Section one: Contracting authority
one.1) Name and addresses
Portmouth Hospitals University NHS Trust
Queen Alexandra Hospital Southwick Hill Road
Cosham
PO63LY
Contact
Rupert Hatch
Country
United Kingdom
Region code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Records Scanning for EDRMS programme
Reference number
C239977
two.1.2) Main CPV code
- 79999100 - Scanning services
two.1.3) Type of contract
Services
two.1.4) Short description
Scanning services including collection of medical records, scanning and disposal.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,585,843
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
Scanning services including collection of medical records, scanning and disposal for a core term of 3 years plus two 12-month optional extension periods.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Two optional extensions periods of 12-months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a direct award call-off through the ESPO Document Management Solutions framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
C239977
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hugh Symons Information Management Ltd
Poole
Country
United Kingdom
NUTS code
- UKK24 - Bournemouth, Christchurch and Poole
Companies House
01187478
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,585,843
Total value of the contract/lot: £5,585,843
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom