Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Mr Ikram Mohemmed
Telephone
+44 1163055688
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.1) Name and addresses
Leicester City Council
Leicester
Contact
Robyn Dcruz
Country
United Kingdom
Region code
UKF21 - Leicester
Internet address(es)
Main address
one.1) Name and addresses
Rutland County Council
Rutland
Contact
Susan-Louise Hope
Susan-Louise.Hope@leics.gov.uk
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dental Epidemiology Fieldwork
Reference number
DN659177
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Leicestershire County Council is seeking tenders from potential service providers for the procurement of a Dental Epidemiology Fieldwork Survey Service on behalf of itself, Leicester City Council and Rutland County Council. The service provider will be responsible for conducting annual Dental Epidemiology Fieldwork Surveys to gather epidemiology data in accordance with the national UK Health Security Agency (UKHSA) Dental Public Health Intelligence Programme (DPHIP) requirements, as well as any oral health surveys directed by the Secretary of State for Health.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £232,963 / Highest offer: £387,605 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 79311000 - Survey services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Service shall carry out dental epidemiological surveys for Leicester City, Leicestershire & Rutland. This shall require the Service Provider to complete clinical examinations on an agreed population, usually children, in settings located within Leicester City, Leicestershire & Rutland. These settings will be agreed with the Councils, dependant on the requirements of the DPHIP.
The Service Provider shall be required to liaise with the relevant settings and work with them to encourage participation in the surveys and in obtaining consent from parents, carers and individuals (as required). The national programme provides guidance on how consent should be obtained . This may involve the Service Provider visiting the settings and communication with governors, parents, teachers, carers and managers and this is inclusive within the value of the Contract.
Suitable clinical examiner(s) shall be identified by the Service Provider, along with sufficient support staff for administration, recording and data entry. Staff carrying out clinical examinations must be operating within their scope of practice as determined by the General Dental Council.
The fieldwork team shall be familiar with, and comply with the standards and procedures laid down in the relevant National Protocol when it is released, including the use of specified equipment. This shall include but not be limited to:
• compliance with the sampling process
• approach to specified target populations
• gaining of consent
• examination method
• application of measures
• data entry and storage
• back-up and handling of data
• The provider must ensure staff carrying out clinical examinations have attended training and been successfully calibrated
• Complete the fieldwork in accordance with the DPHIP protocols
• Ensure appropriate cross infection control policy and procedures are in place
• Carry out sampling of local area, in accordance with protocol and provide the administrative support required to enable the fieldwork to take place in accordance with national protocols
• Liaise with and book appointments at settings
• Carry out survey dental examinations and record findings in accordance with protocol
• Carry out data cleaning
The fieldwork team shall make the anonymised survey data available to the PHE epidemiology coordinator within the required timescales. The process shall be planned, executed and completed in the nationally agreed required time frames.
The Service shall provide interpretation services for the sample population whose first language is not English and who require interpretation.
The initial Service requirement is to provide the DPHIP surveys. However, it is recognised that this may require changing over the lifetime of the Contract following review of oral health needs assessment and analysis of data. The Councils may require the Service Provider to supplement the DPHIP surveys,(e.g. additional samples) to meet local needs, In these circumstances the Councils will agree any changes with the Service provider in advance.
The Service Provider shall demonstrate that they have effective links with local organisations whose co-operation shall be required for successful completion of the fieldwork. They will also be expected to operate in a range of venues within Leicester City, Leicestershire & Rutland to collect data and will be expected to provide a transport solution for staff to enable this.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-006330
Section five. Award of contract
Title
Dental Epidemiology Fieldwork
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Community Dental Services CIC
bedfordshire
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £232,963 / Highest offer: £387,605 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Construction and Technology Court (Queens Bench Division) (Branch of High Court of Justice)
Birmingham
B4 6DS
Country
United Kingdom