Scope
Reference
182-NYC-RS
Description
The Authority wishes to invite Suppliers to tender for a Project Portfolio Management and Resource System. Within this procurement we are looking for a solution that can deliver Project, Programme and Portfolio Management as well as Resource Management functionality. The Contract is for a period of 3 years and 5 months with the optional extension 2 x 2 years.
Contract 1. Project Portfolio Management and Resource System
Supplier
Contract value
- £625,000 excluding VAT
- £750,000 including VAT
Above the relevant threshold
Award decision date
31 October 2025
Date assessment summaries were sent to tenderers
31 October 2025
Standstill period
- End: 11 November 2025
- 8 working days
Earliest date the contract will be signed
17 November 2025
Contract dates (estimated)
- 17 November 2025 to 1 April 2029
- Possible extension to 1 April 2033
- 7 years, 4 months, 15 days
Description of possible extension:
Two options to extend: 1) 01 April 2029 - 31 March 2031 2) 01 April 2031 - 31 March 2033
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid. Additional licences may be purchased throughout the contract length.
CPV classifications
- 48331000 - Project management software package
- 48000000 - Software package and information systems
Contract locations
- UKE2 - North Yorkshire
Information about tenders
- 18 tenders received
- 14 tenders assessed in the final stage:
- 11 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 13 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Ninth Wave Limited
- Public Procurement Organisation Number: PTTW-8121-RVYY
35 Berkeley Square
London
W1J 5BF
United Kingdom
Email: support@ninthwave.co.uk
Region: UKI32 - Westminster
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Project Portfolio Management and Resource System
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
United Kingdom
Contact name: Mark Taylor
Telephone: +44 1609533450
Email: procurement@northyorks.gov.uk
Website: https://www.northyorks.gov.uk
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government