Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
1 Staffordshire Place, Tipping Street,
Stafford
ST162DH
Contact
Nathaniel Taylor
nathaniel.taylor@staffordshire.gov.uk
Telephone
+44 1785854658
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.staffordshire.gov.uk/Homepage.aspx
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Electoral Printing and Mailing Services for South Staffordshire District Council (SSDC)
Reference number
IA3300
two.1.2) Main CPV code
- 79823000 - Printing and delivery services
two.1.3) Type of contract
Services
two.1.4) Short description
South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for the annual canvass and elections which the Returning Officer of SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government (MHCLG) or other Official guidance and timescales.
This will include production of:
• Canvass Forms
• Invitation to Register Forms (ITRs)
• Household Notification Letters Polling Cards
• Postal Voting Packs (PVs)
• Ballot Papers
SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict electoral services deadlines as set out in legislation, including electoral registration and elections. The successful Supplier must have the ability to interface with Xpress electoral management software system, and be able to offer an Election Printing Service that will facilitate seamless secure transfer of appropriate data.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £250,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
South Staffordshire Council
Council Offices
Wolverhampton Road
Codsall
WV8 1PX
two.2.4) Description of the procurement
Print and delivery service for planned and ad hoc election material.
This will include production of:
• Canvass Forms
• Invitation to Register Forms (ITRs)
• Household Notification Letters Polling Cards
• Postal Voting Packs (PVs)
• Ballot Papers
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
An initial term of 2 years with 3 options to extend by a further 1-year for each extension period. This equates to a total period of 5 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-003831
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 January 2025
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Opus Trust Marketing Limited t/a Adare SEC
Leicester
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
Companies House
03829462
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £250,000
Total value of the contract/lot: £250,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Stafford
Country
United Kingdom