Scope
Description
Cardiff University is seeking a highly professional, efficient, high quality Clinical waste disposal contractor, dedicated to providing an expert technical service which is conducted in an environmentally sustainable manner, which complies with all current and future legislation and aims to achieve the best 'overall environmental outcome'. The contractor(s) will be a leader in hazardous waste management and be committed to excellence in professional delivery through membership of CIWM and accredited to a scheme such as Safe Contractor (or equivalent). The contract is for the provision of a Clinical waste disposal service for the University.
Total value (estimated)
- £500,000 excluding VAT
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
2 x 12 month extensions at the discretion of the University
Main procurement category
Services
CPV classifications
- 90524100 - Clinical-waste collection services
- 90524200 - Clinical-waste disposal services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
Various professional accreditations related to the safe collection, transport and disposal of clinical waste - please refer to tender documentation for a full list.
Technical ability conditions of participation
Various professional accreditations related to the safe collection, transport and disposal of clinical waste - please refer to tender documentation for a full list.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 December 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
9 January 2026, 5:00pm
Submission address and any special instructions
All tender documentation and a full timeline is found on the following link -
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
23 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Standard Quality question based scoring |
Quality | 60.00% |
| Pricing | Cost of services |
Cost | 30.00% |
| Responsible Procurement/ESG | Quality questions based on ESG requirements |
Quality | 10.00% |
Other information
Payment terms
All details available in the Tender Pack found at - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Description of risks to contract performance
Lack of resource, Acts of God, Failure to adhere to KPIs, Breaking of Contract Terms
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Two stage tender -
1, Normal tender bid submission
2. Presentation stage for top 3 scoring bidders
Justification for not publishing a preliminary market engagement notice
This is a retender of a past, failed tender, no pre market engagement is required to retender as all facts and details of the market are already known.
Documents
Documents to be provided after the tender notice
Tender pack - this is found on the InTend e-tender portal - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Email: rower4@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales