Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
Council House, Earl Street
COVENTRY
CV1 5RR
Contact
Procurement Services
procurement.services@coventry.gov.uk
Telephone
+44 2476971417
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/csw-jets
one.1) Name and addresses
Solihull Metropolitan Borough Council
Council House, Manor Square
SOLIHULL
B91 3QB
Contact
Electoral Services
procurement.services@coventry.gov.uk
Country
United Kingdom
NUTS code
UKG32 - Solihull
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/csw-jets
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/csw-jets
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
COV - Electoral Printing
Reference number
COV - 12687
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Electoral Printing services for Coventry City Council and Solihull Metropolitan Borough Council
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Elections
Lot No
1
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 30197630 - Printing paper
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Printing, personalising and Issuing of poll cards with maps, postal poll cards and unoccupied property poll cards, ballot papers, large print ballot papers, braille ballot papers and postal vote packs for Local Elections, Parliamentary Elections, Police & Crime Commissioner, Combined Authority, any other elections and Referenda.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2022
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
3 to 6 months prior to expiry date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Annual canvass and weekly print
Lot No
2
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 79800000 - Printing and related services
- 79824000 - Printing and distribution services
- 79810000 - Printing services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Register of Electors annual canvass printing and weekly print requirements to meet statutory requirements
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2022
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
3 to 6 months prior to expiry
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Not applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
This procurement is for use by Coventry City Council and Solihull Metropolitan Borough Council.
six.4) Procedures for review
six.4.1) Review body
Coventry City Council
Council House, Earl Street
COVENTRY
CV1 5RR
Country
United Kingdom