Scope
Reference
OPT25/1
Description
The Oak Partnership Trust is a family of schools that cater for children and young people from 2 - 19 years old. Our Trust consists of eight sites. The Trust requires a supplier to carry out, manage and maintain cleanliness and hygiene across the following schools:
LOT 1
• Ruishton Primary School
o Including Woodlands Nursery
o Excluding food servery adjacent to main hall
o Approximate floor area 1140m²
• West Monkton Primary Schools
o Including Little Herons Nursery
o Excluding catering Kitchen areas and BACH (community hall)
o Approximate floor area 2300m²
• Selworthy Special School, comprising
o Oakhill Campus (specialist provision for primary aged learners)
Excluding Block B (swimming pool) and food servery adjacent to main hall
Approximate floor area 800m²
o Hazelbrook Campus (specialist provision for secondary aged learners)
Including 6th form and Hydrotherapy Pool.
Excluding Cadet Hut and food servery adjacent main hall.
Approximate floor area 3800m²
o The Cove, Wellington (specialist provision attached to Courtfield Secondary school)
Approximate floor area 250m²
LOT 2
• Hill View School, Martock (SEMH provision)
o Excluding catering kitchen
o Floor area 3154m²
We will require the following support from the supplier:
Regular cleaning
To be responsible for the complete cleaning of each site at end of each school day. Including emptying bins, replenishment of dispensers, and the like, for 39 weeks per year, according to academic calendar.
Deep cleaning
To be responsible for a high standard of deep cleaning three times per year, including high-level clean, external windows.
Materials
To be responsible for ordering and supply of all materials needed to undertake the contract.
Consumables
To be responsible for ordering and supply of all consumable items in dispensers, and replenishing of those dispensers.
Discrete towel disposal
Provide adequate hygienic and discrete towel disposal service.
Health and Safety
To be responsible for staff health and safety and have regard for health and safety of other users of the site. To work with sites in regard of COSHH regulations and providing datasheets and assessments for all hazardous substances.
Equipment
To provide all equipment needed to undertake the contract, with any electrical equipment maintained correctly with proof of testing.
Quality management
To provide regular QA reports
Communication
To provide a communication book at each site and liaise with site representatives as necessary to fulfil contract.
Security
To be responsible for locking of site at end of shift. Checking external doors, windows, and setting alarm. To be responsible for keys
Storage
Storage will be provided on site. Supplier to work with sites to use efficiently and effectively.
Total value (estimated)
- £1,350,000 excluding VAT
- £1,620,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 31 August 2028
- 2 years, 11 months, 1 day
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKK2 - Dorset and Somerset
Lot 1. Sites in Taunton area
Description
Cleaning services to:
• Ruishton Primary School
o Including Woodlands Nursery
o Excluding food servery adjacent to main hall
o Approximate floor area 1140m²
• West Monkton Primary Schools
o Including Little Herons Nursery
o Excluding catering Kitchen areas and BACH (community hall)
o Approximate floor area 2300m²
• Selworthy Special School, comprising
o Oakhill Campus (specialist provision for primary aged learners)
Excluding Block B (swimming pool) and food servery adjacent to main hall
Approximate floor area 800m²
o Hazelbrook Campus (specialist provision for secondary aged learners)
Including 6th form and Hydrotherapy Pool.
Excluding Cadet Hut and food servery adjacent main hall.
Approximate floor area 3800m²
o The Cove, Wellington (specialist provision attached to Courtfield Secondary school)
Approximate floor area 250m²
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Hill View School
Description
• Hill View School, Martock (SEMH provision)
o Excluding catering kitchen
o Floor area 3154m²
Regular cleaning
To be responsible for the complete cleaning of each site at end of each school day. Including emptying bins, replenishment of dispensers, and the like, for 39 weeks per year, according to academic calendar.
Deep cleaning
To be responsible for a high standard of deep cleaning three times per year, including high-level clean, external windows.
Materials
To be responsible for ordering and supply of all materials needed to undertake the contract.
Consumables
To be responsible for ordering and supply of all consumable items in dispensers, and replenishing of those dispensers.
Discrete towel disposal
Provide adequate hygienic and discrete towel disposal service.
Health and Safety
To be responsible for staff health and safety and have regard for health and safety of other users of the site. To work with sites in regard of COSHH regulations and providing datasheets and assessments for all hazardous substances.
Equipment
To provide all equipment needed to undertake the contract, with any electrical equipment maintained correctly with proof of testing.
Quality management
To provide regular QA reports
Communication
To provide a communication book at each site and liaise with site representatives as necessary to fulfil contract.
Security
To be responsible for locking of site at end of shift. Checking external doors, windows, and setting alarm. To be responsible for keys
Storage
Storage will be provided on site. Supplier to work with sites to use efficiently and effectively.
Lot value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Sites in Taunton area
Lot 2. Hill View School
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 August 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
8 August 2025, 12:00pm
Submission address and any special instructions
Submission by email as described in the PSQ.
Contact details on https://oak.education
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 55% |
| Quality | Quality | 45% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will include:
1. Issuing notice to seek requests to participate (stage 1)
2. Review and evaluation of requests.
3. Inviting successful suppliers to submit tender (stage 2)
4. Review and evaluation of bids
5. Appointment of successful supplier
Contracting authority
THE OAK PARTNERSHIP TRUST
- Companies House: 11692743
- Public Procurement Organisation Number: PVZN-4477-CCMV
Selworthy Special School, Hazelbrook Campus
Taunton
TA2 7EG
United Kingdom
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government