Section one: Contracting authority/entity
one.1) Name and addresses
Glasgow West Housing Association Limited
5 Royal Crescent
Glasgow
G3 7SL
flexibleprocurement@scotland-excel.org.uk
Telephone
+44 1413316650
Fax
+44 1413316679
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Close Cleaning and Grounds Maintenance Services
two.1.2) Main CPV code
- 90700000 - Environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity.
This public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'.
Justification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £197,000
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 50000000 - Repair and maintenance services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90910000 - Cleaning services
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity.
two.2.11) Information about options
Options: Yes
Description of options
The client reserves the right to add or omit properties, locations or specific services from the contract schedule during the term of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Due to unforeseen circumstances, GWEn will be without a service provider for these essential services as of 1st August 2025. In accordance with the strict conditions outlined in the Directive, this VEAT notice is issued to address the extreme urgency of the situation. The immediate procurement of these services is necessary to maintain continuity of service and avoid significant disruption, which would negatively impact tenants and the wider community.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
17 July 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Caledonian Maintenance Services Ltd
68 Bogmoor Place, Shieldhall
Glasgow
G51 4SN
Telephone
+44 1414457950
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £197,000
Section six. Complementary information
six.3) Additional information
It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33 (1) (c)
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804721.
(SC Ref:804721)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
Country
United Kingdom