Section one: Contracting authority/entity
one.1) Name and addresses
Public Sector Partnership Services Ltd
2 New Bailey, 6 Stanley Street
Salford
M3 5GS
Contact
Martin Gibbs
Country
United Kingdom
Region code
UKF30 - Lincolnshire
Companies House
07289357
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Other type
Local Authority Trading Company
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Unit4 Cloud Migration to ERP System
two.1.2) Main CPV code
- 72267000 - Software maintenance and repair services
two.1.3) Type of contract
Services
two.1.4) Short description
To undertake Cloud Migration from current on-premise solution to Unit4 Cloud and then subsequently enter into a 7-year contract, utilising their ERP system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,056,927.50
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
two.2.4) Description of the procurement
To undertake Cloud Migration from current on-premise solution to Unit4 Cloud and then subsequently enter into a 7-year contract, utilising their ERP system.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
We are undertaking a direct award via Embridge, as they are our current system provider. Unit4 have mandated that clients move from hosted solutions to their cloud-based solution. With this in mind, we have negotiated a 7-year contract for Unit4 ERP. This includes the facility for a HR & Payroll provision. With the timings provided to us by Unit 4, we have not had sufficient time to procure this via a tender process and there would be a substantial cost increase entering into this agreement via the G Cloud.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
11 October 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Embridge Consulting (UK) Ltd
Kent Space Ebbsfleet Springhead Enterprise Park, Springhead Road
Northfleet
DA11 8HJ
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Companies House
09600193
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £2,056,927.50
Total value of the contract/lot/concession: £2,056,927.50
Section six. Complementary information
six.3) Additional information
We are undertaking a direct award via Embridge Consulting (UK) Ltd, as they are our current system provider. Unit4 have mandated that clients move from hosted solutions to their cloud-based solution. With this in mind, we have negotiated a 7-year contract for Unit4 ERP. This includes the facility for a HR & Payroll provision. With the timings provided to us by Unit 4, we have not had sufficient time to procure this via a tender process and there would be a substantial cost increase entering into this agreement via the G Cloud.
six.4) Procedures for review
six.4.1) Review body
Public Sector Partnership Services Limited
Salford
Country
United Kingdom