Scope
Description
Public Health Wales (PHW) have an ongoing requirement for an Infection Prevention and Control Case Management and Surveillance system supplying cross-hospital electronic infection case management, immediate alerting of information relevant to infection control to ward staff and others including health protection specialists, and in depth and real-time reporting for clinical and public health action.
The current system interfaces with existing hospital information systems including surgery databases, patient administration and laboratories. It builds upon the information supplied to find, link, and at once inform the IPC and wider teams to critical infection control scenarios. Immediate alerting of these scenarios ensures prompt management of the infection event, resulting in better outcomes for the patient, reduced risk of onward transmission in the hospital or community setting and early identification of critical situations such as an outbreak.
The system also helps maximise clinical time by reducing the workload required to link all this information through an enabling prospective and real time information on events, as opposed to retrospective manual case review. The connection into Public Health Wales NHS Wales Trust (PHW) Enterprise Monitor function ensures that PHW, Welsh Government and local Health Boards, all benefit from sharing correct and transparent data with a national picture available of the infection position across the acute sector within Wales.
The current contract for NHS Wales is with Baxter Healthcare and has been in place since August 2023. This agreement is led contractually by PHW on behalf of itself and all NHS Wales organisations. This agreement is due to expire in August 2027.
Total value (estimated)
- £1,876,878 excluding VAT
- £2,252,253 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 August 2027 to 14 August 2031
- 4 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKL - Wales
Engagement
Engagement deadline
7 November 2025
Engagement process description
NWSSP Procurement Services and Public Health Wales are inviting suitable suppliers to present their relevant solutions at a market engagement session which will take place virtually in late 2025 (date TBC).
The supplier will be expected to showcase examples of live and existing solutions that are relevant to the requirement, with the purpose being for NHS Wales to identify existing market conditions in this area.
It is to be noted that these will not form part of the formal procurement process and as such these engagement sessions will not be evaluated.
An initial specification of requirements linked to this project is available upon request.
If you require any further information or to simply register your interest in attending an engagement session, please contact Michael.Veasey@wales.nhs.uk
The deadline for all expressions of interest will be 07/11.
Submission
Publication date of tender notice (estimated)
30 June 2026
Contracting authority
Public Health Wales
- NHS Organisation Data Service: RYT
2 Capital Quarter, Tyndall St
Cardiff
CF10 4BZ
United Kingdom
Telephone: 02921501388
Email: Michael.Veasey@wales.nhs.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NWSSP hosted by Velindre University NHS Trust
Summary of their role in this procurement: Shared Procurement Services
- NHS Organisation Data Service: RQF
4-5 Charnwood Court
Cardiff
CF15 7QZ
United Kingdom
Email: Michael.Veasey@wales.nhs.uk
Region: UKL15 - Central Valleys