Award

Pinner Wood School Catering Tender

Pinner Wood School

UK6: Contract award notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-072976

Procurement identifier (OCID): ocds-h6vhtk-05641b (view related notices)

Published 11 November 2025, 5:48pm

Scope

Reference

CCL_112

Description

Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff, including the catering team. There is one busy main restaurant, equipped with a modern, well-maintained kitchen, serving as the hub of its catering provision. As part of this tender, the school is seeking to replace its two aging range cookers with two new induction hobs and compatible pans. This upgrade is expected to be included within the successful bidder's proposed capital investment package to support an efficient and sustainable catering delivery service.

The School Business Manager in collaboration with the Headteacher and Senior Leadership Team (SLT), is committed to enhancing the school's catering services. As part of this commitment, the school is tendering its catering contract to secure a provider that can deliver the very best service for every student at the school. The new contract will commence on 1st of January 2026 for an initial three-year term, with an option to extend for a further two years, subject to satisfactory performance and client agreement on budgets and service levels.

This contract is designed to reward proactive management, ensuring high meal uptake, consistently high food quality and tangible contract support. The School, alongside CCL, expects the successful Contractor to reasonably guarantee their financial proposal and maintain excellent service standards.

The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the School reserves the right to refine the award criteria throughout.

The school also requires the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.

Contract 1. Pinner Wood School Catering Tender

Supplier

Contract value

£819,198 excluding VAT
£983,037 including VAT

Above the relevant threshold

Award decision date

10 November 2025

Date assessment summaries were sent to tenderers

11 November 2025

Standstill period

End: 21 November 2025
9 working days

Earliest date the contract will be signed

11 December 2025

Contract dates (estimated)

1 January 2026 to 31 December 2028
Possible extension to 31 December 2030
5 years

Description of possible extension:

An additional two years of contract tenure are possible subject to satisfactory performance and client approval.

Main procurement category

Services

CPV classifications

55524000 - School catering services

Information about tenders

3 tenders received
3 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
1 supplier awarded contracts
2 suppliers unsuccessful (details included for contracts over £5 million)

Submission

Submission type

Requests to participate

Procedure

Procedure type

Competitive flexible procedure

Special regime

Light touch

Supplier

HCL

Companies House: 08409608

HCL, Mundells

Welwyn Garden City

AL7 1FT

United Kingdom

Email: info@hcl.co.uk

Website: https://www.hcl.co.uk

Region: UKH23 - Hertfordshire

Small or medium-sized enterprise (SME): No

Voluntary, community or social enterprise (VCSE): No

Supported employment provider: No

Public service mutual: No

Contract 1. Pinner Wood School Catering Tender

Contracting authority