Section one: Contracting authority
one.1) Name and addresses
London Universities Purchasing Consortium
5th Floor, Pinnacle House, 23-26 St Dunstan’s Hil
London
EC3R 8HN
Contact
Julie Gooch
Telephone
+44 2073072778
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88862&B=LUPC
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning, Security and maintenance services
Reference number
EFM5090 LU
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
This Prior Information Notice (PIN) aims to gain insights into the cleaning, security, and maintenance markets, raise awareness of an upcoming contract opportunity for these services, and engage with the market on key areas that will help shape the proposed procurement before initiating the procurement process under the Public Contracts Regulations 2015.
For details of how to access the questionnaire please refer to question VI.3 Additional Information towards the end of this notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79710000 - Security services
- 79713000 - Guard services
- 79715000 - Patrol services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Prior Information Notice (PIN) aims to gain insights into the cleaning, security, and maintenance markets, raise awareness of an upcoming contract opportunity for these services, and engage with the market on key areas that will help shape the proposed procurement before initiating the procurement process under the Public Contracts Regulations 2015.
For details of how to access the questionnaire please refer to question VI.3 Additional Information towards the end of this notice.
The new framework when tendered will be a regional agreement; therefore, the intention is for new framework agreement to be accessible to members of the following UK consortia:
London Universities Purchasing Consortium (LUPC)
https://www.lupc.ac.uk/members/our-members/
Members of Southern Universities Purchasing Consortium (SUPC) in the Southeast regions (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire, and Essex) with the possibility of expanding to the Southwest regions encompassing Somerset, Bristol, Gloucestershire, Swindon, Wiltshire, Dorset, Devon, and Cornwall (still under review and will be confirmed in the tender notice, once published).
https://www.supc.ac.uk/our-members/#
It is possible that the approach will be to separate soft services (cleaning and security) from hard services (maintenance) and tender for two separate agreements. One agreement covering Cleaning and Security Services, while the other will focus on Maintenance Services. This engagement, along with input from our members, will help determine whether LUPC should proceed with a single agreement or opt for two separate agreements.
two.2.14) Additional information
The proposed new agreement is likely to be divided into lots. The decision regarding the structure of the Lots will be informed by this engagement and input from our members. The finalised Lot structure will be outlined in the Contract Notice(s).
two.3) Estimated date of publication of contract notice
21 February 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
If you are interested in providing feedback as part of this market exercise, please complete
the supplier questionnaire:
https://forms.office.com/e/1mBCwsNWLZ.
For full instructions, refer to the "Information for Suppliers" document which can be obtained via our portal, Mercell UK