{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/085896-2025", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "publishedDate": "2025-12-23T14:54:31Z", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-h6vhtk-05fcb5", "id": "085896-2025", "tag": [ "tender" ], "date": "2025-12-23T14:54:31Z", "initiationType": "tender", "parties": [ { "name": "Tutbury Parish Council", "id": "GB-PPON-PLZZ-6821-DBMP", "identifier": { "scheme": "GB-PPON", "id": "PLZZ-6821-DBMP" }, "address": { "streetAddress": "9Pinfold Close, Tutbury", "locality": "Burton-on-Trent", "postalCode": "DE13 9NJ", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "name": "Karen Duffill", "email": "theclerk@tutburyparishcouncil.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.tutburyparishcouncil.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PLZZ-6821-DBMP", "name": "Tutbury Parish Council" }, "tender": { "id": "ocds-h6vhtk-05fcb5", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Changing Rooms Refurbishment - Cornmill Lane, Tutbury", "description": "Works Specification & Tender Summary\nChanging Rooms Refurbishment - Cornmill Lane, Tutbury\nLocation: Changing Rooms, Cornmill Lane, Tutbury, Staffs, DE13 9HA\nClient: Tutbury Parish Council\n________________________________________\n1. Project Objective\nThe project comprises of the refurbishment of the existing football changing room facilities to improve privacy, hygiene, accessibility, and energy efficiency. Works include replacing communal shower areas with individual cubicles, upgrading internal finishes, and renewing mechanical and electrical services.\nThe building structure (walls, foundations, and roof) has been inspected and is confirmed to be structurally sound. No structural alterations are included within this contract.\n________________________________________\n2. Programme, Access & Constraints\nDue to a scheduled event taking place between 19-21 June 2026, all site works must commence after this period.\nThe facilities are actively used by football teams, predominantly at weekends. Contractors must:\n•\tMinimise disruption to matches and training\n•\tManage access to the car park carefully\n•\tWhere possible, programme works outside the main football season\nA detailed programme showing sequencing and access management must be provided with the tender.\n________________________________________\n3. Tender Submission & Assessment\nTenders must be submitted electronically by email within 30 days of publication of the tender notice.\nTenders will be evaluated by a panel comprising of Parish Councillors and the Parish Clerk. Where minor omissions are identified consistently across submissions, tenderers may be asked to provide clarification by a fixed deadline. No changes to price or material elements will be permitted.\n________________________________________\n4. Conflicts of Interest\nTenderers must declare any actual or potential conflicts of interest, including:\n•\tFinancial interests relating to Tutbury Parish Council\n•\tPersonal or business relationships with serving councillors or officers\nFailure to declare conflicts may result in exclusion.\n________________________________________\n5. Contract Award & Payment Terms\nAll tenderers will be notified of the outcome by email. An award notice will be published within 30 days of contract award.\nPayment terms are 30 days.\nThe Council will retain 5% of the contract value:\n•\t2.5% released at practical completion\n•\t2.5% released following completion of all snagging items\n________________________________________\n6. Scope of Works (Refurbishment Only)\n6.1 Demolition & Strip-Out\n•\tRemoval of existing fittings and finishes\n•\tRemoval of fluorescent lighting and redundant electrical items\n•\tRemoval of electric panel and fan heaters\n•\tRemoval of existing floor finishes (approx. 120 m²)\n•\tRemoval of communal shower partitions and fittings\n________________________________________\n6.2 Internal Finishes & Flooring\nFlooring (approx. 120 m²):\n•\tPreparation of concrete substrates, including primer/moisture barrier\n•\tInstallation of slip-resistant sports-grade vinyl or resin flooring\n•\tHygienic coved skirting and wall upstands in wet areas\nDecoration:\n•\tPreparation of internal walls (approx. 350 m²) and ceilings (approx. 120 m²)\n•\tRedecoration using moisture-resistant, anti-mould coatings\n________________________________________\n6.3 Shower Facilities\n•\tFormation of eight individual shower cubicles (four per changing room)\n•\tWaterproof composite partition panels and cubicle doors with privacy locks\n•\tAdaptation of existing hot and cold water feeds to minimise new pipework\n•\tInstallation of shower valves, heads, and accessories (8 in plus 1 referee)\n•\tInspection of shower gullies and channels for capacity and falls\n________________________________________\n6.4 Mechanical & Electrical Services\nLighting:\n•\tRemoval of all fluorescent fittings\n•\tInstallation of approximately 20 LED battens or panels\n•\tFull testing, commissioning, and certification\nVentilation:\n•\tNew mechanical extract system serving shower areas\n•\tSized to achieve adequate air changes and control condensation\nHeating & Hot Water:\n•\tReplacement of inefficient electric heaters with high-efficiency convectors or infrared panels (2 units)\n•\tReplacement of the existing gas-fired water heater with a modern high-efficiency condensing unit, including new controls and insulation\n________________________________________\n6.5 Optional Separate Quotation - Air Source Heat Pump (ASHP)\nTenderers may submit a standalone optional quotation for an Air Source Heat Pump under the Boiler Upgrade Scheme (BUS).\nThis must be entirely separate from refurbishment costs and include:\n•\tSeparate scope of works\n•\tSeparate programme\n•\tSeparate cost breakdown showing gross cost, £7,500 BUS grant deduction, and net cost to the Parish Council\nThe ASHP must be designed and installed by an MCS-certified installer. Contractors must support EPC requirements and BUS compliance. Full details are contained within a separate ASHP specification document.\n________________________________________\n7. Mandatory Tender Submission Requirements\nAll tenders must clearly include:\n•\tA detailed scope of works referencing this specification\n•\tA schedule of materials and energy-efficient products\n•\tA project programme with key milestones\n•\tA fully itemised cost breakdown\nA minimum 10% contingency allowance must be included.\n________________________________________\n8. Tender Evaluation\nTenders will be assessed using a Most Advantageous Tender (MAT) approach:\n•\tPrice: 40%\n•\tQuality: 60%\nQuality will be evaluated against:\n•\tUnderstanding of the specification\n•\tRelevant experience\n•\tTechnical competence\n•\tProgramme and resources\n•\tRisk management, Health & Safety, and warranties\nEach criterion will be scored on a 1-5 performance scale. The contract will be awarded to the tender achieving the highest combined score.\n________________________________________\n9. Information Sharing & Funding Compliance\nTender information relating to refurbishment works will be shared with Staffordshire FA as part of grant assessment and audit.\nASHP tender information (where submitted) will be shared with the BUS scheme administrator for grant compliance.\nAll information will be handled in accordance with public procurement and data protection requirements.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "45000000", "description": "Construction work" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 38000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "works", "aboveThreshold": false, "submissionMethodDetails": "https://tutburyparishcouncil.gov.uk/\ntheclerk@tutburyparishcouncil.gov.uk\nPlease email the tenders to the Clerk", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2026-02-02T09:00:00Z" }, "otherRequirements": { "reservedParticipationLocation": { "gazetteer": { "scheme": "GB-ONS", "identifiers": [ "K02000001" ] }, "description": null } }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 38000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price Evaluation (40%)", "description": "Tutbury Parish Council will evaluate all refurbishment tenders using a transparent Most Advantageous Tender (MAT) scoring approach.\nMAT = a quality-based assessment of how well each contractor meets the specification and adds value. It is not a measure of clarity of writing; it is a measure of performance, competence and suitability.\nTotal Score = 100%\n•\tPrice = 40%\n•\tQuality (MAT) = 60%\nThe tender with the highest combined weighted score will be recommended for approval.\n6.1 Price Evaluation (40%)\nThe lowest priced compliant tender will receive the full 40%.\nAll other tenders will score proportionally:\nExample:\nLowest price = £100,000 → Score = 40%\nNext price = £120,000 → (100,000 ÷ 120,000) × 40 = 33.3%\n6.2 MAT (Quality) Evaluation (60%)\nFive weighted quality criteria will be assessed using a performance-based scoring scale (1-5).\nEach criterion contributes 12% of the overall tender score:\nMAT Criterion\tWeight\tSummary\n1. Understanding of Specification\t12%\tDemonstrates technical understanding of flooring, cubicles, M&E, ventilation and sequencing\n2. Relevant Experience\t12%\tExperience in sports facilities, changing rooms, wet areas, local authority buildings\n3. Technical Competence\t12%\tCompetence in plumbing, electrics, ventilation systems, waterproof partitions, resin/vinyl flooring\n4. Programme & Resources\t12%\tRealistic programme, workforce capacity, project sequencing\n5. Risk, Health & Safety & Warranties\t12%\tSafety documentation, risk control, quality assurance, warranties\nTotal MAT weight = 60%\n6.3 MAT Performance Scoring Scale\nEach criterion is scored from 1 to 5 based on performance:\nScore\tMeaning\tExamples\n1 - Poor\tFails to meet requirement\tMajor gaps, unclear methodology, low confidence\n2 - Weak\tPartially meets requirement\tMissing detail, concerns about delivery\n3 - Adequate\tMeets minimum requirement\tAcceptable standard, compliant\n4 - Good\tFully meets requirement\tClear strengths, robust methodology\n5 - Excellent\tExceeds requirement\tAdds value, strong innovation, high confidence\n6.4 Weighted MAT Score Calculation\nStep-by-step scoring method:\nStep 1 - Score each quality criterion (1-5)\nExample:\n\"Understanding of Specification\" = 4/5\nStep 2 - Convert to weighted percentage\nExample:\n(4 ÷ 5) × 12 = 9.6%\nStep 3 - Add all five weighted scores\nThis gives the total MAT score out of 60%.\nStep 4 - Final Tender Score\nThe highest final score is recommended for award.\n6.5 Evaluation Table (Completed by Panel)\nEvaluation Criteria\tBidder A\tBidder B\tBidder C\nPrice Score (40%)\t\t\t\n1. Understanding of Specification (12%)\t\t\t\n2. Relevant Experience (12%)\t\t\t\n3. Technical Competence (12%)\t\t\t\n4. Programme & Resources (12%)\t\t\t\n5. Risk / H&S / Warranties (12%)\t\t\t\nTOTAL SCORE (100%)\t\t\t\n6.6 Award of Contract\nThe contract will be awarded to the Most Advantageous Tender (MAT) - the tender achieving the highest combined score.\nThe Council may seek clarification on minor details but cannot allow changes to price or material elements of the bid.", "numbers": [ { "number": 100, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-28T00:00:00+01:00", "endDate": "2026-07-27T23:59:59+01:00", "maxExtentDate": "2026-08-09T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "he contract may be extended to allow for the completion of snagging items, latent defect rectification, or minor additional works directly related to the refurbishment. Any extension would be time-limited and would not materially alter the scope or value of the contract." }, "hasOptions": true, "options": { "description": "Air Source Heat Pump (ASHP) Quotation\nLocation: Changing Rooms, Cornmill Lane, Tutbury, Staffs, DE13 9HA\nClient: Tutbury Parish Council\nObjective: Reduce carbon footprint, lower energy costs, and modernise changing facilities in line with Football Association standards. Refurbishment works are planned alongside the boiler upgrade, including separating communal showers, improving energy efficiency, and upgrading internal finishes.\ninformation\nPreliminary \nBUS Information Sharing \nIf you submit a quotation for the Air Source Heat Pump, you agree that Tutbury Parish Council may share your tender details with the Boiler Upgrade Scheme (BUS) administrator (where required to support the grant application.\nInformation shared may include:\n• MCS certification details\n• Technical system design and sizing\n• Cost breakdowns\n• Any documents needed to confirm BUS eligibility\nInformation will only be shared where necessary for the BUS process and will be treated confidentially.\nTimescale\nDue toa planned event for the weekend commencing 19th June- 21st June all works will be either completed before then or commence after the event.\n1. Introduction\nTutbury Parish Council seeks quotations for a low-carbon heating and hot water replacement system.\nObjectives:\n•\tReduce carbon emissions\n•\tLower running costs\n•\tReplace ageing gas-fired hot water equipment\n•\tImprove EPC rating\n•\tModernise facilities in line with Football Foundation standards\nCurrent Building Systems:\n•\tTwo Andrews gas hot-water cylinders serving 8 showers\n•\tElectric storage heaters for space heating\n•\tApprox. 5,000 kWh annual gas use\n•\tRequirement to add 2 radiators to replace electric heaters\n•\tReferee shower and 3 sinks\nBoiler Upgrade Scheme (BUS):\n•\tEligible for £7,500 grant\n•\tInstaller applies for grant, deducted from quotation\n2. Aim of This Tender\nTenderers must provide a standalone quotation for a system capable of:\n•\tMeeting peak demand for 9 concurrent showers\n•\tProviding low-temperature radiator heating for 2 radiators\n•\tAchieving best long-term efficiency\n•\tFull MCS and BUS compliance\n•\tClear running cost estimates and payback\nTenderers must advise on the most appropriate system (ASHP, hybrid, or other renewable solution) based on current infrastructure and usage.\n3. Tender Requirements\n3.1 Technical Proposal\nTenderers must include:\n•\tRecommended heating & hot water system\n•\tSystem capacity calculations for 9-shower demand\n•\tHot water storage design (cylinders, buffers, recovery rate)\n•\tEmitter sizing:\no\tSpecify the type, size, and number of radiators or underfloor heating needed for each room\no\tEnsure sufficient heat output at the proposed heat pump flow temperatures (typically 35-55°C)\no\tCorrect sizing is essential for comfort and efficient operation of the ASHP\n•\tRadiator specification for ASHP-compatible flow temperatures\n•\tNoise levels, siting of external units, and visual impact\n•\tElectrical load assessment and upgrade needs\n•\tSCOP (Seasonal Coefficient of Performance) and SPF (Seasonal Perfor-mance Factor):\no\tSCOP measures the heat pump's seasonal efficiency for space heat-ing\no\tSPF measures the efficiency of the overall installed system (space heating + hot water) over a season\no\tTenderers should provide estimated SCOP and SPF values for the proposed system\n•\tAny risks or limitations\n3.2 Certification\n•\tInstaller must be MCS-certified\n•\tEquipment must be MCS-approved\n•\tProvide accreditation numbers\n3.3 Boiler Upgrade Scheme (BUS)\n•\tConfirm eligibility\n•\tApply for voucher\n•\tProvide required documentation\n•\tDeduct £7,500 from final invoice\n3.4 Costs\nInclude breakdown:\n•\tEquipment\n•\tLabour\n•\tElectrical work\n•\tPipework\n•\tRadiators\n•\tCommissioning\n•\tVAT\n•\tBUS deduction\n•\tNet cost to Council\n3.5 Running Costs & Payback\nInclude:\n•\tEstimated annual running cost & kWh usage\n•\tCarbon savings vs existing system\n•\tPayback period\n3.6 EPC Support\nAssist with technical info for EPC and maintain BUS eligibility\n4. Submission Requirements\nSubmit:\n•\tTechnical design\n•\tInstallation method\n•\tItemised quotation\n•\tProgramme of works\n•\tWarranty details\n•\tMaintenance requirements\n•\tEvidence of similar installations\n5. Evaluation Framework \nTotal Score = 100%\n•\tPrice = 40%\n•\tQuality / MAT = 60%\nThis ensures both price and technical performance are considered fairly.\n5.1 Price Evaluation (40%)\n•\tLowest compliant price = full 40%\n•\tOther prices scored proportionally using plain formula:\nPrice Score (%) = (Lowest Bid ÷ This Bid) × 40\n•\tRound to 0.1%\n•\tEnsures price remains a key factor\nExample:\n•\tLowest bid = £18,000 → Price Score = 40%\n•\tAnother bid = £22,000 → Price Score = (18,000 ÷ 22,000) × 40 = 32.7%\n5.2 Quality / MAT Evaluation (60%)\nCouncillors will score tenders based on performance, not clarity." } } ], "documents": [ { "id": "A-9566", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9566", "format": "application/pdf" }, { "id": "085896-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/085896-2025", "datePublished": "2025-12-23T14:54:31Z", "format": "text/html" } ] }, "language": "en" } ] }