Scope
Reference
CA16714
Description
The Wyvern Federation invites tenders from professional cleaning contractors for the provision of daily cleaning services across six primary school in the South London area. The successful partner must deliver consistent, high-quality standards and take pride in maintaining safe, hygienic environments for young learners and school staff.
Strong client relationships are essential - the contractors must be responsive, be articulate, be communicative, and be committed to collaborative working within all of the schools.
Scope: Daily cleaning across six primary schools
Contract Start Date: 28th March 2026
Suppliers will be assessed against the specific objectives of the new contract through the following stages:
- Selection and Shortlisting
- Invitation to Tender and Shortlisting for Presentation
- Presentation of Proposal to the Federation (Authority)
- Reference Checking
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 March 2026 to 27 March 2029
- Possible extension to 27 March 2031
- 5 years
Description of possible extension:
Maximum 2 extensions of 12 months per extension.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 December 2025, 9:30am
Submission type
Tenders
Tender submission deadline
12 December 2025, 9:30am
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60.0% |
| Cost | Cost |
Cost | 30.0% |
| Contract Compliances | Contract Compliances |
Quality | 10.0% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This tender process will be conducted in accordance with the Competitive Flexible Procedure as outlined in Regulation 19 of the Procurement Act 2023. The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
~ Selection Stage and Shortlisting
~ Invitation to Tender (ITT) and Shortlisting for Presentation
~ Presentation of Proposal to the Authority
~ Reference Checking
Expressions of interest have been invited through the Find a Tender Service.
Spires CCC has prepared the Tender Documentation to provide a series of steps which support the preparation and submission of Suppliers bids. There following documents make up the tender bundle:
Part 1 - Conditions of Tender
The Conditions on Tender establishes the Competitive Flexible Procedure, the timeline, the scoring mechanism and the evaluation criteria.
Part 2 - Selection Stage
The Selection Stage is designed to develop a shortlist of suitably qualified suppliers who will be invited to submit a tender submission for the Procurement.
Bidders are required to submit a return, as set out in Part 2 Selection Stage to Spires CCC to progress to the ITT stage of the procurement.
Part 3 - Specification
The Specification outlines the requirement of the procurement
Part 4 - ITT Questions
Bidders are required to provide written responses to the ITT questions provided in Part 4. These responses are to be returned to Spires CCC by the submission deadline, stated in Part 1 - Conditions of Tender.
Part 5 - Draft Contract
Bidders are provided with a draft contract which will be the basis of the future service provision
Part 6 - Financial Return
The financial return is to be populated by Bidders and returned to Spires CCC by the submission deadline, stated in Part 1 - Conditions of Tender.
Shortlisted suppliers will be provided with additional information to develop their submission to the Authority, as required, including but not limited to:
· An opportunity to visit the schools within the Federation
· Anonymised Employers Liability Information
· Site data
· School information
Contracting authority
Herbert Morrison Primary School
- Public Procurement Organisation Number: PDVH-8615-LQJT
Hartington Road
London
SW8 2HP
United Kingdom
Telephone: 020 7720 3439
Region: UKI45 - Lambeth
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)