Scope
Description
This all through school is seeking to appoint a caterer to deliver a fixed price catering contract.
The contract will be for an initial period of three years, with options to extend for up to an additional two years
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
2 x 12 month extensions, subject to agreement in writing by both parties
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKI52 - Barking & Dagenham and Havering
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
27 November 2025, 12:00pm
Submission address and any special instructions
Submissions will be made via the Bidiful Portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Description of risks to contract performance
The successful bidder will be required to obtain admitted body status to the Local Government Pension Scheme, to accommodate potentially transferring employees who enjoy an LGPS pension.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
• Selection Stage and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
• Presentation of Proposal to the Authority
• Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
Documents
Associated tender documents
https://bidiful-teamportal.app
Please contact Dawn Peters at the email address below to gain access to the tender documents
07956 063161
Contracting authority
Eastbury Community School
- UK Register of Learning Providers (UKPRN number): 10002139
- Public Procurement Organisation Number: PBLM-9592-CTGQ
Hulse Avenue
Barking
IG11 9UW
United Kingdom
Email: Finance@eastburyschool.co.uk
Region: UKI52 - Barking & Dagenham and Havering
Organisation type: Public authority - sub-central government