Section one: Contracting authority/entity
one.1) Name and addresses
Transport for Wales Rail Limited (Utility Buyer)
3 Llys Cadwyn, Pontypridd
Rhondda Cynon Taf
CF37 4TH
procurement.help@tfwrail.wales
Telephone
+44 2920720500
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA80566
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Car Park Management
Reference number
TEN041
two.1.2) Main CPV code
- 98351000 - Car park management services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 98351000 - Car park management services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Various Stations across the Network - see Scope of work for listing
two.2.4) Description of the procurement at the time of conclusion of the contract:
This Invitation to tender will be carried out in line with the Utilities Contracts Regulations 2016
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
13 November 2022
End date
12 November 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-032072
Section five. Award of contract/concession
Contract No
TFW0678.00
Title
Car Park Management
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
11 November 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
APCOA PARKING UK LTD
APCOA PARKING UK LTD, WELLINGTON HOUSE 4-10 Cowley Road
UXBRIDGE
UB82XW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £976,000
Section six. Complementary information
six.3) Additional information
The Authority anticipates commencing the new procurement within the next 6 months of the publication of this modification.
(WA Ref:154998)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 98351000 - Car park management services
seven.1.2) Additional CPV code(s)
- 98351000 - Car park management services
seven.1.3) Place of performance
NUTS code
- UKL - Wales
Main site or place of performance
As per original contract award
seven.1.4) Description of the procurement:
Addition of up to 24 months to allow for the full scope of works to be delivered.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
13 November 2025
End date
12 November 2027
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,487,937
seven.1.7) Name and address of the contractor/concessionaire
APCOA PARKING (UK) LIMITED
Wellington House, 4-10 Cowley Road
Uxbridge
UB82XW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The original contract value published included fixed costs, however in error excluded variable operational charges e.g. Card Processing, PaybyPhone Transaction Fees, DVLA charges etc. This resulted in an understated total being reflected in the original contract award notice placed (35%). The revised value now reflects all known charges and realigns to reflect increases in NI and postal charges plus the execution of a pilot ANPR scheme under the terms of the original agreement (63,832).
The introduction of ANPR technology across station car parks in Wales was included as an option. This notice confirms the execution of this call off and the respective value.
Due to the unforeseen delays in securing the necessary Network Rail Landlord consents, as required for the contractor to access the land and deliver the necessary works, the Authority intends to modify the contract terms for up to a further 24 months, to allow the supplier sufficient time to fully deliver their contract commitment in line with the original scope.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
88. (1) Contracts and framework agreements may be modified without a new procurement
procedure in accordance with these Regulations in any of the following cases—
a where the modifications, irrespective of their monetary value, have been provided for in
the initial procurement documents in clear, precise and unequivocal review clauses,
which may include price revision clauses, or options, provided that such clauses—
i state the scope and nature of possible modifications or options as well as the
conditions under which they may be used; and
ii do not provide for modifications or options that would alter the overall nature of the
contract or the framework agreement.
Additionally -
c where both of the following conditions are fulfilled
i the need for modification has been brought about by circumstances which a diligent
utility could not have foreseen;
ii the modification does not alter the overall nature of the contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £976,000
Total contract value after the modifications
Value excluding VAT: £3,054,464