Scope
Description
Poole Harbour Commissioners (PHC) is seeking to award a Services Contract for security services at Poole Harbour and the Port of Poole. The services will include (without limitation) the provision of security guards at the main gate and passenger terminal, operation of the weighbridge, operation of CCTV equipment, patrols, searches and responding to security incidents.
The contract will be for a maximum of five (5) years with a break option for PHC every 12 months.
PHC has not undertaken preliminary market engagement for the contract because 1) the services to be provided under the contract are well established and highly regulated and there is no need for PHC to undertake preliminary market engagement to develop its requirements; 2) the market for the services is well-established; 3) the requirement is well-suited to the use of the open procedure; 4) PHC is using established contract terms which have been tried and tested; and 5) there is no need to build capacity among Suppliers in relation to the Contract.
Total value (estimated)
- £4,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- 5 years
Main procurement category
Services
CPV classifications
- 79713000 - Guard services
- 79714000 - Surveillance services
- 79715000 - Patrol services
Contract locations
- UKK24 - Bournemouth, Christchurch and Poole
- UKK25 - Dorset
Participation
Legal and financial capacity conditions of participation
Interested parties should contact phctenders@ashfords.co.uk to obtain an Expression of Interest Form. Once potential bidders have completed and returned the Expression of Interest Form they will be given access to a data room where they will be able to download tender documents and to receive communications via email in regards to this procurement, including communications notifying them when Poole Harbour Commissioners uploads any responses to clarifications and additional documents to the Data Room.
Further details of Poole Harbour Commissioner's requirements are set out in the Invitation to Tender Document.
Contact: phctenders@ashfords.co.uk
Submission
Enquiry deadline
5 December 2025, 12:00pm
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
Tenders should be emailed to phctenders@ashfords.co.uk by the Tender submission deadline.
Suppliers should be aware that the size limit for emails is 50MB. Any email containing a tender which exceeds 50MB will not be received.
Please do not send tenders to www.phc.co.uk.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
- Light touch
- Utilities
Contracting authority
Poole Harbour Commissioners
- Public Procurement Organisation Number: PWJC-6734-HRVR
20 New Quay Road
Hamworthy
BH15 4AF
United Kingdom
Email: davelaut@phc.co.uk
Website: http://www.phc.co.uk
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Private utility