDisabled adaptations\n•\tConstruction projects \nIt is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;\n•\tSchools \n•\tLibraries \n•\tLeisure centres \n•\tSocial Care Facilities\n•\tDepots\n•\tCommercial Buildings\n•\tCommunity Centres \n•\tCultural assets \n•\tShops \nIt is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years. \nFactoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect. \nTypically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. It is not proposed to set minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature. \nThe framework will have a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details on who can access the framework, the contract award provisions and operation see section II.2.4.\nThe procurement will be undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015). \nApplication is via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which will be used to administrate the procurement process.", "value": { "amount": 100000000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "Portsmouth City Council - the \"Council\" - is inviting tenders from contractors for inclusion on a new Primary Contractor Framework. Contractors must have the ability to be able to undertake a range of multi-disciplinary project work on a Principal Contractor basis. \nThe Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets. \nThe target date for award of the framework agreement is 16th July 2021 with commencement following on 16th August 2021. The Framework will be established for a period of 4 years.\nThe framework agreement will be established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats. Upon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer. The estimated value for the works are - \n•\tPhase 1 - £350K\n•\tPhase 2 - £450K\n•\tPhase 3 - £800K\nThe project will be let on an individual basis to the tendering contractor who achieves the highest score following assessment of submitted bids under a JCT Intermediate Contract 2016. That contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement and be split onto a primary and secondary tier of contractors. \nFramework Scope\nTypically works will involve planned maintenance activities to properties including but not limited to;\n•\tExternal and communal decoration \n•\tWindow replacement \n•\tRoofing replacement \n•\tFire Door replacement \n•\tElectrical works \n•\tFencing \n•\tExternal repair to brickwork and concrete structures \nIn additional to planned maintenance works other projects may involve but are not limited to;\n•\tConversion of properties\n•\tRefurbishment of properties \n•\tExtensions \n•\tDisabled adaptations \n•\tConstruction projects \nIt is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;\n•\tSchools \n•\tLibraries \n•\tLeisure centres \n•\tSocial Care Facilities\n•\tDepots\n•\tCommercial Buildings\n•\tCommunity Centres \n•\tCultural assets \n•\tShops \nFramework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n•\tPortsmouth City Council\n•\tHavant Borough Council\n•\tFareham Borough Council\n•\tGosport Borough Council\n•\tUniversity of Portsmouth\n•\tSolent NHS Trust (and its successors)\n•\tIsle of Wight Council\nFramework Value Estimates & Demand Pipelines\nIt is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years. Factoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect. \nTypically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. It is not proposed to set minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature. \nTiering and Performance Overview\nThe framework agreement will be comprised of a primary and secondary tier in order to provide contingency and ongoing competition. It is envisaged that the primary tier will be made up of a minimum of 6 contractors and the secondary tier will also be made up of a minimum of 6 contractors. Framework rankings and placement in tiers will be in accordance with tender evaluation scores achieved at establishment of the framework agreement. \nThe Council may increase the number of contractors on the primary tier over the course of the agreement and may also undertake re-tiering exercises whereby contractors from both tiers will be invited to submit bids which following evaluation will set new rankings and tier allocation. Unless under exceptional circumstances the Council does not envisage undertaking such an exercise more than once within a 12 month period.\nContractor rankings and tiering may also be affected by performance scores achieved for framework projects. Tier 1 contractors who routinely do not bid for projects and / or who routinely submit uncompetitive bids may be demoted to Tier 2.\nFramework Award Procedures and Operation \nThe framework will allow for award of call off contracts via mini-competition and direct award against a range of options. \nMini-competitions will generally be run just using the primary tier but may be run across both tiers for re-tiering exercises, times of reduced capacity and for non-standard works which may include for specialist works, geographical considerations, alternate contracting strategies etc. at the discretion of the Council. \nSifting briefs may be included for within mini-competitions for non-standard works which will establish a specific shortlist for the call off contract or may create a framework sub-lot for the non-standard work type in questions which can be subsequently used for further call offs, whether via mini-competition or direct award. \nDirect awards may be made on a ranked basis or repeat work / work expansion basis. Where direct awards are made on a ranked basis this may be on the basis of a single contract award to the highest ranked contractor or multiple contract awards on a sliding scale value / preference basis by contractor rank. \nRepeat work direct awards may be made to a contractor who has recently undertaken works of a very similar nature, either for the Council or for any other UK contracting authority. Work expansion direct awards may be made where the contractor is already in contract with the Council and further works are identified which may be brought into the scope of the contract. \nWhilst it is anticipated that most call off contracts will be subject to JCT Minor Works or JCT Intermediate terms the full suite of JCT and NEC4 contracts may be utilised. Whilst most works will be let on a fully designed construct only basis contracts may also be let via a range of other strategies including for not limited to 2 stage open book design & build partner contracting, single stage design & build, single stage build only with contractor design portions, etc. \nDunsmore Close - Phase 1\nWithin Dunsmore Close there are 3 no. blocks of flats, with Phase 1 of the works starting on block 26-44. The tenders received for Dunsmore Close - Phase 1 works will be evaluated and subsequently decided the framework tiering decisions for future call off contracts. \nThe block comprises of 10no.flats and maisonettes that are let for social housing. The project scope is fully defined within the specification and associated documents contained within the tender pack The works consist of general repairs and maintenance works to the external and communal areas of the building fabric, key activities include;\n•\tReplacement roof \n•\tConcrete repairs \n•\tExternal decoration \n•\tInstallation of emergency lighting \n•\tReplacement fire doors \n•\tFire upgrading works \nThe target date for onsite commencement of works is 16th August 2021 with completion targeted for 17th December 2021. The value of Phase 1 of the works is estimated at approx. £350k.\nThe remaining two blocks (2-24 and 46-102) are in similar condition and require similar works to block 26-44. An initial evaluation of these blocks has been undertaken and it is anticipated that project costs for block 2-24, Phase 2, would be in the region of £800k and for block 46-102, Phase 3, costs would be in the region of £450k.\nIn accordance with the proposed direct award function that will be incorporated into the new Framework, the Council may look to directly award the additional phases of works to the Phase 1 contractor, subsequent to satisfactory contractor performance for the works to block 26-44 and a negotiated contract price based upon the tendered rates for block 26-44.\nThe Council will establish the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015) following the timetable set out below:\n•\tFTS Notice & Tender Issue - 15-04-2021\n•\tBidder Session - 27-04-2021 at 13:00 \n•\tDeadline for framework operation clarifications - 30/04/2021 \n• Clarification Deadline - 11-05-2021 23.:59\n•\tTender Return Deadline - 21-05-2021 14:00\n•\tNotification of Evaluation Results and Standstill / S20 Commencement - 14-06-2021\n•\tEnd of Standstill Period - 25-06-2021 @ 23:59\n•\tEnd of S20 Notice Period - 08-07-2021\n•\tDunsmore Contract & Framework Award - 09-07-2021\nApplication is via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which will be used to administrate the procurement process. Additional information: Included in the tender pack is the Primary Contractor - Framework Overview Document that provides a detailed review of the framework tiering, general operation and performance measures. The following areas are covered in further detail -\n•\tHistorical Usage\t\n•\tFuture Use\n•\tFramework Operation\no\tTiering\no\tRe-tiering of Framework\no\tSuspension, Barring, Insolvency\no\tYearly Review\no\tCompetitive Re-Tiering\no\tRequirement to bid\no\tExcessively High Bids\n•\tAwarding Work\n•\tCall-Off Process - Standard Works\n•\tCall Off Process - Non-Standard Works\n•\tCall-Off Process - Direct Award\n•\tFramework Management\n•\tProcurement Compliance\no\tAccounts\no\tInsurance\t\no\tQuality Assurance Accreditations\t\no\tHealth and Safety Accreditations\t\no\tSocial Value\n•\tContractor Performance\no\tKPI Scoring\no\tUse of KPI's - performance monitoring\no\tDemotion to tier 2\no\tExpulsion from Framework\no\tUse of KPI's - tender weighting\t\n•\tRebate\nTenderers must refer to the Primary Contractor - Framework Overview Document for full details on each of the sections outlined above. Below is a summary of the key performance and social value criteria\nTiering System\nA framework tiering system will be established with a Primary tier made up of the highest scoring 6 contractors and a Secondary tier of the next highest 6 contractors on a ranked basis. \nHowever, the Council reserve the right to increase the number of contractors on either the primary or secondary tier dependent on the disparity in tender submissions following evaluation of all bids received.\nCall Off Options \nThe majority of call off contracts will be let via traditional single stage tender mini-competition. However, alternative procurement strategies may also be utilised. Contracts may be let via direct award in certain circumstances -\n•\tOn a ranked basis\n•\tRepeat work basis\no\tOn a repeat work basis based on previous award decisions and contractors performance\no\tOn a repeat work basis where a contractor has demonstrated significant relevant delivery experience from their portfolio of works in relation to the project scope \n•\tIncorporating additional works into an existing contract\nThere will be no upper or lower value constraints in respect of project contracts let via the framework. \nProject Call Off Key Performance Indicators\nKey Performance Indicators (KPIs) will be used to assess the Contractor's on-going performance over the lifetime of the framework.\nEach project will receive 1 overall KPI score. A holistic approach will be taken when determining a score with general themes of assessment will include but not limited to:\n•\tTime\n•\tCost\n•\tQuality\n•\tHealth and Safety\n•\tCustomer Perception\n•\tInnovation\n•\tContractual Compliance\nEach project will be scored from 0-5 with the score representative of the following performance:\n0 - Unacceptable Performance - grounds for immediate suspension / removal from the framework.\n1 - Poor - significant issues have arisen. Potential temporary suspension.\n2 - Fair - works completed a satisfactory level however a significant number of smaller issues arose or one significant issue occurred.\n3 - Satisfactory - met the contractual obligation \n4 - Good - met and on occasion exceeded contractual expectations. \n5 - Excellent - performed above general contracted requirement by bringing added value and exceeded expectations in multiply areas.\nKPI information for all projects will be fed back to the Councils framework manager who will monitor performance across the agreement. \nFramework Level Performance Monitoring\nContractors KPI scores will be monitored throughout the duration of the Framework. \nIt is expected that contractors will score 3 or above to demonstrate their competence. Where a contractor consistently scores less than 3 then the Framework Manager may investigate the issues further.\nIf performance do not improve over a sustained period this may result in demotion to a lower tier or suspension from the Framework. \nWhere a contractor is awarded a KPI score of 0 or 1 the Framework manager will consider taking formal action, including:\n•\tWritten warning \n•\tImprovement notice\n•\tDropped to a lower tier\n•\tSuspension from the framework\n•\tTermination from the framework\nUse of KPI's - Tender Weighting\nIn order to reward good performance from contactors, when tendering for projects the average of contractors KPI scores over their previous 3 projects will form 10% of the future tender evaluation. \nWhere a contractor has not completed any projects their baseline KPI score for the tender evaluation with 3.\nWhere a contractor has not completed 3 projects to give a full average, an average of their last 2 or 1 projects will be used.\nSocial Value \nIn the initial setup of the Framework 10% of contractors overall tender score will be based upon their response to providing social value to PCC and the wider Portsmouth community.\nIn order to ensure that contractors adhere to their proposals then social value demonstrated by each contractor will be reviewed on a yearly basis. Contractors will be required to submit a report/evidence against their initial social value responses. \nInitial tender scores can subsequently be increased or decreased, which will consequently contractor's position in the tierings could go up or down.", "value": { "amount": 100000000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "Individual call off contracts may be extended in line with the relevant call off terms used and the direct award provisions set out within the framework agreement." }, "status": "active" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "44112000", "description": "Miscellaneous building structures" }, { "scheme": "CPV", "id": "44115000", "description": "Building fittings" }, { "scheme": "CPV", "id": "45100000", "description": "Site preparation work" }, { "scheme": "CPV", "id": "45210000", "description": "Building construction work" }, { "scheme": "CPV", "id": "45260000", "description": "Roof works and other special trade construction works" }, { "scheme": "CPV", "id": "45300000", "description": "Building installation work" }, { "scheme": "CPV", "id": "45400000", "description": "Building completion work" }, { "scheme": "CPV", "id": "45500000", "description": "Hire of construction and civil engineering machinery and equipment with operator" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "71200000", "description": "Architectural and related services" }, { "scheme": "CPV", "id": "71300000", "description": "Engineering services" }, { "scheme": "CPV", "id": "71420000", "description": "Landscape architectural services" }, { "scheme": "CPV", "id": "71500000", "description": "Construction-related services" }, { "scheme": "CPV", "id": "71600000", "description": "Technical testing, analysis and consultancy services" } ], "deliveryAddresses": [ { "region": "UKJ31" }, { "region": "UKJ32" }, { "region": "UKJ34" }, { "region": "UKJ35" }, { "region": "UKJ36" }, { "region": "UKJ37" } ], "deliveryLocation": { "description": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n•\tPortsmouth City Council\n•\tHavant Borough Council\n•\tFareham Borough Council\n•\tGosport Borough Council\n•\tUniversity of Portsmouth\n•\tSolent NHS Trust (and its successors)\n•\tIsle of Wight Council" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home", "communication": { "atypicalToolUrl": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home" }, "documents": [ { "documentType": "economicSelectionCriteria", "id": "economic1" }, { "documentType": "technicalSelectionCriteria", "id": "technical1" } ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 12 } }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-05-21T10:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2021-05-21T10:01:00+01:00" }, "bidOpening": { "date": "2021-05-21T10:01:00+01:00" }, "hasRecurrence": true, "recurrence": { "description": "Spring 2025" } }, "parties": [ { "name": "PORTSMOUTH CITY COUNCIL", "id": "GB-FTS-4436", "identifier": { "legalName": "PORTSMOUTH CITY COUNCIL" }, "address": { "streetAddress": "City Council", "locality": "Portsmouth", "region": "UKJ3", "postalCode": "PO12BG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Procurement Service", "telephone": "+44 2392688235", "email": "procurement@portsmouthcc.gov.uk", "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home" }, "roles": [ "buyer" ], "details": { "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "name": "The High Court of Justice", "id": "GB-FTS-1579", "identifier": { "legalName": "The High Court of Justice" }, "address": { "streetAddress": "The Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.justice.gov.uk/" } } ], "buyer": { "id": "GB-FTS-4436", "name": "PORTSMOUTH CITY COUNCIL" }, "language": "en" }, { "ocid": "ocds-h6vhtk-02a67a", "id": "011357-2021", "date": "2021-05-21T15:51:45+01:00", "tag": [ "tenderUpdate" ], "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-02a67a", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 - PORTSMOUTH & SUB REGION", "classification": { "scheme": "CPV", "id": "45210000", "description": "Building construction work" }, "mainProcurementCategory": "works", "description": "Portsmouth City Council - the \"Council\" - is inviting tenders from contractors for inclusion on a new Primary Contractor Framework. Contractors must have the ability to be able to undertake a range of multi-disciplinary project work on a Principal Contractor basis. The Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets. The target date for award of the framework agreement is 16th July 2021 with commencement following on 16th August 2021. The Framework will be established for a period of 4 years. The framework agreement will be established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats. Upon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer. The estimated value for the works are - •\tPhase 1 - £350K •\tPhase 2 - £800K •\tPhase 3 - £450K The tender return deadline is Friday 21st May 2021 at 10:00. The highest ranking contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement and be split onto a primary and secondary tier of contractors. Typically works include but are not limited to; •\tExternal and communal decoration •\tWindow replacement •\tRoofing replacement •\tFire Door replacement •\tElectrical works •\tFencing •\tExternal repair to brickwork and concrete structures Other projects may involve but are not limited to; •\tConversion of properties •\tRefurbishment of properties •\tExtensions •\tDisabled adaptations •\tConstruction projects It is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as; •\tSchools •\tLibraries •\tLeisure centres •\tSocial Care Facilities •\tDepots •\tCommercial Buildings •\tCommunity Centres •\tCultural assets •\tShops It is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years. Factoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect. Typically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. It is not proposed to set minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature. The framework will have a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details on who can access the framework, the contract award provisions and operation see section II.2.4. The procurement will be undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015). Application is via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which will be used to administrate the procurement process.", "amendments": [ { "id": "2", "unstructuredChanges": [ { "oldValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council" }, "newValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "where": { "section": "II.2.3" } }, { "oldValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council" }, "newValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "where": { "section": "II.2.4" } }, { "oldValue": { "date": "2021-05-21T10:00:00+01:00" }, "newValue": { "date": "2021-06-01T10:00:00+01:00" }, "where": { "section": "IV.2.2" } } ] } ] }, "parties": [ { "name": "PORTSMOUTH CITY COUNCIL", "id": "GB-FTS-4436", "identifier": { "legalName": "PORTSMOUTH CITY COUNCIL" }, "address": { "streetAddress": "City Council", "locality": "Portsmouth", "region": "UKJ3", "postalCode": "PO12BG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Procurement Service", "telephone": "+44 2392688235", "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home" } } ], "buyer": { "id": "GB-FTS-4436", "name": "PORTSMOUTH CITY COUNCIL" }, "language": "en" }, { "ocid": "ocds-h6vhtk-02a67a", "id": "035087-2022", "date": "2022-12-12T14:51:04Z", "tag": [ "award", "contract" ], "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-02a67a", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 - PORTSMOUTH & SUB REGION", "status": "complete", "classification": { "scheme": "CPV", "id": "45210000", "description": "Building construction work" }, "mainProcurementCategory": "works", "description": "Portsmouth City Council - the \"Council\" - has established a new Primary Contractor Framework. Contractors are able to undertake a range of multi-disciplinary project work on a Principal Contractor basis.\nThe Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets.\nThe award of the framework agreement is 26th July 2021 and will be available to use for 4 years until 25th July 2025.\nThe framework agreement was established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats.\nUpon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer.\nThe estimated value for the works are -\n• Phase 1 - £350K\n• Phase 2 - £800K\n• Phase 3 - £450K\nThe preferred bidder, D.M.Habens Ltd, and the next 12 highest-ranking contractors have been appointed onto the framework agreement, split into a primary tier of 6 contractors and a secondary tier of 7 contractors.\nTypically works include but are not limited to;\n• External and communal decoration\n• Window replacement\n• Roofing replacement\n• Fire Door replacement\n• Electrical works\n• Fencing\n• External repair to brickwork and concrete structures\nOther projects may involve but are not limited to;\n• Conversion of properties\n• Refurbishment of properties\n• Extensions\n• Disabled adaptations\n• Construction projects\nIt is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the\nduration of works. \nAlthough only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;\n• Schools\n• Libraries\n• Leisure centres\n• Social Care Facilities\n• Depots\n• Commercial Buildings\n• Community Centres\n• Cultural assets\n• Shops\nIt is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years.\nFactoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is\nanticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect.\nTypically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. There is no minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature.\nThe framework has a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details\non who can access the framework, the contract award provisions and operation see section II.2.4.\nThe procurement was undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).\nApplication was via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which was used to administrate the procurement process.", "lots": [ { "id": "1", "description": "The framework agreement is comprised of a primary and secondary tier in order to provide contingency and ongoing competition. Framework rankings and placement in tiers were in accordance with tender evaluation scores achieved at establishment of the framework agreement.\nThe primary tier is made up of 6 contractors \n1.\tD.M.Habens Ltd\n2.\tBell Decorating Group\n3.\tA Purkiss Ltd\n4.\tIan Williams Ltd\n5.\tNovus Property Solutions\n6.\tDartmouth General Contractors Ltd\nThe secondary tier is made up of 7 contractors\n7.\tComserv Uk Ltd\n8.\tKier Services Ltd\n9.\tHi-Tech Property Services\n10.\tMountjoy Ltd\n11.\tHankinson ltd\n12.\tEtec Contract Services Ltd\n13.\tVale Southern Construction\nThe Council may increase the number of contractors on the primary tier over the course of the agreement and may also undertake re-tiering exercises whereby contractors from both tiers will be invited to submit bids which following evaluation will set new rankings and tier allocation. \nUnless under exceptional circumstances the Council does not envisage undertaking such an exercise more than once within a 12 month period.\nContractor rankings and tiering may also be affected by performance scores achieved for framework projects. Tier 1 contractors who routinely do not bid for projects and / or who routinely submit uncompetitive bids may be demoted to Tier 2.\nFramework Award Procedures and Operation\nThe framework will allow for award of call off contracts via mini-competition and direct award\nagainst a range of options.\nMini-competitions will generally be run just using the primary tier but may be run across both\ntiers for re-tiering exercises, times of reduced capacity and for non-standard works which may include for specialist works, geographical considerations, alternate contracting strategies etc. at the discretion of the Council.\nSifting briefs may be included for within mini-competitions for non-standard works which will establish a specific shortlist for the call off contract or may create a framework sub-lot for the non-standard work type in questions which can be subsequently used for further call offs, whether via mini-competition or direct award.\nDirect awards may be made on a ranked basis or repeat work / work expansion basis. Where direct awards are made on a ranked basis this may be on the basis of a single contract award to the highest ranked contractor or multiple contract awards on a sliding scale value / preference basis by contractor rank.\nRepeat work direct awards may be made to a contractor who has recently undertaken works of a very similar nature, either for the Council or for any other UK contracting authority. Work expansion direct awards may be made where the contractor is already in contract with the Council and further works are identified which may be brought into the scope of the contract.\nWhilst it is anticipated that most call off contracts will be subject to JCT Minor Works or JCT Intermediate terms the full suite of JCT and NEC4 contracts may be utilised. Whilst most works will be let on a fully designed construct only basis contracts may also be let via a range of other strategies including for not limited to 2 stage open book design & build partner contracting, single stage design & build, single stage build only with contractor design portions, etc. Additional information: Included in the tender pack was the Primary Contractor - Framework Overview Document that provides a detailed review of the framework tiering, general operation and performance\nmeasures. The following areas are covered in further detail -\n• Historical Usage\n• Future Use\n• Framework Operation\no Tiering\no Re-tiering of Framework\no Suspension, Barring, Insolvency\no Yearly Review\no Competitive Re-Tiering\no Requirement to bid\no Excessively High Bids\n• Awarding Work\n• Call-Off Process - Standard Works\n• Call Off Process - Non-Standard Works\n• Call-Off Process - Direct Award\n• Framework Management\n• Procurement Compliance\no Accounts\no Insurance\no Quality Assurance Accreditations\no Health and Safety Accreditations\no Social Value\n• Contractor Performance\no KPI Scoring\no Use of KPI's - performance monitoring\no Demotion to tier 2\no Expulsion from Framework\no Use of KPI's - tender weighting\n• Rebate", "awardCriteria": { "criteria": [ { "name": "Methodology and Risk Assessment", "type": "quality", "description": "12" }, { "name": "Project Programme", "type": "quality", "description": "3" }, { "name": "Project Resource", "type": "quality", "description": "5" }, { "name": "Quality Assurance", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "name": "Project Total Price", "type": "cost", "description": "50" }, { "name": "Combined Overhead and Profit %", "type": "cost", "description": "5" }, { "name": "Sum of Defined Trades", "type": "cost", "description": "5" } ] }, "hasOptions": true, "options": { "description": "Individual call off contracts may be extended in line with the relevant call off terms used and the direct award provisions set out within the framework agreement." }, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "44112000", "description": "Miscellaneous building structures" }, { "scheme": "CPV", "id": "44115000", "description": "Building fittings" }, { "scheme": "CPV", "id": "45100000", "description": "Site preparation work" }, { "scheme": "CPV", "id": "45210000", "description": "Building construction work" }, { "scheme": "CPV", "id": "45260000", "description": "Roof works and other special trade construction works" }, { "scheme": "CPV", "id": "45300000", "description": "Building installation work" }, { "scheme": "CPV", "id": "45400000", "description": "Building completion work" }, { "scheme": "CPV", "id": "45500000", "description": "Hire of construction and civil engineering machinery and equipment with operator" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "71200000", "description": "Architectural and related services" }, { "scheme": "CPV", "id": "71420000", "description": "Landscape architectural services" }, { "scheme": "CPV", "id": "71500000", "description": "Construction-related services" }, { "scheme": "CPV", "id": "71600000", "description": "Technical testing, analysis and consultancy services" } ], "deliveryAddresses": [ { "region": "UKJ31" }, { "region": "UKJ32" }, { "region": "UKJ34" }, { "region": "UKJ35" }, { "region": "UKJ36" }, { "region": "UKJ37" } ], "deliveryLocation": { "description": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities -\nPortsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true }, "coveredBy": [ "GPA" ] }, "awards": [ { "id": "035087-2022-1", "relatedLots": [ "1" ], "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 to 2025 - PORTSMOUTH & SUB REGION", "status": "active", "suppliers": [ { "id": "GB-COH-03558772", "name": "D.M.Habens Ltd" }, { "id": "GB-COH-SC114142", "name": "Bell Decorating Group" }, { "id": "GB-COH-3561215", "name": "A Purkiss Ltd" }, { "id": "GB-COH-0879464", "name": "Ian Williams Ltd" }, { "id": "GB-COH-02403551", "name": "Novus Property Solutions" }, { "id": "GB-COH-01276017", "name": "Dartmouth General Contractors Ltd" }, { "id": "GB-COH-05193429", "name": "7.\tComserv Uk Ltd" }, { "id": "GB-COH-02651873", "name": "Kier Services Ltd" }, { "id": "GB-COH-04690266", "name": "Hi Tech Property Services" }, { "id": "GB-COH-06009150", "name": "10.\tMountjoy Ltd" }, { "id": "GB-COH-03495743", "name": "11.\tHankinson ltd" }, { "id": "GB-COH-05392794", "name": "12.\tEtec Contract Services Ltd" }, { "id": "GB-COH-02896202", "name": "Vale Southern Construction" } ] } ], "parties": [ { "name": "Portsmouth City Council", "id": "GB-FTS-54773", "identifier": { "legalName": "Portsmouth City Council", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Civic Offices,Guildhall Square", "locality": "PORTSMOUTH", "region": "UKJ31", "postalCode": "PO12AL", "countryName": "United Kingdom" }, "contactPoint": { "name": "Procurement Service", "telephone": "+44 2392688235", "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "name": "D.M.Habens Ltd", "id": "GB-COH-03558772", "identifier": { "legalName": "D.M.Habens Ltd", "id": "03558772", "scheme": "GB-COH" }, "address": { "streetAddress": "WELLESLEY HOUSE 204 LONDON ROAD", "locality": "Waterlooville", "region": "UKJ3", "postalCode": "PO7 7AN", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "Bell Decorating Group", "id": "GB-COH-SC114142", "identifier": { "legalName": "Bell Decorating Group", "id": "SC114142", "scheme": "GB-COH" }, "address": { "streetAddress": "Puckridge Barracks", "locality": "Aldershot", "region": "UKJ", "postalCode": "GU11 2HL", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "A Purkiss Ltd", "id": "GB-COH-3561215", "identifier": { "legalName": "A Purkiss Ltd", "id": "3561215", "scheme": "GB-COH" }, "address": { "streetAddress": "2A Limberline Road", "locality": "Portsmouth", "region": "UKJ3", "postalCode": "PO3 5JS", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "Ian Williams Ltd", "id": "GB-COH-0879464", "identifier": { "legalName": "Ian Williams Ltd", "id": "0879464", "scheme": "GB-COH" }, "address": { "streetAddress": "First Floor, Unit 3, Park Court Premier Way", "locality": "Romsey", "region": "UKJ", "postalCode": "SO51 9DN", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "Novus Property Solutions", "id": "GB-COH-02403551", "identifier": { "legalName": "Novus Property Solutions", "id": "02403551", "scheme": "GB-COH" }, "address": { "streetAddress": "PO BOX 13 FIVE TOWNS HOUSE HILLSIDE", "locality": "Stoke on trent", "region": "UKJ", "postalCode": "ST1 5SH", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "Dartmouth General Contractors Ltd", "id": "GB-COH-01276017", "identifier": { "legalName": "Dartmouth General Contractors Ltd", "id": "01276017", "scheme": "GB-COH" }, "address": { "streetAddress": "UNIT 4 DARTMOUTH BUILDINGS FORT FAREHAM BUSINESS PARK", "locality": "Newgate Lane", "region": "UKJ3", "postalCode": "PO14 1AH", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "7.\tComserv Uk Ltd", "id": "GB-COH-05193429", "identifier": { "legalName": "7.\tComserv Uk Ltd", "id": "05193429", "scheme": "GB-COH" }, "address": { "streetAddress": "10 DOWNLEY ROAD", "locality": "Havant", "region": "UKJ", "postalCode": "PO9 2N", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "Kier Services Ltd", "id": "GB-COH-02651873", "identifier": { "legalName": "Kier Services Ltd", "id": "02651873", "scheme": "GB-COH" }, "address": { "streetAddress": "81 FOUNTAIN STREET", "locality": "Manchester", "region": "UK", "postalCode": "M2 2EE", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "Hi Tech Property Services", "id": "GB-COH-04690266", "identifier": { "legalName": "Hi Tech Property Services", "id": "04690266", "scheme": "GB-COH" }, "address": { "streetAddress": "UNIT 5 16 DAVIS WAY", "locality": "Fareham", "region": "UKJ3", "postalCode": "PO14 1JF", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "10.\tMountjoy Ltd", "id": "GB-COH-06009150", "identifier": { "legalName": "10.\tMountjoy Ltd", "id": "06009150", "scheme": "GB-COH" }, "address": { "streetAddress": "MOUNTBATTEN BUSINESS PARK", "locality": "Portsmouth", "region": "UKJ", "postalCode": "PO6 1US", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "11.\tHankinson ltd", "id": "GB-COH-03495743", "identifier": { "legalName": "11.\tHankinson ltd", "id": "03495743", "scheme": "GB-COH" }, "address": { "streetAddress": "Cotton Place", "locality": "Wirral", "region": "UKD", "postalCode": "CH41 6EF", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "12.\tEtec Contract Services Ltd", "id": "GB-COH-05392794", "identifier": { "legalName": "12.\tEtec Contract Services Ltd", "id": "05392794", "scheme": "GB-COH" }, "address": { "streetAddress": "5 MARGARET ROAD", "locality": "Romsey", "region": "UKH", "postalCode": "RM2 5SH", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "Vale Southern Construction", "id": "GB-COH-02896202", "identifier": { "legalName": "Vale Southern Construction", "id": "02896202", "scheme": "GB-COH" }, "address": { "streetAddress": "UNIT 20 FAIRWAY BUSINESS PARK AIRPORT SERVICE ROAD", "locality": "Portsmouth", "region": "UKJ3", "postalCode": "PO3 5NU", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "The High Court of Justice", "id": "GB-FTS-1579", "identifier": { "legalName": "The High Court of Justice" }, "address": { "streetAddress": "The Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2079476000" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.justice.gov.uk/" } } ], "buyer": { "id": "GB-FTS-54773", "name": "Portsmouth City Council" }, "contracts": [ { "id": "035087-2022-1", "awardID": "035087-2022-1", "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 to 2025 - PORTSMOUTH & SUB REGION", "status": "active", "value": { "amount": 378555, "currency": "GBP" }, "dateSigned": "2021-07-26T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "3", "measure": "bids", "relatedLot": "1", "value": 22 }, { "id": "4", "measure": "electronicBids", "relatedLot": "1", "value": 22 } ] }, "language": "en" } ], "compiledRelease": { "tag": [ "compiled" ], "id": "ocds-h6vhtk-02a67a-2022-12-12T14:51:04Z", "date": "2022-12-12T14:51:04Z", "ocid": "ocds-h6vhtk-02a67a", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-02a67a", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 - PORTSMOUTH & SUB REGION", "classification": { "scheme": "CPV", "id": "45210000", "description": "Building construction work" }, "mainProcurementCategory": "works", "description": "Portsmouth City Council - the \"Council\" - has established a new Primary Contractor Framework. Contractors are able to undertake a range of multi-disciplinary project work on a Principal Contractor basis.\nThe Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets.\nThe award of the framework agreement is 26th July 2021 and will be available to use for 4 years until 25th July 2025.\nThe framework agreement was established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats.\nUpon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer.\nThe estimated value for the works are -\n• Phase 1 - £350K\n• Phase 2 - £800K\n• Phase 3 - £450K\nThe preferred bidder, D.M.Habens Ltd, and the next 12 highest-ranking contractors have been appointed onto the framework agreement, split into a primary tier of 6 contractors and a secondary tier of 7 contractors.\nTypically works include but are not limited to;\n• External and communal decoration\n• Window replacement\n• Roofing replacement\n• Fire Door replacement\n• Electrical works\n• Fencing\n• External repair to brickwork and concrete structures\nOther projects may involve but are not limited to;\n• Conversion of properties\n• Refurbishment of properties\n• Extensions\n• Disabled adaptations\n• Construction projects\nIt is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the\nduration of works. \nAlthough only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;\n• Schools\n• Libraries\n• Leisure centres\n• Social Care Facilities\n• Depots\n• Commercial Buildings\n• Community Centres\n• Cultural assets\n• Shops\nIt is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years.\nFactoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is\nanticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect.\nTypically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. There is no minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature.\nThe framework has a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details\non who can access the framework, the contract award provisions and operation see section II.2.4.\nThe procurement was undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).\nApplication was via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which was used to administrate the procurement process.", "amendments": [ { "id": "2", "unstructuredChanges": [ { "oldValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council" }, "newValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "where": { "section": "II.2.3" } }, { "oldValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council" }, "newValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "where": { "section": "II.2.4" } }, { "oldValue": { "date": "2021-05-21T10:00:00+01:00" }, "newValue": { "date": "2021-06-01T10:00:00+01:00" }, "where": { "section": "IV.2.2" } } ] } ], "status": "complete", "value": { "amount": 100000000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The framework agreement is comprised of a primary and secondary tier in order to provide contingency and ongoing competition. Framework rankings and placement in tiers were in accordance with tender evaluation scores achieved at establishment of the framework agreement.\nThe primary tier is made up of 6 contractors \n1.\tD.M.Habens Ltd\n2.\tBell Decorating Group\n3.\tA Purkiss Ltd\n4.\tIan Williams Ltd\n5.\tNovus Property Solutions\n6.\tDartmouth General Contractors Ltd\nThe secondary tier is made up of 7 contractors\n7.\tComserv Uk Ltd\n8.\tKier Services Ltd\n9.\tHi-Tech Property Services\n10.\tMountjoy Ltd\n11.\tHankinson ltd\n12.\tEtec Contract Services Ltd\n13.\tVale Southern Construction\nThe Council may increase the number of contractors on the primary tier over the course of the agreement and may also undertake re-tiering exercises whereby contractors from both tiers will be invited to submit bids which following evaluation will set new rankings and tier allocation. \nUnless under exceptional circumstances the Council does not envisage undertaking such an exercise more than once within a 12 month period.\nContractor rankings and tiering may also be affected by performance scores achieved for framework projects. Tier 1 contractors who routinely do not bid for projects and / or who routinely submit uncompetitive bids may be demoted to Tier 2.\nFramework Award Procedures and Operation\nThe framework will allow for award of call off contracts via mini-competition and direct award\nagainst a range of options.\nMini-competitions will generally be run just using the primary tier but may be run across both\ntiers for re-tiering exercises, times of reduced capacity and for non-standard works which may include for specialist works, geographical considerations, alternate contracting strategies etc. at the discretion of the Council.\nSifting briefs may be included for within mini-competitions for non-standard works which will establish a specific shortlist for the call off contract or may create a framework sub-lot for the non-standard work type in questions which can be subsequently used for further call offs, whether via mini-competition or direct award.\nDirect awards may be made on a ranked basis or repeat work / work expansion basis. Where direct awards are made on a ranked basis this may be on the basis of a single contract award to the highest ranked contractor or multiple contract awards on a sliding scale value / preference basis by contractor rank.\nRepeat work direct awards may be made to a contractor who has recently undertaken works of a very similar nature, either for the Council or for any other UK contracting authority. Work expansion direct awards may be made where the contractor is already in contract with the Council and further works are identified which may be brought into the scope of the contract.\nWhilst it is anticipated that most call off contracts will be subject to JCT Minor Works or JCT Intermediate terms the full suite of JCT and NEC4 contracts may be utilised. Whilst most works will be let on a fully designed construct only basis contracts may also be let via a range of other strategies including for not limited to 2 stage open book design & build partner contracting, single stage design & build, single stage build only with contractor design portions, etc. Additional information: Included in the tender pack was the Primary Contractor - Framework Overview Document that provides a detailed review of the framework tiering, general operation and performance\nmeasures. The following areas are covered in further detail -\n• Historical Usage\n• Future Use\n• Framework Operation\no Tiering\no Re-tiering of Framework\no Suspension, Barring, Insolvency\no Yearly Review\no Competitive Re-Tiering\no Requirement to bid\no Excessively High Bids\n• Awarding Work\n• Call-Off Process - Standard Works\n• Call Off Process - Non-Standard Works\n• Call-Off Process - Direct Award\n• Framework Management\n• Procurement Compliance\no Accounts\no Insurance\no Quality Assurance Accreditations\no Health and Safety Accreditations\no Social Value\n• Contractor Performance\no KPI Scoring\no Use of KPI's - performance monitoring\no Demotion to tier 2\no Expulsion from Framework\no Use of KPI's - tender weighting\n• Rebate", "value": { "amount": 100000000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "Individual call off contracts may be extended in line with the relevant call off terms used and the direct award provisions set out within the framework agreement." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Methodology and Risk Assessment", "type": "quality", "description": "12" }, { "name": "Project Programme", "type": "quality", "description": "3" }, { "name": "Project Resource", "type": "quality", "description": "5" }, { "name": "Quality Assurance", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "name": "Project Total Price", "type": "cost", "description": "50" }, { "name": "Combined Overhead and Profit %", "type": "cost", "description": "5" }, { "name": "Sum of Defined Trades", "type": "cost", "description": "5" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "44112000", "description": "Miscellaneous building structures" }, { "scheme": "CPV", "id": "44115000", "description": "Building fittings" }, { "scheme": "CPV", "id": "45100000", "description": "Site preparation work" }, { "scheme": "CPV", "id": "45210000", "description": "Building construction work" }, { "scheme": "CPV", "id": "45260000", "description": "Roof works and other special trade construction works" }, { "scheme": "CPV", "id": "45300000", "description": "Building installation work" }, { "scheme": "CPV", "id": "45400000", "description": "Building completion work" }, { "scheme": "CPV", "id": "45500000", "description": "Hire of construction and civil engineering machinery and equipment with operator" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "71200000", "description": "Architectural and related services" }, { "scheme": "CPV", "id": "71420000", "description": "Landscape architectural services" }, { "scheme": "CPV", "id": "71500000", "description": "Construction-related services" }, { "scheme": "CPV", "id": "71600000", "description": "Technical testing, analysis and consultancy services" } ], "deliveryAddresses": [ { "region": "UKJ31" }, { "region": "UKJ32" }, { "region": "UKJ34" }, { "region": "UKJ35" }, { "region": "UKJ36" }, { "region": "UKJ37" }, { "region": "UKJ31" }, { "region": "UKJ32" }, { "region": "UKJ34" }, { "region": "UKJ35" }, { "region": "UKJ36" }, { "region": "UKJ37" } ], "deliveryLocation": { "description": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities -\nPortsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home", "communication": { "atypicalToolUrl": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home" }, "documents": [ { "id": "economic1", "documentType": "economicSelectionCriteria" }, { "id": "technical1", "documentType": "technicalSelectionCriteria" } ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 12 } }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-05-21T10:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2021-05-21T10:01:00+01:00" }, "bidOpening": { "date": "2021-05-21T10:01:00+01:00" }, "hasRecurrence": true, "recurrence": { "description": "Spring 2025" } }, "parties": [ { "id": "GB-FTS-4436", "name": "PORTSMOUTH CITY COUNCIL", "identifier": { "legalName": "PORTSMOUTH CITY COUNCIL" }, "address": { "streetAddress": "City Council", "locality": "Portsmouth", "region": "UKJ3", "postalCode": "PO12BG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Procurement Service", "telephone": "+44 2392688235", "email": "procurement@portsmouthcc.gov.uk", "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home" }, "roles": [ "buyer" ], "details": { "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-1579", "name": "The High Court of Justice", "identifier": { "legalName": "The High Court of Justice" }, "address": { "streetAddress": "The Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.justice.gov.uk/" }, "contactPoint": { "telephone": "+44 2079476000" } }, { "id": "GB-FTS-54773", "name": "Portsmouth City Council", "identifier": { "legalName": "Portsmouth City Council", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Civic Offices,Guildhall Square", "locality": "PORTSMOUTH", "region": "UKJ31", "postalCode": "PO12AL", "countryName": "United Kingdom" }, "contactPoint": { "name": "Procurement Service", "telephone": "+44 2392688235", "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-COH-03558772", "name": "D.M.Habens Ltd", "identifier": { "legalName": "D.M.Habens Ltd", "id": "03558772", "scheme": "GB-COH" }, "address": { "streetAddress": "WELLESLEY HOUSE 204 LONDON ROAD", "locality": "Waterlooville", "region": "UKJ3", "postalCode": "PO7 7AN", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-SC114142", "name": "Bell Decorating Group", "identifier": { "legalName": "Bell Decorating Group", "id": "SC114142", "scheme": "GB-COH" }, "address": { "streetAddress": "Puckridge Barracks", "locality": "Aldershot", "region": "UKJ", "postalCode": "GU11 2HL", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-COH-3561215", "name": "A Purkiss Ltd", "identifier": { "legalName": "A Purkiss Ltd", "id": "3561215", "scheme": "GB-COH" }, "address": { "streetAddress": "2A Limberline Road", "locality": "Portsmouth", "region": "UKJ3", "postalCode": "PO3 5JS", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-0879464", "name": "Ian Williams Ltd", "identifier": { "legalName": "Ian Williams Ltd", "id": "0879464", "scheme": "GB-COH" }, "address": { "streetAddress": "First Floor, Unit 3, Park Court Premier Way", "locality": "Romsey", "region": "UKJ", "postalCode": "SO51 9DN", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-COH-02403551", "name": "Novus Property Solutions", "identifier": { "legalName": "Novus Property Solutions", "id": "02403551", "scheme": "GB-COH" }, "address": { "streetAddress": "PO BOX 13 FIVE TOWNS HOUSE HILLSIDE", "locality": "Stoke on trent", "region": "UKJ", "postalCode": "ST1 5SH", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-COH-01276017", "name": "Dartmouth General Contractors Ltd", "identifier": { "legalName": "Dartmouth General Contractors Ltd", "id": "01276017", "scheme": "GB-COH" }, "address": { "streetAddress": "UNIT 4 DARTMOUTH BUILDINGS FORT FAREHAM BUSINESS PARK", "locality": "Newgate Lane", "region": "UKJ3", "postalCode": "PO14 1AH", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-05193429", "name": "7.\tComserv Uk Ltd", "identifier": { "legalName": "7.\tComserv Uk Ltd", "id": "05193429", "scheme": "GB-COH" }, "address": { "streetAddress": "10 DOWNLEY ROAD", "locality": "Havant", "region": "UKJ", "postalCode": "PO9 2N", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-02651873", "name": "Kier Services Ltd", "identifier": { "legalName": "Kier Services Ltd", "id": "02651873", "scheme": "GB-COH" }, "address": { "streetAddress": "81 FOUNTAIN STREET", "locality": "Manchester", "region": "UK", "postalCode": "M2 2EE", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-COH-04690266", "name": "Hi Tech Property Services", "identifier": { "legalName": "Hi Tech Property Services", "id": "04690266", "scheme": "GB-COH" }, "address": { "streetAddress": "UNIT 5 16 DAVIS WAY", "locality": "Fareham", "region": "UKJ3", "postalCode": "PO14 1JF", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-06009150", "name": "10.\tMountjoy Ltd", "identifier": { "legalName": "10.\tMountjoy Ltd", "id": "06009150", "scheme": "GB-COH" }, "address": { "streetAddress": "MOUNTBATTEN BUSINESS PARK", "locality": "Portsmouth", "region": "UKJ", "postalCode": "PO6 1US", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-03495743", "name": "11.\tHankinson ltd", "identifier": { "legalName": "11.\tHankinson ltd", "id": "03495743", "scheme": "GB-COH" }, "address": { "streetAddress": "Cotton Place", "locality": "Wirral", "region": "UKD", "postalCode": "CH41 6EF", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-05392794", "name": "12.\tEtec Contract Services Ltd", "identifier": { "legalName": "12.\tEtec Contract Services Ltd", "id": "05392794", "scheme": "GB-COH" }, "address": { "streetAddress": "5 MARGARET ROAD", "locality": "Romsey", "region": "UKH", "postalCode": "RM2 5SH", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-COH-02896202", "name": "Vale Southern Construction", "identifier": { "legalName": "Vale Southern Construction", "id": "02896202", "scheme": "GB-COH" }, "address": { "streetAddress": "UNIT 20 FAIRWAY BUSINESS PARK AIRPORT SERVICE ROAD", "locality": "Portsmouth", "region": "UKJ3", "postalCode": "PO3 5NU", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-54773", "name": "Portsmouth City Council" }, "language": "en", "awards": [ { "id": "035087-2022-1", "relatedLots": [ "1" ], "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 to 2025 - PORTSMOUTH & SUB REGION", "status": "active", "suppliers": [ { "id": "GB-COH-03558772", "name": "D.M.Habens Ltd" }, { "id": "GB-COH-SC114142", "name": "Bell Decorating Group" }, { "id": "GB-COH-3561215", "name": "A Purkiss Ltd" }, { "id": "GB-COH-0879464", "name": "Ian Williams Ltd" }, { "id": "GB-COH-02403551", "name": "Novus Property Solutions" }, { "id": "GB-COH-01276017", "name": "Dartmouth General Contractors Ltd" }, { "id": "GB-COH-05193429", "name": "7.\tComserv Uk Ltd" }, { "id": "GB-COH-02651873", "name": "Kier Services Ltd" }, { "id": "GB-COH-04690266", "name": "Hi Tech Property Services" }, { "id": "GB-COH-06009150", "name": "10.\tMountjoy Ltd" }, { "id": "GB-COH-03495743", "name": "11.\tHankinson ltd" }, { "id": "GB-COH-05392794", "name": "12.\tEtec Contract Services Ltd" }, { "id": "GB-COH-02896202", "name": "Vale Southern Construction" } ] } ], "contracts": [ { "id": "035087-2022-1", "awardID": "035087-2022-1", "title": "PRIMARY CONTRACTOR FRAMEWORK 2021 to 2025 - PORTSMOUTH & SUB REGION", "status": "active", "value": { "amount": 378555, "currency": "GBP" }, "dateSigned": "2021-07-26T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "3", "measure": "bids", "relatedLot": "1", "value": 22 }, { "id": "4", "measure": "electronicBids", "relatedLot": "1", "value": 22 } ] } }, "versionedRelease": { "ocid": "ocds-h6vhtk-02a67a", "initiationType": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "tender" } ], "tender": { "id": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "ocds-h6vhtk-02a67a" } ], "legalBasis": { "id": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "32014L0024" } ], "scheme": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "CELEX" } ] }, "title": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "PRIMARY CONTRACTOR FRAMEWORK 2021 - PORTSMOUTH & SUB REGION" } ], "classification": { "scheme": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "CPV" } ], "id": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "45210000" } ], "description": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Building construction work" } ] }, "mainProcurementCategory": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "works" } ], "description": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": "Portsmouth City Council - the \"Council\" - is inviting tenders from contractors for inclusion on a new Primary Contractor Framework. Contractors must have the ability to be able to undertake a range of multi-disciplinary project work on a Principal Contractor basis. The Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets. The target date for award of the framework agreement is 16th July 2021 with commencement following on 16th August 2021. The Framework will be established for a period of 4 years. The framework agreement will be established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats. Upon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer. The estimated value for the works are - •\tPhase 1 - £350K •\tPhase 2 - £800K •\tPhase 3 - £450K The tender return deadline is Friday 21st May 2021 at 10:00. The highest ranking contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement and be split onto a primary and secondary tier of contractors. Typically works include but are not limited to; •\tExternal and communal decoration •\tWindow replacement •\tRoofing replacement •\tFire Door replacement •\tElectrical works •\tFencing •\tExternal repair to brickwork and concrete structures Other projects may involve but are not limited to; •\tConversion of properties •\tRefurbishment of properties •\tExtensions •\tDisabled adaptations •\tConstruction projects It is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as; •\tSchools •\tLibraries •\tLeisure centres •\tSocial Care Facilities •\tDepots •\tCommercial Buildings •\tCommunity Centres •\tCultural assets •\tShops It is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years. Factoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect. Typically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. It is not proposed to set minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature. The framework will have a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details on who can access the framework, the contract award provisions and operation see section II.2.4. The procurement will be undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015). Application is via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which will be used to administrate the procurement process." }, { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth City Council - the \"Council\" - is inviting tenders from contractors for inclusion on a new Primary Contractor Framework. Contractors must have the ability to be able to undertake a range of multi-disciplinary project work on a Principal Contractor basis. \nThe Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets. \nThe target date for award of the framework agreement is 16th July 2021 with commencement following on 16th August 2021. The Framework will be established for a period of 4 years.\nThe framework agreement will be established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats. \nUpon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer. The estimated value for the works are -\n•\tPhase 1 - £350K\n•\tPhase 2 - £800K\n•\tPhase 3 - £450K\nThe tender return deadline is Friday 21st May 2021 at 10:00.\nThe highest ranking contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement and be split onto a primary and secondary tier of contractors. \nTypically works include but are not limited to;\n•\tExternal and communal decoration \n•\tWindow replacement \n•\tRoofing replacement \n•\tFire Door replacement \n•\tElectrical works \n•\tFencing \n•\tExternal repair to brickwork and concrete structures \nOther projects may involve but are not limited to;\n•\tConversion of properties\n•\tRefurbishment of properties \n•\tExtensions \n•\tDisabled adaptations\n•\tConstruction projects \nIt is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;\n•\tSchools \n•\tLibraries \n•\tLeisure centres \n•\tSocial Care Facilities\n•\tDepots\n•\tCommercial Buildings\n•\tCommunity Centres \n•\tCultural assets \n•\tShops \nIt is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years. \nFactoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect. \nTypically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. It is not proposed to set minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature. \nThe framework will have a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details on who can access the framework, the contract award provisions and operation see section II.2.4.\nThe procurement will be undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015). \nApplication is via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which will be used to administrate the procurement process." }, { "releaseID": "035087-2022", "releaseDate": "2022-12-12T14:51:04Z", "releaseTag": [ "award", "contract" ], "value": "Portsmouth City Council - the \"Council\" - has established a new Primary Contractor Framework. Contractors are able to undertake a range of multi-disciplinary project work on a Principal Contractor basis.\nThe Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets.\nThe award of the framework agreement is 26th July 2021 and will be available to use for 4 years until 25th July 2025.\nThe framework agreement was established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats.\nUpon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer.\nThe estimated value for the works are -\n• Phase 1 - £350K\n• Phase 2 - £800K\n• Phase 3 - £450K\nThe preferred bidder, D.M.Habens Ltd, and the next 12 highest-ranking contractors have been appointed onto the framework agreement, split into a primary tier of 6 contractors and a secondary tier of 7 contractors.\nTypically works include but are not limited to;\n• External and communal decoration\n• Window replacement\n• Roofing replacement\n• Fire Door replacement\n• Electrical works\n• Fencing\n• External repair to brickwork and concrete structures\nOther projects may involve but are not limited to;\n• Conversion of properties\n• Refurbishment of properties\n• Extensions\n• Disabled adaptations\n• Construction projects\nIt is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the\nduration of works. \nAlthough only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;\n• Schools\n• Libraries\n• Leisure centres\n• Social Care Facilities\n• Depots\n• Commercial Buildings\n• Community Centres\n• Cultural assets\n• Shops\nIt is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years.\nFactoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is\nanticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect.\nTypically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. There is no minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature.\nThe framework has a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details\non who can access the framework, the contract award provisions and operation see section II.2.4.\nThe procurement was undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).\nApplication was via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which was used to administrate the procurement process." } ], "amendments": [ { "id": "2", "unstructuredChanges": [ { "releaseID": "011357-2021", "releaseDate": "2021-05-21T15:51:45+01:00", "releaseTag": [ "tenderUpdate" ], "value": [ { "oldValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council" }, "newValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "where": { "section": "II.2.3" } }, { "oldValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council" }, "newValue": { "text": "Framework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n• Portsmouth City Council\n• Havant Borough Council\n• Fareham Borough Council\n• Gosport Borough Council\n• University of Portsmouth\n• Solent NHS Trust (and its successors)\n• Isle of Wight Council\n• New Forest District Council" }, "where": { "section": "II.2.4" } }, { "oldValue": { "date": "2021-05-21T10:00:00+01:00" }, "newValue": { "date": "2021-06-01T10:00:00+01:00" }, "where": { "section": "IV.2.2" } } ] } ] } ], "status": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "035087-2022", "releaseDate": "2022-12-12T14:51:04Z", "releaseTag": [ "award", "contract" ], "value": "complete" } ], "value": { "amount": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": 100000000 } ], "currency": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "lots": [ { "id": "1", "description": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "Portsmouth City Council - the \"Council\" - is inviting tenders from contractors for inclusion on a new Primary Contractor Framework. Contractors must have the ability to be able to undertake a range of multi-disciplinary project work on a Principal Contractor basis. \nThe Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets. \nThe target date for award of the framework agreement is 16th July 2021 with commencement following on 16th August 2021. The Framework will be established for a period of 4 years.\nThe framework agreement will be established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats. Upon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer. The estimated value for the works are - \n•\tPhase 1 - £350K\n•\tPhase 2 - £450K\n•\tPhase 3 - £800K\nThe project will be let on an individual basis to the tendering contractor who achieves the highest score following assessment of submitted bids under a JCT Intermediate Contract 2016. That contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement and be split onto a primary and secondary tier of contractors. \nFramework Scope\nTypically works will involve planned maintenance activities to properties including but not limited to;\n•\tExternal and communal decoration \n•\tWindow replacement \n•\tRoofing replacement \n•\tFire Door replacement \n•\tElectrical works \n•\tFencing \n•\tExternal repair to brickwork and concrete structures \nIn additional to planned maintenance works other projects may involve but are not limited to;\n•\tConversion of properties\n•\tRefurbishment of properties \n•\tExtensions \n•\tDisabled adaptations \n•\tConstruction projects \nIt is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;\n•\tSchools \n•\tLibraries \n•\tLeisure centres \n•\tSocial Care Facilities\n•\tDepots\n•\tCommercial Buildings\n•\tCommunity Centres \n•\tCultural assets \n•\tShops \nFramework Access\nIn addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n•\tPortsmouth City Council\n•\tHavant Borough Council\n•\tFareham Borough Council\n•\tGosport Borough Council\n•\tUniversity of Portsmouth\n•\tSolent NHS Trust (and its successors)\n•\tIsle of Wight Council\nFramework Value Estimates & Demand Pipelines\nIt is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years. Factoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect. \nTypically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. It is not proposed to set minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature. \nTiering and Performance Overview\nThe framework agreement will be comprised of a primary and secondary tier in order to provide contingency and ongoing competition. It is envisaged that the primary tier will be made up of a minimum of 6 contractors and the secondary tier will also be made up of a minimum of 6 contractors. Framework rankings and placement in tiers will be in accordance with tender evaluation scores achieved at establishment of the framework agreement. \nThe Council may increase the number of contractors on the primary tier over the course of the agreement and may also undertake re-tiering exercises whereby contractors from both tiers will be invited to submit bids which following evaluation will set new rankings and tier allocation. Unless under exceptional circumstances the Council does not envisage undertaking such an exercise more than once within a 12 month period.\nContractor rankings and tiering may also be affected by performance scores achieved for framework projects. Tier 1 contractors who routinely do not bid for projects and / or who routinely submit uncompetitive bids may be demoted to Tier 2.\nFramework Award Procedures and Operation \nThe framework will allow for award of call off contracts via mini-competition and direct award against a range of options. \nMini-competitions will generally be run just using the primary tier but may be run across both tiers for re-tiering exercises, times of reduced capacity and for non-standard works which may include for specialist works, geographical considerations, alternate contracting strategies etc. at the discretion of the Council. \nSifting briefs may be included for within mini-competitions for non-standard works which will establish a specific shortlist for the call off contract or may create a framework sub-lot for the non-standard work type in questions which can be subsequently used for further call offs, whether via mini-competition or direct award. \nDirect awards may be made on a ranked basis or repeat work / work expansion basis. Where direct awards are made on a ranked basis this may be on the basis of a single contract award to the highest ranked contractor or multiple contract awards on a sliding scale value / preference basis by contractor rank. \nRepeat work direct awards may be made to a contractor who has recently undertaken works of a very similar nature, either for the Council or for any other UK contracting authority. Work expansion direct awards may be made where the contractor is already in contract with the Council and further works are identified which may be brought into the scope of the contract. \nWhilst it is anticipated that most call off contracts will be subject to JCT Minor Works or JCT Intermediate terms the full suite of JCT and NEC4 contracts may be utilised. Whilst most works will be let on a fully designed construct only basis contracts may also be let via a range of other strategies including for not limited to 2 stage open book design & build partner contracting, single stage design & build, single stage build only with contractor design portions, etc. \nDunsmore Close - Phase 1\nWithin Dunsmore Close there are 3 no. blocks of flats, with Phase 1 of the works starting on block 26-44. The tenders received for Dunsmore Close - Phase 1 works will be evaluated and subsequently decided the framework tiering decisions for future call off contracts. \nThe block comprises of 10no.flats and maisonettes that are let for social housing. The project scope is fully defined within the specification and associated documents contained within the tender pack The works consist of general repairs and maintenance works to the external and communal areas of the building fabric, key activities include;\n•\tReplacement roof \n•\tConcrete repairs \n•\tExternal decoration \n•\tInstallation of emergency lighting \n•\tReplacement fire doors \n•\tFire upgrading works \nThe target date for onsite commencement of works is 16th August 2021 with completion targeted for 17th December 2021. The value of Phase 1 of the works is estimated at approx. £350k.\nThe remaining two blocks (2-24 and 46-102) are in similar condition and require similar works to block 26-44. An initial evaluation of these blocks has been undertaken and it is anticipated that project costs for block 2-24, Phase 2, would be in the region of £800k and for block 46-102, Phase 3, costs would be in the region of £450k.\nIn accordance with the proposed direct award function that will be incorporated into the new Framework, the Council may look to directly award the additional phases of works to the Phase 1 contractor, subsequent to satisfactory contractor performance for the works to block 26-44 and a negotiated contract price based upon the tendered rates for block 26-44.\nThe Council will establish the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015) following the timetable set out below:\n•\tFTS Notice & Tender Issue - 15-04-2021\n•\tBidder Session - 27-04-2021 at 13:00 \n•\tDeadline for framework operation clarifications - 30/04/2021 \n• Clarification Deadline - 11-05-2021 23.:59\n•\tTender Return Deadline - 21-05-2021 14:00\n•\tNotification of Evaluation Results and Standstill / S20 Commencement - 14-06-2021\n•\tEnd of Standstill Period - 25-06-2021 @ 23:59\n•\tEnd of S20 Notice Period - 08-07-2021\n•\tDunsmore Contract & Framework Award - 09-07-2021\nApplication is via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which will be used to administrate the procurement process. Additional information: Included in the tender pack is the Primary Contractor - Framework Overview Document that provides a detailed review of the framework tiering, general operation and performance measures. The following areas are covered in further detail -\n•\tHistorical Usage\t\n•\tFuture Use\n•\tFramework Operation\no\tTiering\no\tRe-tiering of Framework\no\tSuspension, Barring, Insolvency\no\tYearly Review\no\tCompetitive Re-Tiering\no\tRequirement to bid\no\tExcessively High Bids\n•\tAwarding Work\n•\tCall-Off Process - Standard Works\n•\tCall Off Process - Non-Standard Works\n•\tCall-Off Process - Direct Award\n•\tFramework Management\n•\tProcurement Compliance\no\tAccounts\no\tInsurance\t\no\tQuality Assurance Accreditations\t\no\tHealth and Safety Accreditations\t\no\tSocial Value\n•\tContractor Performance\no\tKPI Scoring\no\tUse of KPI's - performance monitoring\no\tDemotion to tier 2\no\tExpulsion from Framework\no\tUse of KPI's - tender weighting\t\n•\tRebate\nTenderers must refer to the Primary Contractor - Framework Overview Document for full details on each of the sections outlined above. Below is a summary of the key performance and social value criteria\nTiering System\nA framework tiering system will be established with a Primary tier made up of the highest scoring 6 contractors and a Secondary tier of the next highest 6 contractors on a ranked basis. \nHowever, the Council reserve the right to increase the number of contractors on either the primary or secondary tier dependent on the disparity in tender submissions following evaluation of all bids received.\nCall Off Options \nThe majority of call off contracts will be let via traditional single stage tender mini-competition. However, alternative procurement strategies may also be utilised. Contracts may be let via direct award in certain circumstances -\n•\tOn a ranked basis\n•\tRepeat work basis\no\tOn a repeat work basis based on previous award decisions and contractors performance\no\tOn a repeat work basis where a contractor has demonstrated significant relevant delivery experience from their portfolio of works in relation to the project scope \n•\tIncorporating additional works into an existing contract\nThere will be no upper or lower value constraints in respect of project contracts let via the framework. \nProject Call Off Key Performance Indicators\nKey Performance Indicators (KPIs) will be used to assess the Contractor's on-going performance over the lifetime of the framework.\nEach project will receive 1 overall KPI score. A holistic approach will be taken when determining a score with general themes of assessment will include but not limited to:\n•\tTime\n•\tCost\n•\tQuality\n•\tHealth and Safety\n•\tCustomer Perception\n•\tInnovation\n•\tContractual Compliance\nEach project will be scored from 0-5 with the score representative of the following performance:\n0 - Unacceptable Performance - grounds for immediate suspension / removal from the framework.\n1 - Poor - significant issues have arisen. Potential temporary suspension.\n2 - Fair - works completed a satisfactory level however a significant number of smaller issues arose or one significant issue occurred.\n3 - Satisfactory - met the contractual obligation \n4 - Good - met and on occasion exceeded contractual expectations. \n5 - Excellent - performed above general contracted requirement by bringing added value and exceeded expectations in multiply areas.\nKPI information for all projects will be fed back to the Councils framework manager who will monitor performance across the agreement. \nFramework Level Performance Monitoring\nContractors KPI scores will be monitored throughout the duration of the Framework. \nIt is expected that contractors will score 3 or above to demonstrate their competence. Where a contractor consistently scores less than 3 then the Framework Manager may investigate the issues further.\nIf performance do not improve over a sustained period this may result in demotion to a lower tier or suspension from the Framework. \nWhere a contractor is awarded a KPI score of 0 or 1 the Framework manager will consider taking formal action, including:\n•\tWritten warning \n•\tImprovement notice\n•\tDropped to a lower tier\n•\tSuspension from the framework\n•\tTermination from the framework\nUse of KPI's - Tender Weighting\nIn order to reward good performance from contactors, when tendering for projects the average of contractors KPI scores over their previous 3 projects will form 10% of the future tender evaluation. \nWhere a contractor has not completed any projects their baseline KPI score for the tender evaluation with 3.\nWhere a contractor has not completed 3 projects to give a full average, an average of their last 2 or 1 projects will be used.\nSocial Value \nIn the initial setup of the Framework 10% of contractors overall tender score will be based upon their response to providing social value to PCC and the wider Portsmouth community.\nIn order to ensure that contractors adhere to their proposals then social value demonstrated by each contractor will be reviewed on a yearly basis. Contractors will be required to submit a report/evidence against their initial social value responses. \nInitial tender scores can subsequently be increased or decreased, which will consequently contractor's position in the tierings could go up or down." }, { "releaseID": "035087-2022", "releaseDate": "2022-12-12T14:51:04Z", "releaseTag": [ "award", "contract" ], "value": "The framework agreement is comprised of a primary and secondary tier in order to provide contingency and ongoing competition. Framework rankings and placement in tiers were in accordance with tender evaluation scores achieved at establishment of the framework agreement.\nThe primary tier is made up of 6 contractors \n1.\tD.M.Habens Ltd\n2.\tBell Decorating Group\n3.\tA Purkiss Ltd\n4.\tIan Williams Ltd\n5.\tNovus Property Solutions\n6.\tDartmouth General Contractors Ltd\nThe secondary tier is made up of 7 contractors\n7.\tComserv Uk Ltd\n8.\tKier Services Ltd\n9.\tHi-Tech Property Services\n10.\tMountjoy Ltd\n11.\tHankinson ltd\n12.\tEtec Contract Services Ltd\n13.\tVale Southern Construction\nThe Council may increase the number of contractors on the primary tier over the course of the agreement and may also undertake re-tiering exercises whereby contractors from both tiers will be invited to submit bids which following evaluation will set new rankings and tier allocation. \nUnless under exceptional circumstances the Council does not envisage undertaking such an exercise more than once within a 12 month period.\nContractor rankings and tiering may also be affected by performance scores achieved for framework projects. Tier 1 contractors who routinely do not bid for projects and / or who routinely submit uncompetitive bids may be demoted to Tier 2.\nFramework Award Procedures and Operation\nThe framework will allow for award of call off contracts via mini-competition and direct award\nagainst a range of options.\nMini-competitions will generally be run just using the primary tier but may be run across both\ntiers for re-tiering exercises, times of reduced capacity and for non-standard works which may include for specialist works, geographical considerations, alternate contracting strategies etc. at the discretion of the Council.\nSifting briefs may be included for within mini-competitions for non-standard works which will establish a specific shortlist for the call off contract or may create a framework sub-lot for the non-standard work type in questions which can be subsequently used for further call offs, whether via mini-competition or direct award.\nDirect awards may be made on a ranked basis or repeat work / work expansion basis. Where direct awards are made on a ranked basis this may be on the basis of a single contract award to the highest ranked contractor or multiple contract awards on a sliding scale value / preference basis by contractor rank.\nRepeat work direct awards may be made to a contractor who has recently undertaken works of a very similar nature, either for the Council or for any other UK contracting authority. Work expansion direct awards may be made where the contractor is already in contract with the Council and further works are identified which may be brought into the scope of the contract.\nWhilst it is anticipated that most call off contracts will be subject to JCT Minor Works or JCT Intermediate terms the full suite of JCT and NEC4 contracts may be utilised. Whilst most works will be let on a fully designed construct only basis contracts may also be let via a range of other strategies including for not limited to 2 stage open book design & build partner contracting, single stage design & build, single stage build only with contractor design portions, etc. Additional information: Included in the tender pack was the Primary Contractor - Framework Overview Document that provides a detailed review of the framework tiering, general operation and performance\nmeasures. The following areas are covered in further detail -\n• Historical Usage\n• Future Use\n• Framework Operation\no Tiering\no Re-tiering of Framework\no Suspension, Barring, Insolvency\no Yearly Review\no Competitive Re-Tiering\no Requirement to bid\no Excessively High Bids\n• Awarding Work\n• Call-Off Process - Standard Works\n• Call Off Process - Non-Standard Works\n• Call-Off Process - Direct Award\n• Framework Management\n• Procurement Compliance\no Accounts\no Insurance\no Quality Assurance Accreditations\no Health and Safety Accreditations\no Social Value\n• Contractor Performance\no KPI Scoring\no Use of KPI's - performance monitoring\no Demotion to tier 2\no Expulsion from Framework\no Use of KPI's - tender weighting\n• Rebate" } ], "value": { "amount": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": 100000000 } ], "currency": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "GBP" } ] }, "contractPeriod": { "durationInDays": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": 1440 } ] }, "hasRenewal": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": false } ], "submissionTerms": { "variantPolicy": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "notAllowed" } ] }, "hasOptions": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": true } ], "options": { "description": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "Individual call off contracts may be extended in line with the relevant call off terms used and the direct award provisions set out within the framework agreement." } ] }, "status": [ { "releaseID": "007945-2021", "releaseDate": "2021-07-27T18:14:30+01:00", "releaseTag": [ "tender" ], "value": "active" }, { "releaseID": "035087-2022", "releaseDate": "2022-12-12T14:51:04Z", "releaseTag": [ "award", "contract" ], "value": "cancelled" } ], "awardCriteria": { "criteria": [ { "releaseID": "035087-2022", "releaseDate": "2022-12-12T14:51:04Z", "releaseTag": [ "award", "contract" ], "value": [ { "name": "Methodology and Risk Assessment", "type": "quality", "description": "12" }, { "name": "Project Programme", "type": "quality", "description": "3" }, { "name": "Project Resource", "type": "quality", "description": "5" }, { "name": "Quality Assurance", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "name": "Project Total Price", "type": "cost", "description": "50" }, { "name": "Combined Overhead and Profit %", "type": "cost", "description": "5" }, { "name": "Sum of Defined Trades", "type": "cost", "description": "5" } ] } ] } } ], "items": [ 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