Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3 Maisies Way, The Village
Derbyshire
DE55 2DS
Contact
Jonathan Tomalin
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://xantive.supplierselect.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://xantive.supplierselect.com/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Printing, Fulfilment and Mailing
Reference number
EEM0025
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and
manages a range of framework and DPS agreements. Our membership has now grown to 231 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia -
Westworks, South East Consortium and Advantage South West. The membership list for
these three consortia may be obtained from the following website addresses:
www.southeastconsortium.org.uk
EEM are conducting this tender exercise to procure a Print Management Services Framework to replace our existing Framework which will expire on 10th September 2021. The Framework will provide EEM Members with a provision for their printing, fulfilment, mailing and hybrid mail solution, including but not limited to, full printing services, fulfilment and storage, and mail sorting and postage.
The Framework will be split into the following work streams as Lots:
Lot 1 - Printing, Fulfilment and Mailing
Lot 2 - Hybrid Mail
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Printing, Fulfilment and Mailing
Lot No
1
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
EEM are conducting this tender exercise to procure a Print Management Services Framework to replace our existing Framework which will expire on 10th September 2021. The Framework will provide EEM Members with a provision for their printing, fulfilment, mailing and hybrid mail solution, including but not limited to, full printing services, fulfilment and storage, and mail sorting and postage.
The Framework will be split into the following work streams as Lots:
Lot 1 - Printing, Fulfilment & Mailing
Printing, letters, statements, business card, brochures, calling cards and stationery booklets for receipts for example.
Provide a range of alternative communication formats including (Easy Read, Large Print, Alternative Languages, Audio and Braille)
Finishing Services
Fulfilment Services
Secure Print Services
Printing of Cheques.
Typesetting, Proofreading and Translation Services
Additional Services relating to above
Lot 2 - Hybrid Mail
Direct Hybrid Mail Solutions
Provide a range of alternative communication formats including (Easy Read, Large Print, Alternative Languages)
Finishing services
Fulfilment Services
Secure Print Services
Additional Services relating to above
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: Main Pricing / Weighting: 20
Cost criterion - Name: Scenario Pricing / Weighting: 30
Cost criterion - Name: Additional Pricing / Weighting: 10
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond
expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to
the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.
Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated.
This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk),
Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk).
A full list of current members is available at www.eem.org.uk
2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above). Further details regarding the authorised users of this framework can be found in the ITT documents. To respond to this tender or review the documentation, please:
1) Go to the portal https://xantive.supplierselect.com
2) If you need to register a new account follow the prompts to set up your organisation;
3) When you sign in select 'Public Projects' from the menu (top right). A list of all open tenders will be displayed;
4) Select 'EEM0025 Mailing and Print Management Services from the list of projects and then 'Create Opportunity'. That will give you access to the basic information;
5) Click 'Accept Opportunity' to get more detail including all clarification logs. There is no obligation to submit a response;
6) If you do wish to submit a response, do so before the deadline by changing the status to
submitted. You will only be allowed to submit if every mandatory question is answered.
two.2) Description
two.2.1) Title
Hybrid Mail
Lot No
2
two.2.2) Additional CPV code(s)
- 79824000 - Printing and distribution services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
The scope of this Framework for Lot 2 covers all services for Hybrid Mail and fulfilment and will be utilised by EEM Members to meet their individual needs. The successful Service Providers should be capable of offering a wide range of Hybrid Mail and fulfilment services and any other associated services in conjunction with the industry.
The successful Service Providers should be capable of producing a wide range of black and white and colour printed material including, but not limited to, the requirements detailed within this specification which may expand as new Members join EEM.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 40
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: Main Pricing / Weighting: 20
Cost criterion - Name: Scenario Pricing / Weighting: 30
Cost criterion - Name: Additional Pricing / Weighting: 10
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond
expiry of the 4-year framework term.
Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.
Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated.
This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk),
Advantage South West(www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk
2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above). Further details regarding the authorised users of this framework can be found in the ITT
documents. To respond to this tender or review the documentation, please:
1) Go to the portal https://xantive.supplierselect.com
2) If you need to register a new account follow the prompts to set up your organisation;
3) When you sign in select 'Public Projects' from the menu (top right). A list of all open tenders will be displayed;
4) Select 'EEM0025 Mailing and Print Management Services from the list of projects and then 'Create Opportunity'. That will give you access to the basic information;
5) Click 'Accept Opportunity' to get more detail including all clarification logs. There is no obligation to submit a response;
6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 October 2021
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at
conclusion of the procurement exercise may extend for a duration of up to 5 years beyond
expiry of the 4-year framework term.
Please note that the total potential framework value stated within this notice is in relation to
the full 4-year framework and takes into consideration the lot structure, length of call off
contracts and that the EEM membership may grow over the framework lifetime.
Where the contract notice states a maximum of suppliers to be appointed to the Framework,
this means within each lot. EEM reserves the right to appoint less than the numbers stated.
This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their
members and the other organisations described below as being authorised users. The
following contracting authorities will be entitled to agree and award contracts under this
framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partner
consortia - Westworks(www.westworks.org.uk), Advantage South West
(www.advantagesouthwest.co.uk) and South East Consortium
(www.southeastconsortium.org.uk). A full list of current members is available at
2) any future member of EEM or our partner consortia and in all cases being an organisation
which has applied to join EEM or our partner consortia in accordance with the applicable
constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as
defined at 1 above) nor a future member of EEM (as defined at 2 above).
Further details regarding the authorised users of this framework can be found in the ITT
documents. To respond to this tender or review the documentation, please:
1) Go to the portal https://xantive.supplierselect.com
2) If you need to register a new account follow the prompts to set up your organisation;
3) When you sign in select 'Public Projects' from the menu (top right). A list of all open
tenders will be displayed;
4) Select 'EEM0025 Mailing and Print Management Services from the list of projects and
then 'Create Opportunity'. That will give you access to the basic information;
5) Click 'Accept Opportunity' to get more detail including all clarification logs. There is no
obligation to submit a response;
6) If you do wish to submit a response, do so before the deadline by changing the status to
submitted. You will only be allowed to submit if every mandatory question is answered
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
Country
United Kingdom